PROPOSAL

[Project Title]
ORGANIZED BY:
YOUNG MERCY Group 5 2022
DATE, DAY AND TIME
24th December, Saturday, 10am to 2pm
VENUE:
Pentadbir Pertubuhan Anak Yatim dan Asnaf Al-Nasuha (Teratak Ummi)
52, Jalan Amzil, Batu Caves, Selangor
Contact Person:
Name
Project Manager
(phone number)
PROPOSAL CONTENT
PAGE
1. INTRODUCTION 3
2. PROGRAM/ACTIVITY OBJECTIVES 3
3. MAPPING OF PROGRAM/ACTIVITY OBJECTIVES 3
4. VENUE, DATE AND TIME 3
5. TARGET AUDIENCE / BENEFICIARIES 4
6. ACTIVITY / PROJECT DETAILS 4
7. PROGRAM COMMITTEE AND FOLIOS 5
8. ADMINISTRATION AND LOGISTIC SUPPORT 7
9. PROJECT TIMELINE / GANTT CHART 7
10. BUDGET CONSIDERATION 8
11. SUMMARY 9

1.0 INTRODUCTION

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There are countless people in need in the world today, but perhaps none more so than a child
who has lost or been abandoned by both parents and lives in an orphanage. Orphanages are
known to have limited resources and frequently overworked staff. Volunteering in an
orphanage is a terrific way for anyone wishing to give back to the society by assisting the less
fortunate for this and other reasons.

Young Mercy 2022 has given the opportunities for us (students of University of Cyberjaya) to
have been able to visit one of the orphanages in Malaysia to provide as much assistance as
we can. Aiding orphanages and orphans can improve children's health, literacy, education,
and empowerment and also can improve one’s skills which you can only achieve through
experience. Thus, by conducting a visit to this orphanage, we hope our efforts can make a
positive impact in people's lives. Enjoy every moment and make lasting memories with
people of all ages.

2.0 PROGRAM/ACTIVITY OBJECTIVES

This program is organized mainly:

1. To provide assistance in various ways to the children of the foster home.

2. To encourage healthy education and wellness to the children.
3. To promote soft skills mastery such as communication skills, teamwork, and decision
making in organising this project.

3.0 MAPPING OF PROGRAM/ACTIVITY OBJECTIVES

Objective No. SDG 1 SDG 2 SDG SDG SDG 5 SDG 17

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 3 4
1 /

2 /

3 /

Sustainable Development Goals (SDG) Legends:

SDG 1: No poverty
SDG 2: Zero hunger
SDG 3: Good health and well-being
SDG 4: Quality education
SDG 5: Gender equality
SDG 17: Partnerships for the goals

4.0 VENUE, DATE AND TIME

● Venue : Pentadbir Pertubuhan Anak Yatim dan Asnaf Al-Nasuha (Teratak Ummi) 52,
Jalan Amzil, Batu Caves, Selangor
● Date : 24th December 2022
● Time : 10am to 2pm

5.0 TARGET AUDIENCE & BENEFICIARIES

5.1 Below are the target audience for the project: -

Program UOC Lecturer NGO/3rd Party Target Audience

Committee
Members
13 1 1 80

6.0 ACTIVITY / PROJECT DETAILS

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6.1 Volunteering project
The primary objective of our visit is to bring cheer and happiness to the children by exposing
ourselves to those who are less fortunate through interaction and activities. First and
foremost, we are to carry out an ice-breaking session to help create a relaxed environment so
that the children are able to enjoy the day comfortably. This will be followed by many other
fun activities, like aerobics and drawing sessions. Apart from that, we are also going to
conduct a basic health screening for the children to ensure their health is in good condition.
Last but not least, we have planned to distribute care packages containing a generous amount
of various essentials to all the children of the orphanage, as well as share the letters of
encouragement from students of UOC. At the end of the day, we hope that we will be able to
take home a few valuable lessons and learn to project hospitality by communicating and
interacting with the children as well as the caretakers of the orphanage.

6.1.1 Project Tentative

Date (Day) Time Activity Location Committee/PIC

10.00 am Arrival of Students All committee

and Lecturers to the
Orphanage
24th December 10.15 am Ice Breaking Session Project Manager
2022 and Vice Project
Manager

10.30am Zumba/Aerobic and Pentadbir All Committee

Colour & Drawing Pertubuhan
session Anak Yatim
dan Asnaf
Al-Nasuha
(Teratak
Ummi) 52,
Jalan Amzil,
Batu Caves,
Selangor

11.30 pm MBBS students

Basic Health
Screening (BMI,

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 Blood Pressure, Eye
and Skin
Examination)

12.45 pm Lunch & Break All Committee

1.30 pm Letter of Fundraising

Encouragement & Team and
Care Package Logistics
Distribution
2.00 pm End of Event and All Committee
Dismissal

6.2 Fundraiser event

In order to provide care packages to all the children in the foster home as well as carry out all
the activities planned, our team will be conducting a total of two fundraising activities to raise
sufficient funds:

6.2.1 Virtual Yoga class

Practicing yoga is a great way to de-stress, build strength, become more flexible, get
in tune with your body, and boost your overall well being. It is proven that students
who practice yoga regularly are bound to have a positive effect on both their health
and academics. Hence, this virtual yoga class would very much be beneficial to UOC
students, who are our main target audience for this fundraising event. Furthermore,
virtual yoga classes are an excellent method for people to learn and practice without
hesitation. A professional yoga instructor will be invited to conduct the virtual classes
for free to provide the students with the best experience.

