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2024 New Release Notes
2024 New Release Notes
00 RELEASE NOTES
In this latest release, we've implemented a new feature that enables the system to automatically reject
estimates when a missing part number is detected, taking into account the repair code, location code, and
amount. This configuration can be set at the depot level. Previously, EOS only highlighted such estimates
with an icon on the Pending tab.
EOS will now extract the invoice currency for disbursements reports from the depot configuration screen.
We have incorporated a currency selection option corresponding to each leasing company. Previously, the
currency was sourced from the depot's profile.
We have implemented a quick search feature on the dashboard, allowing users to efficiently locate any units
currently within the EOS system. This enhanced search functionality is specifically designed to operate based
on the equipment number. Additionally, the quick search box will display distinct colours corresponding to
the estimate status.
Estimate status.
Survey assignment date
EOS will now display a red 'P' icon if the first estimate for a unit without a PTI date has a 'PI' line, and the
difference between the estimate date and manufacturing date is less than or equal to the Long PTI days
setting. Otherwise, a green 'P' icon will be displayed. The same logic applies to the 'MR' line, where EOS
compares the date difference to the set short PTI alert days
We have incorporated the owner's name into all three grids—Pending, In Survey, and Review. The same
column has also been included in the export Excel option for consistency and comprehensive data
representation.
Customers can now restrict labor rate changes or overrides by depots entering estimates manually. When
this feature is activated and rates are set in the Labor Rate Configuration page, rates will be automatically
We have incorporated two additional tabs into the current Estimate Summary report and expanded the
functionality of the grid filters. The newly introduced tabs are as follows:
EOS can now reject an estimate in the event of repeated lines (previously, it displayed an icon indicating the
presence of repeat lines and highlighted the corresponding estimate). This feature can be configured based
on various parameters, including depot, repair job, equipment type, and estimate type. The number of days
is customizable for each depot/code combination.
In order to facilitate the filtering of estimates from a specific leasing company, we have introduced a new
column in the 'Pending' tab. Users can utilize this column to filter and identify the name of the leasing
company.
We have now made the 'Repeats' field mandatory for the fuelling jobs. Users are required to enter a
minimum of four repeats. Previously, this field was optional. This change has been implemented for both
manual input and EDI files.
When exporting records from EOS into WESTIM files, if an estimate contains photos, we create a link to
these photos and place it within the notes field in the exported WESTIM file from EOS. The receiving
system/user can access the same link, allowing users to open and download the photos.
We have implemented a feature that, when enabled, prevents the reopening of invoiced estimates
generated from any of the invoice functions in EOS. However, if this feature is disabled, the 'Reopen' button
will be made available for cases in which an estimate has been invoiced.
EOS has developed the capability of sending a CSV file to POD system whenever an estimate is approved in
the system. EOS will send one file daily but (frequency can be adjusted) with all the estimates approved
estimates. Below are the columns which are included in it:
Unit Prefix,
Unit Number
Approval Date
Repair Shop
Unit Type (optional)
Now users who input estimates directly in EOS, can input multiple estimates in batch regarding fuelling job.
Users now have the capability to generate printouts of the estimate based on the type of repair, specifically
distinguishing between structural and mechanical estimates. We have introduced an additional radio button
for this option, as depicted in the screenshot below:
Genset PM hours
EOS will now automatically update the PM hours information from a previous estimate. When the
equipment type is identified as "GEN" and:
the repair line is VM
the estimate is approved
repair date has been added
EOS will adjust the Last PM Date using the repair date from the current estimate, and the current hours. The
fields to be updated are:
Last PM Date
Hours at Last PM
Current hours
EOS has previously incorporated gate in/out recording functionality into the mobile app, and we have now
expanded this capability to the website as well. Users can now input EIR (Equipment Interchange Receipt)
details from the website, and these entries can be searched and viewed under the ECMS > Movements
menu. All gate in entries that have been inputted through the mobile app are now searchable and viewable
on the EOS website.
Customers now have the option to exclude duplicate estimate numbers previously used by a depot. If this
setting is used vendors can use the same estimate number for different customers, but duplicates will not
be allowed for the same customer.
