Republic of the Philippines

CAGAYAN STATE UNIVERSITY

TUGUEGARAO CITY, CAGAYAN

COLLEGE OF ENGINEERING AND ARCHITECTURE

DEPARTMENT OF ARCHITECTURE

RESEARCH WORK 01
In partial fulfillment of the requirements for PLANNING 3

Submitted by:

NAME

BSA 4-B

Submitted to:

Ar. Edmund A. Dela Cruz Jr.

First Semester S.Y. 2023-2024

 TABLE OF CONTENT

I. INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

II. DETERMINING NEED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

III. SELECTING THE LOCATION OF THE CITY HALL . . . . . . . . . . . . . . . . . . . .

2-4

IV. LAYOUT, DESIGN, AND CONSTRUCTION FEATURES . . . . . . . . . . . . . . . . . 4

-7

V. DESIGN OF CITY HALL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

VI. TUGUEGARAO CITY HALL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 -

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 I. INTRODUCTION
Government buildings are the uttermost yet weighty which power,
authority and influence involved from nominal progress to better development of
the country either regional, provincial, municipal or barangay governance.
In local government, a city hall, town hall, civic centre, guildhall, or
a municipal building, is the chief administrative building of a city, town, or
other municipality. It usually houses the city or town council, its associated departments,
and their employees. It also usually functions as the base of the mayor of a city,
town, borough, county or shire, and of the executive arm of the municipality (if one exists
distinctly from the council).

II. DETERMINING NEED

The need for a new city hall may seem obvious to those who spend their
working hours at the city hall. Ceilings are high; heating costs are twice what they
should be; space originally meant for storage has been converted to offices; electrical
wiring violates code provisions; and the present facility is just old anyway. All of this-
and more besides-may be true, but what is not known is how extensive the need is.
This must be determined by careful study. In determining the need for a city hall
alternate course of action should be studied.

Factors Influencing Need

Determining the extent of need involves two areas: (1) condition of building,
and (2) space needs.
1. The condition of the building is the easiest to evaluate. Things to be considered
are type of construction, structural condition, electrical wiring, heating and
ventilating, and facilities such as rest rooms. Nothing may be seriously wrong and
a new facility still needed, but it is important to know these points. Careful and
professional review may bring factors to light heretofore not considered.
2. At an early stage it is important to have some idea of space needs. This can be
determined in general terms by having each department submit their space needs
for review and study. If departments are already crowded, additional space needed
now is not hard to estimate. The real problem in determining apace needs is what
will be needed in the future. The building may be adequate now, but will it be in
5, 10, 20 years? Few cities decide to build a new city hall and do so almost
immediately. Experience seems to indicate that a new city hall is the out. growth
of a number of years of careful planning and, once built, lasts a long time.

III. SELECTING THE LOCATION OF THE CITY HALL

Civic Centers - In selecting the location for a city hall, the first consideration
is whether it should be placed on a site by itself or whether it should be combined
with a group of related buildings in a civic center. The civic center has had great
appeal to the city planner because it offers certain advantages and at the same time
provides for latitude in design. The buildings that are Included in civic centers range

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from a grouping of strictly administrative offices and services buildings to a complex
of office buildings, auditoriums, libraries, and so on.

The selection of a site for a city hall will be influenced by s number of

circumstances. Some of these conditions are limiting in nature, such as the availability
of land. There are, however, certain guiding principles that should be considered.
When Tacoma and Pierce County decided to build a city-county building the planned
commissions of each governmental unit jointly developed a set of location factors.
The six applicable principles for a city hall location are as follows:

1. "Government must serve end be accessible to the people . . ." Efficiency of service
is related to how convenient governmental facilities are for the majority of those
citizens using the facility.

2. "Since public services must serve every citizen as well as, and as conveniently as
possible, those activities must be located near the center of transportation and the
center of business activity. In the large city public transportation comes to a head
in the central business district. Major arterial streets are planned to bring people in
and out of the city center. In most cases the city hall should be located near public
transportation, if any, and certainly near major arterial streets

The city hall should be near the center of business activity because this in where
the principal users of the facility are most frequently located. As an example,
attorneys frequently must use records that are housed in city hall. A city should
determine what groups most often come to city hall and place the facility as close
to those groups as possible.

3. "Government offices must have integration with, not isolation from, other offices
in order to serve the public efficiently and effectively." City government agencies
use the services of professional men and other businesses. Locating the city hall
near the center of business activity helps expedite the work of the agencies located
in city hall.

