Sas Slu Mopg

TABLE OF CONTENTS
PREFACE……………………………………………………………………………. ........... 5
Vision - Mission..................................................................................................................... 6
SECTION 1. SCHOOL OF ADVANCED STUDIES PERSPECTIVE ....................................... 7
1.1 Overall Perspective ...............................................................................................................7
1.2. Graduate Categories and Typologies ...............................................................................7
SECTION 2. PROGRAM STRUCTURE AND SUPERVISION ............................................... 9
2.1. Administrative Structure of the Graduate Program ...........................................................9
SECTION 3: ADMISSIONS ................................................................................................. 14
3.1.1. General Qualification.......................................................................................................14
3.1.2. Disciplinal Alignment ......................................................................................................15
3.1.3. General Admission Requirements and Procedure .......................................................15
3.1.4. Admission Process ........................................................................................................16
3.1.5. Special Requirements .....................................................................................................17
3.1.6. Transfer Credits ...............................................................................................................22
3.1.7. Cross Enrollment .............................................................................................................22
3.1.8. Shifting to Another Program...........................................................................................23
3.1.9 Withdrawal, Adding and Changing of Subject .............................................................23
SECTION 4: ACADEMIC REGULATIONS ..............................................................23
4.1. Academic Requirements ..................................................................................... 23
4.2. Program of Study ................................................................................................ 24
4.3. Student Load ....................................................................................................... 24
4.4. Class Attendance ................................................................................................. 24
4.5. Class Size ............................................................................................................. 24
4.6. Class Requirements ............................................................................................ 25
4.7. Course Delivery ................................................................................................... 25
4.8. Practicum ............................................................................................................. 26
1
4.9. Thesis / Dissertation ........................................................................................................ 26
4.10. Capstone Projects .......................................................................................................... 26
4.11. Other Activities Done as a Requirement of the Courses .......................................... 26
SECTION 5. PERIODIC EXAMINATIONS ...........................................................................28
5.1. Periodic Examination ....................................................................................................... 28
SECTION 6: POLICIES AND GUIDELINES FOR COMPREHENSIVE EXAMINATIONS ...29
6.1. Application for Comprehensive Examination ............................................................... 29
6.2. Results of Comprehensive Exam .................................................................................... 32
SECTION 7: RETENTION POLICIES AND GRADING SYSTEM ........................................32
7.1. Retention Policies and Grades to Be Maintained .......................................................... 32
7.2. Residency Requirement and Duration of Studies ........................................................ 33
7.3 Leave of Absences ............................................................................................................ 34
7.4. Refresher Course .............................................................................................................. 34
SECTION 8: GRADUATION REQUIREMENTS .................................................................34
SECTION 9. CONFERMENT OF SCHOLARLY DISTINCTIONS .........................................35
APPENDICES .......................................................................................................................37
APPENDIX A:Sample Visiting Lecturers Agreement ............................................................ 38
APPENDIX B: Format of Delivery Plan................................................................................... 39
APPENDIX C: Graduate Faculty Observation Guide and Tool ............................................ 42
APPENDIX D: List of Acceptable Publications ..................................................................... 45
APPENDIX E: Sample Plan of Study ...................................................................................... 46
APPENDIX F: Modular Class Implementing Guidelines ....................................................... 49
APPENDIX G: Online and Blended Mode Implementation Guidelines .............................. 50
APPENDIX H: Practicum Implementation Guidelines .......................................................... 54
APPENDIX I: Comprehensive Examination Application Form ............................................ 61
APPENDIX J: Evaluation Rubrics for Written Examination ................................................. 62
APPENDIX K: Evaluation form for Review of Related Literature......................................... 63
2
APPENDIX L: Guidelines for Review of Related Literature .................................................. 64
APPENDIX M: Comprehensive Examination Results Form ................................................. 66
3
MESSAGE FROM UNIVERSITY PRESIDENT
Greetings!
I would like to congratulate the School of Advanced Studies of Saint Louis University on the
occasion of the publication of its manual of operating procedures and guidelines (MOPG).
Saint Louis University (SLU) is a Catholic and CICM higher education institution with explicit
missionary orientation that respects cultural differences and promotes other learning
potentials. Consistent with SLU's founding identity and sensitive to evolving global realities,
the School of Advanced Studies (SAS) is envisioned to be a leading graduate school in the
region with strong foundations in inclusion philosophy.
Inclusion philosophy situates the transformative value of diversity in the creation and
dissemination of knowledge within the academic community. It also fosters the university's
social responsibility through collaborative inquiry among different disciplines in the search for
truth. To this end, SAS is committed to realizing its institutional purpose of existence by the
effective deliver of its innovative programs and activities.
As a faculty's and student's handy source of information, the present MOPG is further like a
toolbox. It plainly yet usefully contains readily available and relevant information about SAS
for users. The information includes the school's vision and mission, its administration and
processes, including sample forms and templates, as well as other services it extends to
faculty and students in the conduct of high quality research culture with a sterling Louisian
brand.
Mabuhay!
4
PREFACE
The School of Advanced Studies (SAS) is committed to providing a supportive and structured
environment for the development of scholars, researchers, and graduate faculty.
In line with this, the Manual of Operation and Guidelines (MOPG) has been developed to assist
all students and faculty in the graduate programs of the School of Advanced Studies. This
manual presents the different policies and procedures, requirements and expectations related
to the academic programs. To this end, it is the responsibility of all members of the SAS
community to respect and comply with all Policies and Procedures of the SAS along with the
University rules and policies. With this manual in place, it is expected that the responsibilities
of students, faculty, and staff will be discharged with impartiality, reason, and consistency.
Students therefore are required to know and comply with the policies, procedures, guidelines,
and information in this manual so that they can effectively begin and progress through their
graduate studies.
The School reserves the right to change its policies and procedures, the program it offers, and
other requirements if it is deemed to be in the best interest of the students and/or University
or if they are required by a legislative or regulatory body. Graduate school policies are created
and approved via the Academic Council.
PREPARED BY THE ENDORSED BY THE ACADEMIC COUNCIL

DEAN AND GRADUATE PROGRAM 2019-2020
COORDINATORS OF SAS
2019-2020
Cecilia Mercado – Dean, School of Advanced Studies Fr. Macwayne Maniwang – Vice President for Mission
Asuncion Nazario – GPC, Accountancy, Business and and Identity
Management Roberto Arguelles – Vice President for Academic
Randy Domantay – GPC, Computing and Information Affairs
Technology Carmen Sia – Registrar
Lord Byron Gonzales – GPC, Engineering Richel Lamadrid – Director, University Research and
Joefrey Almazan – GPC, Liberal Arts Innovation Center
Regina Lourdes Hipol – GPC, Natural Sciences Felina Espique – Dean, School of Teacher Education
Elizabeth Bautista – GPC, Nursing and Liberal Arts
Shirley Ayao-ao – GPC, Teacher Education Cecilia Mercado – Dean, School of Advanced Studies
APPROVED BY THE UNIVERSITY PRESIDENT
REV. FR. GILBERT B. SALES, CICM

July 2020
5
Vision - Mission
W e envision a Graduate School that stands for excellence and innovation and that
will be globally identified for the distinction of its programs and quality of its
research.
As a CICM institution whose identity and purpose originates from a tradition of academic
excellence, we are committed to:
 Develop intellect and creativity through excellence in instruction, research, and
extension work.
 Form scholars and high-level professionals in the various disciplines who are ethical
and demonstrate functional competencies in both the local and global workplace.
 Hone the professional and social skills, and critical capabilities of students enabling
them to become responsible leaders in their careers and community.
 Provide students opportunities to serve the larger community through extension work
and community service.
 Produce quality research in the various fields of knowledge which are internationally
recognized.
 Recruit Faculty who are acknowledged experts in the field and to complement the
teaching staff by inviting international scholars in the various disciplines.
 Build partnerships and linkages with other academic institutions, industry and
government entities at the local and international level.
 Enhance the image and visibility of the Graduate School and its work in both the local
and global community.
6
SECTION 1. SCHOOL OF ADVANCED STUDIES PERSPECTIVE
1.1 Overall Perspective
The graduate education constitutes an advance level of academic work. SLU’s programs
focus on interdisciplinary academic discipline that involves rigorous evaluation of course work,
interaction with professors and peers and productive academic experiences along practicum/
internship, capstone projects, research or invention of original works.
The graduate programs serve as the center for research and academic study in the University.
Aligning itself to the development goals of the country, the graduate programs aim to build a
community of scholars whereby the faculty members produce scholarly outputs while at the
same time mentoring graduate students to become research professionals who will pursue
research and development work in their own fields.
1.2. Graduate Categories and Typologies [CHED MEMO 15 series of ,2019]
1.2.1 The Doctoral Program
1.1.1.1. Doctor of Philosophy (Ph.D.) (Academic/Research Track). The programs leading

to a doctorate degree aim to produce researchers and scholars who will contribute
to the advancement of knowledge in their respective disciplines. The Ph.D. program
may either be under the academic or research track.
A doctoral program under the academic track requires coursework and research.
The prerequisite is a Master’s degree with thesis. The student's capacity for
independent and original scholarly work in a particular discipline is manifested with
the culminating requirements of the dissertation (theory building) and the publication
in a refereed journal.
The research track involves completion of at most 15 units of academic coursework,

but is required to be involved in research work for another 15 units. A research
promoter is assigned to a student during the immersion in research work but the
supervision is limited. Students who choose this program work on projects under a
promoters’ program/s and should therefore already have the capacity to undertake
research work independently in order to give original contribution/s to knowledge in
their field. The final requirement for this track is also a dissertation and a publication
in a refereed journal.
This program prepares graduate students to create or apply knowledge in order to

advance specific fields in practice settings, with real world applications.
7
1.1.1.2. The Professional Programs or Practitioner’s Graduate Degrees. While the
professional degree programs likewise prepare students in terms of research, the
ultimate focus is in the creation and/or application of knowledge in order to advance
their professional practice or to address specific needs of industries, agencies, or
groups of professionals. Likewise, while traditional theory is discussed as part of the
training as in research-based programs, there is greater focus on real-world
application of the knowledge gained. It prepares the student to train or supervise
others in the field and to discover new knowledge that has practical application. The
culminating requirement is a practice-based dissertation.
1.1.2. The Master’s Program
1.1.3. The Master of Arts or Science (Master’s Academic/Research Track).

1.1.3.1. The master’s degree program is meant to provide the student a full grounding in a
specific discipline, hence the program should cover thoroughly the discipline’s
courses in both theory and method. The primary purpose of the program is to
contribute to the generation, advancement and production of knowledge.
At the end of the coursework, the student's mastery of his/her discipline is tested
through a comprehensive examination. The MA/MS academic track is capped by a
thesis and a publishable manuscript, while the MA/MS research track requires a
thesis and a publication in a refereed journal.
1.2.2.2 The Master’s Degree (Professional Track).

