Hotel Management System

A Project Report
Submitted in partial fulfilment of the
Requirements for the award of the Degree of

BACHELOR OF SCIENCE (COMPUTER SCIENCE)

By

ROHIMA ARUN PHALKE

Roll Number - 448

Under the esteemed guidance of

Prof. Omprakash
Assistant Professor

DEPARTMENT OF COMPUTER SCIENCE

GURU NANAK KHALSA COLLEGE

OF
ARTS, SCIENCE & COMMERCE
(Autonomous)
MATUNGA, MUMBAI – 400 019
MAHARASHTRA
AY 2022 – 2023
 APPROVAL OF PROJECT PROPOSAL

PNR No: 2020016401392046 Roll No: 448

1. Name of the Student

Rohima Arun Phalke

2. Title of the Project

Hotel Management System

3. Name of the Project Guide

Prof. Omprakash Prajapati

Signature of the Student Signature of the Guide

Date: ________________ Date: ________________

Signature of the Head of Dept. Signature of the Examiner

Date: ________________ Date: ________________

 GURU NANAK KHALSA COLLEGE

OF ARTS, SCIENCE & COMMERCE

(Autonomous)
MATUNGA, MUMBAI, MAHARASHTRA – 400 019

DEPARTMENT OF COMPUTER SCIENCE

CERTIFICATE

This is to certify that the project entitled, "Hotel Management System", is bonafide work of Rohima Arun
Phalke bearing Seat No: 448 submitted in partial fulfilment of the requirements for the award of degree of
BACHELOR OF SCIENCE (COMPUTER SCIENCE) from University of Mumbai.

Internal Guide Coordinator

External Examiner

Date: College seal

 ACKNOWLEDGEMENT

I express my sincere thanks to the Professor Omprakash Prajapati, Guru Nanak Khalsa
College of Arts, Science & Commerce, University of Mumbai who has given me the
opportunity to pursue my BACHELOR OF SCIENCE (COMPUTER SCIENCE) also
express my thanks to CO-ORDINATOR and other staff of the CS Section.

I would like to thanks my guide (Omprakash Prajapati Sir) for his encouragement and
guidance, which helped me in completing the project.

Finally, I would like to thank my colleagues and friends who helped me in

completing the Project successfully.
SR.NO INDEX TOPIC PAGE NO

A. Introduction 6

1. Requirements of the contents 7

2. Gantt Chart 8
9
B. System Analysis

10
1. Class diagram

2. Activity diagram 12

3. Context diagram 15

4. Sequence diagram 18

5. Use Case diagram 21

C. System Design 23

1. Database Connection 28

2. Validations 31

3. Conclusions 32
 Project Synopsis

Title: Hotel Management System

1) INTRODUCTION
The project, Hotel Management System is an application that allows the hotel
manager to handle all the activities online such as the ability to manage various hotel
bookings and rooms make this system very flexible and convenient.
The hotel manager is a very busy person and does not have the time to sit and manage
the entire activities manually on paper. This application gives him the power and
flexibility to manage the entire system from a single online system. Hotel management
project provides room booking, staff management and other necessary hotel
management features. The system allows the manager to post available rooms in the
system. Customers can view and book room online. Admin has the power of either
approving or disapproving the customer’s booking request. Other hotel services can
also be viewed by the customers and can book them too. The system is hence useful
for both customers and managers to portable manage the hotel activities.

2) Objective of the Hotel Management System

This project is designed to create a platform that allows both the user and
administrator to keep track of transactions like room reservations, room booking,
financial administration of the hotel, staff record keeping, online reservation and
other day to day activities involved in the running and management of a hotel.
The following are objectives of the project:
 This system is useful as it calculates an exact cost of rooms for requested number
of days.
 Customers can view and book room online
 Admin has the power of either approving or disapproving the customer’s booking
request. Other hotel services can also be viewed by the customers and can book
them too.
 Checkin and checkout options are specified to the customer at the time of booking
 Allows the option of pre-booking
▪ To ensure the best and comfortable commodity as per the requirements of the user.
▪ Have enough memory space to store the database.
▪ Allow new customer to store their login details in the database by using a GUI.
3) MODULES

 Room Enquiry and Reservation: This module deals with reservation enquiry and
Reservation

 Checkin/Checkout Module: This module deals with reservation checkin or Direct

checkin and handling checkout of guest

 Bills and Payment Module: The modules deals with the generation and tracking of bills
and payments made by the guest