Allocation codes can now be auto-assigned to repair codes. This configuration can be customized for each
customer. Please contact Akash for more information and
The revised estimate icon now displays the user that requested the revised estimate. Note: the user name
will only be given on estimates revised after Release 1.0.96. For revisions prior to the release the user name
will show as “Undefined.”
A new checkbox on the View Details tab allows the user to identify uncollectable third-party damage costs.
We have also incorporated this column into the filter options available on the main grids and the Search
page. Users can also generate reports to determine the cost within this category.
A new "Advanced Filter" feature has been added to the Report Configuration page to allows specific outputs
based on repair codes/combinations. When a user clicks on this button, an additional panel will expand,
allowing them to set Inclusion or Exclusion filters (refer to the screenshot below for a visual reference).
The Inclusion option allows users to define a list of repair codes, with the report including estimates that
have all the selected repair codes. Users can also add up to four additional codes or code groups. These
additional groups will work on an “OR” basis. Referring to the screenshot below, this will mean the report
will include estimates with codes in Repair Code 1 or Repair 2.
If the user chooses the Exclusion filter, the selection of repair code(s) can be made as in the Inclusion
configuration. However, in the Exclusion case the output will NOT include the codes or code combinations
defined in Repair Code 1, Repair Code 2, etc.
As per the IICL standards, there are no provisions for transmitting this information. Consequently, we have
made a few adjustments on our end and introduced new qualifiers to accommodate the submission of part
numbers and damage descriptions or photo hyperlinks. The following are the updated qualifiers:
To submit the part number, kindly use the qualifier "PRT" (Part number).
To provide the damage description, vendors are required to use the qualifier "DESC" (Damage Description).
For submitting a photo URL, vendors should use the qualifier "LINK" (Photo URL).
CZ has been taken off from the cost code MRRURCNR due to direct conflict.
Now we are also restricting component code MRM code from the below cost code combination
MRRURCNR
We have introduced two new cost code as per below
Estimate
Cost Code Description Equi type Location Component Damage Repair
type
Reefer RMS Retrofit
MRDROHRR any REF INS MRM IN, RR, RP, EX
Fee
MRDROHRO Reefer RMS Misc any REF INS MRM Any except IN, RR, RP, EX
Starting from this release, we will implement a filtering process for the component codes and location
codes, which will be dependent on the equipment type. Specifically, if a vendor submits an estimate for a
dry unit, we will only accept structural component and location codes. Any reefer component or location
codes included in the EDI file will lead to the rejection of the submission.
This filtering mechanism will also be applied to the manual input side, ensuring that users cannot provide
incorrect information based on the criteria mentioned above. Thus, our system will strictly enforce the
proper selection of component and location codes based on the relevant equipment type to maintain data
accuracy and consistency.
We have introduced an extra column within the Labor Rate matrix. This column will incorporate a checkbox
option, allowing the selection of a default rate based on the customer and depot.
We have revamped the appearance and layout of the report configuration changes. Many of the filters have
been converted into drop-down menus, resulting in an overall improvement in the user-friendliness. This
should also resolve any viewing issues related to browser settings.
A new field is now available in the header section for Machinery Type.
Users can now define a single rule for multiple equipment groups. Previously, individual AAs and Alerts were
required for each equipment group. This multi-select option allows the same rule to apply to multiple
equipment groups.
We have modified the behaviour of the column header filter on the repair invoice page. Previously, it only
performed an exact match check, but now users can filter records based on their content, allowing for more
flexible and precise filtering.
From now on, all estimates with a final total of 0.00 will be excluded from repair invoices. Previously, we
included all records with a final total of 0.00, but this behaviour has been changed.
The alert pop-up now displays line items that have failed the rule and the line item details from the estimate
are part of the alert, eliminating the need for users to open the estimate hyperlink to access the details.
EOS can reject estimate based when labour rates do not match approved or contracted rates. Rejections will
inform the vendor through email.
Estimate hyperlink
Photo request
Additional request & part request
Users now can customize fuel rates by incorporating mark-up costs specific to each vendor. The system will
utilize this configured table to validate fuel costs and issue corresponding alerts accordingly.
