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Draft 1 MTN Uganda Evacuation Plan
Draft 1 MTN Uganda Evacuation Plan
Draft 1 MTN Uganda Evacuation Plan
Uganda
Evacuation
Plan
Issue 1
MTN UGANDA
July 2007
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DOCUMENT DISTRIBUTION
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GENERAL SUMMARY 6-7
CERT FLOWCHART 8
1.1 INTRODUCTION 9
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5.1 EVACUATION TRANSPORTION 24
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ANNEX O PHOTO RE. 47-51
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General Summary
The Evacuation Plan has been reviewed and updated in order to concur with MTN
Corporate Crisis Management Plans. This document details the arrangements to be
followed should it be necessary to evacuate personnel from any MTN location, either
locally in Kampala or remotely in any regional location.
General Threat
Elsewhere, despite the withdrawal of Ugandan troops from DR Congo's civil war—
where they were backing anti-government rebel and militia groups—the border
between the two countries remains tense. Uganda also came close to a war with
two of its other neighbours—Sudan and Rwanda—in recent years but pulled back
from the brink following international mediation.
Domestically, there is a rise in gun-related crime, with the number of people killed
showing a rise in recent months.
Options
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A good information network allowing the ability to reasonably assess threat and
timely apply an appropriate Alert State is quintessential to the success of any
relocation.
Those stay behind staffers should maintain a low profile ideally be co-located and
minimise movement to only that which is deemed essential. A particularly close
liaison with relevant Embassies and other companies and contacts should be
always maintained throughout any crisis situation.
ROAD OPTIONS
While transit by road is a viable evacuation option, it should be given some thought.
Remember Road Traffic Accidents (RTA) account for significant fatalities in most
countries worldwide that contain a road / highway infrastructure.
Ensure that appropriate vehicles, well maintained vehicle recovery equipment, first
aid kit and first aider, communication equipment, food, water and trained drivers
are provided as baseline requirements.
It is highly likely that any planned road or vehicle move will increase risk to MTN
staff, therefore, training in all the areas mentioned should be planned and
commenced as part of the company procedures.
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CERT FLOWCHART
Repatriation Planning
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1.1 INTRODUCTION
1.1.1. The following document will provide MTNU personnel with direction in the
event of an emergency and any subsequent need for a downscale of operations or
physical evacuation from the site of threat or danger. This document forms part of
the overall MTN Corporate Crisis Management Plan.
1.1.3. In short and as priority, inform the Corporate Emergency Response Team
(CERT) in South Africa, monitor the situation, assess and determine the level of
threat, identify and evacuate all non-essential company personnel including family
via commercial or charter aircraft. Essential staffers remaining should maintain a
low profile and minimise movement only to that deemed essential, liaise closely
with other companies, contacts and relevant Embassies and follow direction of the
same should there be a full-scale evacuation of Kampala. At all stages ensure the
CERT in SA is aware and informed of any intended action. Within this document
Road/Air options are considered in order to ensure the safe relocation of MTNU
personnel.
1.1.4. This document is restricted to those identified on the distribution list. Care
must be taken not to disclose the information contained within to those who do not
need to know.
1.1.6. Any future and further amendments will be produced as and when required,
to ensure the document remains current.
1.1.7. The basis of this plan is to put procedures in place that will monitor events
as and when they unfold in so doing link triggers* with Alert States and a pre-
determined set of actions. These procedures, when followed, will facilitate an
orderly and phased MTNU downscale and potential relocation of MTNU staffers.
Triggers* The events and emerging conditions that may influence the NERT
decision making process to set a particular Alert State.
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Corresponding pre-planned tasks are then executed in line with the Alert State as
at ANNEX A & B.
AIM
DEFINITIONS
1.3.1. Evacuation:
The relocation of MTNU staff from the operations area, either to a safe location in
country or a safe location outside the country. The evacuations are split into two
levels.
Level One
1.3.2. Where MTNU staffers are required to evacuate to a safe location within
Uganda.
Level Two
1.3.3. Where MTNU staffers are required to evacuate to a safe location outside
Uganda. The decision to implement a level two evacuation can be made at any
time, up to and during implementation of a level one evacuation.