The primary purpose of the program is the application of knowledge in
professional practice, thus, the program is meant to prepare professionals to
contribute to the needs of specific industries or professions. The terminal
requirement is the capstone project and/or strategic plans tailored for
professional practice, business firms, and/or government agencies. The professional
degree tracks require a minimum of 500 hours of internship or practicum.
8
SECTION 2. PROGRAM STRUCTURE AND SUPERVISION
2.1. Administrative Structure of the Graduate Program
The graduate programs are under the School of Advanced Studies headed by the Dean. The
SAS houses the seven clusters of the graduate program, each of which is headed by a
Graduate Program Coordinator. The clusters are as follows:
1. Accountancy, Business and Management Programs
2. Engineering Programs
3. Information and Computing Technology Programs
4. Liberal Arts Programs
5. Natural Sciences Programs
6. Nursing Programs
7. Teacher Education Programs
2.1.1 The Dean of the School of Advanced Studies

The Dean ensures that the School functions efficiently in order to meet its goals.
Towards this, the Dean manages the School’s day-to-day affairs and oversees the
implementation of policies and guidelines. In cases of issues arising from the operation
of the school (in general or specific to programs), the Dean has the sole administrative
discretion on its management as In Loco Parentis.
The following are the general responsibilities of the Dean.:
1. To take charge of the formulation and implementation of the school’s strategic
plan;
2. To ensure that the School meets its targets in terms of accreditation, research,
and extension;
3. To prepare and submit the school’s annual Budget Report;
4. To submit the Annual Performance Review and Evaluation to the Constitution

Development Quality Assurance Office;
5. To formulate school policies consistent with the general policies of the University;
6. To create committees within the school as may be deemed necessary for the
management of the school:
7. To serve as the official channel of communication between the academic personnel

and students, on one hand and the University Administration, on the other hand;
8. To approve the syllabi of courses prepared by faculty in cooperation with the

Graduate Program Coordinator Heads;
9
9. To recommend proposals for the opening and phasing out of academic programs,
as needed;
10. To study and recommend the implementation of proposed curricular innovations;
11. To recommend candidates for graduation to the University President in

coordination with the Registrar’s Office;
12. To supervise and evaluate the Graduate Program Coordinators
13. To nominate faculty for the post Graduate Program Coordinators
15. To verify, monitor, and investigate administration and academic-related

complaints;
16. To represent the school; and,
17. To perform other functions that are connected or related to, or arising from, the
performance of any of the above, and does such other duties and functions as the
Vice- President for Academic Affairs may require from time to time.
2.1.2. The Graduate Program Coordinators

The Dean shall be assisted by the Graduate Program Coordinators (GPCs) who act as
administrators for specific graduate programs. The GPCs have general and overall
responsibilities of ensuring the graduate students’ smooth and timely completion of their
academic and research requirements.
The general responsibilities of the Graduate Program Coordinator are as follows:
1. To take charge of the formulation and implementation of the graduate program’s

strategic plan;
2. To prepare and submit to the Dean the graduate program’s annual Budget Report;
3. To submit the Annual Performance Review and Evaluation to the School Dean;
4. To process admission of applicants in consultation with the School Dean;
5. To initiate development programs for both faculty and students, e.g., research
curriculum, course offerings, lecture fora, meetings, seminars, workshops, and other
related activity;
6. To prepare the subjects to be offered, the faculty load distribution, and the class
schedules;
10
7. To recommend the books and other library materials to be purchased for the program
and receive the course syllabi of his/her faculty and checks such syllabi in terms of their
accuracy, propriety, adequacy and conformity with the curricular offerings in consultation
with the concerned graduate faculty;
8. To take charge of the graduate program enrolment and advises each graduate student
regarding subjects to be enrolled; approves subject loads, changing or dropping of a
subject, withdrawal of enrolment, and permit to cross-enroll in coordination with the
Registrar’s Office, the Finance Office, and the Office of the Student Affairs;
9. To evaluate the accreditation of subjects taken in other graduate schools;
10. To evaluate and administer comprehensive examination questions and follows up

the checking of comprehensive examinations;
11. To schedule and attend meetings pertinent to a thesis or dissertation in his/her

program;
12. To check or assign faculty to check the submitted review of related literature (RRL).
13. To evaluate and approve a proposed topic for a thesis or a dissertation in

consultation with the student’s adviser;
14. To appoint a thesis or dissertation adviser/promoter including the chair and the panel
of experts.
15. To make oneself available to the graduate faculty and students for consultation
regarding matters pertinent to the program;
16. To administer the students’ evaluation of faculty and conduct classroom

observations.
17. To facilitate the resolution of conflicts that may involve faculty and personnel under
his/her supervision in accordance with established policies and sound management
practices;
18. To provide to the invited visiting lecturer an orientation on the standards and policies
of the school.
19. To provide the invited visiting lecturer with clearances for entering in the SLU
premises.
20. To assist the invited visiting lecturer by making arrangements and coordinating with
relevant University offices (such as transportation and accommodation).
21. To represent the Graduate Program of the School in professional societies,

conferences, conventions, seminars and similar activities when authorized to do so;
11
22. To coordinate with the other graduate program coordinators regarding admission,
enrolment, and retention of students; comprehensive examinations; and thesis or
dissertation writing and defense;
23. To submit an Annual Report to the School Dean; and,
24. To perform such other duties and functions that are connected with, or in relation to,
or arising from, the performance of any of the above on his/her own initiative, and
does such other duties as the School Dean may require him/her to do from time to
time.
2.1.3. The Graduate Faculty
The faculty imparts education to the graduate students which impacts their personal growth,
future profession, and their life as a whole. Through effective teaching methods and creation
of supportive conditions conducive to capacity achievement, the graduate program endeavors
to produce graduate students of scholarly excellence. The faculty members are then carefully
selected from the pool of full-time teaching staff of the various schools (in the University),
administration staff and visiting lecturers/guest professors from premier institutions. These
graduate faculty members will aim to nurture the transformation of students into individuals
who are expected to grow continuously in their application of skills and knowledge in their
professional practice, personal and collective involvement in society, and in their interactions
and relationships with the community.
A. SLU Teaching and Administration Staff
2.1.3.1. Faculty members who are invited to teach in the graduate programs are
considered as part-time faculty of the School of Advanced Studies.
2.1.3.2.The invitation to teach in the Graduate Program is made on the basis of
academic qualifications, specialization, teaching experiences, performance
records, research or scholarly works, performance feedback from students, and
the formative observation done by the Graduate Program Coordinator. As a
matter of policy, doctorate degree holders with research publications shall be
given priority in the assignment of teaching loads in the master’s and doctorate
degree programs
2.1.3.3. In inviting faculty and Heads of offices to teach in the graduate program, certain
standard operating procedures must be followed:
a. Consult and seek the approval of the invited faculty’s head of office and the
Vice President for Academic Affairs;
b. Consult and seek the approval of the head of office and the President through
the VP for Administration.
12
2.1.3.4. The normal load of a faculty invited to teach in a graduate program is three (3)
units per term. In the event of absence of faculty with the needed specialization
or required qualifications, or when after loading invited faculty, courses with
required specialization are still needed but are held by those already given three
units, this may be given as additional load to such invited graduate school
faculty subject to the approval of the VPAA.
2.1.3.5. The 24-unit allowable total load for full-time undergraduate SLU faculty is
inclusive of any teaching load in the graduate programs.
B. Visiting Lecturers/ Guest Professors
The University recognizes that the personal experiences and expertise of invited faculty from
various institutions can provide valuable insights into current and future trends and issues,
thereby enhancing classroom experiences and student learning. It also recognizes, that this
set-up provides for; primarily, opportunities for students to learn first-hand from experts and
experienced practitioners; and for SLU, the expansion and strengthening of external linkages
and academic collaboration as well as the promotion of avenues for inter-University goodwill
and exchange of innovative ideas and best practices.
As such, the SAS may request for the invitation of lecturer or guest professors from esteemed
institutions subject to procedures and guidelines.
2.1.3.6. Requests for visiting lecturer/guest professors to teach in a given academic

course shall be made at least one (1) month before the start of a term by the
GPC endorsed by the SAS Dean. The request should include among other
things the following:
a. Personal information which includes name, institution of affiliation and

designation
b. Program need which include the specific program and the course to be taught
c. Curriculum Vitae highlighting the qualification (as per program

need)
d. Program and mode of service assignment which includes the area to be

taught (ex. Classroom, lecture, practicum), number of hours and inclusive
dates of assignment
2.1.3.7. Letter of Requests. The GPC shall prepare the letter of requests endorsed by
the SAS Dean addressed to the President through the Vice-President for
Academic Affairs. The letter shall include the justification for the requests.
2.1.3.8. The SAS Secretary follows up the letter until its approval which he/she shall
copy furnish the HRD Office for processing. The HRDO then signifies to the
13
Office of the Vice President for Administration to prepare the Visiting Lecturer’s
Agreement.
2.1.3.9. Invited visiting lecturer/guest professors shall be on a contract basis for

specified academic terms only. They shall be provided an honorarium at a
predetermined (per Finance Office) rate per hour and shall commence teaching
only after the Visiting Lecturer’s Agreement has been formalized (see: Appendix
A: Visiting Lecturer’s Agreement)
2.1.3.10 Obligations
a. The invited faculty shall provide a delivery plan, outlining therein the expected
mode of teaching, dates, topics and student activities (see: Appendix B: format of
Delivery Plan)
b. The invited faculty contributes to and participates in School activities and submit
reports as needed.
2.1.4. Graduate Faculty Performance
Faculty Evaluation
The classroom observation in the Graduate School is viewed as a form of collaborative
professional development and is formative in nature. It is a guide for the faculty so that they
can reflect on their own practices and or adopt best practices from their peers (See Appendix
C: Graduate Faculty Observation Tool).
The classroom observation creates a professional learning community with the best interest
of students in mind by providing opportunity for educators and administrators to improve not
only the classroom management but the School as a whole.
The GPC shall confer with the faculty on the date and time of the evaluation and shall discuss
the evaluation results with the professor at least one week after it had taken place.
SECTION 3: ADMISSIONS
Admissions to any SLU graduate programs shall be based on the academic, personal
qualifications, and admission exam performance of individual applicants. The applicant must
also satisfy any special or additional requirement set by the Graduate Program cluster.
3.1.1. General Qualification

To be allowed to enroll (Master’s or doctoral program), the applicant must have the pre-
requisite degree from recognized higher education institutions (HEIs). All pertinent documents
(e.g. transcript of records, number in the registry of graduates) should be submitted before any
formal admission.
14
- Master’s degree. The applicant must have a Baccalaureate degree from an
institution of recognized standing.
- Doctorate degree. The applicant must have a Master’s degree in related fields
from an institution of recognized standing.
3.1.2. Disciplinal Alignment
1. An applicant for a master’s degree program who has a non-aligned baccalaureate

degree may be accepted conditionally through a bridging program. The applicant will
be required to take up and pass a certain number of key courses of the aligned
baccalaureate program before the applicant can be fully accepted into the master’s
program.
2. The number and type of courses to be taken by graduate students who are on
conditional status shall be determined by the concerned Graduate Program Coordinator
and concurred upon by the Dean. The basis for evaluation is the needed foundational
subjects for the said graduate program applied for. This may also be based on the
requirements identified in the respective Programs Standards and Guidelines.
3. Those seeking admission into a PhD program must have a master’s degree that is
aligned to the PhD program. This means the master’s degree is in the same discipline,
or at least a cognate discipline in case there is no master’s degree that is strictly aligned
to the PhD program.
4. An applicant who has a master’s degree that is not aligned to the PhD program s/he is
applying for may be accepted conditionally. The applicant will be required to take
bridging courses of 15 maximum units or the core courses of the aligned masters AND
pass the comprehensive examination in that master’s degree before s/he can be fully
accepted into the PhD program.
5. Applicants with a professional (track) master’s or non-thesis master’s degree will not be
allowed to enroll directly in a PhD program as these types of master’s degree are
terminal in nature. The applicants may be accepted conditionally, but they must take up
research courses (see item 4) that are deemed missing in their professional/non-thesis
master’s degree or, in lieu of this, present one publication in a peer-reviewed journal
that passes the criteria of the graduate school (see Appendix D: List of Acceptable
Publications).
6. Certification of Practice experience; regardless of length, does not comprise and cannot
be credited in lieu of academic unit or bridging requirements.
3.1.3. General Admission Requirements and Procedure

