HO CHI MINH CITY UNIVERSITY OF TECHNOLOGY

OFFICE FOR INTERNATIONAL STUDY PROGRAMS

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LAB

SUBJECT: PROJECT MANAGEMENT

Class: CC03 – Semester: 232

Lecturer: Dr. Le Duc Dao
Academic year: 2023 – 2024

Full name Student’s ID number

Lê Thúy Hiền 2111202
Phùng Gia Bảo 2153213
Ho Chi Minh City, 28st April 2024
 CHAPTER 1: PROJECT LAB 1
Input the data to Microsoft Excel, define the AON, and set the working conditions such
as not working on Saturday and Sunday, holidays, etc…

1.1. Input the data to Microsoft Excel

Step 1: Input the Resources Sheet

Step 2: Import the data of 5 projects in the Ms. Project

Step 3: Putting constraints on the tasks with the required conditions:

The required conditions:
a) Some tasks of the projects cannot be split during the scheduling, which means
that these tasks must be processed concurrently by the assigned employees.
Giaiphapcuacuon.com:
• Searching Keywords
• Google Analytics
• Making up content
DR REJU:
• Branding Consultancy
• Building Cloud System
• Introduction Page Building
SEMTEK AND BIZLEADER:

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• Develop CRM usage instructions and CRM operating procedures
• Run a test of the Automation Email Marketing system
• Evaluate results and deploy mass email marketing
TRAN NGUYEN PC CRM
• CRM service consultancy
• Collect the requirements for the CRM platform
• Testing and validating the system
MANH TUONG MEDIA
• Designing website layout
Double click on the task name to see “Task information” -> Advanced -> In “Task type”,
choose “Fixed duration” -> Click OK

-> Process to do that to all the task that required

b) The end date of Giaiphapcucuon.com is sooner than the DR. Reju project
So we have the start of DR.Reju must be no earlier than the finish of Giaiphapcucuon, we
have the end date of Giaiphapcucuon which is the end date of task “Email Marketing” must
end after the start of DR.Reju project.
Set the Predecessors of “Email Marketing” to have “11SF” with 11 representing the DR.Reju
project.

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c) The SEMTEK AND BIZLEADER has the latest end date.
So we will have all other project end date will be before the end of SEMTEK AND
BIZLEADER. Set the predecessors of task “Evaluate results and deploy mass email
marketing” which is the last task of this project to have Finish to Finish relationship: 1FF
(with Giaiphapcucuon.com), 11FF (with DR.Reju), 41FF (with TRAN NGUYEN PC CRM)
and 49FF (MANH TUONG MEDIA WEBSITE):

1.2. Define AON

AON – Activities On Notes depicts the sequence of activities required to complete a project.
In an AON diagram, nodes represent activities. They are connected by arrows that show their
dependencies. AON diagrams are crucial for project scheduling, resource allocation, and
identifying critical paths.
By identifying the critical path – the most extended sequence of dependent activities – AON
diagrams help pinpoint activities that could delay the project's completion if delayed
themselves. So in order to define AON we will identify the activities that are on the critical
path of the project grant chart.
Step 1: Show multiple critical path

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Go to File -> Options -> Advanced -> Tick in the box of “Multiple critical paths” to show
all the critical paths in a multiproject project.

Go to Gantt Chart Format -> Bar Style -> Tick in the box of “Critical Tasks”

The activities that are Critical Tasks are highlighted red:

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Step 2: Identify the activities that are on the Gantt Line

Resource
WBS Task Name Duration Start Finish Predecessors
Names

Wed Tue
1 Giaiphapcuacuon.com 15 days
7/5/23 7/25/23

Wed
1.2 Google Analytics 3 days Fri 7/7/23 Technical 3
7/5/23

Marketing
Mon Mon
1.3 Making up content 1 day 2,3 1,Marketing
7/10/23 7/10/23
3

Tue Thu
1.4 Banner Designing 3 days 3,4 Marketing 4
7/11/23 7/13/23

Mon Fri
1.6 Facebook content 5 days 2,3,5 Marketing 2
7/17/23 7/21/23

Mon Tue Marketing

1.8 Email Marketing 2 days 7,5,6
7/24/23 7/25/23 3,Sale 2

Tue Thu
1.9 Adding new functions 3 days 8 Technical 3
7/18/23 7/20/23

Mon Tue
2 DR REJU 47 days
7/10/23 9/12/23

Setting up Back-end Thu

2.2 4 days Tue 8/8/23 12 Technical 2
system 8/3/23

Wed Mon Technical

2.4 Building Cloud System 4 days 12,13
8/9/23 8/14/23 2,Technical 3

2.6 Main Page Building 3 days Tue Thu 15,16 Technical 1

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 8/15/23 8/17/23

Introduction Page Tue Thu

2.7 3 days 16 Technical 2
Building 8/22/23 8/24/23

Technical
Customer Information Fri Mon
2.9 2 days 18,19 1 ,Technical
Buidling 8/25/23 9/4/23
3