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1.4.1. CHAIN OF COMMAND & NATIONAL EMERGENCY RESPONSE TEAM
(NERT)
In the event of an emergency that may require even consideration for the
evacuation of MTN staffers the NERT should as priority inform the CERT in SA, VP‘s
may be called/informed simultaneously.
The National Emergency Response Team (NERT) will meet to assess, co-ordinate
and conduct the emergency evacuation procedure. The NERT as a minimum should
consist of any or all the following that may be in country at any time, more staff
may be added to this list as appropriate:
MTNU CEO
MTNU CCO
MTNU CFO
MTNU CTO
MTNU CIO
MTNU GM HR
MTNU GM Strategic Planning
MTNU Company Secretary
MTNU Business Risk Manager
MTNU Security Manager
The MTN NERT will meet at least on a monthly basis as routine and as required in
the event of an increase in a perceived threat. This may include full time manning
of an Emergency Response Centre (ERC) in the event of an ongoing incident.
1.4.3. The NERT should have a working knowledge of the latest Emergency
Evacuation Plan.
1.4.4. The Evacuation Plan when issued to the NERT by Aon Crisis Management
(ACM) should be updated quarterly or as required by that individual nominated
guardian.
1.4.5. Updated plans must be copied to CERT in SA who will forward the same to
ACM in London. The NERT must ensure copies in circulation are the same and
that all superseded copies are destroyed.
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Driving.
First Aid.
Tabletop exercises with CERT.
1.4.7. The NERT will have direct access to cash funding, communications, first
aid & trauma equipment, emergency fuel, water, food, important documentation
and transport.
1.4.8. The NERT is to ensure that all personnel are in possession of individual
water and food supply, passport, individual cash funding and personal evacuation
equipment.
1.4.9. The NERT must have immediate access to updated personnel information
as provided in this document.
In time of crisis the NERT will operate an ERC from an appropriate workspace within
the MTNU Kampala Office. As and when required, an appointed NERT member will
control the ERC room 24 hours a day. The ERC will log events, control movement
and maintain current staff location lists in country.
1.5.2. The ERC should have appropriate communications systems and all relevant
plans and mapping if available.
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1.6.2. CORPORATE EMERGENCY RESPONSE TEAM (CERT)
The Corporate Emergency Response Team (CERT) will provide for additional cover
and support for all NERT activities in time of crisis. The CERT will be made up of
senior MTN management at corporate HQ in Johannesburg, SA.
1.7.1. REPORTING
1.7.2. CEO or appointed member of the NERT will inform and update the MTNU
partners as to the situation.
1.7.3. The manager in responsible charge of safety and security will inform the
NERT of options, recommendations and asset availability and placement.
1.7.4. As already mentioned, the NERT should inform the CERT as priority in the
event of a predicted or actual emergency event that may require evacuation,
remember giving the CERT as much advance notice will enable them (the CERT) to
provide as much support as possible throughout the crisis. VP‘s may be informed
simultaneous to the CERT.
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1.8.1. EMERGENCY EVACUATION PROCEDURE
EMERGENCY
The NERT will organise the The NERT will organise the
appropriate means of evacuation. appropriate means of evacuation.
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2.1 ALERT STATES
INTRODUCTION
Black
Green
Amber
Red
2.2.2 Procedures
The working day is to continue as normal with the usual high individual
awareness associated with Uganda.
Regular and routine company security procedures to be adhered to.
Security briefings will continue on a regular basis to update all
personnel of any situational changes.
Monthly or as required NERT meetings (minutes issued to CERT).
Regular liaison with relevant embassies.
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2.3.1. ALERT STATE GREEN
2.3.2 Procedures
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2.4.2 Procedures
All incoming personnel are to remain in their country of origin. They will
be informed of the current situation by their relevant head of
department.
Security is to confirm assets, recommendations, and options.
CERT to be advised of NERT intentions.
All non-essential MTNU personnel are to leave the country on the next
available commercial flight. If this is not possible, an appropriate carrier
will be contracted (if available) to provide a chartered flight.
All-important documentation and individual emergency evacuation
equipment will be kept in possession at all times.
NERT to consider level two evacuation.
All personnel will be fully briefed on the situation and intentions of the
NERT.
All local movement is to be restricted to only that deemed essential.
All MTNU staffers will have access to a means of communication i.e.
radio or telephone, at all times.
