AASHTO ANNUAL MEETING – Draft Agenda

November 13-16, 2023

Monday, November 13, 2023

7:00am – 6:00pm Conference Registration

7:00am – 4:00pm The Expo Open Griffin Hall

7:00am – 8:00am Breakfast at The Expo Griffin Hall

8:00am – 10:00am Council on Active Transportation (Part 1) White River Ballroom C&D

The Council on Active Transportation will discuss implementation of the AASHTO Safety
Action Plan, including coordination with the Council on Highways and Streets and other
committees. The meeting will include an update from the Federal Highway
Administration and other active transportation partners.

Chair: Toks Omishakin, Secretary, California State Transportation Agency

8:00am – 11:00am AASHTO Innovation Management Steering Committee White River Ballroom A&B

The AIM Steering Committee will discuss ongoing program activities, discuss current
focused technology project updates, and evaluate and select the FY2024 focused
technology projects for the Lead State Team Program.

Chair: Shanté Hastings, Deputy Secretary and Chief Engineer, Delaware DOT
Vice Chair: Dara Wheeler, Chief of Research, Innovation and System Information,
California DOT

10:00am – 10:30am Break at The Expo Griffin Hall

10:00am – 12:00pm Joint Meeting of the Council on Active Transportation and the Council on
Highways and Streets White River Ballroom F-J

The Council on Active Transportation and the Council on Highways and Streets will
discuss partnering opportunities to implement the AASHTO Safety Action Plan, as well
as other priority topics of mutual interest.

CAT Chair: Toks Omishakin, Secretary, California State Transportation Agency

CHS Chair: Russell McMurry; Treasurer, AASHTO; Commissioner, Georgia DOT
CHS Vice Chair: Joyce Taylor, Chief Engineer, Maine DOT

12:00pm – 1:00pm Lunch at The Expo Griffin Hall

1:00pm – 5:00pm Council on Highways and Streets (Part 1) White River Ballroom F-J

The Council on Highways and Streets meets semi-annually to discuss current and
emerging engineering, program management, and policy issues related to the nation’s
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 highway and street network. Topics at this meeting include updates on the latest
congressional and Federal activities, EV infrastructure implementation, and Buy
America, as well as a council member roundtable discussion on current hot topics.

Chair: Russell McMurry; Treasurer, AASHTO; Commissioner, Georgia DOT

Vice Chair: Joyce Taylor, Chief Engineer, Maine DOT

1:00pm – 5:00pm Council on Active Transportation (Part 2) White River Ballroom C&D

3:00pm – 3:30pm Break at The Expo Griffin Hall

5:00pm – 6:30pm A Taste of Indy in The Expo sponsored by Amazon Griffin Hall

6:00pm – 7:30pm Welcome Reception sponsored by ACPA White River Foyer

Tuesday, November 14, 2023

6:30am – 7:30am Yoga TBD

7:00am – 4:00pm The Expo Open Griffin Hall

7:00am – 8:30am Breakfast at The Expo Griffin Hall

8:00am – 12:00pm Council on Highways and Streets (Part 2) White River Ballroom F-J

8:00am – 12:00pm Committee on Funding and Finance White River Ballroom A&B

The Committee on Funding and Finance will discuss the latest developments in Federal
and state transportation funding. The meeting will include an update from the Federal
Highway Administration Chief Financial Officer’s office, a joint session with members of
the Agency Administration Managing Committee, a discussion on state transportation
revenue generation from electric vehicle charging, a roundtable discussion on current
funding and finance topics chosen by committee members, and committee business.

Chair: Vacant
Vice Chair: Doug Vaughn, Chief Financial Officer, Washington State DOT

9:00am – 10:00am Premier Sponsors Meeting (Invitation Only) White River Room 101/102

10:00am – 10:30am Break at The Expo Griffin Hall

10:15am – 11:45am National Operations Center of Excellence Strategic Advisory Committee (Invitation
Only) White River Room 101/102

10:30am – 12:00pm Knowledge Session 1 White River Ballroom C-D

What’s not to Love? Recruiting a Passionate DOT Workforce
Sponsored by McKinsey & Company

Attracting the next generation to state jobs in the transportation sector is crucial as the
transportation industry undergoes significant transformations driven by factors like
equity, resilience, environmental concerns, and workforce shortages. This panel
discussion will explore effective strategies for engaging and appealing to those
beginning their careers, as well as enabling them to bring fresh perspectives and
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 passionate energy toward creating a more sustainable and inclusive transportation
future. By connecting the dots between evolving industry priorities and a youthful
passion for public service, we can foster a sense of ownership and collaboration,
ensuring a vibrant and resilient transportation ecosystem for years to come.

