GUIDELINES TO PREPARE A E-TRAVEL ORDER

1. Identify the Traveler(s): Determine who will be traveling, including their names, titles,
2. Purpose of Travel: Clearly state the purpose of the trip. This could be for business
meetings, conferences, training, or office related reasons.
(Upload invitation, memo or any instructions to attend)
3. Destination and Duration: Specify the destination(s) of the trip and the duration of
stay at each location. Include dates of departure and return.
4. Mode of Transportation: Indicate the mode of transportation to be used, whether it's
by air, train, bus, car, or other means. Include flight numbers, train schedules, or other
relevant details.
5. Accommodation: include if provided or not:
6. Travel Itinerary: Outline the travel itinerary, including details of any planned activities
or meetings at each destination. Specify dates, times, locations, and any other relevant
information.
7. Travel Expenses: Estimate and allocate funds for travel expenses such as transportation,
accommodation, meals, and incidentals. Provide guidelines for expense reporting and
reimbursement procedures.
8. If approval from the immediate supervisor is necessary (please upload approved for
or letter of approval to the google form)

Answer these through Google forms.

9. After answering, person assigned to check google form shall prepare the Travel Order
official form recommended to NCIP.
10. Travel Authorization: Ensure that the travel order is authorized by the appropriate
personnel, such as a supervisor or manager, according to the organization's policies and
procedures.
11. For Approval of Travel Order: Route to Office of the Office of the Executive Director or
the Chairperson for E-signature
12. Review and Approval: Review the travel order for accuracy and completeness, and
obtain necessary approvals before finalizing and distributing it to the traveler(s) and
relevant stakeholders.
13. Electronic Travel Order shall be forwarded through email of the recipient and other
concerned bureaus
14. After Travel Documentation Requirements: After travel report, Certificate of
Appearance, liquidation report, certificate of complete travel shall be submitted 10 days
after travel shall be submitted to AS-HR and AS-FS for documentation.