AS2205

EXHIBIT AND PORTFOLIO GUIDELINES

At the end of this semester, the entire class will have a multimedia exhibit event showcasing each student's
best arts and design works. Here are the guidelines to follow in executing the ON-SITE EXHIBIT.

Exhibit
1. The exhibit will be done as a class and not per group. The class will be the one to create a name or a
theme for their exhibit. They will also be the one to create engaging activities during their exhibit.

2. The exhibit should run for a minimum of two days (2) up to a maximum of three (3) days and should be
any day within the finals week (week 18).

3. The exhibit is only exclusive and dedicated for 4th year Portfolio Preparation and Exhibit Design class
students.

4. Plans of merging or including an exhibit or event with other year level courses (i.e. Arts Appreciation,
Fundamenals in Film, 3D Animation, etc.) with the Portfolio Preparation and Exhibit Design class is not
allowed because this is a graded final activity of the 4th year BMMA graduating students. Activities of
other year level Arts and Sciences courses or program/s can be scheduled in another time.

Committes
To ensure that the exhibition event will run smoothly and organized, there will be a set of committees to
manage the event.

1. The students will decide which committee they will be joining. Everyone should be part of a committee,
and each committee should work together and help each other.

2. There will be a List of Roles of Responsibilities form that should be filled-out by the class. Each
committee should have one (1) committee lead and one (1) committee co-lead to oversee and be the
point person or coordinator to the adviser.

3. Most of the activities given in this subject are connected to organizing the exhibit event. So, therefore,
most of the activities are class activities, and they will be graded as a class. However, there will be a peer
evaluation form that needs to be answered by the students.

Admin Programs Logistics

• Guest Registration
• After-exhibit guest feedback
forms
• Exhibit program and schedule
• Guest welcoming and
interaction during the exhibit
• On-site audience
engagement or exhibit
activities
• Ingress and Egress during the
exhibit
• Crowd-control
• Exhibit location

• Budgeting • Audio-Visual (lights or ounds) • Exhibit location floor plan

operation

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• Exhibit works printing • Livestreaming (If there will • Cleanliness and orderliness of
coordination be) the location

• Facilities

Marketing and Promotions Documentation Sponsorship

• Social Media and print
collaterals design
• Social Media engagement
activities
• Social Media moderation
• Event online and offline
promotions and ads
• SDE (Same-Day-Edit) during
the exhibition event.
• Photos during the event.
• Photos for event teaser
• Social media video teasers
• Event sponsors hunting
• Negotiation with sponsor
*Note:
o This committee may be optional
in the class. The exhibit and
portfolio adviser should be
informed of the reason for
getting sponsor/s and why it is
needed, where it will be use and
is subject for approval.

o If the class will get sponsor for

their exhibit, ensure that the
sponsor’s logo or ad will be
visible and recognized.

Exhibit Location
1. The class should conduct their exhibit within the campus so that it will not be costly and it will be safer.

2. If the class will conduct the class exhibit outside the campus, the class will be the one to shoulder the
any expenses with it. This should be approved by the Program Head, Academic Head, and the Exhibit and
Portfolio Adviser first. Safety measures, security, accessibility, and cost should be strictly monitored,
considered and approved.

3. The students should maintain cleanliness and orderliness in the exhibit venue at all times. Always
CLAYGO (Clean as You Go) and return the equipments where they borrowed it.

Printing and Preparation of Works

1. Students should pick their best or the best works to show during the exhibit.

2. The number of artwork to be displayed should be at least five to six (5-6) per student, but depending on
the capacity of the venue, you can put up seven to eight (7-8) per student.

3. The class will look for a printing service to print their works at their own expense.

4. The works should be printed or prepared at least one (1) week before the exhibit day to have enough
time to mount it or arrange it during the exhibit, or if there is an error in the printing, at least there’s still
time to fix it.

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Budget and Financial Contributions

1. Suppose the students would contribute an amount needed to put up the exhibit like printing, design
materials for the venue, etc. It should be properly documented, liquidated, and reported to the class and
the exhibit and portfolio adviser for accountability.

2. Students are highly encouraged to look for creative and resourceful ways to put up this exhibit at a lesser
cost on their part.

Exhibit Promotion and Marketing

1. The class should plan creative strategies to advertise and promote their upcoming exhibit both online
and offline. Utilizing the power of social media is highly encouraged to reach an audience.

2. The students should make the event engaging and interactive for the guests during the exhibit.

3. As a suggestions, students can partner with other organizations in the campus to promote their events.
They can also look for sponsors and other partnerships like media partnerships to promote their event.
The exhibit and portfolio adviser should be consulted, informed, and have this approved.

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