Moderator: Shannon Peloquin, Partner, McKinsey & Company

Panelists:
 Jack Marchbanks, Director, Ohio DOT
 Jeff Pelton, Director of Human Resources and Safety, Washington State DOT
 Sue Anne Decker, Assistant Director of Strategic and Systems Planning, Georgia
DOT
 Lindsay Shelton-Gross, Vice President, External Relations and Strategic
Initiatives, WTS International
 Brian Turmail, Vice President of Public Affairs and Strategic Initiatives,
Associated General Contractors of America

12:00pm – 1:15pm Lunch at The Expo Griffin Hall

12:00pm – 1:15pm NCHRP 20-24 Panel Lunch (Invitation Only) White River Room 101/102

1:30pm – 4:30pm Transportation Policy Forum White River Ballroom F-J

As the primary policymaking body at AASHTO, the Transportation Policy Forum will
examine challenges and opportunities regarding implementation of the Infrastructure
Investment and Jobs Act, in addition to discussing Federal Aviation Administration
reauthorization, the annual federal appropriations process, and other key policy issues of
interest to state DOTs.

Chair: Craig Thompson; Vice President, AASHTO; Secretary, Wisconsin DOT

Vice Chair: Allison Camden, Senior Director of External Relations, Washington State
DOT

1:30pm – 4:30pm Agency Administration Managing Committee Meeting White River Room 101/102

The Agency Administration Managing Committee will discuss development of a strategic

plan to guide Committee work, including the work of its subgroups, the Transportation
Workforce Management Subcommittee and the Equity Task Force. The Committee will
also discuss the AASHTO Employee Safety Community of Practice and development of
a strategic research process for the Committee, its subgroups, and its reporting
Committees—Human Resources, Internal and External Audit, Civil Rights, and
Knowledge Management.

Chair: Carlos Braceras, Executive Director, Utah DOT

Vice Chair: Jayna Morse, Director of Finance and Administration, Vermont Agency of
Transportation

1:30pm – 5:00pm Special Committee on Freight White River Ballroom A&B

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 The Special Committee on Freight will meet to develop policies regarding legislation,
regulation, and other matters related to the safe and reliable movement of goods. Join
us for important discussions on issues that cross boundaries between AASHTO councils
and for the promotion of the full consideration of multimodal concerns in the whole of
AASHTO policy deliberations.

Chair: Vacant
Vice Chair: Caroline Mays, Director of Planning and Modal Programs, Texas DOT

2:30pm – 3:30pm Partner Forum for Premier and Capitol Sponsors (Invitation Only) TBD

3:00pm – 3:30pm Break at The Expo Griffin Hall

3:30pm – 5:00pm Knowledge Session 2 White River Ballroom C&D

Stop, Look, Listen: Engaging Communities to Put Equity into Action!
Sponsored by AECOM

In this session, panelists will share the innovative tools, practices, and processes they
use to partner and engage with underserved communities to understand their unique
values, needs, and priorities. They will also discuss how they are applying this
knowledge early in the transportation planning process to inform decision-making,
particularly related to the equitable allocation of transportation resources. Additionally,
state DOTs will discuss how equity scorecards are being used in project selection and
how states can measure progress towards Justice 40 goals.

Moderator: Amy Ford, Vice President, Global Surface Transportation and Mobility
Innovation Lead, AECOM
Panelists:
 Nadji Kirby, Chief of Staff, Conference of Minority Transportation Officials
(COMTO)
 Lester Woods, Jr., Chief Administrative Officer, Missouri DOT
 Martha Nelson, Chief Equity Officer, Colorado DOT
 Gloria Jeff, Livability Director, Minnesota DOT

6:00pm – 7:30pm Evening Reception 1 – HDR White River Foyer

7:00pm – 8:30pm Evening Reception 2 – ADS, Inc. Room 201/205

8:00pm – 9:30pm Evening Reception 3 – Bentley TBD

Wednesday, November 15, 2023

6:30am – 8:00am 5K Run/Walk (Weather Permitting)

6:30am – 7:30am Yoga TBD

7:00am – 5:00pm Conference Registration

7:30am – 9:00am Breakfast TBD

9:30am – 12:00pm General Session Featuring Welcome Remarks and Keynote Address
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 White River Ballroom E
Welcome Remarks

Roger Millar; President, AASHTO; Secretary, Washington DOT

Jim Tymon, Executive Director, AASHTO
Michael Smith, Commissioner, Indiana DOT

Welcome to Indiana Featuring Governor Eric Holcomb

Governor Eric Holcomb will welcome attendees to Indiana and reinforce the
importance of transportation infrastructure investment in achieving tangible and
enduring safety and mobility outcomes. He’ll also highlight what his state is doing
by way of program and project delivery and how Indiana’s successes could be an
example for others.

