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Your Organization's
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Last Update Date:

What
Define
Analyse the PMO environment
Produce the PMO Business Case
PMO Business Case Signed-off
Appoint a PMO Manager
Produce the PMO Stakeholder Map
Define the PMO Mission, Vision & Values
Define and agree the PMO Scope
Define the PMO governance structure
Agree the PMO model
Produce and sign-off the PMO Charter
Design
Define and agree the PMO functions and service catalogue
Identify required PMO roles
Recruit PMO team
Define and agree the PMO Roadmap
Define and agree the PMO Action Plan
Produce the PMO Communications Plan
Design the PMO KPI Dashboard
Produce and held the PMO Kick-off meeting
Deliver
Develop the organizational project management methodology
Develop the organizational project management templates
Develop the organizational project management processes and procedures
Create a portfolio register
Agree and develop the PMO reporting suite
Prepare training material
Train the delivery teams in the project management methodology, templates, processes and procedures
Identify a (group of) project(s) for piloting the methodology
Develop a pilot plan
Pilot the organizational project management methodology
Capture lessons from pilot
Apply improvements
Develop a rollout plan
Roll-out the organizational project management methodology
Manage
Perform PMO day-to-day operations
 Conduct Project Reviews
Provide Coaching and Mentoring
Measure PMO's performance
Conduct a PMO Maturity Assessment
Document lessons learned
Close (assuming a temporary PMO)
House keeping
Conduct knowledge transfer
Close the PMO
 PMO Action Plan

dd/mm/yyyy

What for

To understand the context for the PMO creation

To build a strong justification for a PMO to be created
To ensure that the PMO have strong sponsorship
To lead the PMO
To identify and manage the engagement of the PMO stakeholders
To agree what the PMO will aim to achieve and what does it stand for
To agree which areas will be covered by the PMO implementation
To agree where the PMO will fit in the organisation and who it will report to
To define how the PMO will be configured
To ensure that the PMO have strong sponsorship

To agree which functions and services will be provided by the PMO

To ensure that appropriate competencies are in place for PMO delivery
To ensure that the requires PMO roles are filled
To agree what the PMO maturity journey looks like
To agree who needs to do what in preparation for kick-off
To agree how messages about the PMO implementation will be communicated
To ensure that the PMO targets are known and being tracked
To formally mark the beginning of operations in the PMO

To ensure that delivery team speak the same language and to create conditions for project success
To ensure that delivery teams deliver projects in a consistent way
To ensure that delivery teams have sufficient guidance to allow for project success
To gain visibility over the health and progress of the portfolio
To enable informed decision-making by the leadership teams
To be used in training of the delivery teams
To equip delivery teams with the confidence and skills to comply with processes and follow the methodology
To select a project of appropriate complexity and dimension that could be representative of the portfolio
To define what steps will be performed in the pilot
To avoid a big-bang approach and facilitate learnings and adoption
To document what could be done differently for the roll-out
To ensure that the methodology, templates, processes and procedures include learnings from the pilot
To define what steps will be performed in the roll-out
To ensure that knowledge and skills are standardized across the organization

To demonstrate the value of the PMO

To provide confidence to stakeholders on the attainment of objectives
To build the necessary capabilities for success
To confirm if the PMO is achieving its objectives
To independently evaluate the success of the PMO journey and identify areas for improvement
To continuoulsy improve the PMO

To ensure that all administrative matters are closed

To enable future PMOs to re-use knowledge acquired
To formally close the PMO upon project/programme closure
 By Whom By When Completed?

PMO Sponsor 4/6/2018

PMO Sponsor 4/12/2018
PMO Sponsor 4/20/2018
PMO Sponsor 5/1/2018
PMO Manager 5/15/2018
PMO Manager 5/20/2018