Area 27 Annual Contest 2014

March 21, 2014 (BSE Hall, Juffair)

Main Agenda

2:30 PM Registration, socialising and briefings for first session

3:00 PM Opening and official program (MC : TM Thomas Chiramel)

3:25 PM Evaluation Contest (Contest Chair- TM. Shyju Mathew)

4:20 PM Humorous Speech Contest (Contest Chair- TM. Rajeev Nechiyil)

5:20 PM Coffee Break & briefings for second session

5:45 PM Second session opening

5:50 PM Table Topics Contest (Contest Chair- TM. Reji Menon ) ###

6:25 PM International Speech Contest (Contest Chair- TM. Jaleel Ahmed)

7:30 PM Presentation of appreciation certificates, vote of thanks etc.

7:50 PM Announcement of results, distribution of awards

8:00 PM Contest closes - dinner served

Area 27 Annual Contest 2014
March 21, 2014 (BSE Hall, Juffair)

Main Agenda
Duration
Minutes
2:30 PM Assembly & Registration 15
Briefing of contestants, assignees & Judges - Evaluation & Humorous
2:45 PM 15
Speech Contest
3:00 PM Chief Sgt At Arms introduces the MC: TM. Thomas Chiramel 1

3:01 PM MC's opening remarks 4

3:05 PM Banner March 9

3:14 PM Address and Opening by Area 27 Governor: TM. Leo Joseph 4

3:18 PM Address by Division C Governor: TM. Ashok Kumar 4

3:22 PM News Letter release 3

3:25 PM Evaluation Contest (Contest Chair- TM. Shyju Mathew) 55

4:20 PM Humorous Speech Contest (Contest Chair- TM. Rajeev Nechiyil) 60

Coffee Break-Coffee desk to be ready by 5PM- (TT & Intl Judges,
5:20 PM 10
contest officials and contestants be first at coffee desk)
Briefing of contestants, assignees & Judges - Table Topics &
5:30 PM 15
International Speech Contest
5:45 PM Chief Sgt At Arms introduces the MC: TM. Mansoor P.V. 1

5:46 PM MC's opening remarks 4

5:50 PM Table Topics Contest (Contest Chair- TM. Reji Menon ) 35

6:25 PM International Speech Contest (Contest Chair- TM. Jaleel Ahmed) 65

7:30 PM Contest Chairman's address: TM. Subash Nair 6

7:36 PM Presentation of appreciation certificates 10

7:46 PM Vote of thanks - Asst. Area Gov. Edu.: TM. Kumar Achath 4

7:50 PM Announcement of results, distribution of awards 10

8:00 PM Contest closes - dinner served

Area 27 Annual Contest 2014
EVALUATION SPEECH Contest - Time Track
Start Time Event Venue Minutes

Contest Chair, Chief Judge,

Judges, Sgt At Arms, Timers, Tally
2:45 PM Roll Call Briefing Room 2
Counters, Test Speaker,
Contestants, Eligibility Forms
2:47 PM Drawing of Lots Contest chair. Briefing Room 2
2:49 PM Judges/Contest Chair briefing Chief Judge/Contest Chair Briefing Room 10
2:59 PM Everybody moves to the Contest Hall Contest Hall 1

3:00 PM Opening & Official program Contest Hall 25

3:25 PM MC Introduces Contest Chair Contest Hall 1

3:26 PM Contest Chair - Audience Briefing Contest Hall 4
Speech is of '5-7 Minutes - Pls
3:30 PM Contest Chair Invites Test Speaker Contest Hall 9
confirm with the speaker

Sgts At Arms escort contestants to

CC requests for time taken by speaker;
waiting area+ 5 minutes note-
3:39 PM requests the contestants to be escorted to Contest Hall 6
preparation time+ collects notes,
waiting area.
phones from contestants (5+2 min)

3:45 PM 1st contestant is introduced Eval.+photo+certificate+judges Contest Hall 5

