Petron

OPERATING PROCEDURE DOC. REF : OP- 03

PETRON SAUDI CONTG. CO. L.L.C. ISSUE :1
RECRUITMENT,
P.O.BOX 36895, JUBAIL, REVISION :0
KINGDOM OF SAUDI ARABIA EVALUATION & TRAINING
DATE :21.11.2012
OF EMPLOYEES
ISO 9001/2008 CLAUSE: 6.2 PAGE No. : 1 of 4
5

1.0 PURPOSE:
The purpose of this procedure is to define the system for recruiting new employees,
Performance evaluation of all employees and providing the needed training to all levels
of personnel.
2.0 SCOPE:
This procedure is applicable to all employees employed to work at company's works and
also at project sites.
3.0 RESPONSIBLE:
3.1 Managing Director MD
3.2 General Manager GM
3.4 Deputy General Manager DGM
3.5 HR & Admin Manager HRM
3.6 QA/QC Manager QCM
3.7 Personnel Manager PSM
3.8 Department Heads DH
3.9 Accounts Manager AM
3.10 Executive Manager EM
3.11 HSE Advisor/HSE Officer HSEA/ HSEO
4.0 DELETED
5.0 SYSTEM
SYSTEM FOR RECRUITMENT OF EMPLOYEES:
Responsible Activity Interface
5.1 DH Fill up “Requisition for Man Power” Form (F# 24). Discuss Requisition for
requirement of manpower category wise with Director. Manpower
Finalize whether required manpower can be arranged F# 24
from other sites, locally through local sources or from
foreign country.
5.2 MD/GM Inform Project Coordinator and Project-In-Charge, In case Local
manpower has to be arranged from other sites. Inform Newspaper
DGM/
Project-In-Charge in case manpower has to be hired
HRM locally. Inform PSM in case required manpower has to be
arranged from foreign countries.
5.3 PSM/ Contact Local manpower suppliers and select necessary Local
candidates and get approval from the Directors. Fill up the Newspaper
HRM
employee hiring form for appropriate candidates given by
DH the local suppliers and allocate for the project works.

5.4 PSM List of

ISSUED BY : M.R
Petron

OPERATING PROCEDURE DOC. REF : OP- 03

PETRON SAUDI CONTG. CO. L.L.C. ISSUE :1
RECRUITMENT,
P.O.BOX 36895, JUBAIL, REVISION :0
KINGDOM OF SAUDI ARABIA EVALUATION & TRAINING
DATE :21.11.2012
OF EMPLOYEES
ISO 9001/2008 CLAUSE: 6.2 PAGE No. : 2 of 4

Receive requisition from Director, for manpower to be applicants

recruited from foreign countries. Expatriate employees
can be recruited through manpower recruitment agencies.
However the local sources can be considered only after
prior permission from General Manger. The CV of the
applicant shall be forwarded by the agency and same shall
be short listed based on qualifications, experience and
travel documents etc. The CVs of the short listed
candidates are send to General Manager for review.

5.5 GM Review the list and shortlist qualified applicants. Arrange List of
personnel interviews of short listed candidates. Discuss applicants
DH/ and finalize grade and salary as per company policy, GM
can entrust the responsibly for interview to some
HRM competent person in the company. Pass on selected
applicants list to PSM or further action.

5.6 HRM / Inform final grade and salary to applicant through agency.
PSM Arrange for the visa and complete other necessary
formalities and arrange for bringing in the selected
applicants.
5.7 PSM On arrival of candidates complete all Labour and
Immigration formalities and send to the concerned DH.
5.8 HRM Provide the newly selected candidate with labour Labour
agreement for his signature; on acceptance provide him Agreement
with the copy. Inform DH on completion of all formalities
for him to make further arrangements.
5.9 DH Fill up “Reporting on Job” form seeking necessary F-22
information from HRM. Send “Reporting on Job” form to
HRM for him to file in employee individual file and send
copy to AM.
5.10 HRM Collect copies of all credentials and file in the Employee
Personnel File.

5.11 DH/QCM/ Conduct induction training (Quality & HSE) for the new F-37A
HSEA/ employees.
HSEO Record the “Effectiveness of Training “ form F-37 and
same to be retain with DH
Revaluate the effectiveness with in a month (if necessary)

SYSTEM FOR EVALUATION OF EMPLOYEES:

5.12 HRM / EM Distribute Employees Evaluation Form to the concerned F-4
Petron

OPERATING PROCEDURE DOC. REF : OP- 03

PETRON SAUDI CONTG. CO. L.L.C. ISSUE :1
RECRUITMENT,
P.O.BOX 36895, JUBAIL, REVISION :0
KINGDOM OF SAUDI ARABIA EVALUATION & TRAINING
DATE :21.11.2012
OF EMPLOYEES
ISO 9001/2008 CLAUSE: 6.2 PAGE No. : 3 of 4

Department Heads on request by them. For newly F-21

recruited employees the evaluation form shall be
circulated immediately after the completion of probation
period.
F-4
Review Training effectiveness (F-37) form and Evaluate
5.13 DH F-21
the performance of employees (Staff & Workmen) for the
period based on the guidelines stipulated in the
Employees Evaluation Form. Send filled up form to
MD/GM for further action by him.
F-4
Review all forms received and comment on the forms for
5.14 MD/GM F-21
action. Pass to HRM and copy to AM for further action by
them.
5.15 HRM Inform employee status of evaluation. F-4 / F-21
5.16 DH Discuss with concerned Supervisor, the shortcomings of
employee working under him and finalize ways and
means to improve him in his shortcomings on a day-to-
day basis.
SYSTEM FOR TRAINING OF EMPLOYEES:
5.17 DH On purchase of new machinery requiring skilled Manufacturer
operators, select appropriate workmen depending upon Manual
the capability and depute for training on the machine
through the manufacturer/supplier.

5.18 MD/GM Depute participants for training courses as and when

required to up grade the employee’s knowledge in terms
of quality, Health, safety & environment etc. based on
brochures received from various training organizations.
Employees may also prescribe their interest for training
courses upgrading their skills by referring Periodicals,
magazines etc. and discuss with MD/GM for the
approval.
5.19 Participant Upon completion of the external training/Certification
submit the Training Course Certificate to MD/GM/HRM
for the company records.

6.0 RECORDS:
Document Originator Distribution File Retention Period
Employee Personnel File 1 Year after the employee
HRM NIL HRM
leaves the Company
Petron

OPERATING PROCEDURE DOC. REF : OP- 03

PETRON SAUDI CONTG. CO. L.L.C. ISSUE :1
RECRUITMENT,
P.O.BOX 36895, JUBAIL, REVISION :0
KINGDOM OF SAUDI ARABIA EVALUATION & TRAINING
DATE :21.11.2012
OF EMPLOYEES
ISO 9001/2008 CLAUSE: 6.2 PAGE No. : 4 of 4

Employment Contract HRM Employee HRM Employee Personnel File

Reporting on job DH PO HRM Employee Personnel File
Employee Evaluation Department
DH, PO HRM 1 year or till next evaluation
Form Heads
Course Certificates Participants Directors HRM Employee Personnel File