Prospective applicants who would like to enroll in any of the programs of the SAS shall
present himself/herself to the Graduate Program Coordinator (GPC) heading the program
where s/he intends to enroll.
1. Initial Requirements. Original and photocopy of his/her transcript of records. The GPC
evaluates the transcript to determine the academic qualifications of the prospective
applicant.
15
2. Personal Interview. All prospective applicants for the graduate program must be personally
interviewed by the GPC prior to any admission procedure.
3. Graduate Program Entrance Examination (GPEE). Upon the recommendation of the
GPC, the applicant must first secure and fill up a GPEE payment form from the Secretary
and pay the GPEE fee at the Finance Office. After payment is made, the student will present
the official receipt (OR) to the Secretary or the GPC before the student will be issued a
permit to take GPEE.
Note: The GPEE is administered on a scheduled basis by the Psychological Testing Unit
(PTU) of the Guidance Office. It is usually held prior to the scheduled enrollment dates or
during the enrolment dates.
The student shall go to the Psychological Testing Unit of the SLU Guidance Center for the
GPEE.
The GPEE evaluates a prospective applicants’ analytic abilities as well as the foundation
of knowledge and skills in their discipline. Performance in the said areas shall be a
decisive factor in accepting the applicant to the graduate program.
Students who get a score of Very Low in both the specific discipline and the General
area will not be accepted.
Students who get a score of Low in the GPEE in the specific discipline are admitted on
probation (accepted conditionally). Probationary students are allowed to enroll a
maximum of 6 units of elective subjects and must have a grade not lower than 85 to be
able to enroll in the program for another term. Students who get a grade lower than 85
will no longer be accepted.
Students who get a score of Average can enroll a maximum of 9 units while those who
get a score of High and Very High can enroll the maximum of 12 units for the term
provided that they are full time students.
4. Endorsement for Admission. After the interview and passing the GPEE, he/she will
receive an endorsement from the GPC and thus may proceed with the Admission Process.
3.1.4. Admission Process
General Admission Requirements. The applicant shall go through the University

Admission Process at the Office of Student Affairs (OSA) and University Registrar’s Office as
duly scheduled bringing the GPC endorsement and the following:
 Transfer Credentials/Honorable Dismissal (for transferees)

 Certified True Copy of Transcript of Records
 Certified True Copy of Birth Certificate
 Certificate of Graduation
 Certificate of Good Moral Character (for transferees)
16
 6 copies of 2×2 picture
 Letter of Recommendation
- For new graduates / no work experience:
 Three (3) from academe which includes former
instructors/advisers/Dean
- If working
 Two (2) from academe and 1 from work supervisor
 Marriage certificate (if applicable)
 Certificate of General Weighted Average
 Completely filled out Student Information Sheet
Other Requirements. Depending on the program and the type of enrollee (e.g. international
students), there might be other requirements that may have to be submitted.
3.1.5. Special Requirements
International Students.
English Proficiency. The medium of Instruction in the Graduate Program is English,

therefore it is necessary that the students must be proficient in writing and speaking in English.
If deemed necessary, the applicant may be first required to complete at least nine (9) units or
150 hours of English before being allowed to formally take courses in the graduate program.
The GPC shall recommend tutors/agencies for supplementary/remedial English/Filipino which
will be coordinated with the Languages and International Studies unit.
Additional Courses. Additional undergraduate/masters units or other subjects in the field

of specialization may be required (as per disciplinal alignment; page 13). These shall be
subject to the same criteria as major subjects and may be taken concurrently with graduate
subjects. The grading system in the graduate program applies.
Specific Program Requirements
A. PhD Nursing
1. A cumulative Grade Point Average (GPA) of at least 82 for all undergraduate work and
GPA of 87 or above in graduate course work
2. If the Master’s degree in non-thesis, the applicant must take six (6) units relevant
courses in the master’s level and pass the comprehensive examination.
3. At least 2 years of experience as a professional nurse in any setting (hospital,
academe, community, research unit)
4. Evidence of current, unencumbered licensure to practice as registered nurse
5. Evidence of current membership to professional organizations (PNA, specialty
organizations, etc..)
6. A general topic of interest or a problem area to be submitted to the GPC.
7. Resume
8. Duly accomplished Application Form with the following documents:
b. Certified true copy of college diploma with seal of the university and signature of
the registrar in ink
17
c. A two-three-page paper stating the applicant’s research interests and
professional goals, motivations for pursuing graduate study and view of self-
directed learning as a method of learning
9. For foreign applicants, additional requirements include the guidelines as required by
the Student Affairs Office.
B. MS Psychology and MS Guidance Counselling
1. At least one (1) year of experience as a professional in any setting
C. Master’s of Arts in Educational Management
1. Written one (1) page essay of motivation for enrolling in the graduate program
D. PhD Educational Management
1. At least one (1) year of experience as a teacher with administrative tasks

2. For PhD Science Education and Language Education, a written one (1) page essay
indicating their research interest and potential dissertation topic
E. Master’s Degree (Education)
1. (Non-aligned): Certification of 15-units undergraduate courses

2. Written one (1) page essay of motivation for enrolling in the graduate program
F. Master’s Degree (Engineering) and Environment and Habitat Planning
G. Master in Information Technology
H. MS Medical Technology and Pharmacy

1. Evidence of current, unencumbered licensure to practice as medical technologists or
pharmacist
Transferees
The requirements are the same as the general requirements with the addition of the Original
Transcript of Record (OTR) from the school the student is from. The OTR will be used by the
GPC for transfer credits to the program the student intends to enroll in and which will be
communicated to the Registrar’s Office.
18
Additional Requirements and Procedures for International Students
For the purpose of evaluation and completion of requirements prior to enrolment, international
student intake shall be done at least six (6) months prior to the academic term applied for.
Thus:
First Semester – February
Second Semester – July
Short Term – December
Foreign students applying for the first time should initially possess satisfactory proficiency in
English and have passed the EPT as well as the pertinent Personality Test. Before enrolling,
they undergo pre-admission processing at the Student Affairs Office.
Thus, they should be in Baguio City at least four (4) weeks prior to the commencement of
class for the term applied for. This period is for the accomplishment of the English Proficiency
Test, Qualifying Examination /GPEE, and Personality Test.
Foreign students must secure a valid Student Visa. There are two options in securing a
Student Visa. For information other than those herein stated, students can consult the Foreign
Student section of the Registrar’s Office.
IMPORTANT: The student should not come to the Philippines with a tourist visa but should
wait for his student visa in his home country.
OPTION A: Student VISA Application WHILE STUDENT IS IN HIS HOME COUNTRY

1. A foreign student applies directly to SLU at least six (6) months before the start of any
semester/term, the opening of which is as follows:
1st semester – February
2nd semester – July
Short term – December
2. The student-applicant has to send to SLU through email or courier to the Registrar’s Office
with the following address:
Address: The Registrar

University Registrar’s Office
Diego Silang Building
Saint Louis University,
A.Bonifacio St., Baguio City, Philippines
Email: asmacalma@slu.edu.ph
with the following documents/ requirements:

a) Six (6) copies of the student’s Personal History Statement (PHS), duly accomplished
and signed by the applicant in English and in his national alphabet, accompanied by
his personal seal, if any, his original left and right thumbprints on the PHS, and an
19
original (2×2) photo in plain white background taken not more than 6 months prior
to submission;
b) Official transcript of records (2 copies), duly authenticated by the Philippine
Embassy or Consulate in the APPLICANT’S COUNTRY OF ORIGIN or LEGAL
RESIDENCE with the Embassy’s official stationery and diplomatic red ribbon and
dry seal, “SEEN and NOTED” stamp is not acceptable;
c) A NOTARIZED Affidavit of Support and Proof of Adequate Financial Support
(such as bank certificates) or NOTARIZED Notice of Grant (for Institutional
scholars to cover the expenses of the student while studying) with the Embassy’s
official stationery and diplomatic red ribbon and dry seal;
d) Photo copy of the student’s passport showing his name, photo, birth date and
birthplace, and
e) Birth certificate or its equivalent duly authenticated by the Phil. Embassy; and
f) A photo or scanned copy of the receipt of payment of the SLU application fee (proof
of payment).
3. Upon receipt of the above documents, SLU shall forward the same to the Philippine
Department of Foreign Affairs (DFA) and shall issue to the student-applicant, a Notice of
Acceptance.
In addition to the documents submitted to the DFA, the student shall submit the following
requirements to the Philippine Embassy or Consulate in his home country upon the receipt
of the Notice of Interview:
 Original copy of the SLU’s Notice of Acceptance (NOA) containing a clear
Impression of the University’s dry seal, addressed to the student;
 Police Clearance issued by the National Police Authorities in the student’s country
of origin or legal residence, authenticated by the Phil. Foreign Service Post having
consular jurisdiction over the place; and
 Medical Health Certificate issued by an authorized physician including standardized
chest x-ray.
4. Upon arrival in the Philippines, the student reports to the National Quarantine Office in
Manila for his Quarantine Clearance, then he proceeds to the Bureau of Immigration
(Student Desk) at Intramuros, Manila for registration and for the issuance of his Alien
Certificate of Registration (ACR I-Card) and Certificate of Temporary Residence for
Students (CTRS).
5. Having satisfied the initial qualifications and submitted the application requirements, the
applicant shall undergo and must pass the Intelligence Test, Personality Test and
Interview. The appropriate fee shall be paid to the Accounting Office.
20
OPTION B: Conversion of Tourist VISA to Student VISA IN THE PHILIPPINES
1. Since it takes months for a foreign student to apply for a student visa while he is in his
home country, he can apply for admission to SLU by sending an application letter together
with a photocopy of his transcript of records. If he qualifies for admission based on his
transcript, he can come to the Philippines with a tourist visa two weeks before classes
start.
2. He should bring with him all of the following documentary requirements for the conversion
of his tourist visa (9a) into a student visa (9f):
a) Joint letter request addressed to the Commissioner from the authorized
representative of the petitioning school and applicant, using the school letterhead
with a dry seal;
b) Duly accomplished CGAF (BI Form 2014-00-003 Rev 0);
c) Photocopy of passport bio-page and latest admission with valid authorized stay;
d) Notice of Acceptance of the applicant bearing a clear impression of the school’s
official dry seal;
e) Endorsement addressed to the Commissioner from the school for the conversion of
the applicant’s status, signed by the School Registrar;
f) Certificate of Eligibility for Admission from Commission on Higher Education
(CHED), in case of Medicine/Dentistry;
g) Photocopy of passport page bearing the valid Bureau of Quarantine Clearance and
International Health Surveillance stamp;
h) Medical Certificate issued by the Bureau of Quarantine and International Health
Surveillance or a government medical institution with competence to certify that the
applicant is not afflicted with any dangerous, contagious or loathsome disease and
is mentally fit;
i) CHED Endorsement for transfer and shifting of course, if applicable;
j) National Bureau of Investigation (NBI) clearance for a foreign student enrolling from
bachelor’s degree to postgraduate;
k) Photocopy of BI school accreditation ID of the registrar or school representative;
l) National Intelligence Coordinating Agency (NICA) Clearance; and
m) BI Clearance Certificate.
3. The student submits the above requirements to SLU and pays the SLU application fee
4. After having complied with all the requirements, the SLU Registrar endorses the student’s
application for the conversion of his tourist visa (9a) to a student visa (9f) with the Bureau
of Immigration through SLU’s Liaison Officer.
5. Having satisfied the initial qualifications and submitted the application requirements, the
applicant shall undergo and must pass the Intelligence Test, Personality Test, and
Interview. The appropriate fee shall be paid to the Accounting Office.
NOTE: ALL INTERNATIONAL APPLICANTS from non-English speaking countries shall

be required to take and pass the English Proficiency Test before taking Personality Test and
Interview. Applicants who fail the English Proficiency Test are referred to the Institute of Foreign
Languages & International Studies (IFLIS), to undergo a five-month English Proficiency
21
Program. After completion of the Program, they shall re-take the English Proficiency Test and
should pass the same.
IMPORTANT: The student shall be required to pay all the fees assessed by the Bureau of
Immigration for the conversion of his visa (from tourist to student.)
3.1.6. Transfer Credits

