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Compendium of Circulars Vol. III Navodaya Vidyalaya Samiti: Subject: Reg. Duties of Assistant Commissioners (Admn.)
Compendium of Circulars Vol. III Navodaya Vidyalaya Samiti: Subject: Reg. Duties of Assistant Commissioners (Admn.)
OFFICE ORDER
Yours faithfully,
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(D. A1~--,·
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Assistant Commissioner(Admn.)
Copy to:
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Govornrnont of ludla la
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w«r~ B-15, Institutional Area, Sector-62. No,do,
(~ ru-a-rr 31'tt mmm imrf7T)
Gautam Budh Nagar. Uttar Pradesh -201309
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Tete: 0120-HO~l9~-(,
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TM Deputy commissioner
Navodaya Vidyalaya Samiti
All Regional Offices
Sir,
To bring in uniformity in administrative structure between NVS Hqrs. and
Regional Offices, it has been decided by the Competent Authority to reallocate the
work amongst the Assistant Commissioners of Regional Offices following the pattern
of distribution at NVS Hqrs which has been successful for decades.
NVS Hqrs.
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/ NAVODAYA VIDYALAYA SAMITI
A. Establishment-I
8. All RTI matters and court cases in respect of above subject matters
B. Establishment-II
. _ -.. fi:P __.. .1 .. All matters relating to _transfer and posting of Teaching & Non-Teaching
._._ ._ ~~-~~-~~--- ._ -_·::·staff-_ofJNVs~of.the re_gJ~rn co_f'!C_e~ne~-. _ . - -·
5. All RTI matters, redressal of grievances and court cases relating to transfer
and posting
C. Establishment-Ill
D. Academic
--- ·rhe ·s· -·--.------·--·- ·-
Academic se~f~'~na ~andling -:rr;e--Under-niBntio.nBd woiks will be· called as
be known as Assist~nt~ Ass,st~nt Commissioner dealing with tho subject will
assigned cluster. ornrmssioner (Academic). He will also look after th€
1 Vidyalayas
Matters related to scholastic and co-scholastic activities of the
Vr All matters related to RTI, grievance and court cases on the above
I
4
subjects.
E. Administration
9. Citizen/Client Charter
1 o. Publicity, including release of advertisements through DAVP/empanelled
agencies.
14.AII matters relating to RT\, grievance and court cases in respect of the
above mentioned subjects.
Sir/Madam,
(a) Principal of the concerned Vidyalaya for immediate responsibility for the functioning
of Vidyalaya.
(b) One Assistant Commissioner who would be Incharge of a cluster of JNV for feedback
and implementation of the programmes and removal of shortcomings in the
Vidyalaya in that cluster.
(d) HQrs. to lay down policy guidelines, exercise administrative control, monitor
academic functions, provide constant academic guidance and sustain various
support systems.
\ _)}~ ensure that the functional effectiveness of the in sti tu tion is maintained and
· improved.
ii) To assess the actual status of institution and prepare a perspective plan of acti:ra.f:;f\~d(•;'"'
the overall improvement of the standard of the Vidyalaya.
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iv) To keep liaison with the District Administration, Parent Teachers Council, Local
Media and also local peoples' representative and ensure that the reputation and
prestige of the institutions are properly projected.
5. Keeping in view the above, during the conference of Deputy Commissioners recently
held at NVS(Hqrs) on 18 .11.2011, discussion was also held on formation of proper clusters
for effective monitoring and adoption of proper methodology to make optimum use of the
services of Assistant Commissioners, for strengthening the inspection and supervision of
JNVs under cluster concept.
1) With a view to reduce the distance between cluster In-charge and the Vidyalayas,
the Assistant Commissioner-cum-cluster In-charge shall be stationed at a place
within the cluster itself, rather than staying in the RO. Thus, m all the clusters
which are located far away from RO, Assistant Commissioner-cum-In-charge of
cluster would be stationed at an appropriate place (decided by the N'/S(Hqrs.) in
the cluster itself. In case of other clusters, Assistant· Commissioners may
continue to sit in the ROs and will perform all the functions assigned to them
beside performing the duty of Incharge of Cluster.
The Assistant Commissioner will have to be on the move most of time for
inspecting the Vidyalayas. Since no staff is being provided to the Assistant
Commissioner-cum-Cluster Incharge, hence during his visit to Jawahar Navodaya
Vidyalaya, he will be authorised to utilize the services of office staff available in
the Vidyalaya for preparation of reports/ returns etc.
6) Since JNVs are fully residential intuitions, it is very important to closely monitor
and · supervise residential functioning of JNVs. Therefore, the Assistant
Commissioners-cum-Cluster Incharge while visiting the JNVs under their clusters
will stay in the guest house as available in the Vidyalaya campus and avail free
lodging & boarding facility in the JNVs. In such cases, no claim regarding
boarding & lodging for tour within the cluster JNVs will be allowed. Further,
Vidyalaya vehicle will not be used for commuting between JNVs.
7) For movement from their fixed Headquarter in the Cluster, they will take prior
approval from the Deputy Commissioner of their respective Regional Office, who
will post their tour Programme on Regional Office website for information of all
concerned.
A list of Clusters formed by the NVS (Hqrs) for purpose of deployment of Assistant
Commissioners on the strength of Regional Office, as Incharge Clusters, in respect of each
Regional Office, is enclosed. A separate order is being issued for posting of Assistant
Commissioners as Incharge Cluster with the instructions that the Assistant Commissioner
posted as cluster Incharge will start functioning from their respective station in their cluster
. fixed by NVS(Hqrs.) w.e.f. 01.01.2012
You are directed to take all possible steps for strict compliance of the above
instructions.