3:50 PM 2nd contestant is introduced Eval.+photo+certificate+judges Contest Hall 4
3:54 PM 3rd contestant is introduced Eval.+photo+certificate+judges Contest Hall 5
3:59 PM 4th contestant is introduced Eval.+photo+certificate+judges Contest Hall 4
4:03 PM 5th contestant is introduced Eval.+photo+certificate+judges Contest Hall 5
4:08 PM 6th contestant is introduced Eval.+photo+certificate+judges Contest Hall 4
4:12 PM 7th contestant is introduced Eval.+photo+certificate+judges Contest Hall 5
4:17 PM Judges Finalize the Results Tally counters collect ballots Contest Hall 2
4:19 PM End of Evaluation Contest CC hands over control to MC 1
4:20 PM
Total time required for EVALUATION CONTEST from the introduction of Contest Chair 55
Area 27 Annual Contest 2014
HUMOROUS SPEECH Contest - Time Track
Start
Event Venue Miniutes
Time

Contest Chair, Chief Judge,

Judges, Sgt At Arms, Timers, Tally
2:45 PM Roll Call Briefing Room 2
Counters, Contestants, Eligibility
Forms
2:47 PM Drawing of Lots Contest chair. Briefing Room 2
2:49 PM Judges/Contest Chair briefing Chief Judge/Contest Chair Briefing Room 10
2:59 PM Everybody moves to the Contest Hall Contest Hall 1

3:00 PM Opening, official program & Evaluation Contest Contest Hall 80

4:20 PM MC Introduces Contest Chair of Humorous Speech Contest Contest Hall 1

4:21 PM Contest Chair - Audience Briefing Contest Hall 4
4:25 PM 1st contestant is introduced Speech+photo+certificate+judges Contest Hall 9
4:34 PM 2nd contestant is introduced Speech+photo+certificate+judges Contest Hall 8
4:42 PM 3rd contestant is introduced Speech+photo+certificate+judges Contest Hall 9
4:51 PM 4th contestant is introduced Speech+photo+certificate+judges Contest Hall 8
4:59 PM 5th contestant is introduced Speech+photo+certificate+judges Contest Hall 9
5:08 PM 6th contestant is introduced Speech+photo+certificate+judges Contest Hall 8
5:16 PM Judges Finalize the Results Tally counters collect ballots Contest Hall 2
5:18 PM End of Humorous Speech Contest CC hands over control to MC Contest Hall 2
5:20 PM
Total Time Taken from introduction of Contest Chair till end of contest 60
Area 27 Annual Contest 2014
TABLE TOPICS Contest - Time Track
Start Time Event Venue Minutes

Contest Chair, Chief Judge,

Judges, Sgt At Arms, Timers, Tally
5:30 PM Roll Call Briefing Room 2
Counters, Contestants, Eligibility
Forms
5:32 PM Drawing of Lots Contest chair. Briefing Room 2
5:34 PM Judges/Contest Chair briefing Chief Judge/Contest Chair Briefing Room 10
5:44 PM Everybody moves to the Contest Hall Contest Hall 1
5:45 PM After noon opening &MCs remarks Contest Hall 5
5:50 PM MC Introduces Contest Chair Contest Hall 1
5:51 PM Contest Chair - Audience Briefing Contest Hall 4
5:55 PM 1st contestant is introduced Speech+photo+certificate+judges Contest Hall 4
5:59 PM 2nd contestant is introduced Speech+photo+certificate+judges Contest Hall 3
6:02 PM 3rd contestant is introduced Speech+photo+certificate+judges Contest Hall 4
6:06 PM 4th contestant is introduced Speech+photo+certificate+judges Contest Hall 4
6:10 PM 5th contestant is introduced Speech+photo+certificate+judges Contest Hall 4
6:14 PM 6th contestant is introduced Speech+photo+certificate+judges Contest Hall 4
6:18 PM 7th contestant is introduced Speech+photo+certificate+judges Contest Hall 4
6:22 PM Judges Finalize the Results Tally counters collect ballots Contest Hall 2
6:24 PM End of Evaluation Contest CC hands over control to MC 1
6:25 PM
Total time required for TT CONTEST from the introduction of Contest Chair 35
Area 27 Annual Contest 2014
INTERNATIONAL SPEECH Contest - Time Track
Start
Event Venue Miniutes
Time

