PETROLEUM & INDUSTRIAL SERVICES (K) LTD

: New Horizon Industrial Park, Ruiru P.O. Box 76529000508, Nairobi - Kenya
: +254 20 650806/7 :+254 20 550060 þ:info@petro-services.co.ke

PROCEDURE FOR TOOLBOX TALKS ON SITE

PURPOSE

This procedure serves to clearly outline the series of events and activities to be followed during
the execution of toolbox talks on all sites.

SCOPE:

FROM: Planning for toolbox talks

TO: Accomplishment of toolbox talks

REFERENCES RESPONSIBLE
HSE Manual 1. HSE Officer
2. Site Chief of works / Engineer

DESCRIPTION OF PROCEDURE

1.1 Topics of discussion during toolbox talks shall be pre-planned, documented and kept on
record at all company sites.
1.2 On a daily basis, the site Chief of works shall call for and moderate the toolbox
meeting for a minimum of 20 minutes per session.
1.3 Employee participation shall be encouraged and feedback must be sought from all
employees present during toolbox talks
1.4 After each session, minutes from the discussion shall be documented and kept on file and
attendance lists shall also be maintained.
1.5 The site Chief of works shall ensure that all anomalies raised during toolbox talks are
addressed and closed.
1.6 Attendance of toolbox talks shall be mandatory for all employees present on site and works
shall not commence without completion of toolbox talks.
1.7 Use open ended questions to promote involvement, positive responses to
questions and comments
1.8 Ensure to invite a client representative in at least two of the sessions.

TOPICS OF DISCUSSION

1. Identified hazards and risks associated

2. The respect for procedures, instruction & method statement
3. The use of PPE, and Collective Protective Equipment
4. The cleanliness and disposal of waste
5. The Emergency Preparedness & contacts
6. Delegation of HSE roles to chief of works /MOC
7. Incidents in previous week and measures to prevent recurrence
8. Near miss and incident reporting on site
9. Electrical safety
10. Housekeeping
11. Site Management
12. Equipment and scaffold inspection
13. PPE use on site
14. Public safety
15. Security

RECORDS GENERATED FROM TOOLBOX TALKS

• Minutes outlining the points of discussion
• Attendance lists

END OF DOCUMENT