Technical Evaluation Criteria and Submission Checklist

Tender No:
Tender Title:
Subject:

No. Description of Evaluated Criteria Expected Deliverable Check Weighting

100%

1 Tender Compliance Standards and Certifications 5%

A. Complete Submission of Complete Tender

Documents
B. Form of Tender
Tenderer compliance with Standards listed in the
1.1 C. Certification Letter 1%
Employers Requirements (RFP)
D. Non-Collusion Confirmation
E. Declaration of Conflict of Interest
F. Power of Attorney
TECHNICAL PROPOSAL TRANSMITTAL
* Confirmation of Compliance submission with ITT
LETTERS :Compliance statement confirming FULL
1.2 requirements through KAFD DC. 2%
compliance with the scope of works or compliance
* FULLY signed and stamped compliance statement.
with exceptions."

A Chamber of Commerce Registration,

B Commercial Registration,
C. Contractor Classification Certificate
D. Zakat & Tax Certificate,
E. VAT Certificate,
F. GOSI Certificate ,
G. SAGIA Certificate ,
H. Saudization Certificate,
Relevant certifications, registrations, licenses, I. Wage Protection Certificate,
1.3 1%
insurances J. National Address Letter,
K. General Liability Insurance Capacity,
L. Professional Liability Insurance Capacity,
M. Tenderer compliance with Standards listed in the
Employers Requirements (RFP),
N. Annual Turnover value of construction works
undertaken for each of the past five (5) years,
O. Bank details and enclose references stating
number of years of dealing with the bank.

* Tenderer response to questions at interview and

Bidder presentation of their team, understanding of
deliver of presentation by the Tenderer
1.4 the project and proposals at Interview and/or 1%
demonstrating understanding of the Scope of Works
Presentation
and their Proposal.
No. Description of Evaluated Criteria
2 Company Capability and References
2.1 Company profile
Similar projects completed within the last 5
2.2 years in terms of scope, complexity and risks and - Brief Description of Project & Type of Work
references.
2.3 List of Awards, Honors, Commendations
3 Design Capability, Methodology & Schedules
3.1 Design and Build completed projects
Design Consultants and 3rd party
3.2
specialist/suppliers
3.3 Technical and Engineering staff
3.4 BIM and GIS Projects
Expected Deliverable Check Weighting
10%
* Provide copy of company's profile / brochures 1%
* Evidence displaying that the Tenderer has the
capacity, experience and competence to deliver
projects of similar size, scope, complexity and risks
and references.
* Provide list of projects including the following
details:
- Project Name & Location
6%
Performed
- Contract Value (MILLION SAR)
- Consultant's Name
- Client’s Name
- Peak Workforce
- Date Started
- Date Completed or % Completed
* Provide the List of Awards, Honors, references
from Employers relevant to the Company's past 3%
Construction work projects.
15%
* Provide List of Design and Built Projects completed
2%
by the Contractor
* Provide list of preferred Design Consultants to
perform the design from concept design stage up to
IFC.
* Provide list of preferred 3rd party
specialist/suppliers who will be responsible of the 4%
design of specialty systems indicated within the
scope of works
* Provide the profile of the preferred Design
Consultants.
* Provide Organization chart of key technical, design
leads and coordinators in the Company;
* Provide CV's covering statement of their
qualifications, skills and experience to demonstrate
their suitability for their role as described in the
organization chart; include details of their 3%
experience in working on similar projects in terms of
scope and magnitude;
* Provide a dedicated on site design office to service
projects;
* A resource histogram by discipline
* Provide list of project that have been done using
1%
BIM /GIS.
No. Description of Evaluated Criteria Expected Deliverable Check Weighting

* How the packaging and timing of design elements

will allow the whole of the design to be integrated
and assured;
* Sufficient detail in the tender design deliverables
Design schedule and delivery plan
schedule to demonstrate sufficient time for quality
An outline design schedule and delivery plan for
control, coordination, reviews and acceptance;
achieving all design deliverables covering the
Sufficient detail in the tender design inputs schedule
following:-
to demonstrate sufficient time for quality control,
- All proposed design packages;
coordination, reviews and acceptance;
- A design deliverables schedule including periods
* Demonstration that key package designers have
3.5 for review and acceptance; 5%
been identified;
- An outline design inputs schedule including
* Provision of sufficient resources to complete the
periods for review and acceptance;
design;
- An explanation of how the KAFD and 3rd Parties
* Demonstration that designs will meet the KAFD
assurance requirements will be met; and
requirements;
- An explanation of how sub-contracted designs will
* Demonstration that designs including
be coordinated effectively.
subcontracted designs will be coordinated
effectively minimizing re-work, such that detailed
design production meets the tender schedule/
programme.

