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Tbbell Document 1809
Tbbell Document 1809
Tbbell Document 1809
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Solution Manual for Succeeding in Business with Microsoft Excel 2010 A Problem-Solving Appro
1. List and describe the steps you would take to create a structured list of data from a text
file that contains values stored on separate lines.
• Use the CONCATENATE function to combine the information from each line into one
cell. This creates many rows of data, but only some of the cells contain the right
combination of data in the correct order.
• Use the TRIM function if spaces at the beginning and the end of the data need to be
removed.
• Use a text function like the RIGHT function to extract a unique feature that can be used
to identify the correct rows.
• Use the FIND function to indicate which row of data is correct.
• Sort the data by the value of the FIND function to group all of the correct rows of data
together.
• Delete the rows of data that contain the incorrect data.
• Use text-to-columns to separate the cells containing data into rows of individual cells.
2. Why should you remove unnecessary spaces from data imported from another source?
How do you remove unnecessary spaces from a text string?
These spaces can create sorting problems later on. Spaces at the beginning and end of text strings
can be removed with the TRIM function.
3. How do the FIND and SEARCH functions work, and how are they different?
The FIND and SEARCH functions are used to return the location of a character within a text
string. The FIND function is case sensitive; the SEARCH function is not.
4. What options are available for parsing data when you use the Convert Text to Columns
Wizard?
You can parse text using a delimiter that indicates a natural separation of the data. Spaces,
commas, and tabs are common delimiters. You can also parse text using a fixed number of
spaces between cell content.
5. What are the advantages and disadvantages of using the Subtotal tool to analyze data?
The subtotal command allows you to quickly organize data into categories that can be expanded
and contracted to show more and less detail, as needed. One limitation of the Subtotal command
is that it works only with one category and one subtotal calculation at a time.
6. What is the difference between a unstructured list of data and an Excel table?
The Excel table adds many features that aren’t available in an unstructured list of data, such as
validation, sorting and filtering, all of which can help you manage any set of related data.
• The Sort A to Z option sorts the data in the column in ascending order.
• The Sort Z to A option sorts the data in the column in descending order.
• The Sort by Color option allows you to filter cells by background or font color.
• The Text Filters option filters alphanumeric text by specific characters. Comparison
operators include Equals, Does Not Equal, Begins With, Ends With, Contains, Does Not
Contain, and Custom filters.
• The Number Filters option filters numeric values using comparison operators such as
Equals, Does Not Equal, Greater Than, Less Than, and Between. Some of the more
powerful comparisons are the ability to rank the top or bottom number values, and to only
show those values that are above or below the average.
• The Date Filters option filters date and time values using comparison operators such as
Equals, Greater Than, or Less Than a specified date or time. You may also filter by a
particular day, month, quarter, or year.
8. What is the primary advantage of storing data in a database and importing that data
into Excel?
Student answer will vary. Importing information from a database table into a spreadsheet has
some clear advantages. In a database, the data is protected from accidental changes, yet it is
available for export into a spreadsheet for analysis. Database programs are also able to hold
much larger and more complex data sets than Excel.
9. Explain the steps you must take to import data stored in an Access database into Excel.
1. Open the workbook into which you want to import the database data, or open a new
workbook.
2. Select the first blank cell where you want the data to appear, and then click the From
Access button in the Get External Data group on the Data tab on the Ribbon. The Select
Data Source dialog box opens.
3. Navigate to the correct Document Library, select the database from which you will
import the data, and then click the Open button. If the database you select contains more
than one table, the Select Table dialog box opens. Click the table that contains the data
you want to import, and then click the OK button. The Import Data dialog box opens.
4. Click the Existing worksheet option button (if necessary), and then click the OK
button.