NERT established full time.
Close liaisons with relevant embassies.
2.5.2 Procedures
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Eating facilities are to be prepared at the muster/collection point for a
minimum of one week.
Close liaisons with relevant embassies.
CONTINGENCY PLANNING
Prior to any move from any location, all personnel will be issued verbal instructions
regarding the planned move. These verbal instructions will provide contingencies
for events such as breakdowns, casualties, split convoy etc. The reaction to the
various contingencies are known as ―Actions On.
If an MTNU staffer is missing, a thorough search will commence from their last
known location. This search will be controlled by the NERT.
Last known intentions of NERT will apply unless unworkable. All alternative means
of communications are to be attempted.
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2.6.6. Compromise of alternate Evacuation Routes, Evacuation Locations,
Harbour Area or RV Point
If any of the above are compromised then the various alternative routes, positions
and locations are to be exhausted before the ‗Ultimate Emergency Evacuation‘
is to take place.
2.6.7. Casualties
Under no circumstances are any MTNU personnel casualties to be left behind during
an evacuation. If casualties are taken, they will be stabilised and transported to the
muster point and take priority on the evacuation transport.
If the convoy becomes separated at any period, all vehicles are to commence with
the planned journey at a normal speed, to a predesignated meeting point (RV) as
outlined in the verbal brief.
Communicate with lead vehicles, halt at the next planned RV and wait a set period
for the remainder to arrive. Set periods to wait and RVs on route will be outlined in
the verbal brief prior to departure.
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3.1 EVACUATION AREAS
MUSTER POINTS/SAFE HAVENS
3.1.1. INTRODUCTION
At any given time MTNU personnel could be spread over a wide area surrounding
Kampala or further if operating in an outlying region (See Annex L for regional
offices). As can be appreciated, attempting to locate and centralise individuals for
an emergency evacuation could prove difficult and time consuming, which hinders
the evacuation process. To alleviate this problem muster points have been
identified in the Kampala area for MTNU employees to move to, in order they be
picked up for subsequent evacuation, these muster points will be detailed later.
3.1.2. It is vital to understand and remember that the safest place to be in time of
crisis or emergency may be exactly where you are.
Upon changing to alert state green, the NERT will confirm the suitability of the
muster points and advise all MTNU personnel accordingly. On receipt of this
information, MTNU personnel should orientate themselves to their nearest muster
point so that they are familiar with the quickest and safest route to get there.
3.2.2. At Alert State Red or before if directed by the NERT, all MTNU personnel
should proceed immediately to their nearest muster point in preparation for
evacuation. If there is no security staff at the muster point someone should take
responsible charge and organise all activities. Whoever is in charge should establish
communications with security staff/NERT by whatever means are available and
provide the following information.
3.2.3. Once communications have been established and the required information
passed on, personnel at the muster point should wait for evacuation, remembering
to draw as little attention as possible. Communications should always remain open
until the evacuation to a safe area is complete. First aid kits will be carried and
available for the treatment of casualties.
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3.2.4. If it is decided that the muster point is not safe, personnel should move to
an alternate location that provides adequate protection in the immediate area.
Should there be a need to relocate it is vital that the security staff / NERT are kept
informed.
MTNU personnel will be collected from their respective muster points by road, and
centralised in a main collection/embarkation point, from where an out of country
evacuation will be mounted if required or deemed necessary. The main collection
point to be used will be situation dependent and recommended at the time. Actions
to be carried out at the collection point are as follows:
3.3.2. At the main muster/collection point all MTNU personnel will be divided into
manageable groups, each group will be supervised by one of the security staff/NERT
members for the duration of the evacuation. The NERT will decide on the
composition of these groups.
All muster points are current as at 07/2007, all should be periodically checked by
the Manager in responsible charge of Security / NERT, remember these muster
points may be changed periodically subject to their security status or other relevant
disposition.
3.4.2. Any and all changes should be copied to the CERT in SA as priority.
3.4.3. There are additional Muster points to choose in and around the Kampala
area. Those muster points recorded are appropriate, however, may change to other
locations over the passage of time and situation dependant.
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3.4.4. The guardian of this plan should periodically check and update muster
points, in so doing any amendment should be logged with the CERT in SA who will
in turn update AON in London who will update CRG as required.
