Archiving G/L Account Master Data

(FI-GL)
Definition
Archiving object FI_ACCOUNT is used to archive and delete G/L account master data.

Use
Master data for G/L accounts is stored in two different areas:

 General area

 A company code-specific area

During archiving, you can decide from which of these areas you want to archive data.
To archive master data, you must set the deletion flag in the master record. You
can set this flag for both the general and specific areas. It has the following effect:

 If you enter the deletion flag in the general area, the system can archive this area
only or, if all other requirements have been fulfilled, the entire master record. It
follows that to archive the entire master record, you do not need to set the
deletion flag in the company code-specific area.

 If you enter the deletion flag in the company code-specific area, the system can
archive this area of the master record only, if the other requirements have been
fulfilled. This enables you, for example, to archive and delete only the company
code data for G/L accounts.

The following requirements must be met before you can archive data in the general
area of the master record:

 If you have implemented the Sales, Purchasing, or Materials Management

application components, then the general master data of your business partners
will be used by these applications, as well as by Financial Accounting (FI).
Accordingly, the general area of master data can only be archived if this does not
cause any conflicts in the other application components.
  You can archive only those G/L accounts that are not primary cost elements.

 All company code-specific data must be capable of being archived. Company

code-specific data can only be archived if the account contains no transaction
figures or open items.

In addition to the deletion flag, a series of other prerequisites must be met so that you
can archive G/L account customer master data. For more information about the checks
performed by the system during archiving, see Checks (FI-GL).

Structure
Tables

Archiving object FI_ACCOUNT is used to archive data from different tables. To find out
how to display the table names, see Tables and Archiving Objects.

Function/Report Assignment

Functionality Report

Write FI_ACCOUNT_WRI

Delete FI_ACCOUNT_DEL

Integration
Displaying Archived G/L Account Master Data

To display individual objects for the archiving object FI_ACCOUNT using the Archive
Information System, you require an information structure that has been created based
on the standard SAP field catalog SAP_FI_ACC_01. The information structure must be
active and configured correctly.

For more information about information structures, see Using the Archive Information
System.
Note
You can also use the archiving object FI_ACCOUNT in the context of Information
Lifecycle Management. You must have activated the relevant business functions to do
this. The system then also shows the ILM Actions frame. You can use these actions to
carry out archiving, for example, where the retention periods stored in the Information
Retention Manager can be evaluated. Additionally, you can create snapshots (copies) of
data or destroy data that matches the requirements. For more information, see the ILM
Actions in the Write Program section of ILM Enhancements in Data Archiving.

Checks (FI-GL)
In order for the system to only archive data that is no longer needed in current business
processes, this data must meet certain conditions. To make sure the data to be
archived meets these conditions, the write program performs several checks.

Master data is only eligible for archiving if you have set the deletion flag in the master
record in each area.

When you archive Chart of Accounts data for G/L account master data, the system
automatically checks whether the following conditions have been met:

 The deletion flag is set.

 Dependent data of the following types no longer exists in the system:

 Company code-specific data

 Dependent cost elements

When you archive Company Code data for G/L account master data, the system
automatically checks whether the following conditions have been met:

 The deletion flag is set.

 Dependent data of the following types no longer exists in the system:

 Transaction figures
  Open items

 Cleared items

 Variant Settings for Writing (FI-

GL)
 Use
 When you schedule the write program, you have to enter an already existing
variant or create a new variant. The variant contains the selection criteria for the
G/L account master data you want to archive.
 Key Features
 In the Data To Be Archived dropdown list box you can choose the areas from
which you want to archive master data. You can choose from the following areas:
 Chart of Accounts Data
 The system archives only the master data for a specific chart of accounts.
 Company Code Data
 The system archives only the master data for a specific company code.
 In the G/L Account Master Data frame you
can choose the following selection criteria:
 Chart of Accounts
 The system archives only the master data that falls within the range of chart of
accounts you enter.
 Company Code
 The system archives only master data that falls within the range of company
codes you enter.
 This selection option is only offered if you have chosen company code data for
archiving.
 G/L Account
 The system archives only master data that falls within the range of G/L accounts
you enter.
 Variant Maintenance for Archiving Jobs