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File ID: 754637982.docx

Issue Date: 2015-10-16 Confidential to HPI Page 1 of 10
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STATEMENT OF CONFIDENTIALITY
Please note that this document contains information which constitutes confidential or proprietary
information of Gijima or its suppliers and which is subject to copyright restrictions and legal protection.
Any such information shall only be used for internal purposes and may not be disclosed, copied,
reproduced, divulged, published, distributed or circulated in any manner whatsoever or be exploited or
used for any commercial purposes whatsoever.

DOCUMENT CONFIGURATION

I. Document Distribution
Name Capacity E-MAIL
Moshibudi Rachel Project manager moshibudirachel20@gmail.com
Makhura

Amanda Nzimande Financial manager Nzimandeamanda98@gmail.com

Samuel Tleane IT specialist Sammysdrosam@gmail.com

Lindiwe Jake Motaung Marketing specialist lindiwemotaung@gmail.com

Petronella Mabunda Human Resource Pmabunda18@gmail.com

manager

II. Version History

Date Version Description of changes made Author
Number

III. Related Documents

Reference Document Name Version Number Relationship

IV. Acronyms and Abbreviations

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 Acronyms/Abbreviations Definition

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TABLE OF CONTENTS
Statement of Confidentiality......................................................................................................................... 2

Document Configuration............................................................................................................................... 2

1 Purpose of this document................................................................................................................... 5

2 Scope................................................................................................................................................. 5

3 Reasons............................................................................................................................................. 5

4 Options.............................................................................................................................................. 5

5 Benefits Expected............................................................................................................................... 5

6 Risks.................................................................................................................................................. 5

7 Cost................................................................................................................................................... 5

8 Timescales......................................................................................................................................... 5

9 Investment Appraisal......................................................................................................................... 5

10 Approval............................................................................................................................................ 6

LIST OF FIGURES
No table of figures entries found.
LIST OF TABLES
No table of figures entries found.

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1 PURPOSE OF THIS DOCUMENT
The purpose of this document is to present a business case for the development and implementation of a
Finger Printer Scanner for Voting System in South Africa. This project aims to improve the efficiency,
accuracy, and security of the voting process in South Africa. This document outlines the justification for
undertaking this project, including the estimated costs, anticipated benefits, and potential risks.

2 SCOPE
This document covers the following:
 This document covers the following aspects of the project:
 Reasons for undertaking the project
 Stakeholders involved
 Options considered and chosen
 Benefits expected
 Risks associated with the project
 Costs and timelines
 Investment appraisal

3 REASONS
PRALS decide to use agile as a metholodies for this context as outlined below:
Iterative Development
Agile promotes iterative development, allowing for the system to evolve gradually based on
feedback. In a fingerprint voting system, which may involve complex interactions between
hardware and software, iterative development allows for early detection and resolution of issues,
ensuring smoother implementation.

Flexibility to Adapt
Voting systems often face changing requirements due to evolving regulations, security concerns,
or user feedback. Agile's flexibility allows teams to adapt to these changes quickly, ensuring that
the system remains relevant and compliant throughout its development and deployment lifecycle.

Customer Collaboration
Agile emphasizes close collaboration with stakeholders, including election officials, voters, and
security experts. In the case of a fingerprint voting system, involving these stakeholders
throughout the development process ensures that their needs and concerns are addressed
effectively, leading to a system that meets the requirements of all parties involved.

Continuous Testing and Quality Assurance

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 Agile methodologies emphasize continuous testing throughout the development process. In a
critical application like a voting system, rigorous testing, including security testing and usability
testing, is essential to ensure the integrity and reliability of the system. Agile allows for frequent
testing and feedback, enabling teams to identify and address issues early in the development
cycle.

Risk Mitigation
Agile's incremental approach allows teams to identify and mitigate risks early in the development
process. This is particularly important in the case of a fingerprint voting system, where security
and integrity are paramount. By addressing risks iteratively, Agile helps ensure that vulnerabilities
are identified and addressed before they can compromise the integrity of the voting process.

Timely Delivery
Agile promotes delivering working software in short iterations, ensuring that features are
developed and deployed incrementally. This can be advantageous in the context of a fingerprint
voting system, where timely delivery is critical, especially leading up to elections. Agile allows for
prioritization of features based on their importance and impact, ensuring that essential
functionalities are delivered first.

4 STAKEHOLDERS

A number of important parties are involved in this project: Dr. Thabo Mokoena, a medical officer;
Linda Ngubane, a community leader; Michael Lee, a project manager; Sarah Johnson, an activist
for justice, openness, and voting rights; John Smith, a commissioner representing the electoral
commission; and voters, as end users. Kerry Scheepers is the project manager and Voters
Associate. Planning, budgeting, risk management, stakeholder communication, evaluating health-
related elements, guaranteeing inclusion, and resolving accessibility and justice issues are just a
few of the duties that are unique to each stakeholder. Michael Lee will work with Kerry on the
project as well as supervise particular project elements and handle resource management. While
John Smith speaks for the electoral commission or other appropriate body, Sarah Johnson
promotes openness, justice, and voter rights.

5 OPTIONS
With an emphasis on privacy and honesty, PRALS has selected block chain-based voting methods
to ensure fair and secure voting. Faster results, increased voting turnout, privacy, transparency,
and an unchangeable audit trail are all provided by the system.

