REQUEST LETTER

The main purpose of a request letter is to ask for information on a course, a degree,
etc.
STRUCTURE

GREETING Dear Sir or Madam – Dear Mr/Mrs Smith

INTRODUCTORY State why you are writing.
PARAGRAPH
PARAGRAPH 1 Focus on one idea or two related ideas and ask for
information.
PARAGRAPH 2 Focus on one or two more ideas and ask for
information.
CLOSING PARAGRAPH Say that you will wait for a reply (in a polite way).
SIGNATURE Yours faithfully/Yours sincerely

USEFUL EXPRESSIONS
Introductory paragraph

 I am writing in order to request some information on…

 I am writing to enquire about…
 I am writing in connection with…
 I am really interested in…, that is why I would appreciate it if you could provide
me with some information on…
 I would like to request…
Paragraph 1 and 2

 Would/Could it be possible for you to tell/send me…?

 I would be grateful if you could…
 I would appreciate if you could tell me…
 I was wondering if it would be possible for you to
 Another matter I need information on is…
 I would like to have some information concerning…
 I was wondering if you could kindly provide me with some information on…*9
Closing paragraph

 I look forward to receiving your reply.

 I would appreciate it if you could inform me as soon as possible.
MODEL ANSWERS
Dear Sir/Madam,
I am writing in connection with the offer I received from your centre. (reason for
writing) First of all, I would be grateful if you could provide me with the detailed
information concerning your offer of English courses. I am particularly interested to
know whether you organise specialised courses in accordance with the STANAG 6001
norm.
Another matter I need information on is whether you will be able to organise a course
for my unit in December. Would it be possible for you to train two groups of 12 soldiers
who all hold STANAG 6001 level 2 certificates in English. What is more, our
commander needs individual conversation classes and I wonder whether you could
arrange them as well.
Finally, I would also like some information concerning the cost of these courses. Due
to the fact that our budget is tight, I would be much obliged if you could offer
a reasonable price.
I am looking forward to you reply and I would appreciate it if you could inform me as
soon as
possible.
Yours faithfully,
XYZ