Building the sub- Tue Tue

2.10 6 days 13,14,20 Technical 2
functions 9/5/23 9/12/23

Mon Wed
2.11 Testing Website 3 days Project 1
8/21/23 8/23/23

SEMTEK AND 120 Mon Tue

3
BIZLEADER days 7/3/23 12/19/23

Marketing
1,Marketing
Build and perfect the Tue Mon
3.1 10 days 2,Marketing
brand identity 9/12/23 9/25/23
3,Marketing
5

Develop CRM usage

Tue Fri
3.5 instruction and CRM 14 days 24,25 Project 2
9/26/23 10/13/23
operating procedures

Marketing
Develop sales content Mon Fri
3.6 9 days 26,27,28 2,Sale 2,Sale
scripts for products 10/16/23 11/3/23
3

Marketing
2,Marketing
Evaluate results and
Thu Tue 3,Project
3.8 deploy mass email 14 days 30
11/30/23 12/19/23 2,Sale 1,Sale
marketing
2,Technical 1
,Technical 3

Technical
Build 15 demo landing Fri Fri
3.9 15 days 1 ,Technical
pages 10/13/23 11/3/23
2,Technical 3

Build content scripts for Marketing

Automation Email Mon Tue 1,Marketing
3.10 16 days 29,32
Marketing for course 11/6/23 11/28/23 3,Sale 1,Sale
products 2

3.13 Develop a monthly 5 days Tue Mon Marketing

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 1,Marketing
2,Marketing
recruitment plan 10/24/23 10/30/23
3,Sale 1,Sale
2,Sale 3

Marketing
1,Marketing
Develop a Marketing Tue Mon 2,Marketing
3.14 10 days 27,30,35,36
plan 10/31/23 11/13/23 3,Project
1,Sale 1,Sale
2

Marketing
1,Marketing
2,Marketing
Tue Thu
3.15 Build a business plan 12 days 27,30,35,36 3,Project
11/14/23 11/30/23
2,Sale 1,Sale
2,Sale
3,Technical 3

Develop an income
Mon Project
3.16 regime for business 5 days Fri 7/7/23
7/3/23 1,Sale 1
collaborators

Develop work
Mon Tue
3.17 instruction procedures for 15 days Technical 1
8/21/23 9/19/23
each position in charge

TRAN NGUYEN PC Fri Wed

4 59 days
CRM 7/7/23 9/27/23

Define users and actors Tue Mon

4.2 5 days 42 Technical 3
in the CRM system 9/5/23 9/11/23

Collect the
Fri Tue Technical
4.3 requirements for the CRM 3 days 42
8/25/23 8/29/23 2,Technical 3
platform

Customize and Tue Mon Technical

4.4 10 days 43,44
configure CRM system 9/12/23 9/25/23 2,Technical 3

Tue Tue
4.5 Set up authority 1 day 45 Technical 3
9/26/23 9/26/23

Testing and validating Tue Fri

4.6 4 days 45 Technical 2
the system 9/26/23 9/29/23

4.7 Initiating the system in 7 days Mon Tue 47 Project

the company 10/2/23 10/10/23 1,Technical

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 2,Technical 3

MANH TUONG Mon Wed

5 33 days
MEDIA WEBSITE 7/10/23 8/23/23

Setting up back-end Mon Fri

5.2 5 days 50 Technical 2
system 7/17/23 7/21/23

Setting up front-end Mon Fri

5.3 5 days 51 Technical 1
system 7/24/23 7/28/23

Updating the data in the Mon Mon Technical

5.4 1 day 50,52
web service cloud 7/31/23 7/31/23 2,Technical 3

Marketing
Designing website Tue Wed 3,Marketing
5.5 7 days 51,53
layout 8/1/23 8/9/23 4,Marketing
5

Technical
Adding sub-function on Thu Fri
5.6 7 days 54 1 ,Technical
the website 8/10/23 8/18/23
3

