DELHI PUBLIC SCHOOL PAXMUN 2024-25

GREATER NOIDA AUGUST 17-18, 2024

Celebrating a decade!

SECRETARIAT APPLICATIONS
Skill Set Required:
Leadership Skills
Team Management Skills
Critical & Strategic Thinking Skills
Communication & Debating Skills
Cultural Understanding Skills

Positions Offered:
Secretariat

Core Delegate Affairs Finances IT IP Logistics

Secretary
General

Deputy Secretary Under Secretary Assistant Secretary

General General (USG) General (ASG)

Director
General

Department Wise Responsibilities:

(1) Core Secretariat
Overall planning and coordination of the conference. This includes setting goals,
defining objectives, and creating a timeline for tasks leading up to the event.
Maintaining a smooth connect between the school management and the
secretariat in terms of operations and functioning.
Oversees on-site operations, ensuring that everything runs smoothly according to
the established plan. This includes managing staff and volunteers, handling any
last-minute changes or issues, and addressing attendee needs.

01 | PAGE
(2) Delegate Affairs
Looks after formation of all sorts of delegate applications and manages the
registration process for delegates.
Allotting portfolios to the delegates, mailing the same to them, and then updating
the allotment sheet.
Addressing any conflicts or disputes that may arise among delegates, and
working to resolve them in a fair and impartial manner.
Creation of online lobbying groups and maintenance of all sorts of allotment and
delegation sheets.

(3) Finances
Developing a comprehensive budget for the conference, including expenses such
as remuneration and logistics.
Creating financial plans and strategies to ensure that the conference operates
within budgetary constraints and achieves its financial goals. This involves
forecasting revenue and expenses, identifying potential cost-saving measures, and
optimizing resource allocation.

(4) Information Technology (IT)

Developing and maintaining the official website of PAXMUN- paxmun.co.in and
Instagram account- paxmun.
Designing the letter of appointment and recommendations and designing
Instagram posters.
Designing templates of delegate placards, certificates, chitpads, notepads, ID
cards, food coupons, medals, trophies.
Designing conference standees, banners, secretariat badges, secretariat and
executive board mementos.

(5) International Press (IP)

Undertakes all the written tasks of the conference. Frames and writes the content
for Letters, applications, brochures, certificates, banners, standees, Instagram
captions, website.
Develops the newsletter and committee reports of the conference at the end after
analyzing delegate feedback.

(6) Logistics
Undertakes all the logistical tasks pre, during and post conference. Supervises on
site support and coordination.
Procuring and managing supplies and materials needed for the conference. Looks
after catering services to provide meals, snacks, and refreshments for conference
attendees.

02 | PAGE
Implementing security measures and protocols to ensure the safety and well-being
of conference participants. This may involve coordinating with venue security
personnel, and providing guidance on safety protocols.
Establishing registration procedures and check-in processes to facilitate smooth
entry for participants upon arrival at the conference.

03 | PAGE