Graduate students transferring from another school maybe accepted provided that the transfer
will be subjected to the residency rules of CHED and their transfer of credits validated by the
GPC of the program to which they intend to apply. The transfer will also be reviewed and
approved by the Dean. This is for the purpose of determining which course, if any, will be
credited or has an equivalent course in the program applied for. The following conditions will
be followed:
a. The prospective transferee must have the courses credited within the first academic
term of study at SLU;
b. Depending upon the circumstances, transferees may have to repeat in SLU some of
the courses they have already taken in the said institution(s) and/or take additional
courses in SLU.
c. Units earned by the prospective transferee from other non-accredited schools shall not
be credited;
d. Units earned from an institution of recognized standing may be credited, but only up to
a maximum of six (6) units of basic and/or elective courses in the master’s degree level
and nine (9) of basic/core and/or elective course in the doctoral, provided that the
course titles and descriptions are similar to that under the program to be pursued, and
without prejudice to other stipulations that the University may deem necessary.
3.1.7. Cross Enrollment

For meritorious cases, cross-enrolment or cross-registration in another educational institution
by a graduate student enrolled at SLU may be allowed. The graduate student shall present
a formal request to cross-enroll or cross-register to another school. This shall be endorsed by
the GPC and approved by the Dean, after which, the same is processed using the required
forms from the Registrar’s Office. Said cross-enrolment shall be subject to the following terms:
a. The school where the student intends to cross-enroll must be a reputable and duly
recognized higher institution of learning;
b. The graduate student shall have already successfully completed in SLU at least twelve
(12) units in the master’s degree level or at least twenty-four (24) units in the doctoral
level;
c. The subjects or courses to be cross-enrolled are substantially the same as those offered
in the graduate programs of SLU;
d. The subjects for cross-enrolment shall not exceed a combined total of six (6) units for
the master’s degree or nine (9) units for the doctorate or as may be provided for by the
appropriate regulations of CHED pertaining to the degree program;
22
3.1.8. Shifting to Another Program
The admission of a graduate student is specific to a particular degree program, thus, if the
student wishes to shift to another program or concentration/specialization, s/he must be re-
evaluated for eligibility to the new program or field of concentration by the GPC for the cluster
s/he intends to shift to. The student must present himself and is processed as a prospective
student in that program.
Depending on the program, basic or core subjects taken in the initial program of the student
maybe credited upon evaluation of the GPC as long as the descriptive title is similar to that of
the new program they would like to pursue.
3.1.9 Withdrawal, Adding and Changing of Subject

The withdrawal, adding or changing of a course(s) or schedule is allowed for valid and urgent
reasons. This is however permitted only during the first two weeks of the semester and
within the first three days of the short term to ensure students do not miss classes pertinent
to the course/s added or changed to. The student shall comply with the following to
formalize this:
a. Present documents to the GPC who looks into the validity and urgency of the reason;
b. Upon the endorsement of the GPC, fill-up the appropriate form from the SAS
secretary and presents this to the Dean who signs the same;
c. The student processes the forms at the Registrar’s, Student Affairs and Accounting
Offices
NOTE: Withdrawal AFTER the period stated herein goes into the permanent record of a
student which can either be DROPPED (D) or Withdrawal with Permission (WP).
SECTION 4: ACADEMIC REGULATIONS
4.1. Academic Requirements
The academic requirements include the completion of course works, passing the
comprehensive examination and the submission of the terminal requirements of the program
(e.g. thesis/ dissertation). The student must complete all academic requirements specified in
a curriculum program.
The number of credits for the course work required for both research and professional tracks
depend on the student’s degree program. An approved formal coursework requirements of a
graduate program usually includes core subjects, major subjects, electives/cognates and a
culminating output.
23
4.2. Program of Study
The graduate students in coordination with the GPC shall follow their Program of Study (see
Appendix E: Plan of Study per Program) as overall guide and schedule for the duration of their
study. This is to make sure that the student finishes his/her program on time.
4.3. Student Load
Full time students are allowed to enroll a maximum of twelve (12) units on a regular semester
and nine (9) units during the Short Term. Part time students are allowed to enroll a maximum
of nine (9) units in the regular semester and six (6) units during the Short Term.
4.4. Class Attendance
Regardless of the mode of teaching (face-to-face, online classes, blended, laboratory or
practicum), attendance affects the overall learning of students. Class attendance is an
obligation of students where they are expected to participate in activities and exercises that
enhance learning of specific topics.
Monitoring of attendance is therefore employed by all graduate faculty regardless of mode of
teaching. As a general rule, students who incur absences of 20% or more of the required
number of class hours for a course shall be given a DROPPED (D) mark by the faculty.
Students who; due to meritorious circumstances already known to them; expect to reach the
20% absence limit shall forward a letter to the GPC stating these circumstances. After the
evaluation of the case, the GPC may endorse the same to the Dean who shall approve the
continuation of the students’ attendance of classes, the absences notwithstanding.
The student is however held liable to catch-up any learning deficits they have incurred during
the said absences.
4.5. Class Size
In general, the class size in every subject is determined by the University and may vary
depending on such factors as the capacity of its facilities, level of instruction, nature of the
subject, size sustainability that enhances the total teaching-learning process to name a few.
Currently, in effect is the following:
a. The maximum number of students for a graduate class is thirty (30) after which the
Secretary shall close enrolment in such classes. Students shall request the consent of the
faculty if and when they intend to enroll in such a class. This consent must be signified by
the faculty to the SAS Secretary.
b. The minimum class size for a REGULAR graduate class is five (5) for the master’s degree
and ten (10) for the doctorate degree. Classes with less than five (5) students shall be
dissolved or canceled, unless exempted on merit by the Dean, upon the recommendation
of the Graduate Program Coordinator. However, in cases that do not merit an exception,
graduate students may opt to petition for the opening of the course. A modular class is
another option for classes that are less than five (5).
c. Modular Classes. Courses with less than five students may be opened for students using
a modular class method provided that they forward a request for a modular class approved
by the faculty who will handle it. The letter of request is forwarded to the GPC who looks
24
into the merit of the request and may endorse the same for the approval of the Dean. (see
Appendix F: Modular Class Implementing Guidelines).
4.6. Class Requirements

Class requirements are determined by the faculty teaching the subject based on the
competencies expected from the course work. This may include but are not limited to periodic,
oral, practical examinations, research work, expositions (oral or written) on short topics, review
of journal articles, critiques, term papers, case studies or position papers. The “take home”
examinations are add on evaluation tool but should not replace the written examinations
The weight to be given for each of the requirements in the final grade should be contained in
the course syllabus which is discussed with the students at the onset of the course.
4.7. Course Delivery

The competencies expected from each course work are embodied in the learning activities
and mode of delivery designed for its implementation. The different teaching modes are
carefully selected by the faculty in charge of the course so that it supports maximum learning
from students.
The selected mode of delivery shall be reported by the faculty to the GPC upon submission of
requirements after receiving the invitation to teach in the SAS. This may not be changed,
unless otherwise evaluated by the faculty teaching the course, and upon informing the GPC.
In cases where several modes are used by a faculty, the SAS shall be informed a week before
out-of-classroom activities so that appropriate forms may be prepared for such activities.
Faculty may opt to use the lecture based method (face to face), the blended mode, full online
mode or the situated environment mode.
Face to Face Mode
The face-to-face course delivery is fully on-site (classroom) with face-to-face interaction
between the faculty and the students. In some instances, the faculty may also integrate
situated learning environment strategies in some of their activities. Situated learning
environment place students in authentic learning situations where they are actively immersed
in an activity while using problem-solving (critical thinking) skills. Situated learning includes
example such as field work, work setting learning, library works, among others.
Blended Mode
The Blended (hybrid) mode has fewer in-person course meetings. Blended learning is an
integrated learning environment that effectively integrates classroom face-to-face and online
meetings in the fulfillment of various learning outcomes. This mode of delivery will enable
faculty members to conduct classes, deliver course learning materials, and communicate with
their students in either synchronous or asynchronous mode. The Google classroom is the
recognized university learning platform and management system used for interaction,
although the professor may also supplement it with other online learning tools as may be
appropriate (See Appendix G: Online and Blended Mode Implementation Guide).
25
Full Online Learning
In rare cases, a faculty may opt to conduct the class in full online mode, subject to the
endorsement of the GPC and the approval of the Dean. All the students enrolled must already
be familiar with the platform and the faculty must already have the necessary technical skills
and modules (including content and assessment rubrics) in place at the onset of classes.
Accelerated / Compressed
In some instances, some courses may run on accelerated mode (special or crash course).
This mode runs on a compressed time (meeting more often) to ensure that the required contact
time or hours are met. Such mode maybe used in cases such as for International Visiting
Professors in the country for a short period. Specialized accelerated cognitive learning
methods may also be used is some special programs.
4.8. Practicum
Some degree programs include practicum, internship, or similar clinical or professional
experiences designed to provide mastery of the skills needed by master’s level or doctoral
practitioners in the field. Depending on the programs, procedural guides are provided to direct
the students and the faculty in the implementation of the practicum (See Appendix H:
Practicum Implementation Guideline per Program).
4.9. Thesis / Dissertation
The thesis and dissertation are formal documents of the original scholarly work of master’s
and doctoral students that are accepted for partial fulfilment for the respective degree
requirement (See Thesis and Dissertation Procedures and Guidelines).
The University regards the thesis and dissertation as a professional document which conforms
to the standards of scholarly writing and follows the guidelines set forth in this manual.
Doctoral papers are the results of original and significant research written in a scholarly manner
worthy of publication. On the other hand, master's theses must reflect both the ability to
conduct scholarly research and to report the results in a manner worthy of publication.
4.10. Capstone Projects
The culminating requirement for some professional graduate programs is the submission of a
capstone project. Capstone projects vary from program to program and are often
requirements to provide students the opportunity to apply what they have learned to a specific
area of professional practice (See Thesis and Dissertation Manual, Appendix B1 and B2).
4.11. Other Activities Done as a Requirement of the Courses
Activities may be undertaken by the students of the graduate program, as deemed necessary
by the course professor to enhance their learning in certain areas of their field of study. In this
respect, the following shall apply:
26
4.11.1. Seminars or Training
These activities may be undertaken only in major subjects and where such activity is explicitly
specified in the course syllabi in line with the following course objectives to enhance the ability
of the graduate students to:
 Manage professional seminars