Design the themes for Thu Mon

5.7 3 days 54 Marketing 5
the website 8/10/23 8/14/23

Tue Wed
5.8 Keywords Analytics 2 days 56,53 Technical 1
8/15/23 8/16/23

Writing 20 contents on Thu Tue

5.9 4 days 57 Marketing 2
the website 8/17/23 8/22/23

Project
Testing and Validating Fri Fri
5.10 1 day 57,56 1,Technical 1
the website 8/18/23 8/18/23
,Technical 2

1.3. Set the working conditions such as not working on Saturday and Sunday,
holidays,
Go to Project -> Properties -> Change Working Times -> For calendar -> Choose
Standard (Project Calendar).
Exception -> Input the name of the days that the workers not working on in “Names” and
the duration of not working from “Start” to “Finish” -> Click OK.

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 PROJECT LAB 2
Eliminate the overallocated task. Given the solution for solving the overallocated task

Problem statement: Most of Resources are overallocated in many days as below (except
Project 1). Exerting excessive effort by working overtime and pushing resources beyond their
limits can have harmful effects on both their physical and mental well-being. In simpler
terms, it can cause harm to their bodies and minds.

However, the manager also want to optimize these prices and project duration. Hence,
optimal function is created to determine these criterion:

COST
Min Z = Duration * 10 + 6 (Million VND)
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To minimize this function, we use the Team Planner to efficiently manage tasks and ensure
that resources are appropriately assigned, also increase the resources to a certain level that
meet our criteria.

First of all, baseline should be set to keep track our proccess. To do this, click Project -> Set
Baseline -> Click OK. Then, we go straight to Team Planner funciton: Task -> Built In ->
Team Planner.

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The gray-colored tasks represent initial tasks that can be easily rearranged. In contrast, the
blue colored tasks have predecessor tasks and require careful planning. Our goal in this
arrangement is to prioritize tasks that are time-consuming and resource-intensive. By
addressing these tasks first, we ensure that all resources can work concurrently, leading to
optimal durations for the remaining tasks. Hence, following task in SEMTEK AND
BIZLEADER should be arranged first: Build and perfect the brand identity, Run a test of the
Automation Email Marketing system, Evaluate results and deploy mass email
marketingBuild content scripts for Automation Email Marketing for course products,
Develop a Marketing plan, Build a business plan. Moreover, these tasks should work at the
same time by all resources as minimize the task duration and money.

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From the Team Planner, we can “drag and drop” these box to optimize scheduling, also add
more resources to solve the overload task which hard to change or create too long duration.
Next, re-arranging other tasks, some tasks should be split as we don’t want to overload some
resources, these task spilted are: Develop an income regime for business collaborators,
Develop a monthly recruitment plan, Email Marketing.

To sum up, we re-commend our solution:

- Step 1: Set up optimal function. Put more priority on SEMTEK AND BIZLEADER
tasks, especially some tasks are long durration and must account for many resources.
- Step 2: Re-arrange, add more resources or split tasks (if possible) using Team
Planner.
- Step 3: Check with the baseline and optimal function value. If these are still
overloading, note optimal value and back to step 2.

Result: After re-arrangement, all resources have no problem with working scheduling, also
the we’ve tried many option to optimize our time and money base on optimal function we’ve
mentioned above.

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 Min Z = 62*10 + 852.9 = 1472.9 (million VND).

Meanwhile, the baseline is: Z* = 49*10 + 505.8 = 995.8. This suggests that to prevent
overloading, we can consider increasing our project budget up to 48%. However, it’s
essential for the manager to propose solutions that enhance resource efficiency to improve the
success rate of projects.

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 PROJECT LAB 3
After 1.4.2024, we have a reduction in staff as the table below. Please reallocate workers
and calculate the unexpected value (time, cost)
Step 1: Update the project’s progress to be all done to the date 1.4.2024:
Go to Project -> Status -> Update Project -> Set “Mon 4/1/24” for Update work as
complete through.

Step 2: Update the reduction in staff in the resource sheet:

Go to Resource Sheet and reduce the worker for the next period:

Go to Resource -> Leveling options -> Change the Leveling range to Level from “Tue
4/2/2024” to a far day -> Press OK

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Step 3: Check the statistics after making changes

The baseline is the initial project (the scenario without reduction in resources), it would have
taken us 65 days and about 876.720.000 VND to finish the project.
The current is the scenario where the resource reduction happened, although the cost
decreases significantly but the duration increased to 104 days.

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