Genset hours can be transmitted to EOS within the EDI framework using the CUI. For
more information please contact EOS customer support.
Two additional fields, Contract Number and Contract Type, have been incorporated into
both the depot Add Estimate page and the View Details page.
Exact Match Results with Unit and Estimate Number Filters on Search Page
Estimate and Unit Number lookups from Search are now executed on an exact match basis
to provide more accurate and faster results.
As of this release EOS be recording the following additional fields from the GENSET fleet file
that is currently processed.
An additional field on the estimate screen allows users to include the equipment's
condition/grade.
When the Equipment Number and Estimate Number filters are used in Reports, EOS will
return results on an exact match basis.
OPUS provides leasing and DPP files, which EOS will use to identify display units for possible
off-hire. Users will see a icon on the estimate tabs.
An additional party code has been added to handle warranty items. Costs for line items
marked as W will not be included in the Final Total of the estimate. W is supported for
manual input, EDI and API.
The following fields have been included added the Chassis / Trailer popup.
With this latest release users will have ability to do TPC process for estimates which are already invoiced.
Earlier TPC processing was restricted to statuses prior to invoiced.
The TPC tab has now been enabled for Review-only user (RU) to check the TPC details.
To help keep the number of unfinished estimates to a minimum, OPEN estimates will now auto-deleted
according to the number of days configured for the customer. These estimates will be hard deleted from EOS.
In Reports, for estimates where the final total is greater than the original total, Savings will now show as
negative values. The is at the header and line-item level.
The contract number has been added to the ONE fleet file and is now available in estimates and Reports.
A report has been added for the customer user (CU) to check the labor rates for each depot. The Labor Rate
matrix is available to CUs on the Reports menu.
Equipment type will be auto-set based the equipment code. For example, 45R1 is selected as the equipment
code equipment type will be set as REF.
This feature allows users to get a summary of estimates on a depot basis. Check out the Reports menu to
explore this feature.
When there is new Comment in the estimate chat feature EOS will show the count on the Comment
banner. A Comment icon in green colour will also show on the Pending grid, clicking on the icon will pop
up the Comments.
On the View Details screen the depot code, along with the customer yard code and vendor code, can be
viewed in a new field.
The days limit has been removed on the Long Stay report, all REJ cases will be reported to the depot.
Batch actions on the Search page can now be performed on estimates in In Survey and Review
status.
Several functions are tied to the EOS portal for non-users to be able to access EOS data. To make the
portal more secure, we are now validating user identity when accessing links. Users will be asked to
Auto-approve rules can now be configured using component code, in addition to and in combination
with repair and damage codes.
We have noticed sometimes vendors missed to review the comments from the customer M&R team. To
reduce these cases EOS will show the comments in RED colour and also making the comments bold as
well.
We have added a filter on the Pending tab and in Search, to be able to refine the grids to see Repeat Flag
and Part Pricing alerts.
Auto-approvals previously blocked by the less-than-days condition will now be released is the unit
number appears in the current customer booking file.
New Labor rate type is added in EOS to accommodate DST (Double Standard Time) used in some regions.
New functionalities allow the CU to see the estimates only assigned to them. A new checkbox has been
added as “My Estimate” on tabs. If it is checked then users will see only those estimates which are
assigned/review to them.
Also, EOS will highlight the counts as well on In Survey and Review tabs.
Auto approvals can now be blocked if photos are not uploaded by the vendor. The block can be set at
the rule level.
EOS’s auto approval functionality has also been enhanced with the ability to set additional Result Codes,
Previously auto approve actions defaulted to APPR-Approve. Now additional Result Codes such as FOOD-
Food Grade units can be set.
Users can now generate invoices for multiple depot codes with same SP code.