4. "Maximum use of transit systems will result in the least public parking areas and
cause the least congestion on city streets." Obviously, this applies only to the city
having some form of public transit. People travel either by walking or by using
cars, taxis, or public transit. If the city hall is readily accessible to automobiles
only, parking requirements would increase in direct ratio to the increased use of
the car. For the city that does not have transit systems, location in the center area
of the city may help to reduce parking requirements. People come to the city
center to do a variety of things; frequently they park and walk between different
places of business.

5. "The central business district is the real civic center of the 20th century." A lot
has been said about the deteriorating central business district. The impression has
been given that the central city is drying up; that everything is moving out. Thus,
why not the city hall. In the first place there is good reason to believe that the
moving out has largely been the retail store and to a lesser extent the office
building. Secondly, in the large city, the concentration of people makes it possible

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 for certain types of business, including retail, to operate more efficiently; in the
small city the general business area is staying intact for some reason. A city
cannot afford to allow the central business district to dry up because of the
investment it represents. The proper placement of the city hall in the central
business district can contribute to the life of this area.

6. "More than the initial land cost must be included under the economic
considerations of the site . . ." The site should allow for expansion. Site
development cost must be considered. These expenditures include demolition of
existing structures, If any, grading utilities, and flood protection.

IV. LAYOUT, DESIGN, AND CONSTRUCTION FEATURES

General Building Layout - Building arrangement is the next step in planning
a city hall. It is helpful as a starting point to use the following checklist of
departments, offices, special-purpose rooms, and service areas in analyzing interior
building requirements:

1. Departments requiring constant contact with the general public and the collection
or payment of money-for example, the finance department and tax collector
2. Departments requiring contact with special classes of the public-for example, city
owned utilities, building permits, personnel, city planning, and city clerk
3. Other departments including public works, recreation, police, fire, etc.
4. City council chamber and office space for use by the mayor and councilmen
5. Offices for the chief administrator
6. Courtrooms
7. Storage vaults and record rooms
8. Locker rooms, rest rooms, janitor closets, public telephones, and space for
heating, ventilating, plumbing, and electrical equipment
9. "Circulating areas" for lobbies, corridors, elevators, and stairways

The relationship of one room or functional area to another is important. No

room exists by itself, and many of the problems of living in a building arise from the
neglect of this fact. Departments related in function should be located near one
another and consecutive operations planned in production-line style. Excessive
lobbies and hall space add to the cost of construction without adding usable space.
The height of the building will depend upon the amount of ground available
and the amount of office space needed. Land generally is cheaper than additional
height. Taller buildings are more difficult to maintain and require more planning of
the interior to get related functions on adjacent floors. Also, any city building of more
than two floors should have an elevator, especially if the public has any great use of
the top floor.
Provision for a full basement housing general offices is not often made in now
city office buildings. Most professional organizations advise against locating general
offices in the basement. The basement can be used for storage and service activities
such as duplicating, receiving and shipping rooms, heating and air-conditioning
equipment, and central switchboard.

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 Departmental Layout
Departmental layout will depend on the activities carried on by the department
and the tools or special equipment used. For example, a finance department layout
may require an open area for accounting clerks and collectors with one or two private
offices, a machine room, and a vault. The public works department, on the other hand,
may require private offices for the director, the engineer, and individual inspectors, a
drafting room, a vault, a plan or map room, and conference rooms.
The first step in departments layout is to survey the work done by the
department. Work flow should be especially studied. A complete list should be made
of all employees and equipment to occupy the space. The possibility of future
expansion should be anticipated and provision made for additional personnel.
Provision also should be-made for peak rather than average workloads. Flow of work
should, as nearly as practicable, be in a straight line. Normally, work should come to
the employees rather than their going to the work. Minor activities can be grouped
around areas of major activity.

Private Offices
A major factor in the determination of space needs is the question of who
should get private offices and under what circumstances. More space is required for
private offices; space utilization is restricted through segregation of areas for private
offices; and considerable expense is involved in rearranging and re-erecting partitions.
Ventilation, lighting, and heating problems are complicated by a number of small
offices; supervision and coordination of work, flow of work, and communications are
made more difficult. An open, wall-arranged office has a more orderly and
businesslike appearance then a series of small offices.
Certain conditions justify private offices. First, transactions of a confidential
nature require private facilities. General conference rooms, however, where
confidential meetings may be held as occasion demands, may reduce the need for
private offices. Second, privacy is often desirable not so much because of the
confidential nature of the work, but because of the number of persons interviewed or
because the work is of an independent nature which requires quieter and privacy than
the open office will allow. There in little agreement as to who should have private
offices except for the chief administrative officer and department heads.

Chief Administrator's Office

The location of the chief administrator's office is important to good public
relations. It should be located so as to give the impression of being easily reached and
open to any caller, but it should not be too prominent. The second floor ordinarily is a
good location since some effort must be expended to visit it, and the casual or merely
curious individual is less likely to intrude.

