Jawaharlal Nehru New College of Engineering

NAVULE (SAVALANGA Road), Shivamogga – 577204. Karnataka

Department of Artificial Intelligence and Machine Learning

Mastering Office

(21CSL381)
III Sem

LAB
MANUAL
(2022-23)

Prepared by

Dr Chetan K R
Professor and Head
Dept. of AIML,
JNNCE
Shivamogga
 Mastering Office Lab
Sub Code: 21CS L381 IA Marks: 50
Hours/Week: 02 Total Hours:20

Sl. No. Experiment

1. Create a word file that has A4 paper setup, and 2.5 margins on all sides
Put the photo on left side, and name, address, pno and email
on right side
Put a horizontal ruler (using Symbols)
Put your AIM,
Put ACADEMIC RECORD as a table
Put Subjects studied as Bulleted list
Put Programming Languages as Nested Bulleted List
Events organized as Numbered List
Events Attended as Numbered List
Web URL with hyperlink to your webpage
Put a watermark
Put header with page number and heading Curriculum Vitae.
Protect document with a password
(ii) Demonstrate mail merge option for automating same
invitation letter to 6 people
(iii) Demonstrate macro option to create split cells for many
rows using a keyboard shortcut

2. Create a worksheet in excel that has 5 columns:

USN, Name, DSA Marks, ADE Marks, CO Marks
Enter atleast 5 records
(ii) Find average marks for each student
(iii) Find average marks for each subject
(iv) Sort students based on highest marks in DSA and store in
second worksheet
(v) Add an option to filter students based on ADE Marks
(vi) Demonstrate auto fill of number, text and date in another
worksheet
(vii) Plot a bar chart on distribution of marks in CO
(viii) Copy the chart to microsoft word
(ix) Demonstrate freeze pane option in another worksheet
(ix) Demonstrate resizing of rows, columns, merge cell and
wrap text in another worksheet

3. Create a power point presentation with following options:

(i) Create a presentation using Event Template
(ii) Slide-1 -Event Heading with formatted background
(iii) Slide-2 Agenda of Event with textbox features
(iv) Slide-3 Adding some poster image and clipart
(v) Slide-4 Add promo video
(vi) Slide-5 Theme song embedding
(vii) Demonstration of transitions
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 (viii) Demonstration of animations

4. Create MS ACCESS DATABASE HRM

(ii). Create Table Employees(EID INT,ENAME TEXT,ESAL
INT, ERANK INT,EDESIGNATION TEXT)
(iiI). DEMONSTRATE DATA MANIPULATIONS
(INSERT,DELETE, UPDATE)-ATLEAST 10 RECORDS
(iv). QUERIES - SIMPLE, COMPOUND AND
PARAMETERIZED
(v). DEMONSTRATE AGGREGATIONS AND GROUPING

5. Database-name: Eatables
Table: Chats (ChatID, chat name, cost, qty, type)
1. Create the database and table
2. Create a data entry form bound to this table using Form
Wizard
3. Change design of type to Combobox
4. Apply colors, background colors and themes for the form
5. Generate a report using Report Design wizard for all chats
and put appropriate headers and footers.

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 Course Outcome

At the end of the course the student will be able to:

CO 1. Know the basics of computers and prepare documents, spreadsheets, make small
presentations with audio, video and graphs and would be acquainted with internet.

CO 2. Create, edit, save and print documents with list tables, header, footer,
graphic, spellchecker, mail merge and grammar checker

CO 3. Attain the knowledge about spreadsheet with formula, macros spell

checker etc.

CO 4. Demonstrate the ability to apply application software in an office

environment.

CO 5. Use Google Suite for office data management tasks

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 1. Create a word file that has A4 paper setup, and 2.5 margins on all sides
Put the photo on left side, and name, address, pno and email on right
side
Put a horizontal ruler (using Symbols)
Put your AIM,
Put ACADEMIC RECORD as a table
Put Subjects studied as Bulleted list
Put Programming Languages as Nested Bulleted List
Events organized as Numbered List
Events Attended as Numbered List
Web URL with hyperlink to your webpage
Put a watermark
Put header with page number and heading Curriculum Vitae.
Protect document with a password
(ii) Demonstrate mail merge option for automating same invitation
letter to 6 people
(iii) Demonstrate macro option to create split cells for many rows using
a keyboard shortcut

Steps: Steps 1-8 has to be followed to complete the above experiment.

1. Word Document Setup:

 Open Microsoft Word.
 Go to the "Layout" or "Page Layout" tab.
 Choose "Size" and select "A4" from the options.
 Set the margins to 2.5 cm on all sides.

2. Layout:
 Insert a photo on the left side.
 On the right side, add your name, address, phone number, and email.

3. Horizontal Ruler:
Insert a horizontal ruler using symbols:
 Go to the "Insert" tab.
 Click on "Symbol" and choose a suitable horizontal ruler symbol.