10. What is the Query Wizard and when would you use it?
Student answers will vary. Excel uses serial numbers to represent dates and times. Excel
represents a date as the number of days since January 0, 1900: January 1, 1900 is represented as
1; January 2, 1900 is represented as 2 ; and so on. Excel also uses decimals to represent the time
on a particular day. Each day is broken into decimal equivalents. For example, noon on January
1, 1900 is represented by the serial number 1.5; the whole number 1 is one day from January 0,
1900, and the decimal .5 represents noon (halfway through a 24-hour day, or 12 divided by 24).
Excel further breaks down days into hours, minutes, and seconds by dividing the 24 hours in
each day accordingly. Using serial numbers makes calculations involving dates and times very
easy. To calculate the number of days between the dates in two cells, you just need to subtract
one cell from the other.
12. What are the arguments for the YEARFRAC function? What are the possible values
for calculating months and years using this function?
The arguments are start_date, end_date, and the basis of type of day count to use. The function
will calculate years and the decimal fraction of the year between the start and end date.
PivotTables are best used to analyze data that can be summarized in multiple ways. One example
is sales data that can be summarized by a variety of dates, product categories, sales region, etc.
The four areas of a PivotTable are the Row Labels, Column Labels, Values, and Report Filter.
15. Not including currency exchange rate data, what other types of Web queries might be
useful to a business using Excel for data analysis?
Student answers will vary. Some other examples include stock quotes, class schedules with
enrollment information, and most any web site with data arranged in a tabular (row and column)
format that can easily be used as part of a spreadsheet.
16. List and describe the differences and similarities between HTML and XML.
Both HTML and XML are markup languages that use a set of tags to distinguish different
elements in a document. In HTML the tags are used to describe how to format the document
content. In XML the tags are used to describe the structure and content of a document.
17. Describe the steps you would take to import XML data as an XML table in Excel.
2. Select the first blank cell where you want the imported data to appear, click the From
Other Sources button in the Get External Data group on the Data tab on the Ribbon, and
then select From XML Data Import. The Select Data Source dialog box opens.
3. Browse to the folder that contains the XML document you want to import.
4. Click the XML document, and then click the Open button. If the XML document does
not refer to a schema, a message box opens to tell you that Excel will create a schema
based on the XML source data.
5. Click the OK button to close the message box. The Import Data dialog box opens.
6. Click the option button to import the data in the existing worksheet or in a new
worksheet, and then click the OK button to import the data.
18. How do you import an XML map into a workbook and map its elements into the
worksheet?
1. Open the worksheet into which you want to import the data.
2. Click the Developer tab on the Ribbon, and then select the Source button in the XML
group to open the XML Source task pane. You can also open the XML Source task pane
by right-clicking any cell in an existing XML table, selecting XML on the shortcut menu,
and then clicking XML Source on the shortcut menu.
3. Click the XML Maps button on the XML Source task pane. The XML Maps dialog
box opens.
4. Click the Add button. The Select XML Source dialog box opens.
5. Navigate to the folder that contains the XML document, click the XML document to
select it, and then click the Open button.
6. If the XML document does not refer to a schema, a message box opens to tell you that
Excel will create a schema based on the XML source data. Click the OK button to
acknowledge the message and close the message box.
19. What advantages exist for businesses to create ways to import, export, and use XML
data in their daily operations?
Student answers will vary. XML adds meaning to content by providing a description of the data
through user-defined elements and a hierarchical structure that shows the relationship of one data
element to another. At first, this system might seem very simple and obvious, but much like a
language, the real power isn’t in the ability to write and speak—it is in the ability to have others
read and understand what you say. The potential of XML to transform business lies in the ability
for business partners to share both data and meaning in a nonproprietary format. This last point is
important because XML is quickly becoming a common output format for many enterprise data
systems. As a result, native support of XML makes it possible for Excel to act as a front-end
system for these larger data systems. For example, an employee might use Excel to manage
travel receipts and then use XML to submit the travel claim information in the format required
by the company for processing. It is a good idea to use XML data when the data is used by a
variety of systems that can read and process data stored in this format.