 Staff Management System: This module keeps the record of the staff

4) REQUIREMENT AND SPECIFICATION

 Front End : Python with Tkinter

 Operating System: Windows 10
 Back End : MySQL Database

a)Hardware Requirement
 Operating System : Windows 10
 Hard Disks : 1TB
 RAM : 8GB

b) Software Requirement
 Visual Studio
 Excel
 MySQL

5) CONCLUSION

In today’s world of latest technology, where every business is reaching their

best level and covering a lot of user base all across the world. Our software will be
a great platform to get best hotel bookings

The application “Hotel Management System” reduces the drawbacks like burden
of maintain records. It saves time and provides twenty-four hours accessibility .
GUI makes the interface very much user friendly. The system is highly user
friendly and is well efficient to interactions with the users of the system
 SYSTEM
ANALYSIS
 1.CLASS DIAGRAM
Class diagram is a main building block of object-oriented modelling. It is
used for general conceptual modelling of structure of application, and for detailed
modelling translating the models into programming code.
Class diagram can be used for data modelling. The classes in class diagram
represents both the main elements, interactions in application, and classes to be
programmed.
In the diagram, classes are represented with boxes that contain three compartments:
• The top compartment contains the name of the class. It is printed in bold,
centred and the first letter is capitalized.
• The middle compartment contains the attributes of the class. They are
leftaligned and the first letter is lowercase.
• The bottom compartment contains the operations the class can execute. They
are also left-aligned and the first letter is lowercase.
In the design of a system, a number of classes are identified and grouped together
in a class diagram that helps to determine the static relations between them. With
detailed modelling, the classes of the conceptual design are often split into a number
of subclasses.
Class Diagram:
 2.ACTIVITY DIAGRAM
Activity diagram is another important diagram in UML to describe the dynamic
aspects of the system.
Activity diagram is basically a flowchart to represent the flow from one activity to
another activity. The activity can be described as an operation of the system.
The control flow is drawn from one operation to another. This flow can be
sequential, branched, or concurrent. Activity diagrams deal with all type of flow
control by using different elements such as fork, join, etc

Purpose of Activity Diagrams

The basic purposes of activity diagrams is similar to other four diagrams. It captures
the dynamic behaviour of the system. Other four diagrams are used to show the
message flow from one object to another but activity diagram is used to show
message flow from one activity to another.
Activity is a particular operation of the system. Activity diagrams are not only used
for visualizing the dynamic nature of a system, but they are also used to construct
the executable system by using forward and reverse engineering techniques. The
only missing thing in the activity diagram is the message part.
It does not show any message flow from one activity to another. Activity diagram
is sometimes considered as the flowchart. Although the diagrams look like a
flowchart, they are not. It shows different flows such as parallel, branched,
concurrent, and single.
The purpose of an activity diagram can be described as −
Draw the activity flow of a system.
• Describe the sequence from one activity to another.
• Describe the parallel, branched and concurrent flow of the system.

• Start symbol
 Represents the beginning of a process or workflow in an activity diagram. It
can be used by itself or with a note symbol that explains the starting point.
• Activity symbol

Indicates the activities that make up a modelled process. These symbols,

which include short descriptions within the shape, are the main building
blocks of an activity diagram.
• Decision symbol

Represents a decision and always has at least two paths branching out with
condition text to allow users to view options. This symbol represents the
branching or merging of various flows with the symbol acting as a frame or
container.

• Connector symbol

Shows the directional flow, or control flow, of the activity. An incoming

arrow starts a step of an activity; once the step is completed, the flow
continues with the outgoing arrow.

• End symbol

Marks the end state of an activity and represents the completion of all flows
of a process.
Activity Diagram:
 3.CONTEXT DIAGRAM
The context diagram is used to establish the context and boundaries of the system to
be modelled: which things are inside and outside of the system being modelled, and
what is the relationship of the system with these external entities.

A context diagram, sometimes called a level 0 data-flow diagram, is drawn in order

to define and clarify the boundaries of the software system. It identifies the flows
of information between the system and external entities. The entire software
system is shown as a single process.

The process of establishing the analysis framework by drawing and reviewing the
context diagram inevitably involves some initial discussions with users regarding
problems with the existing system and the specific requirements for the new
system. These are formally documented along with any specific system
requirements identified in previous studies.

Having agreed on the framework, the detailed investigation of the current system
must be planned. This involves identifying how each of the areas included within
the scope will be investigated. This could be by interviewing users, providing
questionnaires to users or clients, studying existing system documentation and
procedures, observation and so on. Key users are identified and their specific roles
in the investigation are agreed upon.