 Disseminate relevant research findings
 Provide continuing education to professionals on current knowledge or breakthroughs
in knowledge
A seminar or training proposed must be developed and to be endorsed for approval by the
GPC to the Dean at least one (1) week before implementation
In line with the university vision-mission of community involvement and development, these
activities shall be done strictly for community service purposes rather than for profit; therefore;
no registration fee shall be collected. In cases where students employ paid speakers, the
graduate students shall shoulder operational costs to be incurred.
In cases where courses such as Entrepreneurship necessitates the students to arrange an

activity that shall be paid (for the students to be able to experience and learn the management
of activities shall be administered in the following manner:
 Registration fee maybe collected to cover the operational expenses. Should there be
some income left from the said activity, such must be endorsed in kind to the graduate
program in the form of instructional resources or reference materials for the graduate
students.
A complete seminar report must be submitted to the GPC, copy furnished to the Dean within
one week of the activity. The report shall include:
 Title and objectives of the activity
 Program of activity
 Curriculum Vitae of the resource speaker
 Picture documentation of the activity
 Copy of seminar certificate
 Evaluation Results
 Liquidation report as appropriate
4.11.2. Clinical Experience. In some program, like Nursing, these activities may be part of
the activities proposed by the Professor. Graduate Students in the major field of specialization
shall have to undergo clinical exposure for the enhancement of their clinical management skills
(See Appendix H: Practicum Implementation Guideline per Program).
4.11.3. Field Trips
Field visits and other reinforcement activities may be done if found relevant and is specified in
the course syllabi
27
The faculty must prepare a letter regarding the proposed field trip stating its objectives (in line
with the syllabi) and schedule. This must then be endorsed by the GPC and approved by the
Dean.
A. Before going out of the campus for the field trip, the faculty must fill out a form with the OSA
or the Security Office regarding the out of classroom activity.
B. Logistics for the field trip shall be the sole responsibility of the graduate students and the
course faculty.
C. An activity report must be submitted to the GPC at least three (3) days after the field trip.
SECTION 5. PERIODIC EXAMINATIONS
5.1. Periodic Examination
The conduct of examinations and the grading of academic requirements shall be based on
existing institutional academic policies and standards of SLU. As a matter of policy, any final
grade given to a graduate student may be reviewed in accordance with the University’s
academic processes.
The schedule of examinations released by the Registrar’s Office must be strictly followed. This
is unless the GPC; through the Dean would request for a different schedule; subject to the
approval of the University President and should be in coordination with the Registrar’s Office
and other concerned offices. During the mid-term and final examinations, there shall be no
regular classes. However, the following protocols should be observed:
5.1.1. No student shall be exempted by the graduate faculty from any of the periodical
examinations nor examinations be conducted by the faculty outside of the university campus.
An exception shall be subject to the recommendation of the GPC and approval by the Dean.
5.1.2. Purely oral examinations, unless approved by the Dean and recommended by the GPC,
are not to be given by the faculty. Final examinations are always written and test booklets are
kept in the Registrar’s Office for a period of one year for purposes of verification and
clarification.
5.1.3. The faculty is required to furnish the GPC with a copy of the examination questions in
each subject in all the periodical examinations.
5.1.4. The faculty must personally correct the examination papers. Assistance from others in
correcting examinations is not allowed.
5.1.5. As a general policy, a student who is caught cheating during an examination is given a
score of zero (0) by the faculty for that particular examination. A student who cheats during a
quiz gets a zero (0) score for that particular quiz.
28
5.1.6. The faculty shall administer the completion examination to a student who has an NC or
a failing mark due to an NFE or an INC mark in a final examination only upon presentation by
the student of an Application for Completion of INC/NFE Marks (Final Exams) duly issued by
the GPC or the Dean. The student concerned must take the completion exam for NFE or
complete the requirements for the INC and that the faculty must compute the grade and
process the completion form within one (1) month from the release of the official grades from
the immediately preceding academic term, otherwise, the student has to re-enroll and pass
the same subject.
5.1.7. After administering the completion exam, the faculty concerned shall submit to the GPC
or Dean’s Office the ‘Completion Grade Sheet’ for INC/NFE Marks together with the
examination questions and the corresponding rated answer sheets (in the case of a NFE mark)
or the reports, projects and/or pertinent materials required by the subject (in the case of an
INC mark) within one (1) week from the date of completion. Subsequently, such Completion
Grade Sheet, signed by the GPC and Dean is submitted to the Registrar’s Office together with
the supporting papers for final action. The GPC or Dean and the faculty concerned are
furnished with a copy of the duly accomplished Completion Grade Sheet.
5.1.8. Provided that the reasons are considered both meritorious by both the GPC and the
Dean and the faculty concurs to such arrangement, the student may request to take the final
examination for a course before or ahead of the official schedule of examinations released by
the University Registrar or GPC.
5.1.9. The student follows the procedures for Special Examinations. Fees for special
examinations apply.
SECTION 6: POLICIES AND GUIDELINES FOR COMPREHENSIVE EXAMINATIONS

The course works in the graduate program are designed to expose the students to the
fundamental body of knowledge in a discipline. A graduate student must possess the ability to
evaluate, assimilate and creatively apply this body of knowledge and related literature to
problems in the respective discipline.
The comprehensive exam captures and encapsulated the competencies expected of
masters/doctoral students. Passing this examination signifies readiness to undertake thesis /
capstone / dissertation work. Student must successfully pass all coursework and the
comprehensive examination before they are allowed to enroll in thesis/capstone project /
dissertation class.
The comprehensive examination is taken at the last semester of the student’s academic
program or the semester immediately following the completion of the academic requirements
of the student.
6.1. APPLICATION FOR COMPREHENSIVE EXAMINATION
When to Apply:
When the masters/ doctoral student is eligible to take the comprehensive examination he/she
will have to apply using the application forms which are available at the Dean’s Office / GPC
Office (See Appendix I: Comprehensive Examination Application Form).
29
Upon verification of his/her eligibility to take the exam by his/her respective GPC, the students
will be provided with the guidelines, instruction and schedule of comprehensive examination.
The student will also be required to enroll/ add the comprehensive examination.
Corresponding comprehensive examination fees will be charged depending on the period
when the students will take the examination. When students fail to take the examination during
his/her preferred schedule, the student needs to reapply and thus will be subject to a
reapplication fee.
Schedules of Comprehensive Examination
For regular terms
1. Within a month before the final examination
For short term
Within three weeks before the final examination.
Instructions and Guidelines:
A. Written Comprehensive Examination
1. Students are required to take the comprehensive examinations within their residency
period. The Written Comprehensive Examination (WCE) + RRL result is valid for one year
after the residency period.
2. Students who are not able to take their scheduled examination due to whatever reasons
as defined by Office of the Student Affairs (OSA) shall be subjected to the University
policies for special examinations.
3. Students who fail in one or two courses in the comprehensive examination will have to
retake the courses failed. Students will be required to pay the full amount of the
comprehensive examination fees.
4. Students who fail three (3) or more courses will have to retake the examinations in all the
required courses.
5. A student who failed the retake of the comprehensive examination shall be automatically
terminated from the degree.
B. Review of Related Literature
6. Students are required to take the RRL result is valid for one year after the residency
period.
7. Students who are not able to pass the RRL shall be subjected to University policies for
completion. Failure to submit the RRL requirements will result to a failing grade.
8. A student who failed the RRL shall re-enroll. Failure to submit the requirements during
the re-enrolment for RRL shall be automatically terminated from the degree.
9. Students shall signify through the topic application form (see appendix) their intention to
take the RRL.
10. Prior to submission of the RRL, the student shall submit a printed copy of the plagscan
results which shall not be higher than 10%. Plagscan results of 0% to 2% are not
30
considered valid and will not also be accepted. Papers with Plagscan results higher than
10% shall revise their paper until such time that the results will at least 10%. Apart from
plagscan, the student shall also submit a printed copy of the Grammarly result.
11. Once the RRL output is submitted to the SAS Dean’s Office, the Plagscan document
made by the student shall be erased by the said student and a soft copy of the RRL
document will be submitted via email to the GPC who will do the final Plagscan.
Nature of Examination
The comprehensive examination is not a repetition of course examinations but this is an
investigation of the student’s extent of understanding of the field of knowledge of his particular
discipline.
Questions and/or requirements in the written comprehensive examinations are designed to
ensure that students are able to demonstrate a familiarity with the current literature in their
major field and answer questions with a breadth and depth of understanding beyond the usual
class examinations.
The comprehensive examination covers two parts: a) the content and mastery field of
specialization (40%) and the second part is an integration /synthesis of a topic area which the
students would like to develop an expertise on through a Review of Related Literature (RRL)
(60%).
The first part which is the content and mastery field of examination may be in written or oral
form. The student shall decide which of the following forms he/she shall take.
The master’s student will take four (4) major courses for the examination. Doctoral students
will take two (2) basic/core courses and four (4) major courses for the examination. In both
cases, the examination may be scheduled for two (2) to three (3) days.
Written Examination.
Written comprehensive examination shall be administered by the GPC. The GPC also
decides which of the questions from the question bank will be given for examination.
The examination papers shall be corrected and graded, according to subject area by
the professors who were earlier invited to prepare the questions. The GPC shall
compute the final grade. The written examination is to be completed in no more than
five consecutive days (See Appendix J: Evaluation Rubrics for Written Examination).
Students are expected to have mastered their field of study. Therefore, no notes in any
form shall be allowed in the examination room.
The results for the written examination will be given within a maximum of seven (7)
working days.
The second part is an integration /synthesis of a topic area which the students would like to
develop an expertise on through a Review of Related Literature [(RRL, 60%, see Appendix K:
Evaluation Rubrics for the RRL). Such topic area must also be approved by the GPC. This
31
part ensures that a student is able to synthesize materials, solve problems and think like a
researcher . This part shall be corrected and graded by the GPC or a graduate faculty invited
by the GPC who has expertise on the topic. Since this part will require more preparation time,
the GPC and the students will have to decide the topic immediately after processing the
application for comprehensive examination. A suggested general guideline for Related
Literature Review shall be followed (See Appendix L: Guidelines for review of Related
Literature). The submission of the results shall follow the schedule of comprehensive
examination.
6.2. RESULTS OF COMPREHENSIVE EXAM

The Examining Committee includes the graduate faculty concerned and the GPC and the
SAS Dean.
Students are expected to pass the examinations in all of their courses. The passing grade of
the comprehensive examination for both master’s level per course is 85% or 2.0. The
passing grade for the doctorate level is 88% or 1.75 per course.
The GPC shall inform the student of his/her performance in the comprehensive examination
using the Comprehensive Results Form within a maximum of seven (7) working days (See
Appendix M: Comprehensive Examination Results Form). The form should be duly signed by
the GPC and the Dean of SAS.
If the student failed the comprehensive examination, the comprehensive results shall indicate
the conditions under which the student may attempt another examination, or part thereof.
During the student’s last term (last academic units), the student may apply for the RRL portion
of the comprehensive examination provided that the student shows evidence of a passing
Midterm Grade.
Upon the discretion of the GPC and the Dean of SAS, failing students will be permitted to have
only two attempts to pass the comprehensive examination.
The certification results of the comprehensive examination for doctoral students remains valid
for five years and three years for Master’s students from the academic term when the
examination was taken, after which it must be re validated.
SECTION 7: RETENTION POLICIES AND GRADING SYSTEM