Council Members

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 The council meeting room should be carefully planned if full use is to be made
of it. Location of the council chamber is important because of the public nature of the
business transacted there. Most of the cities with multistoried buildings have located
the council room on the first or second floor.
The offices located near or around the council chamber are usually those of
the city clerk, city attorney, and city manager. Small meeting rooms and an office for
the mayor and councilmen may be located nearby.
In most cities surveyed, councilmen sit at separate desks or at a semicircular
table, the open end of which faces the citizens. In only a few cities do the councilmen
have their backs to the public. The mayor usually sits in the center flanked by the
manager, clerk, and attorney. The council table often is put on a dais 18 in. or 2 ft
above the main floor.
It is well to plan the council chamber so that it also can be used for other

purposes. In many cities it is used as a general courtroom for public hearings held by
city agencies, as a meeting room for the city planning or zoning commission, for
general conferences, and as a public meeting room.

Finance Activities
The collection activities of the finance department have more contact with the
public than any other municipal activity with the possible exception of the police and
building departments. A prominent location near the front entrance is therefore
desirable. Avoidance of cubbyholes for separate functions and provision for a large
work area enhance the appearance of the building and give the impression of a well-
planned and efficient layout. Collection functions should be located near the public
counter with billing, assessing, accounting, budgeting, and purchasing at a greater
distance. These activities should be so grouped and arranged that the supervisor can
observe the work of all his employees. A drive-in collection window should be
provided where possible.
A separate, soundproofed machine room should be provided where machines
are used in accounting or billing. Acoustical ceilings and walls, thermopile glass
partitions, and carpeted floors will absorb much of the machine noise and make for
more efficient working conditions in the general office. A vault for safekeeping of
records should be provided unless one is provided nearby in the city clerk's office.

Police Department

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 The police department is singled out for discussion because of the special
facilities it needs other than regular office space. As noted, the police department is
frequently not included in the city hall. When it is, however, it should be basically
separate from other city hall activities, and public and criminal activities should be
separated.
A first-floor location, however, can be just as good if callers are properly
screened by a secretary or receptionist, it has the additional advantage of being close
to the offices most frequented by the public. Of interest to council-manager cities is
the fact that the mayor has an office in the majority of cases located very close to the
city manager's office. See the second-floor plan of the Alhambra, California, city hall
for a typical executive layout.
The administrator's office should be large enough for meetings of department
heads unless a conference room adjoins his office. A conference table that will
accommodate up to 12 people is desirable. Space should be provided adjacent to the
administrator's office for a secretary and one or more assistants, depending upon the

size of the city. The secretary's office would also serve as a reception room for people
who call on the administrator.

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V. DESIGN OF THE CITY HALL
The city hall is essentially an office building, not a monument or an ornament.
The building should be so designed as to be economical in construction and
maintenance. True long-range economy is achieved by a judicious balance between
original cost and maintenance cost. A building with cheap materials and equipment
for the sake of low first cost may be quite expensive in maintenance and replacement.
Even though the city hall should be basically functional and not a monument,
originality in design is not precluded.

VI. TUGUEGARAO CITY HALL

The Tuguegarao City Hall is modelled from Bahay Kubo and Banaue Rice
Terraces, the winning entry of the Filipino design contest, designed by Architect
Victoriano Mirafuente and Architect Antonio Bangayan. The building houses 18
departments, the Municipal Trial Court in Cities (MTCC), Philippine Statistics
Authority (PSA), and the Department of Foreign Affairs (DFA).

There are six (6) floors and a basement in the said building. Each floor has
different departments and offices;

BASEMENT
● Tricycle Regulation Unit

● City Disaster Risk And Reduction Office

● Maintenance

GROUND FLOOR
● Business Permits And Licensing Office

● City Treasurer’s Office -

● City Civil Registrar Office

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 ● City Assessor Office

● City Social Welfare And Development Office

● Commission On Audit

● City Engineering Office

● Department Of Trade And Industry (Negosyo Center)

ND
2 FLOOR
● City Planning And Development Coordinating Office

● City Environment And Natural Resources Office

● City Information Office

● City Mayor’s Office

● City Administrator’s Office

● City Budget Office

● City Accounting Office

● Public Employment Service Office (PESO)

● Department Of The Interior And Local Government (DILG)

3RD FLOOR
● SP Secretariat Office

● SP Legislative Office

● City Vice-Mayor’s Office

● City Veterinary Office

4TH FLOOR
● Human Resource Management Office

● Management Information System Unit

● City Investment And Promotion Center

● City Agricultural Office

● City Sports And Development Unit

● City General Services Office

5TH FLOOR

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 ● Command Center

6TH FLOOR
● Tuguegarao City Radio And Television Station

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