Lesson 3: Application Software: Word Processing and Spreadsheet

Microsoft Office

 A desktop productivity applications that are designed specially to be used for office or business
use.
 Product of Microsoft Corporation.
 Developed by Bill Gates on August 1, 1988.
 Released in 1990.
 MS Office is available in 35 different languages.
 Was primarily created to automate the manual office work with a collection of purpose-built
applications.
 MS Office consist of:
 Word – Help user in creating text documents.
 Excel – Creates simple to complex data/numerical professional.
 PowerPoint – Stand-alone application for creating professional multimedia presentation.
 Access – Database management application.
 OneNote – alternative to a paper notebook, it enables an user to neatly organized their
notes.
 Outlook- Is as an email application, allowing users to send, receive, and manage their
emails.
 Publisher Application – introductory application for creating and publishing marketing
materials.

https://www.scribd.com/presentation/475245907/MS-OFFICE-APPLICATION-ren-pptx

Basic Shortcut Keys

 Ctrl + A – Selects all text

 Ctrl + X – Cuts the selected item
 Ctrl + C – Copy the selected item
 Ctrl + V – Paste the selected item
 Alt + F – File menu options in the current program.
 Alt + E – Edits options in the current program
 F1 – Universal help (for any sort of program)
 Home – Go to the beginning of the current line
 Ctrl + Home – Go to the beginning of the document
 End – Go to the end of the current line
 Ctrl + End – Go to the end of a document
 Shift + Home – Highlight from the current position to beginning of the line
 Shift + End – Highlight from the current position to end of the line
 Ctrl + (Left arrow) – Move one word to the left at a time
 Ctrl + (Right arrow) – Move one word to the right at a time
Microsoft Word

 MS Word is a word processing program used to create, format, save, and print letters, reports,
newsletter, manuscript, signs, certificates, and any other documents.
 Importance of Microsoft Word:
1. Microsoft Word is an effective tool for creating all kinds of documents like letters,
memos, reports, term papers, and typesetting novels and magazines, etc.
2. Microsoft Word is highly useful for creating text of large volume.
3. Microsoft Word also offers facilities for basic graphic design, statistical report of a
document, spelling and grammar checking tasks, etc.
4. It also helps you send documents to a group of people for feedback.
5. Word also offers facilities for exporting documents to other packages.

Parts of the MS Word

1. Title bar – displays the name of the document on which you are currently working.

2. Menu bar – is a thin, horizontal bar containing the labels of menus in an operating system’s
interface.

3. Document Area – is the blank section of a word processor or other document program that allows
the user to create content.
4. Quick Access Toolbar
 It is a customizable toolbar that contains a set of commands that are independent of the
tab on the ribbon that is currently being displayed.
 It provides access to the most common Word commands including Save, Undo, Redo,
Repeat, and Copy.

5. Ribbon
 It combines the menu bar and toolbar into a single floating panel.
 It contains the commands organized in three components:
a. Tabs
b.Group
c. Commands

6. Scroll Bar – is a vertical or horizontal bar commonly located on the far right or bottom of a
window that allows you to move the window viewing area up, down, left, or right.

7. Zoom Slider – is available for zooming in and out of documents quickly and easily. The zoom
slider is usually in the lower right corner.

8. Control Buttons – they minimize, maximize restore and close window.

9. Status Bar – it displays the document information such as the number of the page on which the
insertion point appears, the total number of pages, the proofing errors indicator and the view
buttons.

10. View Buttons – they display the buttons such as print layout, full screen reading, web layout,
outline, and draft.