7.1. Retention Policies and Grades to Be Maintained
A student may be removed or terminated from degree candidacy based on academic progress.
Retention policies apply from initial enrolment onwards to thesis defense. Hence there is no
need for a fixed probationary or qualification period. All students are on probation at every
stage of the program. The student must maintain a final grade of 85 for all subjects. Where
applicable, the minimum retention requirement prescribed in the pertinent PSG of CHED will
be observed.
32
A student who fails or gets a mark D in more than two (2) subjects shall be disqualified from
completing the program. In order to proceed to the thesis /dissertation writing, a total weighted
average of at least 88 in the academic subjects and comprehensive exams is required.
The student will receive an official letter of termination with the reasons for the termination
from the Graduate Program Coordinator. If the student disagrees with the decision of
termination, the student may appeal this decision in writing within thirty days from receipt of
the letter. The written appeal should be sent to the School of Advanced Studies. The Dean will
review the appeal and may consult with the GPCs and Vice President for Academic Affairs in
this review. The decision of the appeal is final.
7.2. Residency Requirement and Duration of Studies
All graduate students need to establish academic residency to ensure their master’s / doctoral
program is reasonably compact, continuous, and cohesive, and that a substantial portion is in
fact done at and under close supervision by the University.
All requirements for the degree program must be completed by a graduate student from the
date of the first registration or enrollment.
A Master student must be able to complete his/her studies within seven (7) consecutive
academic years or fourteen (14) regular semesters and seven (7) summer periods, broken
down as follows:
a. for academic courses, a maximum limit of three (3) straight years or the equivalent of six
(6) regular semesters and three (3) summers; and
b. for thesis writing, a maximum limit of three (3) straight years or the equivalent of six (6)
regular semesters and three (3) summers.
A doctoral student on the other hand has a maximum time limit or duration of nine (9)
consecutive academic years, broken down as follows:
a five (5) straight years for academic courses, and
b. four (4) straight years for dissertation writing.
13.3. Any length of time “saved” during academic studies may not be “credited” as an extension
of the period for thesis/dissertation writing.
13.4. If a student fails to complete his/her academic studies within the allotted period, leave(s)
of absence included.
33
The following penalty courses shall apply:
TIME DURATION (Over and Above Penalty Courses

the Limit)
one (1) year extension or fraction six (6) units update of academic
thereof courses
more than one (1) year to two (2) twelve (12) units update
years
more than two (2) years to three (3) twenty-four (24) update
years
more than three (3) years all units forfeited
7.3 Leave of Absences

If a student for any reason whatsoever, has to stop his/her academic studies or thesis
writing or dissertation writing for at least one (1) term, he/she should present a request for a
Leave of Absence (LOA) for the said duration to the Dean through the GPC who may endorse
the same for the approval. No student may avail of any of the services of the University unless
enrolled. The leave of absence shall not be counted in the computation of the duration of
studies.
7.4. Refresher Course
Any student who does not finish the program within the stipulated duration of studies has to
enroll in two (2) refresher courses from the major subjects before continuing with the
thesis/dissertation writing.
If a student fails to complete his/her thesis writing within the allotted period, the same sanction
shall be automatically imposed.
If a student stopped for one year during his/her thesis writing for any reason whatsoever,
he/she shall be asked to enroll in one elective subject for every term they were not enrolled.
This subject should be taken prior to the continuation of the thesis writing.
SECTION 8: GRADUATION REQUIREMENTS

To be officially considered as graduates of the SLU and obtain official academic records from
the Office of the Registrar, students must have completed all the academic requirements in
their curriculum program of study.
34
Specifically, the students must have:
 completed all coursework units including the bridging courses;
 successfully passed the the comprehensive examinations;
 defended the thesis/dissertation successfully;
 submitted the final revised copies of the thesis/dissertation or their equivalent;
 settled all financial and other obligations to SLU;
 obtained necessary clearance (if any) from offices in the SLU; and
 submitted publication requirements.
SECTION 9. CONFERMENT OF SCHOLARLY DISTINCTIONS
9.1. Graduating students from Graduate Degree Programs who possess the required
academic residency in SLU and who obtain the required GWA may be conferred academic
and scholarly distinctions. For the purpose of computing residency, two (2) summer terms are
equivalent to one semester.
9.2. Those MA and MS students who would like to graduate with distinction must ensure that
they are able to publish and submit the proof of publication to the GPC with his application for
graduation.
9.3. Transferees are not qualified for the conferment of distinctions and the candidate must
have no F, DR or NC mark in any subject.
9.4. Students who are candidates for Masters’ or Doctoral degrees and possess none of the
grounds for disqualifications will graduate ‘With Distinctions’. In addition to the above
required GWA, the graduate student is expected to advance the research productivity of the
University, thus the conferment of academic distinction to a graduate student is tied with a
research output that has been submitted and published in refereed or scientific journals:
Distinction GWA Publication
Meritissimus 98 -99 Minimum of two (2) refereed

(with Highest international journal publications
Distinction)
Benemeritus 96-97 At least one (1) publication in an
(With High international research journal.
Distinction)
Meritus 94-95 At least one (1) publication in a
(With Distinction) nationally- referred journal.
35
9.5. Computation of Overall Grade. The computation of the final overall grade of the graduate
student for purposes of determining academic distinctions shall be done according to the
following scheme:
Components %
I-Academic subjects, including comprehensive 70
examinations
Academics – 75
CWE/RRL – 25
100 x .70
II- Text of thesis/dissertation (to be graded before the 20
defense)
III-Oral defense 10
Total 100
36
APPENDICES
37
APPENDIX A
Sample Visiting Lecturers Agreement
38
APPENDIX B
Format of Delivery Plan
T Week
his module serves as a reference to ensure that everystudent enrolled in this course wil be guided on the course activities,
intended learning outcomes,andcourserequirements.
STUDY SCHEDULE COURSE REQUIREMENTS
Topic Activity
Week 1 Class Introduction and  Introduction of basic requirements and tools to

Survey on System Design be used in class
August 10 Experience  Presentation of Grading System
F-to-F  Sign-up to Google classroom as a
Student
Week 2 Course Overview and  Learn/refresher on the basics of Information

introductory concepts Systems and their roles in the operational,
August 17 management and strategic levels of an
organization.
F-to-F
 The SDLC and the role of analysis and
design modeling
 Development methods/approaches
 Discussion of tools and technologies used to
analysis and design
 Problem Identification and solution
proposal activities
Week 3 Modeling tools and  Scenario based activities that use the
techniques: different techniques provided
August 24
 Presentation of results
DFD
 Course Project Discussion
Activity Diagram
F-to-F
Week 4 Modeling tools and  Discuss use cases and user stories
techniques:  Learn about these tools and how these can be
August 31
applied to the previous activity
Use Cases
User Stories
F-to-F
39
Week Topic Activity
Week 5 Modeling tools and  Discuss prototyping as a tool and as a

techniques: technique in development.
September 7 Prototyping  Discuss data modeling
F-to-F Data Modeling
 Apply prototyping and data modeling in previous
activity
 Present results
Week 6 Modeling tools and  Study the automated tools and

techniques: Automated technologies that are used for the
September 14 Tools and technologies previously discussed models.
 Compare these models
Online
 Submit example output (based on previous
activities) that utilize these tools
Week 7 Architectural Design  Research on papers / articles related to system

/ software architecture
September 21
 Create architectural models for the course
project
Online
 Project consultation
Week 8 Design Principles  Discuss design principles and evaluate

previous work in relation to such principles
September 28
F-to-F
Week 9 Course Project  Present Midterm deliverable for project

Presentation Part 1
October 5
F-to-F
Week 10 Midterm Exams
October 12
Week 11 UI design and  Research on standards on user interface design

standards  Evaluate existing systems based on these
October 19
standards
Online  Make your own proposed designs for these
systems
Week 12 Agile Systems, Methods  Agile Manifesto

and Frameworks  Agile Principles
October 26
Agile Model-Driven  Research on Agile methods/frameworks
Online Development  Learn about ADD
Week 13 Review of online  Feedback and additional discussion on online

activities activities
November 9  Presentation of results of online activities
F-to-F
40
Week Topic Activity
Week 14 Agile Management  Discussion of Scrum and Kanban

approaches
November 16
F-to-F
Week 15 Project Monitoring and  Status reporting on Course Project by

Consultation showing artifacts for initial assessment
November 23
 Feedback to be provided by instructor.
Online
Week 16 Final Project  Present and defend final deliverable of course

Presentation project
December 7
F-to-F
Week 17 Final Exams
December 14
Prepared by:
Maria Concepcion Clemente
41
APPENDIX C
Graduate Faculty Observation Guide and Tool
School of Advanced Studies

Saint Louis University
GRADUATE SCHOOL FACULTY CLASS
OBSERVATION GUIDE
RATIONALE
The classroom observation in the graduate schools is for formative and sharing of exemplary practices
purposes and is thus viewed as a form of collaborative professional development. It is a guide for Graduate
Faculty so that they can reflect on their own practices. It allows educators and administrators to improve not
only the classroom management but the School as a whole. The classroom observation creates a
professional learning community with the best interest of students in mind.
For the observer, it is an opportunity to observe new techniques, strategies, ideas and resources and gain
insight that can be shared to the graduate faculty as well as observe students' reactions from different
perspectives.
The post observation meeting is conducted as a feedback mechanism and sharing of best practices
MECHANISM
1. All graduate school faculty shall be observed once in a period of one (1) school year 2. The GPC and
faculty shall agree as to date and time for the classroom evaluation. Since a quiz is a planned activity,
observation can be conducted during a quiz period, in so long as this does not take more than 30-45
minutes
3. The faculty shall inform the GPC as to which part of the syllabus they will be tackling at the time of the
observation, including the part in the activity plan and any guides/rubrics to be used during the mentioned
activity
4. During the date and time agreed, the GPC shall proceed to the classroom with the following or at least
already have knowledge of the following:
a. Syllabus
b. Activity plan
C. Rubrics and activity guide questions
5. The GPC sits in during the duration of the class or at least a period of one (1) hour preferably during the
last one hour of the class
6. The GPC and faculty does a post observation conference where both sign the observation report
GPC Guide for Class Observation

1. The observation is to gather the following:
a. Best practices of the faculty and its potential for sharing to other faculty which maybe in the
i. Making of syllabus
ii. Types of activities
iii. Guide questions provided
iv. Manner of discussion
v. Method of involving students
vi. Method of correcting students
42
vii. Use of IT
c. New materials and references for particular courses
d. Student reactions to the methods used
2. Know the syllabus part and activity the faculty will be doing during the class observation 3. Observe
for a minimum of one (1) hour
4. During the observation, fill in the observation tool noting whether the faculty is Proficient, Highly
Accomplished, or Exceptional
5. Note this in the appropriate part in Observation Report
6. Discuss with the faculty right after
7. Both GPC and Faculty should affix their signatures in the Observation Report
43
Classroom Observational Tool for Graduate Faculty
DOMAIN DESCRIPTOR PROFICIENT HIGHLY EXCEPTIONAL/