Depot Description column has been added to the Depot Turn Time Report
EOS now provides alerts for parts costs compared against the price list provided by the customer. On the
main tabs user will see green, pink, and grey icons as per below:
When material cost inputted by vendor is less than or equal to part cost provided by in the
customer price list
Pink Icon
tooltip as “Part price error” if list price is less than line item material cost
if part is missing in master table, then will show “Part number not found”
Grey Icon
• if no part number is given in line item, the grey icon will show at the estimate level (on the
main tabs) and will show tooltip as “Part number missing”
Within the estimate EOS will also highlight the material cost at the line-item level in red if part
price < than line material cost inputted by vendor. The tool tip we will show correct part price
and equipment manufacturer.
Genset Information
Genset Info button includes new fields, user is able to review more details related to last PM date, total
operating hours etc.
We have changed the logic for how EOS closes an estimate after it gets reopened. To avoid confusion
caused by repeated approvals, user can now choose send a notification to depot or not. If no changes
are made to costs, notification will not be sent to the depot.
User can reject estimate for all estimate types from pending tab and from Search page. Earlier we were
blocking to take any action on those estimates where estimate type was not from INS, PRE, OFF, ADM,
EMG.
On the Assign Estimate To User pop up the survey type and estimate type will match by default.
Leasing Users (LUs) can now enter off hire estimates directly into EOS for non-EDI depots.
The flag estimate button has been added to the Pending tab, earlier it was only present on the View
Detail page.
We have introduced Photo Link button on View Detail page; earlier it was on present only on pending
tab.
Earlier depots were only allowed only to back-date the repair date to a maximum 60 days; this has been
extended to 120 days.
Users now have the ability to mail a link to an EOS estimate to third parties who do not have access to
EOS. The Send Est Link button will send an email to any part with a secure link. Recipients can then view
the estimate on the EOS Portal.
Dear Recipient,
You can check estimate details for EOSS by accessing the EOS portal at
Estimate - EOSS00114
We have added invoice number filter in report on run the report which will allow user to run the report
based on specific invoice numbers.
Now users can clear any generated invoice from the Search batch functionality
Any estimate which is been closed with result code AWAB will not be included in the Repair Invoice.
We have added a sperate column on estimate header where users can specify the condition/grade of
the equipment.
We have added additional date filter on run report page which will allow users to run the report based
on action date.
EOS has developed a capability of sending a long stay report to depots for the rejected cases which are
waiting revision from depot side. This report will be included all rejected cases from last 30 days.
Now users can assign the estimates before submitting any estimate in EOS or doing batch submit
We have added the new buttons on estimate summary pop where user can directly submit and assign
the estimate from the two new button if they want to close an estimate from REJ and VRFD result codes.
a) From Pending tab
We have added a new functionality where EOS can check and validate the line items and
highlight the repeated lines based on the configuration in the customer profile. Repeat flag can
be set on combination of 3-line codes i.e. Repair, Component and location OR Damage,
Component and Location If any line rule failed, then will highlight the estimate in orange colour
in tabs and search page.
This new column will allow users to search units with invoice numbers.
In Depot Turn Time Report two additional filters added i.e Equip Type and Country/Region
We have added a new field in reports Added by, this will specify name of the EOS user who have
entered the estimate in EOS. It is for manual input cases.
Now are allowing to do batch submit in survey tab as well, earlier it was only possible on
pending and review tabs. Also, the same has been implemented on search page as well.
We have added new result code Verified which regional offices can use to submit any estimate
after reviewing the damages for an estimate. ONE Singapore users will filter out on this result
code and take necessary actions.
Earlier we were not allowing any estimate to invoiced if it has invoiced either from Repair
invoice page or DIM page. But even though vendor ran any repair invoice then that estimate will
still be visible on DIM report and if ONE user again run the invoice all the payment details will be
override.
We have added an additional column in reports as estimate link , if user select that column in
reports then by clicking on that link users will be redirected to that particular record on EOS
view detail page.
From this release we have added the functionality where we can directly upload the approval
EDI on to the depot FTP or email. So, vendor does not need to depend on the approval mail.
From this release users will be redirecting to the estimate’s tabs rather than on the EOS Dashboard.
Now are allowing the photos to be uploaded in closed status earlier this was not allowed.
We have allowed this for users to upload this information from EOS portal.
b) Once user requested this, depot will receive an email with an hyper link and by clicking on that
they will be redirected to EOS portal and will have an option to upload the part number.