Construction Methodology & Schedule and

4 24%
Operation

* Clear, logical, project-specific and deliverable

proposals for undertaking the activities relating to
the permanent work and temporary works, including
the following for each method statement: Details of
Construction Methodology & Sequencing of management of productivity specifically linking this
Works: with safety, quality and proposals for measuring
- Should demonstrates the approach to the delivery outputs and progress.
of the Project (Parcel/Package) in accordance with * Supporting information in the form of sequence
the delivery schedule/ programme. This includes and phasing drawings or other relevant information
the period from the notification of award to the and coordination with other areas of the Tenderer's
4.1 15%
relevant Sectional Completion Dates and proposals, including tender programme.
Completion Date for the whole works for the * Evidence of where the proposed or similar
project. Provide construction method statements approach / techniques described within the answer
detailing the proposed sequencing, methodology have been used effectively elsewhere to provide
and associated temporary works (where relevant) confidence to KAFD that the proposals will be
for delivering the works. successful.
* Any other information that the Tenderer considers
would be of significance to KAFD’s confidence in the
method statements, such as Industry Best Practice,
Innovation and use of cutting edge/ new Technology.
No. Description of Evaluated Criteria
Schedule/Programme:
- A proposed Accepted resource loaded tender
schedule/programme covering all the planned
activities, with particular reference to the activities
included in the method statements, at the level of
detail which would allow the programme when
submitted under the Contract to be accepted in a
timely manner; in accordance with the conditions
of contract and Scope of Works.
- The schedule shall include key milestone dates,
4.2 through the project phases (to include the
procurement, pre-construction, construction,
commissioning and completion,
taking-over/handover and defects liability period) -
submitted in both Primavera P6 and PDF formats.
- Provide a Programme Narrative including the
following sections: - Documents used; - Key
assumptions underpinning the schedule; - Critical
path; - Float and time risk allowance; - Summary of
key dates; - Productivity assumptions; - Taking-
Over/Hand-over strategy.
* The Plan shall include construction traffic
movement, consolidation of deliveries and supplier
Logistics/ Traffic Management:
orders, materials transported from site, proposed
4.3 - Draft Construction Logistics/ Traffic Management
servicing management proposals, site establishment
Plans including methodology.
layout, haul roads, laydown areas, approach for
lanes and road closure, etc.
5 Operation and Maintenance
Operation management plan
Should demonstrates the approach to operate the
5.1 project components as intended in the design and
minimizing the operation cost during the
maintenance period
Maintenance work plan
Should demonstrates the ability of the contractor
to perform the regular required maintenance and
performing risk analysis to cover unexpected
5.2 scenarios of failures in the equipment's to minimize
the outages during the maintenance period, the
maintenance work plan should include spare parts
for operation and maintenance for 5 years for the
collection and treatment system
6 Equipment
6.1 Equipment Mobilization Plan
6.2 Equipment Management Plan
6.3 Equipment List
Expected Deliverable Check Weighting
* A practicable programme including sufficient detail
to be accepted, aligned with all other aspects of the
Tender;
* A robust, identifiable and deliverable critical path,
with logical sequencing and sound logic links;"
Activity and total time risk allowances / floats
displayed which are adequate provision; Achievable
activity durations aligned to the productivity
assumptions stated in the Narrative; Design, testing 7%
and commissioning and taking-over/handover,
acceptance activities and interdependencies
(including activities by Others where there are
interdependencies) are all identified, allowed for
and compliant with all programme constraints;
* A programme that meets the requirements for
forming an Accepted Programme stipulated by the
conditions of contract and Scope of Works.
2%
9%
Detailed plan outlines the tenderer approach
regarding operating the collection system and
treatment plant.
5%
The plan should cover all the required work to assure
the operation of the collection system and treatment
plant as intended in the design.
Tenderer to provide a maintenance plan that covers
the following:
1- Regular maintain are required to keep the
collection system and RO system operating 4%
2- The emergency plan in case any component of
the collection system or treatment system failed
3- The emergency plan in case of the power outage
8%
* Detailed Plan illustrating the Tenderer approach
towards mobilization of equipment and period of 2%
mobilization.
* Tenderer to submit a management plan with a list
of manpower and equipment for 24/7 operations.
2%
Including Average Age and Condition of all
Equipment
* Tenderer to provided equipment list showing type
of critical equipment and the percentage of owned 4%
and rented equipment.
No. Description of Evaluated Criteria
7 QA/QC - Quality Management
Quality Management System:
- Explain how the Tenderer Quality Management
System will operate including controls to be
applied to suppliers and subcontractors.
- Provide details of the quality resource proposals
and how the Contractor will ensure supply chain
members provide sufficient quality resource to
provide the Quality Manager and the Project
Manager with contemporaneous records and
certificates for acceptance.
7.1
- Provide a draft Construction Quality Plan;
- Explain how the Tenderer will provide assurance
that all aspects of the works demonstrably comply
with the Contract in accordance with the processes
described in the Scope of Works;
- Explain how the Tenderer will manage the risk of
inadequate quality control of key elements of the