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4.1 COMMUNICATIONS & CONTACT LIST
4.4.1. EMBASSIES
Human Resources department should ensure that all foreign nationals are
registered with their appropriate Embassies.
MTNU has no dedicated company doctor, training local staff in first aid is highly
recommended and conducted in MTNU.
MTNU have organised medical coverage for local national staff and foreign staff.
Details of the medical insurance are held with MTNU.
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5.1. EVACUATION TRANSPORTATION (Road, Sea, Air)
GENERAL INSTRUCTIONS
5.1.1. The number of vehicles required to conduct any road move will be largely
dependent on numbers of personnel to be transported. All road moves should be
configured as follows:
Comprising the convoy vehicles carrying the MTNU staffers and associated
emergency evacuation stores, will also contain an emergency medical evacuation
vehicle.
Consists of one dedicated security vehicle travelling a suitable distance to the rear
of the main body to provide security and assistance.
Type: TBC
Task: Move in advance of the main convoy to clear routes and report
back to main convoy.
Callsign: TBC
Pax: I/c; Security Staff
Driver: TBC
Passenger: TBC
Comms: 1 x sat phone
1 x cell phone
1 x VHF/UHF Two-way radio
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Stores: Personal emergency equipment (Refer to ANNEX F for detailed list)
48hr rations per passenger
1 x 20-liter jerry can of
water 1 x med pack
Appropriate recovery equipment. (For detailed vehicle equipment
Check List refer to ANNEX E).
Type: TBC
Task: Personnel transport
Callsign: TBC
Pax: I/c; TBC
Driver; TBC
Passengers; TBC
Comms: 1 x sat phone 1x
cell phone
1 x VHF/UHF Two-way radio
Stores: Personal emergency equipment (Refer to ANNEX F for detailed list)
48hr rations per passenger
1 x med pack
1 x 20-liter jerry can of water
Appropriate recovery equipment. (For detailed vehicle equipment
Check List refer to ANNEX E).
Type: TBC
Task: Last vehicle in main body; pax and stores carriage
Callsign: TBC
Pax: I/c; Security
Driver; TBC
Passengers; TBC
Comms: 1 x sat
phone 1 x
cellphone
1 x VHF/UHF Two-way radio
Stores: Personal emergency equipment (Refer to ANNEX F for detailed list)
48hr rations per passenger
1 x med pack
1 x 20-liter jerry can of water
Appropriate recovery equipment. (For detailed vehicle equipment
Check List refer to ANNEX E).
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5.3.1. Kampala to Airport
BCP
BCP
Travelling east from Kampala on route A109 for 20km to Mukono at Coords N00
21‘ 47.9‖ E032 44‘ 36.7‖, continue a further 24km to Lugazi at Coords N00 22‘
05.1‖ E032 56‘ 08.2‖, continue a further 33km to Jinga at Coords N00 26‘ 41.4‖ E033
11‘ 49.5‖. Head NE out of Jinga for 38km to Iganga at Coords N00 36‘ 38.1‖
E033 28‘ 09.2‖, continue in an easterly direction for 89km to Tororo and east from
Tororo for a further 18km and towards the Malaba BCP (Kenya).
Busia BCP is approx 30km S of Tororo and can be reached by turning right
(generally SE) at the main road junction some 30km short of Tororo. From the
junction at Coords N00 31‘ 26.8‖ E033 57‘ 54.9‖, travel a further 16km to Busia
BCP at Coords N00 27‘ 55.9‖ E034 05‘ 48.7‖.
Comment: Route poor to fair, heavy roadworks between Munkono – Lugazi and
Jinja – Iganga slowing progress considerably.
Total Distance to Malaba BCP: 229km. Total Distance to Busia BCP: 197km
Total Time Malaba: Allow 5 hr.
Total Time Busia 3 hr 30 min, allow 5 hr.
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Malaba BCP
KENYA
N Busia BCP
Travelling generally SW from Kampala on route A109 for 30km to Mpigi at Coords
N00 12‘ 24.9‖ E032 18‘ 53.7‖, continue a further 65km to Lukaya at Coords
S00 08‘ 29.4‖ E031 52‘ 57.2‖, continue a further 25km to Masaka at Coords
S00 20‘ 08.3‖ E031 43‘ 12.2‖. From Masaka continue in a SW direction for a
further 93km passing through Kalisizo, Kyotera and Kibale enroute to the Mutukula
BCP (Tanzania) at Coords S00 59‘ 50.9‖ E031 25‘ 06.1‖.
