MAYFAIR PROJECT

KANBAN BOARD Last Updated: 5/13/2024 Next Meeting: Mon, 20-May-2024, 3:30 PM

In Cooperation
ACTION ITEM RANK PRIORITY PIC ASSIGNED DUE DONE STATUS NOTES
With

Project Timeline HIGH Agatha Mrs. Siska 5/13/2024 5/15/2024 Not Started
Mr. Leo /
Menu HIGH Agatha 5/13/2024 5/16/2024 Not Started
Mrs. Siska
Mr. Leo /
Costing HIGH Agatha 5/13/2024 5/20/2024 Not Started
Mrs. Siska
All
SOP MEDIUM Agatha 5/13/2024 5/27/2024 Not Started
Department
Assets HIGH Agatha Mrs. Siska 5/13/2024 5/27/2024 Not Started
Induction MEDIUM Agatha Mrs. Siska 5/13/2024 5/15/2024 Not Started
Uniform HIGH Agatha Mrs. Siska 5/13/2024 5/31/2024 Not Started
O - chart & Manpower
HIGH Agatha Mrs. Siska 5/13/2024 5/27/2024 Not Started
planning
PoP Design and Approval MEDIUM Agatha Mrs. Siska 5/27/2024 6/10/2024 Not Started
Marketing Program MEDIUM Agatha Mrs. Siska 5/15/2024 5/22/2024 Not Started
Fishbone Diagram HIGH Agatha Mrs. Siska 5/15/2024 5/22/2024 Not Started

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No Check Projects Action by May 24 Jun 24