6.2.2 Whispered words

Whispered words is a letter-writing event where you can reconnect with people you
haven't spoken to in a long time or write a letter to express your gratitude to someone
special. Although letter writing has been in decline because of smartphones, the
Internet, and before that, the telephone, for hundreds of years, it was the only way for
people separated by distance to get in touch with one another. But fortunately, on the
7th of December, we have no excuse because it’s National Letter-Writing Day. Hence,

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 our team has decided to help UOC students surprise their loved ones or even the
lecturers with handwritten letters. Customers can choose to send the letter with their
name on it or anonymously. In addition to that, we also encourage students to write
letters of encouragement for the children in the orphanages so that we can deliver
them to the children on the day of the visit as a reminder that there are people out
there in the world that care about them.

7.0 PROGRAM COMMITTEE & FOLIOS

7.1 Program Committee

Advisor Lecturer’s Name

Project Manager Student’s name and matric no

Vice Project
Manager
Secretary

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 Treasurer

Logistics

Fundraising &
Sponsorship

Media

7.2 Committee Folios

Project Manager ● Monitors the progress of the planning and execution of
each task that has to do with the project
● Development of general event management policies

● Supervision of the production process of the project

● Serves as a link between the project (actually the host of

the event) and external bodies
● Make sure that committee members adhere to the
management policies that were put in place to minimize
hiccups during the course of the project
Vice Project ● Assisting in developing and implementing the goals for
Manager the project
● Working with the project manager to coordinate and
supervise the planning process as well as the final project
● Ensuring compliance with regulations and internal
policies
Secretary ● Ensuring meetings are effectively organised and minuted
● Maintaining effective records and administration

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 ● Communication and correspondence

● Keeping up-to-date contact details for the management

committee and (where relevant) ordinary members of the
organisation.
Treasurer ● Oversee and present budgets, accounts and financial
statements to the management committee
● Maintain accurate and detailed financial records

● Present a financial report at each meeting

● Set up appropriate systems for book-keeping, payments,

lodgements & petty cash
Logistics ● Involve in regulating the smooth transport to the project
site and flow of project
● Provide any necessities need for the project

Fundraising & ● Determine what purpose the funds are being raised for
Sponsorship ● Develop a fundraising plan.
● Identify potential sources of funds e.g. sponsorship, grants
etc.
● Write the grant application or sponsorship proposal.

● Ensure the acquired funds are being used for the

designated purpose.
● Maintain relationships with donors, and sponsors.

Media ● Promotes the fundraising activities to lecturers, staffs and

students
● Record the moments of planning progression and during
the project execution
● Handle the video editing for the project to be presented
during project report presentation

8.0 ADMINISTRATION AND LOGISTIC SUPPORT

In order to ensure the smooth running of the project , our team has designated two members
to handle administration and logistics. On the day of the orphanage visit and throughout the
fundraising event, they are responsible for managing and supervising all members and all the
items required. Their duty also includes assisting the fundraising team in all aspects of event
planning, administration, and organization, including being present at relevant events.

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 9.0 PROJECT TIMELINE / GANTT CHART

DECEMBER JANUARY FEBRUARY

TASKS W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4

PLANNING

VIRTUAL
YOGA CLASS

WHISPERED
WORDS

MAIN
PROJECT
IMPLEMENTAT
ION

SUBMISSION
REPORT

10.0 BUDGET

A. EXPENSES

No. Details

1 Whispered Words
● Envelope : RM 0.80 X 30
● Paper: RM 0.20 X
● Stickers : RM 0.50
● Dried flowers
● Wax seal stickers

2 Self- care packs for flood victims

●
●
●
●

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 TOTAL (A)

B. ESTIMATED REVENUES

1 Virtual Yoga Class

● Single session
0 UOC Lecturer/Students
○ Outsiders : RM 15 X 15 RM 225
: RM 20 X 10 RM 200
● Two sessions
0 UOC Lecturer/Students : RM 30 X 5 RM 150
○ Outsiders : RM 40 X 5 RM 200
● Five sessions
0 UOC Lecturer/Students : RM 50 X 3 RM 150
○ Outsiders : RM 70 X 2 RM 140

TOTAL RM 1,065

2 Whispered words
● Letter only : RM 2 X 10 RM 20
● Letter with additional stickers : RM 3 X 10 RM 30
● Letter with dried flowers/wax : RM 5 X 5 RM 25

TOTAL RM 75

TOTAL (B) RM 1,140

11.0 SUMMARY

We would like to recommend that the Young Mercy Advisor 2022 will consider approving
this proposal as per present.

Prepared by,

…………………………………… ……………………………………..
(NAME) (NAME)
Assistant Secretary,
Secretary, YOUNG MERCY Group 5,

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YOUNG MERCY Group 5, University of Cyberjaya.
University of Cyberjaya.

Checked by,

…………………………………..
(NAME)
Project Manager,
YOUNG MERCY Group 5 2022,
University of Cyberjaya.

Reviewed by,

.....................................................
(Lecturer’s Name)
Advisor of Group 5 YM,
YOUNG MERCY,
University of Cyberjaya.

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