4. AIM Section:

 Add your AIM section.

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 5. Academic Record:
 Create a table for the Academic Record.
 Add subjects studied as a bulleted list within the table.
 Include a nested bulleted list for programming languages.

6. Events:
 Organized Events as a numbered list.
 Attended Events as a numbered list.

7. Web URL:
 Add a hyperlink to your webpage:
 Highlight the text.
 Right-click and choose "Hyperlink."
8. Watermark:

Insert a watermark:

 Go to the "Design" tab.

 Click on "Watermark" and choose or customize one.

9. Header:

 Add a header with the page number and heading "Curriculum Vitae."

10. Password Protection:

 Protect the document with a password:

 Go to the "File" tab.
 Click on "Info" and select "Protect Document."

11. Mail Merge (for point ii):

Go to the "Mailings" tab.

Choose "Start Mail Merge" and select "Letters."
Use the "Insert Merge Field" option for personalized information.
Complete the Mail Merge Wizard to finish.
Macro Option (for point iii):
Press Alt + F11 to open the Visual Basic for Applications (VBA) editor.
Insert a new module.
Write a macro for splitting cells and assign a keyboard shortcut.

Screenshots:

Mail Merge Water Marking

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 2. Create a worksheet in excel that has 5 columns:
USN, Name, DSA Marks, ADE Marks, CO Marks
Enter atleast 5 records
(ii) Find average marks for each student
(iii) Find average marks for each subject
(iv) Sort students based on highest marks in DSA and store in second worksheet
(v) Add an option to filter students based on ADE Marks
(vi) Demonstrate auto fill of number, text and date in another worksheet
(vii) Plot a bar chart on distribution of marks in CO
(viii) Copy the chart to Microsoft word
(ix) Demonstrate freeze pane option in another worksheet
(ix) Demonstrate resizing of rows, columns, merge cell and wrap text in another
worksheet

Steps :

Excel Worksheet Setup:

Open Microsoft Excel.

Create a new worksheet.
In the first row, enter the column headers: USN, Name, DSAMarks, ADEMarks,
COMarks.
Enter at least 5 records with corresponding data.

Calculate Average Marks:

(i) Average Marks for Each Student:
In cell F2, enter the formula =AVERAGE(C2:E2) and drag it down for all
records.
(ii) Average Marks for Each Subject:
In cell H1, enter Average DSA and in H2, enter =AVERAGE(C2:C6).
Similarly, do the same for ADE and CO.

Sorting:
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 (iv) Sort Students Based on Highest Marks in DSA:
Select the range containing your data.
Go to the "Data" tab, click on "Sort," and choose to sort by DSAMarks in
descending order.
Copy the sorted data to a new worksheet.

Filtering:
(v) Filter Students Based on ADE Marks:
Select the range containing your data.
Go to the "Data" tab, click on "Filter," and then use the filter option for
ADEMarks.
Autofill:

(vi) Demonstrate Autofill:

Create a new worksheet.
In cell A1, enter a number, and then drag the fill handle to fill the series.
In cell A5, enter text, and then drag the fill handle to replicate the text.
In cell A9, enter a date, and then drag the fill handle to fill the date series.

Bar Chart:
(vii) Plot a Bar Chart on Distribution of Marks in CO:
Select the range of data for CO marks.
Go to the "Insert" tab, click on "Bar Chart," and select the desired chart
type.

Copy Chart to Microsoft Word:

(viii) Copy the Chart to Microsoft Word:
Right-click on the chart in Excel.
Choose "Copy."
Open Microsoft Word, right-click where you want to paste the chart, and
select "Paste Special" -> "Microsoft Excel Chart Object."
Freeze Pane:
(ix) Demonstrate Freeze Pane:
Go to the "View" tab.
Click on "Freeze Panes" and choose the appropriate option.

Resizing, Merging Cells, and Wrap Text:

(x) Demonstrate Resizing, Merging Cells, and Wrap Text:
Go to another worksheet.
Resize rows and columns by dragging the edges.
Merge cells by selecting them and clicking on the "Merge & Center"
button.
Wrap text by selecting cells, right-clicking, and choosing "Format Cells" -
> "Alignment" -> "Wrap Text."

Screenshots:

Marks in rows

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 Bar chart example

3. Create a power point presentation with following options:

(i) Create a presentation using Event Template
(ii) Slide-1 -Event Heading with formatted background
(iii) Slide-2 Agenda of Event with textbox features
(iv) Slide-3 Adding some poster image and clipart
(v) Slide-4 Add promo video
(vi) Slide-5 Theme song embedding
(vii) Demonstration of transitions
(viii) Demonstration of animations

Steps :

(i) Create a Presentation using Event Template:

1. Open Microsoft PowerPoint.
2. Select a template that suits your event. If you don't have a suitable template, you can create a new
presentation and format it as you go.