ACCOMPLISHED LEADER
The ability to Designs and implements Designs, models, and Develops a new model and
connect effective integration of implements effective strategy for the integration
topics/subject current trends and integration of current trends of current trends and
matters with developments and developments developments into the core
relevant and recent contents of the
CONTENT trends and topics/subject matters
developments which
were born out of
research -related
activities
Demonstrates satisfactory Demonstrates exceptional Demonstrates excellent
Mastery of knowledge and knowledge and knowledge and
topics/subject understanding of the understanding of the understanding of the
matters substance and structure of substance and structure of substance and structure of
the concepts related to the the concepts related to the the concepts related to the
topics/subject matters topics/subject matters topics/subject matters with
emphasis on existing
literature.
Ability to prepare, Prepares and organizes Exhibits innovative strategies Exhibits exceptional level
organize, and content and presentation in the preparation, of preparation,
present the lessons into coherent, well- organization, and organization, and
in an organized and sequenced set of learning presentation of coherent, presentation of coherent,
logical manner activities well-sequenced set of well-sequenced learning
learning activities content.
TEACHING Ability to Designs and implements Designs and implements a Designs and implements
PROCE integrate/use basic strategies that are mixture of strategies that are innovative and more
DURES various responsive to the needs of very responsive to the needs advanced strategies that
aids/instructional the course of the course are beyond the needs of the
materials (such as course
the use of ICT) in
the delivery of
course lectures /
content
Ability to engage Implements a strategy that Implements a mixture of Implements and models a
students in critical allow students to various strategies that allow mixture of various
thinking and demonstrate critical thinking students to demonstrate strategies including best
problem-solving and analysis skills critical thinking and analysis practices to allow students
through various skills to demonstrate their critical
learning activities thinking and analysis skills
Ability to encourage Establish and implement Establish, model, and Demonstrates and leads by
LEARNING open discussion and inclusive and positive implement effective practices example the development
ATMO sharing of ideas. interactions in the learning and support mechanisms and practice of a very
SPHERE activities within the classroom productive and inclusive
Ability to respond learning environment
appropriately to
student questions
and clarifications
Ability to use the Develops, selects, and uses Develop and apply a Develop and apply a
appropriate and informal and formal comprehensive range of comprehensive, strategic
ASSESS specific assessment diagnostics, formative, and assessment strategies to range of assessment
MENT methods and tools summative assessment diagnose learning needs and strategies to diagnose
strategies to assess student comply with course learning needs, comply
learning requirements with course requirements
44
APPENDIX D
List of Acceptable Publications
1. Web of Science (WoS)-Indexed journals (previously ISI (Thomson

Reuters)
a. Science citation Index Expanded (SCIE)
b. Social Sciences Citation Index (SSCI)
c. Arts and Humanities Citation Index (AHCI)
d. Conference Proceedings Citation Index (CPCI)
2. Scopus-indexed Publications
3. CHED Accredited/Recognized publications
45
APPENDIX E
Sample Plan of Study
46
47
48
APPENDIX F
Modular Class Implementing Guidelines
Procedure:
The Modular Class maybe implemented if and when the students who intend to enroll in
such needed class is below the minimum number set by the Accounting Office.
The students (one to four) who intend to enroll in such a class shall proceed to the GPC
who handles the said program and request for the list of faculty who handles the course.
The students will then approach the said faculty and seek for his/her approval to handle
the class using a modular method.
Upon the permission and agreement of the faculty, the students shall make a letter to the
Dean through the GPC who will endorse the letter for approval.
The letter should contain the following:

Name of students
ID number of each student
Signature of the students
Name and signature of the faculty who will handle the course
Justification for the course need outside of the regular term schedule (as per study
plan)
After the endorsement and approval of the GPC and the Dean respectively, the students
shall process the papers in the accounting Office
Faculty
Faculty who may handle modular classes are selected based on area or field of expertise.
Once the faculty accepts the students’ request to handle a modular class, s/he shall
prepare the needed modules for the students.
The faculty who handles a modular class receives remuneration which is honorarium
based and does not form part of their regular unit load.
Requirements and examinations follows the regular class procedures.
49
APPENDIX G
Online and Blended Mode Implementation Guidelines
Policies on the Implementation of Blended Learning Mode for Selected Graduate

Courses
This handbook of Blended Learning Course Policies and Procedures is issued by the
School of Advanced Studies of Saint Louis University. The information contained herein
is intended to inform the faculty handling blended learning courses and students enrolled
in such courses about the overall guidelines and procedures in the conduct of blended
learning in the various Graduate Program courses.
SAS Policy Statement
The objective of the School of Advanced Studies blended learning mode approach is to
be able to utilize learning technologies in order to enable academic flexibility for faculty
and students without compromising the quality of instruction.
Definition of blended learning for the purpose of the School of Advanced Studies’
implementation of its online course delivery to graduate students of selected graduate
courses:
Blended learning is an integrated learning environment that effectively
integrates classroom face-to-face meetings and online meetings in the
fulfilment of various learning outcomes. In the Graduate Programs, this
mode of delivery will enable faculty members, teaching in selected
graduate program courses to conduct classes, deliver course learning
materials, and communicate with their students in either synchronous or
asynchronous mode through the Learning Management System.
SAS Blended Learning Principles:
Blended learning at Saint Louis University is based on the following principles:
 There is a need to constantly innovate on the conduct of graduate program classes
through the adoption of various learning technologies. The School recognizes the
fact that there are students who are also working professionals. Thus, their ability
to physically attend their classes in the classroom may be limited. This limitation
may be offset by the use of technology.
 There is a need to enhance the faculty and student engagement outside the
classroom while minimizing the cost. The blended learning approach may reduce
the cost of the conduct of actual classes for both the University and students.
 There is a need to further enhance the digital literacy of both faculty and students,
which in turn, may be useful to future endeavor.
50
 The nature of graduate classes suggests that faculty play a more active role in
facilitating group discussions inside and outside of campus. By becoming active
facilitators, they help guide students to learn at their own pace and at their own
time.
Admission Requirements:
Admission procedures follow the standard procedures for graduate students. During
enrolment, the student will already be informed beforehand on whether the course will be
implemented via blended learning mode.
Course Delivery:
In blended learning mode, the course delivery will be divided into two types of meetings:
online and classroom. At most, 50% or less of the entire meeting for the semester will be
conducted online and 50% or more will be classroom meetings (including midterm and
final exams).
Starting the Blended Course:
At the start of classes, the students will be met by the assigned faculty in the classroom
wherein the specific implementation procedures, policies and guidelines for the
conducted of the blended learning mode will be presented and discussed. A timetable or
schedule on when the online and classroom meetings will be conducted shall be provided
to students (which should also be incorporated into the faculty’s delivery plan).
While the course orientation is only the first point of contact between faculty and
students, faculty should ensure that quality interaction/communication (or consultation)—
between the faculty member and students— occurs regularly throughout the semester –
on the specified online consultation schedule as explicitly stated by the faculty.
Official Platform for Blended Learning Implementation:
The School will use university recognized platforms or LMS such as Google Classroom
for the implementation of the blended learning mode. However, there might be a need to
supplement or complement this platform in special situations. In this case, the faculty will
decide on what learning technologies will be used and the faculty will be tasked to orient
the students on how to use the it.
Official Email Accounts for Students:
SLU will be providing graduate students with official email accounts with the
@slu.edu.ph domain. This email account should be used to enroll in courses in Google
Classroom and may also be used to communicate with the GPC and/or the faculty
concerned. Students will be advised on the proper procedures in securing their official
SLU email accounts by the faculty and/or by the GPC.
51
Computer Hardware/Software/Skills Requirements for Students:
Students enrolling in such courses must have basic computer, Internet, and keyboarding
skills. They must be able to use and navigate around various office productivity suites
and the typical Google applications specifically for sharing files and resources (i.e.
Google Classroom).
They must have access to a computer that is connected to the Internet. This computer
should have programs installed such as browsers, email client, and Office productivity
suites. When compatibility issues arise, it is the student’s responsibility to resolve these
problems with their instructor or their Internet Service Provider (ISP). In addition to this,
specific courses may have additional designated software to be used during the duration
of the course.
Intellectual Property and Data Privacy
All course learning materials developed or created by faculty members are the intellectual
property of the faculty and/or Saint Louis University. As such, redistribution of said
materials, without the explicit permission of the faculty or the Dean, is strictly prohibited.
Faculty members are likewise advised to properly observe the intellectual property of
others by acknowledging/citing the work of others. Both faculty and students are enjoined
to observe the provisions of the data privacy act (see the specific details here) in the
conduct of the blended learning mode.
Attendance and Contact Hours:
Participation to online discussion, submission of course requirements will already
constitute attendance.
Contact hours for online meetings involving faculty-student interaction, synchronous or
asynchronous online sessions, shall be tailored to meet the same specific requirements as
when this will be offered in a classroom meeting. Online and classroom meetings will be
so identified in the published course schedule with the portion of online delivery
specified.
Sending private or email messages during certain times not specified in the online
consultation schedule (i.e. email) is discouraged. Students are advised to observe proper
netiquettes in the use of email and social media sites.
Course Content
The course content provided to graduate students should not be technology and platform
dependent. Students should not be forced to purchase additional software or subscribe to
gain access to websites just to be able to view or access learning content. Content must
also conform to what is specified in the course syllabi content coverage for the course. It
must appear in the same context (but in a different form) as when it is offered or
conducted in a classroom face-to face setting.
52
The Delivery Plan and Module?
Faculty is expected to submit a delivery plan or activity schedule and a complete module
to the SAS Dean’s office before the start of classes of each semester, subject to the
endorsement and approval of the GPC and Dean respectively. The total number of hours
must be explicitly stated in the delivery plan.
The delivery plan contains the general information about the schedule of online and
classroom meetings and the associated topics and sets of activities. It consists of three
columns. The first column contains the time period (schedule and no of hours). The
second column the topic, and the third column the activity.
End of Semester Requirements
Faculty shall submit a set of printed and soft copies of online requirements and activities
given to students to the Dean’s office as part of the requirements for securing faculty
clearance.
53
APPENDIX H
Practicum Implementation Guidelines
Practicum Guidelines for Medical Technology and Pharmacy

Students enrolled in the MS in Medical Technology program are required six (6) units of
practicum. This is a total of 108 number of hours spent as a medical laboratory scientist in
an institution / laboratory with which the School has an affiliation. Any MSMT student
who has taken his / her comprehensive exams can enroll in the practicum.
Practicum Faculty Coordinator. A GP faculty will be assigned to monitor the progress
of the practicum student and coordinates with training laboratory practicum supervisor
regarding the following:
a. Schedule of practicum work.
b. Coverage of practicum work.
c. Criteria of evaluation of practicum-students.
d. Faculty periodic monitoring of practicum-students.
e. Final evaluation rating of the students.
f. Problems encountered in the laboratory in relation to the Practicum-work.
Practicum Laboratory Supervisor. A personnel in the Training Laboratory where the