scope of Works, e.g civils, structural, architectural
finishes, MEP installation and Testing and
Commissioning.
Provide for the Quality Manager a CV including
statement of their qualifications, skills and
experience to demonstrate their suitability for their
7.2
role in accordance with Scope of Works; include
details of their experience in working on similar
projects in terms of scope and magnitude.
7.3 Quality Management Certificate
8 Health & Safety Management
Tenderers are required to provide their overall
approach to Health and Safety Management on the
Project, both in design and construction. This shall
include health and safety statistics, for the previous
5 years such as: manhours, manpower, fatalities,
lost time incidents, restricted work cases, medical
treatment cases, first aid cases, accident frequency
8.1
rates and any enforcement incidents. The response
shall also include: Site HSE Organization Chart, CV
for key Health and Safety staff with clear
demonstration of experience of working on similar
project in term of scope and magnitude and
responsibilities and interfaces with the project
team
Expected Deliverable Check Weighting
9%
* An explanation of the Quality Management regime
that will be implemented to ensure that the
requirements of the Scope of Works have been
identified and addressed and that adequate
resource to facilitate this will be provided.
* Evidence of where the proposed or similar
approach / techniques described within the answer
4%
have been used effectively elsewhere to provide
confidence to KAFD that the proposals will be
successful;
* Any other information that the Tenderer considers
would be of significance to KAFD’s confidence in
proposals for the management of Quality
Management required;
* CV demonstrating a strong link between the needs
of the role and the statement of the qualifications,
skills and experience of the Quality Manager;
Individual statement includes summary details of
relevant projects, durations of role and project,
project values, the project role(s) and
responsibilities; key areas of value added; key skills 3%
and experience; relevant qualifications (industry
standard safety training) and number of years
experience;
* Any other information that the Tenderer considers
would be of significance to KAFD’s confidence in the
Quality Manager.
* Provide the following certificate ISO 9001:2015
Quality Management System 2%
8%
* Tenderers details and evidence of their health and
safety statistics, for the previous 5 years including:
manhours, manpower, fatalities, lost time incidents,
restricted work cases, medical treatment cases, first
aid cases, accident frequency rates and any 3%
enforcement incidents and HSE Organization Chart,
CV, experience of working on similar projects and
demonstration of Health and Safety responsibilities
and interfaces with the project team.
No. Description of Evaluated Criteria
Tenderers are required to provide a Draft
8.2
Construction Phase Health & Safety Plan (CPP)
8.3 Health, Safety, and Environmental Certificate
9 Staff and Organization
Provide an organization chart (or charts) showing
all levels of management and identifying the main
responsibilities of the key staff, management
reporting lines, and interfaces with KAFD, KAFD’s
representatives, the supply chain and other key
stakeholders; summary level job descriptions for
each key job role, with associated durations in
9.1 weeks, and number of full days per week, on the
project; names of personnel allocated and
committed to roles. This includes a Resource
Profile/ Histogram for each Project, through the
project phases (to include the procurement, pre-
construction, construction, commissioning and
completion, taking-over/handover and defects
liability period)
For each management staff and other key people, other key people; Individual statements include
provide a CV covering statement of their
qualifications, skills and experience to demonstrate role and project, project values, the project role(s)
9.2 their suitability for their role as described in the and responsibilities; key skills and experience; key
organization chart; include details of their
experience in working on similar projects in terms qualifications (industry standard safety training to
of scope and magnitude
10 Domestic Subcontractors & Suppliers
Provide schedule and other details of key sub-
contractors, consultants and suppliers , through the
project phases (to include the procurement, pre-
10.1
construction, construction, commissioning and
completion, taking-over/handover and defects
liability period)
Expected Deliverable Check Weighting
* Demonstrate of how the Tenderer shall act,
organize, communicate, plan, coordinate, control
and deliver the highest Health and Safety
3%
performance on the KAFD Project. Demonstration of
compliance with the RFP, Standards and
Regulations.
* Provide the following certificates:
- ISO 45001:2018 Occupational Health and Safety
Management System 2%
- ISO 14001:2015 Environmental Management
System
7%
* Organization Chart(s) showing the key
management staff and other key persons roles, all
other levels of management, including resource
levels suitable to the requirements of the Contract;
* A structure tailored to support the particular
challenges during delivery;
* A structure that supports positive relationships 4%
with key stakeholders and supply chain;
* Roles and functions that encourage and stimulate
collaborative working practices;
* Chart(s) that provide a good logical balance over
the key phases of the project and resource profile/
histogram.
* Demonstration of a strong link between the needs
of the roles and the statement of the qualifications,
skills and experience of the management staff and
summary details of relevant projects, durations of
3%
areas of value added in previous roles; relevant
be excluded) and number of years experience;
* Any other information that the Tenderer considers
would be of significance to KAFD’s confidence in the
management staff and other key people.
5%
* Schedule and other supporting details of key sub-
5%
contractors, consultants and suppliers.
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