(ii) Slide-1: Event Heading with Formatted Background:

3. Click on the first slide.
4. Enter the Event Heading.
5. To format the background:
 Right-click on the slide.
 Choose "Format Background."
 Select the desired background color or image.

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(iii) Slide-2: Agenda of Event with Textbox Features:
6. Go to Slide 2.
7. Add an agenda using text boxes:
 Go to the "Insert" tab.
 Click on "Text Box" and draw a text box on the slide.
 Enter your agenda.

(iv) Slide-3: Adding Poster Image and Clipart:

a. Navigate to Slide 3.
b. Insert a poster image:
 Go to the "Insert" tab.
 Click on "Pictures" to add your poster image.
a. Add clipart:
 Click on "Insert" -> "Icons" or "Online Pictures" to add relevant clipart.

(v) Slide-4: Add Promo Video:

a. Move to Slide 4.
b. Embed a promo video:
 Go to the "Insert" tab.
 Click on "Video" and insert your promo video.

(vi) Slide-5: Theme Song Embedding:

 Proceed to Slide 5.
 Embed the theme song:
 Go to the "Insert" tab.
 Click on "Audio" and add your theme song.

(vii) Demonstration of Transitions:

 Click on Slide 1.
 Go to the "Transitions" tab.
 Apply a transition effect to demonstrate transitions between slides.

(viii) Demonstration of Animations:

 Click on Slide 2.
 Go to the "Animations" tab.
 Apply entrance or emphasis animations to text boxes.

Screenshots:

Event Slide 1 screenshot Slide 4 video streaming

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Slide 2 Text box features Slide 6 Animation features

4. Create ms access database hrm

(ii). Create table employees(eid int,ename text,esal int, erank int,edesignation
text)
(iii). Demonstrate data manipulations (insert,delete, update)-atleast 10 records
(iv). Queries - simple, compound and parameterized
(v). Demonstrate aggregations and grouping

Steps:
(i) Create an MS Access Database:
 Open Microsoft Access.
 Click on "Blank Database" and provide a name, e.g., "HRM_Database."
 Click "Create."

(ii) Create Table Employees:

 Go to the "Table Design" view.

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  Define the table structure as follows:

Field Name Data Type

eid Number
ename Text
esal Number
erank Number
edesignation Text
 Set eid as the primary key.
 Save the table as "Employees."

(iii) Demonstrate Data Manipulations:

 Switch to "Datasheet View" for the "Employees" table.
 Insert at least 10 records.
 Delete a record.
 Update information for a record.

(iv) Queries - Simple, Compound, and Parameterized:

 Go to the "Query Design" view.

(a) Simple Query:

 Add the "Employees" table.
 Drag the fields you want to display.

(b) Compound Query:

 Add the "Employees" table.
 Choose "Query" -> "SQL Specific" -> "Union Query" to combine results.

(c) Parameterized Query:

 Create a new query.
 In the criteria field, enter a parameter, e.g., [Enter Rank:] for filtering by rank.

(v) Demonstrate Aggregations and Grouping:

 Create a new query.
 Aggregations:
 Use functions like Sum, Avg, Min, Max, etc., on salary (esal) or rank (erank).
 Grouping:
 Group the data by designation (edesignation), and apply aggregations on each group.

Screenshots:

Creating Microsoft Access database Query Execution

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5. Database-name: Eatables

Table: Chats (ChatID, chat name, cost, qty, type)

1. Create the database and table
2. Create a data entry form bound to this table using Form Wizard
3. Change design of type to Combo box
4. Apply colors, background colors and themes for the form
5. Generate a report using Report Design wizard for all chats and put
appropriate headers and footers.

Steps:

1. Create the Database and Table:

 Open Microsoft Access.
 Click on "Blank Database" and provide a name, e.g., "Eatables."
 Click "Create."

Table Design:
 Go to the "Table Design" view.
 Define the table structure for the "Chats" table:
Field Name Data Type
ChatID AutoNumber
ChatName Text
Cost Currency
Qty Number
Type Text
 Set ChatID as the primary key.
 Save the table as "Chats."
2. Create a Data Entry Form:
 Go to the "Forms" tab.
 Click "Form Wizard."
 Select the "Chats" table and add all fields to the form.
 Click "Finish" to create the form.
3. Change Design of Type to Combo Box:

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  Open the form in design view.
 Select the "Type" field.
 Change its control type to "Combo Box."
 Set the Row Source Type to "Table/Query" and select the appropriate table/query as the row source.
 Save and close the form.
4. Apply Colors, Background Colors, and Themes for the Form:
 Open the form in design view.
 Go to the "Format" tab.
 Apply colors, background colors, and themes using the formatting options.
5. Generate a Report:
 Go to the "Reports" tab.
 Click "Report Design."
 Select the "Chats" table.
 Include the desired fields in the report.
 Add appropriate headers and footers.
 Save and close the report.

Screenshots:

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