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TEXT
Mutukula
BCP
Tanzania
Follow the same route from Kampala to Masaka on the A109, bear right (west) at
Masaka and continue a further 32km to Mbirizi continue a further 45km to
Lyantonde and a further 68km to Mbarara. From Mbarara travel on the SW road
option for 62km to Ntungamo, travel a further 74km to Kabale, from Kabale travel
due south for 21km to Gatuna BCP (Rwanda).
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MALABA BCP
Kenya
Kampala
BUSIA BCP
Kenya
MUTUKULA BCP
Tanzania
GATUNA BCP
Rwanda
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5.4.1 Kampala Air Options
Commercial and charter air options are both available. In order to be able to utilise
any charter service as priority it is normal to arrange a working contract or
agreement with the same.
Refer to Annex I
Refer to Annex H
Nil.
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ANNEX A
ACTION ON EVACUATION
LOCAL AREA
If close to the MTNU Office, once you have received the order for evacuation the
following steps should be followed:
If located in the office workspace ensure your emergency ‗grab‘ bag is with you. If
not, then retrieve it from your room or office and return to the workspace and await
further instructions.
If you are working in the local area, proceed immediately to the office workspace
with emergency ‗grab‘ bag and await further instructions.
Note: If the situation dictates, you may only be able to evacuate with your ‗grab‘
bag and will have to leave all other personal items. For items required in the
emergency grab bag refer to Annex F.
OUTER AREA
REMOTE LOCATIONS
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ANNEX A (Cont)
Move back to the regional office location in that area if safe to do so.
Advise MTNU Security/NERT prior to leaving and once you have
returned to the regional office.
Ensure your emergency ‗grab‘ bag is with you.
Remain in contact with MTNU Office and wait for instructions as to your
evacuation plan.
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ANNEX B
BLACK
GREEN
AMBER
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ANNEX B (Cont)
RED
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ANNEX C
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ANNEX D
MUSTER POINTS
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ANNEX E
VEHICLE CHECKLIST
All vehicles should be loaded with the stores listed below. These stores should be
pre-loaded if it becomes obvious that an evacuation is imminent.
Oil
Water (Radiator & windscreen water)
Battery Water (extra in car)
Brake Fluid
Spare wheels complete with serviceable tyre
Wheel Spanner & Jack, both items checked and fit for purpose
General tool kit
Torch / hand light
Tow rope
Vehicle recovery rope (including 2 x ‗d‘shackles)
Shovel, axe & pick
Medical / first aid kit
Spare fuel x 1 metal Jerry Cans.
VHF/UHF Handheld Radio ‘s (1 per vehicle)
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ANNEX F
The following items should be placed in an emergency ‗grab‘ bag. This should be
kept with you at all times to allow for an immediate evacuation from any location
that you may be working in should it be required.
It is the responsibility of all MTNU personnel to assemble their own personal Grab
Bag (departure kit). Do not expect to carry more than 20 Kg ‘s and bear in mind
that weight may be a consideration for an aircraft operator and this limit may be
restricted further. It is better to ensure that you have the essentials in a rucksack
or similar bag, which can be hand carried, on board an aircraft. If you are refused
permission to check luggage in the event of an air evacuation or road move, you
will still have enough to survive for a limited period. In addition to the rigors of an
evacuation in the worst case be prepared to accept long delays at safe havens,
airports or holding areas and perhaps on arrival at an alternate locations or other
countries. As a minimum, the Grab Bag departure kit should contain:
N.B. DO NOT try to take any prohibited goods or items that have not been
customs cleared or that will cause a security issue with military forces.
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ANNEX G
Kololo Hospital
N00 20‘ 01.9‖ E032 35‘ 19.8‖
16 Kawalya-Kaggwa Close,
Kololo,
PO Box 71997
Kampala.
Tel: +256 31 22 64 702
Mulago Hospital
N00 20‘ 08.8‖ E032 34‘ 37.9‖
PO Box 7051,
Mulago Hill,
Kampala.