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It ensures the integrity of the voting process by offering an immutable record of votes. Voters may
verify the correctness of their vote because of end-to-end openness. Voting systems based on
block chains also produce an unchangeable audit trail, offering a clear record in the event of
disputes or recounts.
By enabling remote voting, they simplify the voting process and remove barriers for those with
disabilities. The technology produces result more rapidly and lowers the likelihood of conflicts by
speeding up the counting and tabulation process. Block chain-based voting systems can be difficult
to construct, and there may be legal concerns.
Cost, provable randomization, improved voter privacy, decreased election fraud, and heightened
confidence. These methods result in considerable cost savings by doing away with the
requirement for human counting, paper ballots, and physical voting stations. Additionally, they
guarantee that the votes are counted and shuffled randomly, which guards against fraud and
preserves the integrity of the election process.
The possibility of election fraud is decreased by block chain technology, which also makes it more
difficult for fraudsters to tamper with votes or results. All things considered, block chain
technology can improve voting efficiency, security, and transparency, which will boost public
confidence and participation in the democratic process.

6 BENEFITS EXPECTED
PRALS wants to use a fingerprint voting system to lower voter fraud, boost voting efficiency, and
enhance voter satisfaction. By using a distinct biometric identification to confirm each voter's
identity, this method would increase security by lowering the possibility of voter fraud and
impersonation. In the absence of implementation, voter fraud and identity theft might continue to
pose a threat to the integrity of the election process.

Using fingerprint authentication might increase voter identification and ballot counting accuracy
by lowering the possibility of voter registration mistakes and guaranteeing accurate vote
attribution. Without the effort, errors in voter registration and ballot counting might result in
contested election outcomes and erode public confidence in the democratic process. Enabling
voters to cast votes might enhance inclusiveness.

7 RISKS
A Fingerprint Scanner Voting System employing fingerprint scanners is being proposed by PRALS, a
South African business. There are benefits and drawbacks to this arrangement. Software defects,
system malfunctions, communication problems, and data breaches are examples of technical
hazards that can affect the effectiveness and dependability of a system.
Unauthorized access, hacking attempts, identity theft, and vote data manipulation are examples of
security issues. Logistical difficulties, a lack of employees, inadequate training, and inaccurate
voter registration are examples of operational hazards.
Data privacy rules, election legislation, and biometric authentication requirements are examples
of legal and compliance issues. Conflicts of interest, political meddling, or low stakeholder
participation are examples of stakeholder hazards.

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PRALS should use strong encryption, safe storage, and frequent audits to guarantee data integrity
in order to reduce these risks. Analysing financing possibilities and doing a cost-benefit analysis are
part of the cost and implementation risks.

8 COST

1. Development Costs:
o Software Development: Developing the biometric voting software, including user
interfaces, database integration, and security features.
o Hardware Integration: Customizing and integrating fingerprint scanners with voting
machines or kiosks.
o Testing and Quality Assurance: Ensuring the system functions correctly and
securely.
o Consultancy Fees: Engaging experts for system design and implementation.

2. Operational Costs:
o Personnel: Salaries for project managers, developers, and support staff.
o Infrastructure: Renting or maintaining voting stations, power supply, and network
connectivity.
o Logistics: Transporting and setting up equipment during elections.
o Training: Training election officials and voters on system usage.

3. Maintenance Costs:
o Software Updates: Regular updates to address security vulnerabilities, improve
performance, and add features.
o Hardware Maintenance: Repairing or replacing faulty fingerprint scanners.
o Database Maintenance: Backups, data cleaning, and optimization.
o Support Contracts: Engaging vendors for ongoing technical support.

4. Support Costs:
o Helpdesk Support: Providing assistance to voters during elections.
o Security Audits: Periodic security assessments to identify and address
vulnerabilities.
o Legal Compliance: Legal consultations to ensure adherence to privacy and electoral
laws.

9 INVESTMENT APPRAISAL

Development Costs

Hardware procurement and installation: $XXX

Software development and customization: $XXX

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Training and on boarding costs: $XXX
Total Development Costs: $XXX
Operational Costs (Annual)

Maintenance of hardware and software: $XXX

Technical support and troubleshooting: $XXX
Data security and backup: $XXX
Operational staff salaries: $XXX
Total Operational Costs (Annual): $XXX
Maintenance and Support Costs (Annual)

Upgrades and updates to hardware and software: $XXX

License renewals and subscriptions: $XXX
Technical support contracts: $XXX
Total Maintenance and Support Costs (Annual): $XXX
Financial Value of Benefits

Reduced voting fraud and increased accuracy: Estimated value $XXX per election cycle.
Streamlined voting process leading to cost savings: Estimated value $XXX per election cycle.
Improved voter confidence and participation: Estimated value $XXX per election cycle.
Total Financial Value of Benefits (Annual): $XXX
Investment Appraisal Metrics

ROI (Return on Investment): Calculate ROI as (Net Benefits / Total Costs) * 100.
NPV (Net Present Value): Discounted cash flow analysis over the project's lifespan.
Payback Period: Time taken to recover the initial investment through cost savings and benefits.

10 APPROVAL
The signatories hereof, being duly authorised thereto, authorise the execution of the work detailed herein,
or confirm their acceptance of the contents hereof and authorise the implementation/adoption thereof, as
the case may be, for and on behalf of the parties represented by them.

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 Name

Title Signature Date

Name
Title Signature Date

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