Awards Program

Additional programming includes the presentation of awards: Alfred E. Johnson

Achievement Award, Francis B. Francois Award for Innovation, and the Thomas
H. MacDonald Memorial Award, as well as the Grand Prize and People’s Choice
in the America’s Transportation Awards competition.

Keynote Address Featuring Eric M. Bailey

Eric M. Bailey is the bestselling author of The Cure for Stupidity: Using Brain
Science to Explain Irrational Behavior. As the creator of the Principles of Human
Understanding™, a leadership and communication methodology based in brain
science and psychology, Eric M. Bailey is able to blend fact and emotion to find
ways to appeal to analytical thinkers, emotional feelers, and everyone in
between.

12:00pm – 1:15pm AASHTO President’s Transportation Awards Lunch Program

JW Grand Ballroom 1-4
The AASHTO President’s Transportation Awards competition is an opportunity to
recognize colleagues and peers who are achieving great things in the transportation
field. Each year AASHTO honors individuals and transportation departments for their
contributions to the transportation community through a series of awards. Please join us
at lunch to honor their achievements.

1:30pm – 3:00pm Knowledge Session 3 White River Ballroom C&D

Asset Management and AI: Harnessing Intelligent Technologies for Optimal
Decision Making
Sponsored by EXP

Asset management is about making decisions based on data. With technological

advancements, the collection, storage, and analysis for assets are experiencing exciting
changes. This session will explore what tools agencies deploy for the collection, storage,
and analysis, which includes leveraging Artificial Intelligence tools, and a peek into what
the future holds for asset management.

Moderator: Steven Ross, Chief Information Officer, EXP

Panelists:

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  Louis Feagans, Managing Director of System Performance and Transportation
Policy, Indiana DOT
 Matthew Haubrich, Transportation Asset Management Administrator, Iowa DOT

1:30pm – 3:30pm Strategic Management Committee (Invitation Only) White River Room 101/102

3:00pm – 3:30pm Refreshment Break White River Foyer

3:30pm – 5:00pm Knowledge Session 4 White River Ballroom C&D

Ohhhhhh We’re (Almost) Halfway There: Telling the Story of IIJA’s Impact on
Communities
Sponsored by WSP

AASHTO’s Annual Meeting takes place two years after President Biden signed the
Infrastructure Investment and Jobs Act (IIJA) into law, ushering in an era of historic
investment in our nation’s transportation infrastructure. State DOTs across the country
have risen to the challenge, tackling projects that make people safer, allow for greater
mobility options through various transportation modes, and keep our economy moving.
While described as a “once in a lifetime” investment, there’s still more to be done to
improve quality of life and economic opportunity for our communities across the country.
This session will focus on progress made to advance and improve our transportation
systems at the near halfway point of IIJA, and what state DOTs are doing to successfully
communicate the benefits of those projects delivered through IIJA in order to show the
impact of the strong federal investment on our communities. Demonstrating the very real
impacts of these projects helps show why an investment like IIJA is a smart one and
shouldn’t be a “once in a lifetime” occurrence.

Moderator: Paula Hammond, Senior Vice President National Transportation Market

Leader, WSP
Panelists:
 Carlos Braceras, Executive Director, Utah DOT
 Naitore Djigbenou, Executive Director of Public Affairs, Kentucky Transportation
Cabinet (invited)
 Diane Gutierrez-Scaccetti, Commissioner, New Jersey DOT
 Ed Sniffen, Director, Hawaii DOT

3:30pm – 5:30pm Executive Committee (Invitation Only) White River Ballroom A&B

3:45pm – 5:45pm AASHTO-ACEC Roundtable White River Room 101/102

Representatives from the state DOTs and the engineering and design services industry
will lead a roundtable discussion of topics of mutual interest to public- and private-sector
transportation organizations.

5:45pm – 7:00pm Past President’s Reception (Invitation Only) Room 309/310

6:30pm – 9:30pm Host Night Event sponsored by HNTB

Pins Mechanical - Plan on enjoying everything that’s awesome about a night out with
old school entertainment.

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Thursday, November 16, 2023

7:00am – 10:00am Conference Registration

7:30am – 9:30am Breakfast TBD

8:00am – 9:30am Regional Breakfast Meetings

MAASTO White River Ballroom A

NASTO White River Ballroom B
SASHTO White River Ballroom C
WASHTO White River Ballroom D

10:00am – 5:00pm Board of Directors Meeting White River Ballroom F-J

12:00pm – 1:15pm Transportation Research Board Lunch (Invitation Only) White River Room 101/2

12:00pm – 1:15pm Lunch White River Ballroom D

3:00pm – 3:30pm Refreshment Break White River Foyer

6:00pm – 8:00pm Board of Directors Reception and Dinner

SILO Auto Club/Conservancy
(For only each member of the Board of Directors, or their designee, and a guest)

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