HONG KONG BAPTIST UNIVERSITY

ACADEMIC REGISTRY
REQUEST FOR SPECIAL ARRANGEMENT IN CLASS TIMETABLING, 2023/24
(For Undergraduate Courses)

With a view to promoting quality learning and teaching, the Senior Management has
endorsed the implementation of the following guidelines in the scheduling of class timetable.
It is hoped that with these guidelines, students’ course choices could be maximized and
utilization of classrooms could be optimized, while academic staff’s research needs and
students’ learning could also be taken care of.

1. Classes for undergraduate courses will be scheduled anytime from 08:30-18:20

(Monday to Friday) and from 08:30-13:20 (Saturday). ALL classes will start at every 30
minute of the hour.

2. General Education Foundational courses will be scheduled, as far as possible, within

the fixed time blocks from 08:30-11:30.

3. First and second year major required courses will be scheduled after 11:30 as far as
practicable.

4. Normally, full-time teaching staff cannot request for a designated "Research Day"
and/or indicate their unavailability for teaching in certain periods unless the request(s)
are fully justified on academic grounds. Nevertheless, attempts would be made
to schedule classes for individual staff on four days only in a week.

5. Classes for an individual staff will not be scheduled on the weekday afternoon (14:30–
18:20) reserved for the Faculty/School Board Meetings (i.e. Monday: ARTS;
Tuesday: BUS and SCI; Wednesday: SCA; Thursday: SOSC; Friday: SCM and
COMM).

6. For requests of special arrangements in class timetabling, endorsement by both the

Department Head and the Dean is required. If endorsed, the requests should then be
submitted to the Vice-President (Teaching & Learning) via the Academic Registrar for
final approval.

7. Part-time teaching staff may request for special timetabling arrangements to fit into
their schedule.

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 ACADEMIC REGISTRY
REQUEST FOR SPECIAL ARRANGEMENT IN CLASS TIMETABLING, 2023/24 (UG Courses)

NAME OF COURSE INSTRUCTOR: _____________________________ DEPARTMENT: ____________

STAFF NO.: ______________________________ FULL-TIME STAFF PART-TIME STAFF

Course(s) involved: _____________________________________________________________________

REQUEST FOR SPECIAL ARRANGEMENT:

Please indicate with an “X” in the timetable below for those timeslots that you will be UNABLE to conduct
classes. Justification on academic grounds is required. Kindly note that unjustified requests and
requests based on non-academic grounds or personal preference would not be entertained.

MON TUE WED THU FRI SAT

08:30 - 09:20 This request applies to:
09:30 - 10:20 Semester 1 only
10:30 - 11:20 Semester 2 only
11:30 - 12:20 Semesters 1 & 2
12:30 - 13:20
13:30 - 14:20
14:30 - 15:20
15:30 - 16:20
16:30 - 17:20
17:30 - 18:20

Explanation/Justification for making the above timetabling request(s):

_______________________________________________________________________________________________
_______________________________________________________________________________________________

Course Instructor’s Signature: ___________________________ Date: _______________________

DEPARTMENT HEAD’S RECOMMENDATION:

SUPPORT DO NOT SUPPORT

Signature: ________________________________________________________ Date: _________________

ENDORSED BY: ______________________________________________ Date: _______________

Faculty/School Dean’s Signature

ACADEMIC REGISTRAR’S COMMENTS, IF ANY:

___________________________________________________________________________________________
___________________________________________________________________________________________

Signature: __________________________________ Date: _____________________________

VICE-PRESIDENT (TEACHING & LEARNING)’S APPROVAL:

APPROVE DO NOT APPROVE
Comments, if any: __________________________________________________________________________
___________________________________________________________________________________________

Signature: __________________________________ Date: _____________________________

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