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FORM TP 2021061 cdo 5001ayTesull in disqunlification
MAY/JUNE 2021

CARIBBEAN EXAMINATIONS COUNCIL

CARIBBEAN SECONDARY EDUCATION CERTIFICATE°
EXAMINATION
ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT

Paper 01-General Proficiency

1 hour 30 minutes

28 MAY 2021 (a.m.

READ THE FOLLOwING INSTRUCTIONS CAREFULLY.

1. This test consists of 60 items. You will have 1 hour and 30

minutes to answer them.
2. In addition to this test booklet, you should have an answer sheet.
3. Each item in this test has four
suggested answers lettered (A), (B), (C), (D). Read each itemn
you are about to answer and decide which choice is best.

On your answer sheet, find the number

which corresponds to your item and shade the
having the same letter as the answer you have chosen. Look at the sample item below.space

Sample Item
The MOST appropriate salutation for a business letter is

(A) Hi James
(B) Dear Mrs Ali Sample Answer
(C) My Dear Solomon
D) To All Staff Members

The best answer to this item is "Dear Mrs Ali", so (B) has been shaded.
5. If you want to change your answer, erase it completely before you fill in your new choice.
6. When you are told to begin, turn the page and work as
quickly and as carefully as you can. If
you cannot answer an item, go on to the next one. You
may return to that item later.

DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO Do SO.

Copyright 2020 Caribbean Examinations Council

All rights reserved.
01251010/MJ/CSEC 2021
 2

tems 1-3
or capitalization. Some of them are
Some of the following sentences may contain errors of punctuation
corect. Select the letter (A), (B) or (C) to identify the error. Select (D) if there is no error.

1 When we heard the calypso "Senses", at the Penville Oval, we could not help but dance.
(A) (B) C)
NO ERROOR

(D)

The final stop on the itinerary is port of Spain, Trinidad and Tobago. NO ERROR
2.
(A) (B) C) (D)

After waiting for some time in the terminal, the old man asked, "what time is the bus to
3
(A) (B)
Bridgetown scheduled to arrive?" NO ERROR

(C) D)

Items 4-10 refer to the following incomplete sentences. Choose the word that BEST completes EACHI
sentence.

. the students to walk with their own water.

4. The tour guide

(A) advice
(B) advise
(C) advised
(D) adviced

There will be a ... ... match at the stadium to detemine who reigns supreme in netball
5.
this year.

(A) tantilizing
(B) tantillizing
(C) tantalizing
D) tantallizing

GO ON TO THE NEXT PAGE

 3-
. There is little doubt that air travel
Caribbean culture.
plays a .. role in the development of our

(A) vital
(B) strong
(C) partial
(D) serious

1. Everyone was .. when Mr Richards announced that the

postponed.
....

practical examination was

(A) releved
relieved
(C) releived
D) releeved

8. The students in Mrs Roberts' class

test.
were pleased with their . . .
on the MathematicCs

(A) achevements
(B) achievments
(C) achievements
(D) acheivements

9. Makada wrote .... headings for each column.

(A) separate
(B) seperate
(C) seperete
P) separete

10. It really helped to drive home the message that young people were tired of being
by the marketing ploys of big tobacco companies.
. .

(A) upset
(B) targeted
(C) subdued
(D) encouraged

11. Which of the following abbreviations should be used in a

manuscript to represent the word 'meeting'?
(A) mtg
(B) mng
(C) mtn
(D) meg

GO ON TO THE NEXT PAGE

01251010/MJ/CSEC 2021
 4

Which of the following words is represented 16. Which of the following printers is MOST
12. sheets?
suitable for printing multi-form
by the abbreviation 'recd' in a manuscript?

(A) Laser
(A) Record
Rescind (B) Plotter
(B)
(C) Inkjet
(C) Respond (D) Dot-matrix
D) Received

repetitive strains or
17. One way to avoid
13. following components of a
In which of the of
injuries due to prolonged viewing
a
ROM and
computer system can the CPU,
RAM be found? computer monitor is to use

a screen flicker
(A) Hard drive (A)
an anti-glare screen
(B) Hard board (B)
an ergonomic mousse
(C) Motherboard (C)
Memory stick (D) an ergonomic keyboard
(D)

Which of the following storage media can

Which of the following groups represents 18.
14. ONLY be used with a USB connector?
ONLY output devices?

Printer, monitor, keyboard (A) Flash drive

(A) Cloud drive
(B) Printer, monitor, scanner (B)
(C) Compact disk
(C) Mouse, printer, speaker
(D) Memory card
(D) Plotter, printer, speakcr

19. Which of the following types of software is

Item15 refers to the following diagram.
used to boot a computer?

(A) Utility
(B) System
(C) Firmware
(D) Application

15. Which of the following data capture methods

does the diagram represent?