Constructing a context diagram

In order to produce the context diagram and agree on system scope, the following
must be identified:

• external entities
• data-flows
Context Diagram(dfd): LEVEL 1
Context Diagram(dfd):
LEVEL 2
 4.SEQUENCE DIAGRAM
A sequence diagram is a type of interaction diagram because it describes
how—and in what order—a group of objects works together. These diagrams are
used by software developers and business professionals to understand requirements
for a new system or to document an existing process. Sequence diagrams are
sometimes known as event diagrams or event scenarios.

Benefits of sequence diagrams

Sequence diagrams can be useful references for businesses and other organizations.
Try drawing a sequence diagram to:

• Represent the details of a UML use case.

• Model the logic of a sophisticated procedure, function, or operation.

• Seehow objects and components interact with each other to complete a
process.

• Planand understand the detailed functionality of an existing or future

scenario

Basic symbols and components

To understand what a sequence diagram is, you should be familiar with its
symbols and components. Sequence diagrams are made up of the following icons
and elements:

Symbol Name Description

Object Represents a class or object in UML. The object symbol

symbol demonstrates how an object will behave in the context
Symbol Name Description
 of the system. Class attributes should not be listed in
this shape.

Represents the time needed for an object to complete a

Activation task. The longer the task will take, the longer the box
activation box becomes.

Actor Shows entities that interact with or are external to the symbol
system.
SEQUENCE DIAGRAM:
 5.USE CASE DIAGRAM
To model a system, the most important aspect is to capture the dynamic
behaviour. Dynamic behaviour means the behaviour of the system when it is
running/operating.
Only static behaviour is not sufficient to model a system rather dynamic
behaviour is more important than static behaviour. In UML, there are five diagrams
available to model the dynamic nature and use case diagram is one of them. Now
as we have to discuss that the use case diagram is dynamic in nature, there should
be some internal or external factors for making the interaction.
These internal and external agents are known as actors. Use case diagrams
consists of actors, use cases and their relationships. The diagram is used to model
the system/subsystem of an application. A single use case diagram captures a
particular functionality of a system.
Hence to model the entire system, a number of use case diagrams are used.
Purpose of Use Case Diagrams
The purpose of use case diagram is to capture the dynamic aspect of a system.
However, this definition is too generic to describe the purpose, as other four
diagrams (activity, sequence, collaboration, and State chart) also have the same
purpose. We will look into some specific purpose, which will distinguish it from
other four diagrams.
Use case diagrams are used to gather the requirements of a system including internal
and external influences. These requirements are mostly design requirements.
Hence, when a system is analysed to gather its functionalities, use cases are
prepared and actors are identified.
When the initial task is complete, use case diagrams are modelled to present the
outside view.
the purposes of use case diagrams can be said to be as follows −
Used to gather the requirements of a system.
• Used to get an outside view of a system.
• Identify the external and internal factors influencing the system.
• Show the interaction among the requirements are actors.
USECASE DIAGRAM:
SYSTEM
DESIGN
When user logins first on the website he meets with the Login Page :
Before Booking any hotel room a user must have to register
Registration Page:

Once the registration is done admin is able to take control of everything that is
happening on the application
Home Page:
Here, The Admin have to fill the customers detail and have the privilege to add
any new user and delete, reset or update any existing user through this
dashboard and the admin can search the registered user by their contact
number or email adress
Customer Details:
This is Room Booking Page where the admin can check the availability of the
room and can fetch the previous data using their contact number. Even the
admin can search the required users
Room Booking Details:

From this page the admin can add the room details according to the customers
preference
Room Details Page:
DATABASE CONNECTION
There are three section in collection which stores customers, registration and
rooms information
The customer section stores all the information about the customers stored in
Customer Page while booking
This collection is used to see the all the registered users in the database and all
the information related to them
 VALIDATIONS

Sr.no Test Test data State Test Input Result

1. Name -- Invalid -- Message: "User

Not found"
-- Invalid 1234567 Message: "user"

Characters, Valid User or user Successfully

Special proceed further
character,
numbers
2. Token -- Invalid -- Message:
"Token is
Invalid"
3. Password -- Invalid -- Message:
"wrong
password or
wrong
username"
Characters, Valid User@123 Message
Special “Login
characters successfully”
numbers
USER PRIVILAGE:

Sr.no Test Test data State Test Input Result

1. User -- Invalid Tries to update Message: "You

are not
authenticated"
Characters Invalid User Message: "You
are not
authorized"
 CONCLUSION
• After completing this project. I had got a lot of knowledge of python and
how it can helps to easily create good looking and working applications.
• Using the python with MySQL,Workbench and express its really very handy
and comfortable to create good projects.
• For this project i have tried my best to create a good looking and a user
friendly UI with a best efficient working back-end server.
• This application is very useful for those who wants to find their near by and
desired hotels with suitable prices which they can easily afford.