Practicum is being undertaken assigned to the practicum-student who will have the
following functions:
a. To coordinate with the SNS-GP faculty practicum coordinator regarding the
progress of the student.
b. To determine the number of cases/exposures for the students to acquire the
necessary proficiency in the specialty.
c. To evaluate the students’ performance in the laboratory practicum and to give a
rating that will compose of 50% of the students’ practicum grade.
d. To assist the student in the development of the latter’s chosen case studies.
e. To recommend a repeat of training of student who performs below par of expected
proficiency.
f. To recommend terms and conditions pertaining to the proficiency training of
practicum-student.
The final grade of the student in practicum shall compose of the grade given by the
faculty practicum coordinator (20%), supervisor in the laboratory where he/she
spent his/her practicum (50%), and his/her grade in the public lecture of his/her case
studies (30%).
54
Procedural Guidelines
1. Qualified students enroll MSMT.
2. The GPC appoints the GP Faculty who becomes the Practicum Coordinator,
subject to the approval of the School Dean. Academic qualification, specialty,
availability, and important personality traits like willingness to do out-campus
monitoring, rapport with students will be the basis for the choice of the GP faculty
Practicum Coordinator.
3. Faculty practicum coordinator arranges with the Laboratory that the SNS-GP has
affiliations with for the practicum work of the student.
4. Faculty practicum-coordinator meets the students assigned to him/her for their

orientation and scheduling of practicum.
5. Students report to the Training Laboratory faculty supervisor for orientation in the
laboratory.
6. Students conducts practicum in the Training Laboratory during scheduled days

and time and constantly reports to the Practicum supervisor. This will be
conducted for 3-4 weeks depending on the number of hours spent by the student
in the laboratory. The student should prepare a notebook where he/she records
activities done in the laboratory throughout the practicum. A summary of these
activities will later be submitted to the GPC using the MT PR Progress Report 1.
7. Practicum-student chooses and develops two cases studies from among the
patients/cases assigned to him/her for laboratory processing and monitoring.
Laboratory report will be prepared for these case studies.
8. Practicum Coordinator should visit the practicum – student at lease once a week
to monitor his/her progress and to confer with the practicum supervisor regarding
the progress of the student. Monitoring of the student will be accomplished using
form MT PR Progress Report 2.
9. Upon completion of the practicum, the student performs the following:
a. Student submits a copy of two case studies to the faculty practicum

coordinator for their evaluation
b. Upon approval, gives copies of the case studies to the chosen
appointed members of his/her evaluation panels during the
presentation.
55
c. Delivers the public lecture of her case studies on the schedule
determined by the Faculty Program Coordinator.
d. Student submits MT PR Progress Report 1 and MT PR Progress
Report 2 to the GPC.
10. Upon completion of the practicum, the faculty Practicum-coordinator performs
the following:
a. Signs the MT Progress Report 2 prepared by the students.
b. Evaluates the case studies submitted by the practicum student. Upon
their approval, he/she schedules the oral public presentation of the case
studies. He/she also recommends members of the evaluation panel of the
presentation. GP Form 5 will be accomplished for this purpose (from
GPC).
c. Computes the Grade of the student in the Practicum, which is
composed of 50% the grade given by the lab supervisor and 50% by the
coordinator. Computation of the final grade will be submitted to the GPC,
together with the grade (GP form 10, from GPC) given by the lab
supervisor (50% of the grade), and the ratings given by the evaluation (GP
Form 11, from GPC) panel of the case studies presentation (25% of the
grade), and ratings of the practicum coordinator (25% of the grade).
11. Upon completion of the practicum, the laboratory supervisor performs the
following:
a. Signs the MT PR Progress Report 1 prepared by the student.
b. Submits the practicum rating/grade of the students to the Faculty
practicum coordinator using GP Form 10 (from GPC).
c. Issues a Certificate of Completion to the student duly signed by
authorized Laboratory Personnel.
12. Payments of honoraria of Practicum Coordinator and Practicum Supervisor will

depend on the submission of all requirements.
56
BE GUIDED BY THE FLOWCHART OF PRACTICUM PROCEDURES shown on
the following page.
57
CLINICAL PRACTICE IMPLEMENTATION GUIDELINES
Nursing Graduate Programs
Graduate Students in the major field of specialization shall undergo clinical

exposure for the enhancement of their clinical management skills. At least one week before
the start of the semester, faculty to teach specific subjects are expected to submit an updated
syllabus which includes the listing of books and other reference materials that the students
will be using for the term.
The syllabi must also contain the clinical practice activities (and the objectives for
which the activities are to be done), requirements, types of examinations as well as the
grading system. This shall be given to the students and explained during the start of the
term.
Activities of the Graduate Program students must be coordinated by the course
professor. The faculty prepares a letter for the Nursing Service Office (Chief Nurse and
Assistant Chief Nurse for Continuing Education) or other agencies for the activity,
endorsed by the GPC and approved by the Dean at least 2 weeks before the schedule. The
endorsed letter must be shown to the Head Nurses and Acting Head Nurses so that the Staff
Nurse’s and Student Nurse’s activities are coordinated and over lapping of activities is
prevented.
The exposure shall comply with the following guidelines:
1. Before the start of the semester, the faculty must submit a course syllabi specifying
the objectives of the clinical exposure as well as the schedule and the venue of the
activities
2. The faculty must inform the office and the checkers of the class schedule outside of
the assigned classroom
3. In major nursing courses 1-3, the number of hours spent for clinical exposure must
not be more than 28% of the total class hours
4. The number of field exposure for major subject 4 must not exceed seventy-five (75)
percent of the total class hour for the semester. The schedule of activities must
incorporate the field practice schedule with the following suggested breakdown of
class hours as a guide in developing the schedule:
58
Activity Number of Hours
Didactics 30
Exam 3
Supervised Duty 52
Unsupervised Duty 68
TOTAL 153
5. Professors shall explicitly explain the objective of the exposure, the activities
expected for them to accomplish and his/her expected visits or conference with each
student. Since unlike the undergraduate program, the activities are largely case
management, analysis and or protocol and management/administration purposes,
the professors may not deem it necessary for him/her to be present for the eight (8)
hour duty with the students. However, the time is spent in conference with students
in the discussion/evaluation of the field objectives. The time spent by the professor
is the one counted as part of the official time for the course
Uniform
1. Graduate program professors may use the nurse’s uniform, formal or semi-formal
clothes with a tailored smock gown over the semi-formal attire. In the community,
the professor may use a white tailored blouse and black slacks
2. Students going for hospital duty must be in the white nurse’s uniform while those
who go in the community must use a white blouse with tailored blazer or the SLU
T-shirt.
Field Trips
1. Field visits and other reinforcement activities may be done if found relevant and is
specified in the course syllabi
2. The faculty must prepare a letter regarding the proposed field trip stating its
objectives (in line with the syllabi) and schedule. This must then be endorsed by
`the GPC and approved by the Dean
3. Before going out of the campus for the field trip, professors must fill up a form with
the OSA or the Security Office regarding the out of classroom activity
4. Logistics for the field trip shall be the sole responsibility of the graduate students
and the faculty
59
5. An activity report must be submitted to the GPC at least three (3) days after the
field trip.
Seminars or Training
1. These activities may be undertaken only in major subjects and where such activity
is explicitly specified in the course syllabi in line with the following course
objectives to enhance the ability of the graduate students to:
 Manage professional seminars
 Disseminate relevant research findings
 Provide continuing education to professionals on current knowledge or
breakthroughs in knowledge
2. A seminar or training proposed must be developed and to be endorsed for approval

by the GPC to the Dean at least one (1) week before implementation
3. In line with the university vision-mission of community involvement and

development, these activities shall be done strictly for community service purposes
rather than for profit; therefore; no registration fee shall be collected. In cases
where students employ paid speakers, the graduate students shall shoulder
operational costs to be incurred.
4. In cases where courses such as Entrepreneurship necessitates the students to arrange

an activity that shall be paid (for the students to be able to experience and learn the
management of activities shall be administered in the following manner:
 Registration fee maybe collected to cover the operational expenses. Should
there be some income left from the said activity, such must be endorsed in kind
to the graduate program in the form of instructional resources or reference
materials for the graduate students.
5. A complete seminar report must be submitted to the GPC, copy furnished to the
Dean within one week of the activity. The report shall include:
 Title and objectives of the activity
 Program of activity
 Curriculum Vitae of the resource speaker
 Picture documentation of the activity
 Copy of seminar certificate
 Evaluation Results
 Liquidation report as appropriate
60
APPENDIX I
Comprehensive Examination Application Form
61
APPENDIX J
Evaluation Rubrics for Written Examination
62
APPENDIX K
Evaluation form for Review of Related Literature
63
APPENDIX L
Guidelines for Review of Related Literature
64
65
APPENDIX M
Comprehensive Examination Results Form
66

Sas Slu Mopg

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Sas Slu Mopg

Uploaded by

Copyright:

Available Formats

TABLE OF CONTENTS

SECTION 1. SCHOOL OF ADVANCED STUDIES PERSPECTIVE ....................................... 7

1.1 Overall Perspective ...............................................................................................................7

1.2. Graduate Categories and Typologies ...............................................................................7

SECTION 2. PROGRAM STRUCTURE AND SUPERVISION ............................................... 9

2.1. Administrative Structure of the Graduate Program ...........................................................9

SECTION 3: ADMISSIONS ................................................................................................. 14

3.1.1. General Qualification.......................................................................................................14

3.1.2. Disciplinal Alignment ......................................................................................................15

3.1.3. General Admission Requirements and Procedure .......................................................15

3.1.4. Admission Process ........................................................................................................16

3.1.5. Special Requirements .....................................................................................................17

3.1.6. Transfer Credits ...............................................................................................................22

3.1.7. Cross Enrollment .............................................................................................................22

3.1.8. Shifting to Another Program...........................................................................................23

3.1.9 Withdrawal, Adding and Changing of Subject .............................................................23

SECTION 4: ACADEMIC REGULATIONS ..............................................................23

4.1. Academic Requirements ..................................................................................... 23

4.2. Program of Study ................................................................................................ 24

4.3. Student Load ....................................................................................................... 24

4.4. Class Attendance ................................................................................................. 24

4.5. Class Size ............................................................................................................. 24

4.6. Class Requirements ............................................................................................ 25

4.7. Course Delivery ................................................................................................... 25

4.8. Practicum ............................................................................................................. 26

4.10. Capstone Projects .......................................................................................................... 26

4.11. Other Activities Done as a Requirement of the Courses .......................................... 26

SECTION 5. PERIODIC EXAMINATIONS ...........................................................................28

5.1. Periodic Examination ....................................................................................................... 28

SECTION 6: POLICIES AND GUIDELINES FOR COMPREHENSIVE EXAMINATIONS ...29

6.1. Application for Comprehensive Examination ............................................................... 29

6.2. Results of Comprehensive Exam .................................................................................... 32

SECTION 7: RETENTION POLICIES AND GRADING SYSTEM ........................................32

7.1. Retention Policies and Grades to Be Maintained .......................................................... 32

7.2. Residency Requirement and Duration of Studies ........................................................ 33

7.3 Leave of Absences ............................................................................................................ 34

7.4. Refresher Course .............................................................................................................. 34

SECTION 8: GRADUATION REQUIREMENTS .................................................................34

SECTION 9. CONFERMENT OF SCHOLARLY DISTINCTIONS .........................................35

APPENDIX A:Sample Visiting Lecturers Agreement ............................................................ 38

APPENDIX B: Format of Delivery Plan................................................................................... 39

APPENDIX C: Graduate Faculty Observation Guide and Tool ............................................ 42

APPENDIX D: List of Acceptable Publications ..................................................................... 45

APPENDIX E: Sample Plan of Study ...................................................................................... 46

APPENDIX F: Modular Class Implementing Guidelines ....................................................... 49

APPENDIX G: Online and Blended Mode Implementation Guidelines .............................. 50

APPENDIX H: Practicum Implementation Guidelines .......................................................... 54

APPENDIX I: Comprehensive Examination Application Form ............................................ 61

APPENDIX J: Evaluation Rubrics for Written Examination ................................................. 62

APPENDIX K: Evaluation form for Review of Related Literature......................................... 63

APPENDIX M: Comprehensive Examination Results Form ................................................. 66

PREPARED BY THE ENDORSED BY THE ACADEMIC COUNCIL

APPROVED BY THE UNIVERSITY PRESIDENT

REV. FR. GILBERT B. SALES, CICM

1.1 Overall Perspective

1.2. Graduate Categories and Typologies [CHED MEMO 15 series of ,2019]

1.2.1 The Doctoral Program

1.1.1.1. Doctor of Philosophy (Ph.D.) (Academic/Research Track). The programs leading

The research track involves completion of at most 15 units of academic coursework,

This program prepares graduate students to create or apply knowledge in order to

1.1.2. The Master’s Program

1.1.3. The Master of Arts or Science (Master’s Academic/Research Track).

1.2.2.2 The Master’s Degree (Professional Track).