Introduction to Information System 2023/2024 Handout: Lab 6

Lab 6
Lap contents:
➢ Queries
− What is query?
− Types of Queries (Select, Action, etc.)
➢ How to create Query Design?
➢ Action Query
− Append/Insert Query (Datasheet view & Query Design SQL view)
− Delete Query (Datasheet view & Query Design SQL view)

Query
• An object that provides a custom view of data from one or more tables.
• Refers to a data retrieval, insertion, update, or deletion operation performed
on a database.
• Queries are used to search for specific information based on a set of
conditions and criteria specified by the user.

Query Type:
When you want to create a new query in Access, start by deciding the type of
query you need. The most common types are:
• Select Query: Retrieves data from one or more tables and displays the
results in a datasheet.
• Action Query: Includes Append, Update, Delete, and Make Table Queries.
These modify or move data from one or more tables.

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Action Query (Insert into data)
Method 1: Datasheet View
1) Open Your Table: Open the table where you want to insert the data
2) Navigate to Datasheet View: Click on the "View" button in the ribbon at the top of the
Access window and select "Datasheet View". Alternatively, you can double-click on the
table name in the navigation pane to open it directly in Datasheet View.
3) Go to the Last Row: Scroll to the last row of the table. You should see an empty row at
the bottom where you can input new data.
4) Enter Data: Click on the first cell in the empty row and start typing to enter data. Press
Tab to move to the next field or Shift+Tab to move to the previous field. You can also
use the arrow keys to navigate between fields.
5) Save Your Changes: After entering the data, either click on another row or press Enter to
save the data.

Patients Table

Doctors Table:

Appointments Table:

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DoctorPatient Table:

Method 2: Query Design (SQL view)

• What is SQL?
▪ SQL stands for "Structured Query Language"
▪ SQL is a query language that allows you to interact with data in a
database in an organized and efficient way.
▪ SQL is a query language that allows you to perform various
operations ( Insert , Delete , Update, Retrieve ) on data stored in a
database.

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Steps to create query design using SQL view (insert & delete record)
1) From Create go to Query Design

2) Right-Click to query1 select SQl View

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If you want to insert new records in a table, use the INSERT INTO
statement
INSERT INTO Syntax

It is possible to write the INSERT INTO statement in two ways:

1) Specify both the column names and the values to be inserted:

INSERT INTO table_name (column1, column2, ...)
VALUES (value1, value2, ...);

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 2) When adding values for all table columns, you can skip specifying column
names, but ensure the values are in the correct order corresponding to the
table columns.
INSERT INTO table_name
VALUES (value1, value2, value3, ...);

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Action Query(Delete data)
Method 1: Datasheet View
Direct Deletion: You can delete records directly from a table. In Datasheet View,
you can select one or more records and press the Delete key on your keyboard. A
confirmation dialog box will appear, asking if you're sure you want to delete the
selected records. If you confirm, the records will be permanently removed from the
table. Or Right-click Delete record

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Method 2: Query Design(SQL view)
1) From Create go to Query Design

2) Right-Click to query1 select SQl View

3) Delete select keyword

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If you want to delete existing record in a table, use the DELETE FROM
statement
DELETE FROM Syntax
1) If you want to delete specific record use:
DELETE FROM table_name WHERE condition;

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 2) If you want to delete all records in the table use
DELETE FROM table_name;

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