Australian Government Property

Presentation to the Indonesian Ministry of Finance

Presented by Property and Construction Division, Department of Finance

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 Property Framework

Resource
Legislation Management Other Policies
Guides
Resource
Management Guide Commonwealth
Lands Acquisition Act
500: Commonwealth Property Disposal
1989
Property Management Policy
Framework*

Resource
Public Works Management Guide
APS Net Zero
Committee Act 1969 501: Lands Acquisition
Framework

*The Commonwealth Property Management Framework is mandatory for officials and accountable authorities of non-corporate Commonwealth entities (NCEs). Corporate
Commonwealth entities (CCEs) may be subject to legislative and policy aspects of the Commonwealth Property Management Framework and are responsible for ensuring compliance.
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Commonwealth Property Management Framework

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Property Performance - What we monitor?

Australian Government Office Occupancy Reports

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Property Performance – Key Metrics

When considering the effectiveness and efficiency of office accommodation the Australian
Government considers this from two perspectives.

Cost Utilisation

Cost per staff Occupational Density

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Example: Property Performance – Utilisation

Consider an office tenancy of 23,000 m2, with 1,800 work-points (desks), servicing 1,310 staff
at an annual cost of $14.5 million.

Metric Benchmark: occupational capacity

Occupational Density vs Work-point (fit-out) Density

23,000 𝑚2 23,000 𝑚2
= 17.6 𝑚2 𝑝𝑒𝑟 𝑠𝑡𝑎𝑓𝑓 = 12.8 𝑚2 𝑝𝑒𝑟 𝑤𝑜𝑟𝑘𝑝𝑜𝑖𝑛𝑡
1,310 𝑠𝑡𝑎𝑓𝑓 1,800 𝑤𝑜𝑟𝑘𝑝𝑜𝑖𝑛𝑡𝑠

To help guide Australian Government entities, an overarching benchmark (Occupational Density Target)
has been set, which is 14 m2 per occupied work-point.
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Office Fit-out

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Example: Property Performance – Costs

Consider an office tenancy of 23,000 m2, with 1,800 work-points (desks), servicing 1,310 staff
at an annual cost of $14.5 million.

Metric Benchmark: cost at capacity

Cost per Staff vs Cost per work-point

$14.5 𝑚𝑖𝑙𝑙𝑖𝑜𝑛 $14.5 𝑚𝑖𝑙𝑙𝑖𝑜𝑛

= $11,069 𝑝𝑒𝑟 𝑠𝑡𝑎𝑓𝑓 𝑝. 𝑎 = $8,056 𝑝𝑒𝑟 𝑤𝑜𝑟𝑘 − 𝑝𝑜𝑖𝑛𝑡 𝑝. 𝑎.
1,310 𝑠𝑡𝑎𝑓𝑓 1,800 𝑤𝑜𝑟𝑘 − 𝑝𝑜𝑖𝑛𝑡𝑠

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Example: Property Performance – Outcomes
$50, million

$39,47 million
$40, million
Aggregate Cost of Under-utilised Space

$30, million
Cost

$19,74 million
$20, million

$10, million

10-year lease
$, million
1 2 3 4 5 6 7 8 9 10
Year of Lease

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Property Performance – Occupational Density

• National Occupational Density is measured

using aggregates of usable office area and
occupied work-points.

• The Australian Government has achieved

steady improvement in the National
Occupational Density of its portfolio since the
target was first introduced.

• The proportion of office tenancies meeting the

target has also tripled since 2012.

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Who does this information apply to? Flexible- Desk sharing Redesigned workspaces I can access
I have a
Work ratios personal locker
All staff excl. SES I sit in a
Policy and custom
‘neighbourhood’
caddy to
Two days in 7:10 arrangement
carry items Team zones Conversation lounges Quiet
office min. Focus zones Meeting rooms*
rooms

Desk-
bookin
g I have a
system personal
All staff excl. SES I sit in a
was locker
used to and custom ‘neighbourhood’ Low light area/
Two days ‘book’ caddy to arrangement Team zones Focus zones Meeting rooms* library quiet space Conversation pods
in office 7:10
a desk carry items
min.
Single person
quiet rooms
Desk-
bookin
g
All staff up to
system I access team
and incl. SES 2 was I sit in a shared
50% of storage 'neighbourhood’
used to and lockers Single person
time in ‘book’ arrangement Collaboration
office over 7:10 Meeting rooms* zones phone booths
a desk
a fortnight

Desk-
bookin
I have a
All staff up to g
personal
and incl. SES 2 system I sit in a
locker
was ‘neighbourhood’
and custom
used to arrangement Single person
Two days caddy to Conversation pods
‘book’ 7:10 Focus zones Meeting rooms* phone booths
in office carry items Team zones
a desk
min.

I have a
personal
All staff excl. SES locker I sit in a
(with tray) and ‘neighbourhood’
access team managed at Branch
Three days in storage level
office min. Collaboration zones Social hubs
7:10 (across all Meeting rooms
floors)

Solo/Duo rooms

All staff up to I have a personal

and incl. SES 2 locker
(with tray) and
I sit in a
access team
‘neighbourhood’
storage
arrangement
Two days in (across all floors)
office min. 6:10 Team zones Focus zones Meeting rooms* Collaboration zones Social hubs

No
agency-
wide
All staff up to mandated I have a I sit in a
and incl. SES 2 number personal ‘neighbourhood’
of days locker managed at
employee and custom Divisional level
caddy to Team zones
s must Meeting rooms Quiet
9:10 carry items Collaboration zones 11
attend the rooms
office

* An IPad fixed on outside of the room to view/create bookings. Some auto-remove bookings if no-shows within 10 minutes of booking, freeing up the room to others to book the room.
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Activity-Based Working
General Work Neighbourhoods Teleconference Facilities

• Support general office work activities • Support connectivity, collaboration

and engagement with stakeholders
• Sharing of desks based on flexible
and work colleagues accessing
work profiles to minimise surplus
flexible work arrangements
space
• Mixture of room sizes to support
• Potential for using booking systems
meetings of different sizes
for desks 12
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Activity-Based Working
Collaboration Spaces
• Support in office discussions, idea
creation and problem solving.
• Can include teleconferencing
equipment to increase usability of
spaces
• Various sizes to meet different needs
Quiet Spaces
• Supports focused work away from
general office noise and/or
disruptions
• Can incorporate low sensory
environment elements.
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Questions

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Thank You

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