20-30 1-10
General Administration
1 Confirm Outlet's Concept & Fin Statement GM
2 Finalize the leasing contract Legal
3 Confirm 3 years P&L statement Finance
4 Review Monthly Operation Statement Finance
5 Confirm SWOT analysis GM
6 Legal Doc (SIUPP,SIUK, TDP,NPPBKC,SIUPMB) Legal
7 Government Permit (Liquer, Rest Permit, etc) Legal
8 Set up cash flow & payment procedure Finance
9 Finalize finance daily report Finance
10 Finalize finance monthly report Finance
11 Finalize Government Tax Procedure Finance
Restaurant Set Up
1 Detail floor plan Project √
2 Determine interior design concept Project
3 Confirm the layout, 3D and techical drawing Project
4 Construction Project Project
5 Final Inspection Project
6 Fit in all furniture and decorations Project
7 Seating arrangement GM
Menus Planning - Food
1 Menus proposal Chef
2 Menus recipe & photo Chef
3 Menus costing Chef
4 Menus execution / printing Marketing
5 Menus serving standard & delivery time Chef
Menus Planning - Beverage
1 Menus proposal Rest Manager
2 Menus recipe & photo Rest Manager
3 Menus costing Rest Manager
4 Menus execution / printing Rest Manager
5 Menus serving standard & delivery time Rest Manager
Recruitment
1 Org Chart ,Schedule trial HR
 2 Manning & Salary budget HR
3 Hiring Management level HR
4 Hiring Staff level HR
5 Draft the job desc & contract HR
6 Prepare Orientation Module HR
7 Review Tata Tertib, Warning , Forms HR
Purchasing
1 Determine SOE needs
* Chinaware Rest Manager & Chef
* Glassware Rest Manager & Chef
* Utensil & packaging Rest Manager & Chef
* Linen (Napkin, Table Cloth, Uniform) Rest Manager & Chef
* Cleaning Utensil & Chemical Rest Manager & Chef
* Paper & guest supplies Rest Manager & Chef
* Food & Beverage supplies Rest Manager & Chef
2 Determine the CAPEX list Rest Manager & Chef
3 List down appointed supplier
* Supplier Food Purchasing
* Supplier Beverage Purchasing
* Supplier Chemical & Sanitation Purchasing
* Supplier SOE Purchasing
* Supplier Paper & Guest supplies Purchasing
4 Review the daily purchasing & procedure Purchasing
5 Prepare PR & PO
* SOE Rest Manager & Chef
* Capex Rest Manager & Chef
* Furniture & decoration Rest Manager & Chef
* Paper & guest supplies Rest Manager & Chef
6 Furniture & Décor installment Project
7 SOE & Capex delivery & installment Project, Chef, Rest Mgr
8 Set allocation & implement FIFO Rest Manager & Chef
9 Set production kitchen operational Chef
10 Set delivery procedure from production Chef
11 Inventory for Kitchen , Bar & Service area Rest Manager & Chef
Standard Operating Procedure (SOP)
1 Service guideline Rest Mgr
2 Operational SOP GM
2 Finance SOP Finance
3 HRD SOP HR
4 Safety & Hygiene SOP HR
5 Forms & Procedure HR GA
6 Security SOP HR GA
Training
 1 Product knowledge training Rest Manager & Chef
2 Brief SOP to Manager Level Rest Manager & Chef
3 Service Training Rest Manager
4 Sanitation, Safety & Hygiene Training HR GA
5 Grooming standard HR GA
6 Corporate Orientation HR GA
POS Installment, Credit Card, WiFI & Computer Line
1 Determine the effective POS & Data system IT, Finance
2 Purchase & installment the system & tools IT, Finance
3 Training for Manager & Cashier IT, Finance
4 Finetune the selling report based on POS IT, Finance
5 Input the data to POS IT, Finance
6 Set up WiFI system IT, Finance
7 Se up Computer line for the manager IT, Finance
8 Credit Card EDC installment IT, Finance
Installment
1 Check the detail for Electricity, Water etc Project
Confirm the SOE location based on technical
2 drawing Project
3 Installment Capex, Kitchen & Bar Equipmnt Project
4 Installment Electricity, water and Gaz Project
Installment Fire alarm, sprinkle & extinguisher
5 Project
6 Safety inspection Project
7 Installment Sound System Project
8 Set type of background music Project
9 Installment Lighting Project
10 Installment CCTV Project
11 Installment hand wash basin with dryer Project
Agreement
1 Pest Control Agreement HRGA
2 Security Agreement HRGA
3 Gofood, Grab food, POS agreement HRGA, Finance
Audit
1 Safety & Hygiene Inspection, MSDS HRGA
2 Food Inspection, Product Knowledge, Trial HRGA
3 Finetune Guest Comment Data Marcom
Payment Process
1 Set payroll sytem HR
2 Set monthly payment to supplier Finance
3 Set monthly payment for electicity, water etc Finance
4 House bank procedure Finance
5 Revenue collection procedure Finance
 6 Credit payment procedure Finance
Employee Facility
1 Set locker, toilet , mirror , attendance HR GA
Set first aid box, emergency numbers, nearest
2
hospital HR GA
3 Uniform , name tag, ID confirmation HR GA
4 Uniform production HR GA
5 Uniform distribution HR GA
6 Set computer, printer, attd machine IT
7 Set stationery, announcement board HR GA
8 Set laundry vendor, laundry bin HR GA
Soft Opening
1 Confirm logo, artwork , collateral & packaging Marcom
2 Confirm creative brief, fact sheet,content Marcom
3 Confirm sales kit, content sos med Marcom
4 Plan local/expat community approach Marcom
5 Establish promotional strategy (disc offer, banks) Marcom
6 Gather costumer data base strategy Marcom
7 Social Media Account Marcom
8 Social Media Blitz Marcom
9 Website Marcom
10 Special offer package Marcom
11 Invitation List & send invitation Marcom
12 Soft Opening & Grand Opening Collateral Marcom
13 Set General Briefing All mgr
14 Service & Production role play All mgr
Grand Opening
Grand opening concept & rundown, clue card
1 MC Marcom
2 Prepare press kit & press give away Marcom
3 Press Invitation Marcom
4 Pre Opening (operational role play) Marcom, GM
5 Soft Opening (Internal Management only) Marcom, GM
6 Open for Public Marcom, GM
7 Grand opening (with media) Marcom, GM

Prepared by : Reviewed by :
 GANTT CHART - MENTENG
Pre Opening
Soft Opening
Grand Opening

Jul 24 Aug 24 Sep 24 Oct 24 Nov 24 Dec 24 Jan 25 Feb 25 Mar 25 Apr 25 May 25 Jun 25 Jul 25
11-20 20-31 1-10 11-20 20-31 1-10 11-20 20-29 1-10 11-20 20-31 1-10 11-20
 Thu 1
Wed 21
Wed 28
Fri 8

Approved by : Acknowledged by :
Opening :
Opening :
nd Opening :

Aug 25 Sep 25 Oct 25 Nov 25 Dec 25

20-30 1-10 11-20 20-31 1-10
Critical period
14-Feb-23 Election
Soft opening with owner & family only
Open for public
Grand Opening with Media

Ramadhan 10 March - 9 April 24