Contest Chair, Chief Judge,

Judges, Sgt At Arms, Timers, Tally
5:30 PM Roll Call Briefing Room 2
Counters, Test Speaker,
Contestants, Eligibility Forms
5:32 PM Drawing of Lots Contest chair. Briefing Room 2
5:34 PM Judges/Contest Chair briefing Chief Judge/Contest Chair Briefing Room 10
5:44 PM Everybody moves to the Contest Hall Contest Hall 1

5:45 PM Afternoon opening & Table Topics contest Contest Hall 40

6:25 PM MC Introduces Contest Chair International Speech Contest Contest Hall 1

6:26 PM Contest Chair - Audience Briefing Contest Hall 4
6:30 PM 1st contestant is introduced Speech+photo+certificate+judges Contest Hall 9
6:39 PM 2nd contestant is introduced Speech+photo+certificate+judges Contest Hall 9
6:48 PM 3rd contestant is introduced Speech+photo+certificate+judges Contest Hall 9
6:57 PM 4th contestant is introduced Speech+photo+certificate+judges Contest Hall 9
7:06 PM 5th contestant is introduced Speech+photo+certificate+judges Contest Hall 9
7:15 PM 6th contestant is introduced Speech+photo+certificate+judges Contest Hall 9
7:24 PM Judges finalize the results Tally counters collect ballots Contest Hall 3
7:27 PM End of Intl. Speech Contest CC hand over control to MC Contest Hall 3
7:30 PM
Total time required from introduction of Contest Chair till end of contest 65
Area 27 Annual Contest 2014
APPRECIATION Certificates Presentation - Time Track
Start
Event Venue Miniutes
Time

MC Introduces the Area Contest

7:30 PM Contest Hall 1
Chairman

7:31 PM Contest Chairman's address Contest Hall 5

MC Requests Chairman to stay back,
7:36 PM Contest Hall 0
Invites Area Governor on the stage

Chief Judges - xxxxxxxxxxxx &

7:36 PM xxxxxxxxx are invited to collect awards Gov. presents award+photo Contest Hall 1
for themselves and their teams

MC & 4 Contest Chairs are invited one

7:37 PM Gov. presents award+photo Contest Hall 2
by one for awards
4 Tally counters are invited to receive
7:39 PM Gov. presents award+photo Contest Hall 1
awards
4 Timers are are invited to receive
7:40 PM Gov. presents award+photo Contest Hall 2
awards
10 Sgts At Arms are invited to receive
7:42 PM Gov. presents award+photo Contest Hall 3
awards - starting with Reji Menon

7:45 PM Any other????? Gov. presents award+photo Contest Hall 1

7:46 PM Moves to next item on agenda ALL WINNERS Contest Hall 0

7:46 PM
Total time required for appreciation award presentation 10
Area 27 Annual Contest 2014
RESULTS ANNOUNCEMENT & AWARD CEREMONY - Time Track
Start
Event Venue Miniutes
Time

MC Invites Contest Chair for Evaluation

7:50 PM Evaluation Contest Chair Contest Hall 0
Contest

7:50 PM Evaluation results announced Evaluation Contest Chair Contest Hall 1

7:51 PM Photo call (evaluation winners) Contest Hall 1
MC Invites Contest Chair for Humorous
7:52 PM Humorous Speech Contest Chair Contest Hall 0
Speech Contest

7:52 PM Humorous Speech Results announced Humorous Speech Contest Chair Contest Hall 1

7:53 PM Photo call (Humorous Speech winners) Contest Hall 1

MC Invites Contest Chair for Table

7:54 PM Table Topics Contest Chair Contest Hall 0
Topics Contest Chair
7:54 PM Table Topics results announced Table Topics Contest Chair Contest Hall 1
7:55 PM Photo call (Table Topics winners) Contest Hall 1
MC Invites Contest Chair for
7:56 PM International Speech Contest Chair Contest Hall 0
International Speech Contest

7:56 PM International Speech Results announced International Speech Contest Chair Contest Hall 1

Photo call (International Speech

7:57 PM Contest Hall 1
winners)
7:58 PM Photo Session - ALL WINNERS ALL WINNERS Contest Hall 2
8:00 PM
Total time required for award ceremony 10