(A) MICR
(B) OCR
(C) OBR
(D) OMR

GO ON TO THE NEXT PAGE

 5

20. Mary is producing an electronic presentation 22. Not overloading electrical outlets in the
for the CEO who will be
travelling shortly office would be considered
and wishes to take the
presentation with him.
(A) a health practice
What is the MOST
appropriate media
Mary to use to store the presentation?
for (B) a safety practice
(C) an ergonomic factor
(D) general care of hardware
(A) Compact disk
(B) Cloud storage
(C) Hard drive Item23 refers to the following barcode?
(D) Flash drive
ISBN 978-0-1234-5678-6
21. Private cloud storage may BEST be described
as a service that is

(A) provided to many organizations at a

high cost 9 780123 456786
(B) free of cost and available to many
organizations over the internet
(C) dedicated to one organization and 23. Which of the following BEST explains the
available to authorized persons use of the barcode?
(D) less costly than traditional means and
available only in certain regions (A) Automatically shows which options
have been chosen
(B) Automatically processes information
for cheque payments
(C) Enables automatic coding of
manufactured products
(D) Enables automatic itemized billing
of items purchased

GO ON TO THE NEXT PAGE

01251010/MI/CSEC 2021
 6

screenshot.
the following
Item24 refers to
n gaene at 60.docs MAuete

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accommodare cum.
a c c u s a m prodesset

At
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vivendum recusabo ut.
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usu salutandi honestatis voluptatibus, ci.
cum
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contentioncs eum, dictas
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nc suas
ea. Eius possit mel et, his
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novum, has

has been applied?

24. Which paragraph alignment

(A) Left
(B) Right
(C) Centre
Justified
(D) the main heading 'New
26. The steps to add
the following image.
tems 25-26 refer
to Syllabus are

double click on Rectangle A and

(A) type the text
A
Introduction to Electronic
double click on Rectangle B and
(B)
Document Management type the text
A: type
B (C) right click on Rectangle
the text
By Mrs K Marsaua
click on Rectangle B and type
(D)
the text

would the
At which stage of a
presentation
25.
image above appear? Which of the following is NOT a formatting
21.
feature in word processing?
(A) The beginning
First half Page break
(B) (A)
(C) Second half (B) Page length
The end (C) Page numbering
(D)
(D) Page alignment

GO ON TO THE NEXT PAGE

 1

28. Copying a paragraph and pasting it in another

document is an example of Item32 refers to the following extract from
a spreadsheet.

(A) editing
(B) merging A BCDEFG
(C) formatting
(D paragraphing 17
35
29. The function that produces the smallest 45
number in a series is
39

(A) Min 0
(B) Sum
(C) Max
(D) 32. Which of the following formulas
Average 0 should be
placed in Cell B7 to produce the sum of the
values from B2 to B5?
30. Producing information from queries and
tables in a specific format that can be (A) =ADD (B2:B5)
from a database is done in the form of printed (B) =SUM (B2:B5)
(C) =SUM (B1:B6)
(A) a file (D) =COUNT (B2:B5)
(B) a
query
(C) a
eport
(D) an object 33. Which of the following
in a predefinedfunctions
spreadsheet can be used to arange a set
of scores in a
31.
givenorder?
Which of the following is NOT
document?
a legal (A) Sort
(B) Rank
(A) Will (C) Vlookup
(B) Lease D) Hlookup
(C) Agreement
(D) Specification

GO ON TO THE NEXT PAGE

 .

8-

examination results in four

containing
section of a spreadsheet
refers to the following
Item 34 School
subjects for Peace Valley High School
Peace Valley High
Exam Results
Business Department

F G
D E
B C
A POA EDPM OA
AVERAGE

NAME POB SCORE

44 30
24 19
Martin 33
31 49
+1 54 70
2 Davis 65
69 57 52
3 Kerr 82
85 50
44 21 50
4 Abbott 62
51 73 51
Marriott 73
5
order?
arranged in alphabetical
if the data in Column B
were

Which name would appear in Cell B4,

34.

(A) Kem
Davis
(B)
(C) Martin
Marriott
D)

the following image.

Item35 refers to
A r e 4a
4

A r e a
3

Area
2
Area
1

4 Cassava
5 Sweet Potato
6 Green Banana 11
4
Dasheen

above are
shown in the image
The column headings
35.
(A) oblique
vertical
(B)
(C) diagonal
horizontal
D)

PAGE
GO ON TO THE NEXT
 9-

36. Electronic mail may be transmitted usinga 40. hich of the following keys uniquely
identifies cach record in a database?
(A) printer
(B) scanner (A) Composite key
(C) computer (B) Primary key
D) fax machine (C) Foreign key
(D) Record key

37. The minutes of a meeting

41. Encryption is used to
(A) give notice of an upcoming
meeting (A) discard old equipment
(B) list the decisions taken at the (B) commit computer crimes
meeting (C) secure data and programs
(C) list items to be discussed at the D) allow unauthorized access
meeting
(D) summarize what has taken place
at the meeting 42. Which of the following types of envelopes
should be used to send business documents
locally?
Item 38 refers to the following extract
from a document. (A) Banker
(B) Aimail
(C) Catalogue
Tech World (D) Interoffice
Shop #25, 54th Avenue
St Michael
Your future training needs 43. Google Chrome is an example offa