Tel: +256 41 54 12 50 / 53 35 60
+256 41 54 04 19 / 55 47 48
Fax: +256 41 53 25 91
A complete and comprehensive list of all medical facilities local and national is
held by MTN Uganda.
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ANNEX H
CHARTER OPTIONS
Eagle Air
Adam House,
Plot 11,
Portal Ave,
PO Box 7392,
Kampala.
Tel: +256 41 34 42 92
+256 41 23 21 85
Fax: +256 41 34 45 01
Eagle Air currently operates four twin-engine aircraft, three of which are of the LET-
410 19-seater type and one is a 5-seater Piper Seneca III PA-34 type, plus 1 single-
engine C206 which can carry up to four passengers. This allows us great flexibility
in carrying different groups of people & material. Eagle Air has a combined capacity
to carry up to seventy passengers and cargo weighing up to 5 tons.
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ANNEX H
Most major Airlines fly into Entebbe International Airport below is a cross section
only.
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ANNEX J
German Embassy
15 Philip Road,
Kalolo,
Kampala.
Tel: +256 41 50 11 11
Fax: +256 41 50 11 15
Email: germemb@africaonline.co.ug
US Embassy
Plot 1577 Ggaba Road,
PO Box 7007
Kampala.
Tel: +256 41 25 97 91 / 2 / 3 / 5
Fax: +256 41 25 97 94
Email: kampalawebcontact@state.gov
Canadian Consulate
IPS Building, Plot 14,
Parliament Ave,
PO Box 20115
Kampala.
Tel: 011 256 41 25 81 41
Fax: 011 256 41 34 94 84
Email: canada.consulate@utonline.co.ug
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ANNEX K
FOREIGN STAFF CONTACT LIST
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ANNEX L
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ANNEX M
N.B. Please note that to call numbers from outside UGANDA use international
prefix +256
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ANNEX N
Riaan Wessels
Senior Risk Manager
Country: South Africa, Iran.
Cell: +27 83 212 9853
Email: wessel_r@mtn.co.za
Ike Dube
Senior Risk Manager
Country: Nigeria, Cote d‘Ivoire, Sudan, Syria, Afghanistan, Uganda.
Cell: +27 83 200 5468
Email: dube_I@mtn.co.za
Audrey Wilson
Risk Manager
Country: Zambia, Ghana, Guinea Bissau, Benin.
Cell: +27 83 212 4457
Email: Wilson_a@mtn.co.za
audrey.wilson@mtn.co.za
Rudi Opperman
Information Security
All countries.
Cell: +27 83 209 1855
Email: rudi.opperman@mtn.co.za
Wayne Potgieter
Risk Manager
Country: Guinea Conakry, Liberia, Rwanda, Yemen, Cyprus, Cameroon, Congo B,
Swaziland.
Cell: +27 83 212 6425
Email: potgi_wa@mtn.co.za
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ANNEX O
PHOTO REFERENCE
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ANNEX O (Cont)
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ANNEX O (Cont)
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ANNEX O (Cont)
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ANNEX O (Cont)
Mutukula BCP (Tanzania). Coords: S00 59‘ 50.9‖ E031 25‘ 06.1‖.
Busia BCP (Kenya). Coords: S00 27‘ 55.9‖ E034 05‘ 48.7‖.
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Annex P
Adam Dobby
8 Devonshire Square, London, EC2M 4PL
Direct: +44 (0) 20 7086 4362
Cell: +44 (0)7703 594 890
Email: adam.dobby@aon.co.uk
Jed Burrows
8 Devonshire Square, London, EC2M 4PL
Direct: +44 (0) 20 7086 4362
Cell: +44 (0)7779 702 685
Sat: +8816 214 44458
Email: jed.burrows@aon.co.uk
Travelling email: jedburrows@hotmail.com
Tug Wilson
8 Devonshire Square, London, EC2M 4PL
Direct: +44 (0) 20 7086 4362
Cell: +44 (0)7983 474 933
Sat: +88216 214 44459
Email: tug.wilson@aon.co.uk
Travelling email: tugwilson1@gmail.com
CR 24 (CRG) Details:
Other contact details (Fax) +44 (0) 207 970 2234 www.cr24.com
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Intentionally left blank.
Notes:
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