JOB DESCRIPTION

Project Control Systems

JOB TITLE : Planning Manager JOB CODE

REPORTS TO : Assistant Vice President, Project Control Systems

DEPARTMENT : Project Control Systems GRADE/ STEP:

LOCATION : Planning Section COST CENTER:

JOB/ POSITION SUMMARY:

Provide overall planning, scheduling and technical management services to projects from planning to final execution /
completion of projects. Review documents and various reports to assess scope of work and resources required to
successfully complete project. Principal accountabilities include, but are not limited to, developing time control
mechanism for projects, estimating and planning cash package, participating in estimating cash inflow and outflow
requirements, monitoring & reporting project performance, and/or other related activities as required.

PRINCIPAL FUNCTIONS (Specific Accountabilities)

JOB-SPECIFIC COMPETENCIES KEY RESULT AREAS

1) LEADERSHIP and  Develop and direct the implementation of goals, objectives, policies,
MANAGEMENT procedures and work standard for the planning section.
 Monitor and manage the operations and activities of projects to ensure
progress within program and budget.
 Manage activities associated with project to avoid time delays
 Direct engineers to prepare completion reports of projects and observe
milestones to report project performance.
 Direct, supervise and evaluate staff, directly and/ or through multiple levels of
supervision.

2) PLANNING and  Plan cash package and prepare activities duration and its logical relationship
ORGANIZATION for each project and identify critical path of activities.
 Oversee reporting requirements and time effectiveness of projects, ensure
that procedures are being followed and assist in resolving problems which
require top-level input.
 Participating in preparation of dynamic budgets(indirect cost and its relation to
time ) and activity based resource loaded schedule.

3) RESOURCE  Review and check all unit details associated with project e.g. general
MANAGEMENT requirements, site construction details, concrete, masonry metal, equipments,
conveying system, etc.
 Co-coordinate the work of subordinate staff and work effectively with other
departmental managers to ensure effective completion of work and
achievement of departmental targets.

Manager Planning 1 Prepared by: PARAGON BUSINESS SOLUTIONS

JOB DESCRIPTION
Project Control Systems

 Prepare annual section budget, seek approval, and monitor performance to

ensure activities are appropriately supported and within approved levels.

4) OTHERS  Review and verify staff / labor transfer and hiring documents to ensure
conformity against time schedule requirements and resolve issues in case of
negative variances.
 Prepare detail time schedule, resource quantities histograms for labor,
materials, equipments, etc. and prepare work break down structure for
projects.
 Direct and plan activities in a logical sequential manner making models of
critical path method to evaluate time each activity will take.
 Review and study elements of client claim, analyze against projected time
schedule, prepare / modify time schedules in relation to claims, and obtain
approval as per policies and procedures.
 Review and discuss time impacts, variation orders, requests for claims, etc.
and determine consequences they will have on projects.

RESPONSIBILITY FOR ACTIONS (Supervision Received) …

 Reporting to the Assistant Vice President, Project Controls System from whom advisory services are received to
provide planning and management services for all construction projects and/or carry out other related responsibilities
as required.

RESPONSIBILITY FOR DECISIONS (Supervision Given) …

 Provide supervision and direction to Site Planning Engineers, and Senior Planning Engineers to perform work as
assigned.
 Evaluate progress of subordinates to ensure that departmental targets are achieved effectively and efficiently.

COMMUNICATION REQUIRED
INTERNALLY EXTERNALLY FREQUENCY 2

Regular contact with AVP PCS and with other

functional managers to resolve issues, answer queries
and respond to complaints regarding planning and
monitoring of projects. C
Regular contact with officials of other departments and
with site engineers regarding the development and
implementation of projects.
Based on approval of AVP PCS, the
Manager Planning may remain in contact
with the client representatives, sub-
O
contractors, and third party service agents,
with respect to the over-all planning of
projects on short and/or long term basis.

ACCOUNTABILITIES
KEY PERFORMANCE INDICATORS MEASUREMENT

Impact and Influence Measure the extent of impact and influence each claims and
variation requests will have on projects.

On-time Delivery Measure the point in time (day/week/month) when

management and employee tasks are completed.

Manager Planning 2 Prepared by: PARAGON BUSINESS SOLUTIONS

JOB DESCRIPTION
Project Control Systems

Project Performance Observe project completion reports, milestones, and targets

to measure project performance.

Total Productivity Measure (TPM) Measure the ratio of output to measure some and/ or all of
the resources used to produce the output.
e.g. Output per Worker, Output per filled Job, Output per
Hour Worked.

Responsiveness Deliver profitable projects by being responsive to schedules,

monitoring and acting quickly on time deviations.

PHYSICAL, MENTAL, WORK ENVIRONMENT

(Identify the activities & conditions that traditionally apply to the essential functions of the position)
WORKING CONDITIONS PHYSICAL EFFORT FREQUENCY 1

Work in an office environment; sustained posture in

C
a seated position for prolonged periods of time.

Local Travel and/or Overseas Travel.

O
Visit to project site.

QUALIFICATION REQUIREMENTS
ACADEMIC & PROFESSIONAL QUALIFICATION:

Bachelor degree in Engineering curriculum from a college or university.

RELATED EXPERIENCE:

 Minimum fifteen (15) years of diversified engineering experience including construction experience and at least
five (5) years at senior managerial level.
 Fluency in English and Arabic language.
 Essential hands-on Computer skills.

CORE COMPETENCIES SKILL SET

 Analytical and Conceptual Thinking Excellent interpersonal and communication skills are
 Organizational Awareness essential for this role, as extensive interaction at various
levels across the organization is a norm.
 Business Insight
Proficiency in these behavioral areas is highly required
 Problem Solving and Judgment
 Planning and Organizing
 Strategic Initiative
 Negotiating Skills
 Conflict Management
 Project Management
 Ability to remain abreast of advancements and
developments of project’s progress

1
C – Constantly: activity or condition exists more than 60% of the time
F – Frequently: activity or condition exists more than 20% to 60% of the time
O – Occasionally: activity or condition exists less than 20% of the time

Manager Planning 3 Prepared by: PARAGON BUSINESS SOLUTIONS

JOB DESCRIPTION
Project Control Systems

APPROVALS
Prepared by: Reviewed by:

Date Date

Accepted by: Approved by:

Department Head AVP – Human Resources

Date Date

Manager Planning 4 Prepared by: PARAGON BUSINESS SOLUTIONS