(A) web browser

38. Which of the following groups of (B) search engine
formatting features is used in the document? (C) gaming platform
(D) social media site
(A) Ful, block, centred
(B) Bold, centred, italic
(C) Justified, bold, number 44. Transferring data from a remote computer to
D) Right, superscript, bold your personal computer is referred to as

(A) browsing
39. The first page that is usually displayed in a
(B) uploading
web browser is calleda (C) data mining
(D) downloading
(A) layout
3) website
(C) hyperlink
(D) home page

GO ON TO THE NEXT PAGE

01251010/MIICSEC: 2021
 10-

headings appear in the minutes

of a meeting?
45. In which order should the following

I Minutes of last meeting

II. Apologies for absence
Matters arising from minutes
Il.
L,I, II
(A)
(B) II, III, I
(C)
(D) IL, I, I

trial balance.
Item 46 refers to the following extract of
a

ABC Ltd
Trial Balance (Extract)
as at 30 November 2020

Name of Account DRS CRS

75 000
Capital
25 000
Sales
25 000
Purchases
15 000
Furniture
Commission rent 200
1 000
Telephone charges
Cash in hand 57 000
1 800
Suspense
TOTALS 100 000 100 000

46. Which of he following is the correct classification for the document above?

Bank statement
(A)
Legal document
(B)
Technical document
(C)
Financial statement
D)

viruses?
47. Which of the following procedures would BEST guard computers against

Installing an anti-virus program

(A)
(B) Installing computer security devices
Servicing the computer devices regularly
C) viruses the system
D) Hiring an expert to search for on

GO ON TO THE NEXT PAGE

 - 11 -

Item 48 refers to the following template.

3 Untitled Message(TMt)
n
Messge Insert Options Format Text Developer ? al.
** --
--

Send
Subje

48. Which means of communication can be composed using the template depicted in the diagram?

(A) Letter
(B) Memo
(C) E-mail
(D) Requisition
Item49 refers to the following icon. 51. Which of the following is a distinct
ADVANTAGE of electronic filing?

Lorem ipsum dolor sl amet conro

at adipiscing (A) Duplication of data.
Sd diam nanu ph mpul (B) Excessive maintenance.
eu'STOd M
e dol (C) Increased use of technology.
(D) Increased efficiency and speed.

52. Which of the following is an example of a

49. For which of the following activities is the literary work?
icon above used?
(A) Poem
(A) Creating files (B) Dance
(B) Sending emails (C) Movie
(C) Forwarding emails D) Painting
D) Replying to emails

53. Which of the following actions would be

50. Amelia is sending an email but needs to send illegal under the Copyright Act?
a file with the message. In this case, 'file' is
considered (A) Citing a quotation in an assignment
(B) Preparing a bibliography of books
(A) a folder used in an assignment
(B) a download (C) Purchasing an original movie and
(C) a document making a copy for a friend
(D) an attachment (D) Asking the owner permission to use
one of his photographs in a book

GO ON TO THE NEXT PAGE

01251010/MICSFC 2071
 - 12-

57. Which of the following is NOT considered

Items 54-55 refer to the following a desirable habit in the workplace?
scenario.

Nathalee submitted a rescarch project (A) Recognizing diversity

to her teacher, but she was penalized (B) Wearing the appropriate attire
contained words from (C) Respecting the rights of others
because the project Sharing confidential information
another person's project, and she did not (D)
acknowledge the author.

54. What term is used for the act that Nathalee Item58 refers to the following image.
committed?

(A)
(B)
Hacking
Phishing TM
C) Plagiarismn
D) Copyright 58. What is the symbol above used to

represent?

Which of the following pieces of advice

55.
would be BEST for Nathalee to heed, in (A) Trademark
order to avoid the act committed? (B) Testimonial
(C) Time management
Do not use another person's research D) Team management
(A)
or ideas in the paper.
B) Paraphrase the ideas of others in her Intellectual property is BEST defined as the
words and cite the original source. 59.
Ensure that most of her research
(C) (A) protection of the rights of a person
paper is based on cited quotations
who produces a new invention
from other persons.
(D) Include another person's ideas into (B) rights of a person to own their
her research and write them as if creative work
they are her own ideas. (C) use of another person's work with-
out acknowledging the source
p) rights of a person to express how
What legal principle is being violated if a they feels in documentation
56.
non-genuine copy of Microsoft Office is
installed on a computer?
60. Which of the following are NOT protected
A) Moral by copyright?
B) Rights
(A) Films
(C) Plagiarism
(B) Books
(D) Copyright
(C) Inventions
(D) Broadcasts

END OF TEST

IF YOU FINISH BEFORE TIME IS CALLED, CHECK YOUR WORK ON THIS TEST.

ncIAaaaTIneDO 9071