Yours faithfully,
Encl: As above.
~lrj\2- \J-t~UYlA
(Alok Verma) __
Joint Commissioner (Admn.) '-
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The Principals of
All Jawahar Navodaya Vidyalayas.
Sir/Madam,
As you are aware the main objectives of the Navodaya Vidyalaya Samiti are to provide quality
modern education coupled with equity and social justice including a strong component of culture,
inculcation of values, awareness of environment, attainment of reasonable level of competency in
the languages and promotion of national integration. All these objectives are intended to be achieved
through formal and informal methods and practices adopted as part of daily activity and class-room
teaching. In order to enable the students for holistic development of the personality irrespective of
their disadvantage of background or incident of birth the scheme was visualized as residential system.
The disadvantages is terms of physical, intellectual and social growth of the children were to be
eliminated in the homogenous atmosphere created through residential culture in the Vidyalaya. A
Navodaya students is to be developed as an individual who has acquired the content, knowledge,
application and understanding abilities through class room learning and develop himself into a
physically strong, economically productive, socially useful, human being with qualities of discipline,
determination, devotion, confidence, commitment, courage, competency and compassion. He/she
needs to be a firm practitioner of personal, social and national values.
In order to facilitate the students to acquire these qualities through learning, observing, sharing,
organizing and practicing, the Navodaya Vidyalaya residential system is devised and designed. A
series of routine as well as special activities are introduced on day to day basis for enabling the
students to acquire these qualities. Children are prepared to be self-sufficient, self-reliant and
self-confident. The thrust of community life is encouraging them to develop the qualities of sacrifice,
cooperation and mutual understanding. For this purpose, a large number of inter-house activities,
co-curricular activities are introduced. However, in view of lack of desired motivation and meticulous
organization, these activities are not providing required impetus and the desired effect on all the
students.
After a great deal of introspection, review the deliberations the need for re-assessment of
residential culture was felt in the recently held trainers training programme at NLI Goa. Cross
section of experienced functionaries in the organization have identified the following traits of personality
which will ensure the holistic development of a child. It was further decided to identify suitable activities
for developing an integrated personality and quality on the above lines through organizing activities
and programmes to enthuse the students for acquiring following personal abilities as part of the
residential system and culture :
312
,w
Compendium of Circulars : Academics
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' Navodaya Vidya/aya Samiti
4_ Promotion of Scientific Temper and Scientific Outlook- in terms of health care, sanitation,
cleanliness and innovative, creative and research spirit.
5, Inculcation of Cultural and Aesthetic Values -with the activities, which help the students
to preserve and promote culture, identifying the role of Art-in-Education and developing in
them the interest and appreciation for Yoga, Music and upkeep of environment.
6, Promotion of Spirit of Adventure - through active participation in outdoor activities, which
develop competitive spirit, confidence and courage.
7. Emotional Integration - activities that promote spirit of brotherhood, cooperative and
community living, compassion and concern for others, sacrificing nature tolerance and ability
to assimilate and accommodate himself with people around him to promote equity and social
justice.
8. Social Harmony and Adjustments - the activities which neutralize the emotional
disturbances, mal-adjustment and promote social integration. They need to develop respect
for opposite sex and disabled and weaker sections.
g_ Self-discipline and Value Orientation-through inculcation of personal, social and human
values.
10, Concern and Integration with Rural Communities - through continuous interaction with
the rural communities and also organization of social service activities like literacy promotion,
health care promotion, eradication of social evils and providing re-creation to the local
communities,
The above 10 identified areas will go a long way in strengthening the abilities of the child and
his all -round development of the personality. The contents and methods of activities undertaken to
promote a healthy residential culture will accelerate the process of in liberating the students through
education (m ~:~) and developing the qualities of humility, honesty, integrity and self-
esteem.
In view of the above, you are requested to impress upon the staff and students ofyourVidyalaya
and prepare a calendar of activities and programmes on day-to-day basis integrating them to emerge
as an effective residential culture,
Please feel free to seek any suggestion in this regard,
Yours faithfully,
313
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Sl Question
1. Proposed repl.!_
What is eligibility
criteria for 1. Studying Class V in academic Session 2021-22
registration of in Govt./Govt. recognized school in the same
students for class VI district where JNV is opened and to which they
are seeking admission.
JNVST 2022?
2. Born between 01-05-2009 and 30.04.2013
(including both the dates)
3. Studied and passed classes III & N from
Govt./ Govt. recognized school.
4. Currently studying in Class V from any school
recognized by Government during 2021-22.
5. Studied full academic session in each class.
Should study for full academic session in Class-
V from the same district from where admission
is sought.
2. What type
reservations of I The reservation criteria for admission to Class VI in
is JNV is -
available for
admission in Class VI 1. At least 75% of the seats in a district are filled by
inJNVs? candidates selected from rural areas and remaining
seats are filled from urban areas of the district.
2. Reservation of seats in favors of children
belonging to Scheduled Castes and Scheduled Tribes
is provided in proportion to their population in the
district concerned provided that in no district, such
reservation will be less than the national average
(15% for SC and 7.5 % for ST) but subject to
maximum of 50% for both the categories (SC/ ST)
taken together. These reservations are
interchangeable and over and above the candidates
selected under open merit.
3. 27% reservation shall be provided to the OBC
students over and above reservation of SCs and STs.
The reservations to the OBC students shall be
implemented as per Central List, as applicable from
time to time. The OBC candidates not included in
Central list would apply as General Candidates.
4. Minimum one third of the total seats are filled up
by girls.
5. There is a provision for reservation for **Divyang
Children (i.e Orthopedically Handicapped, Hearing
impaired and Visually_ Handicappedl as per GOI
norms.
3. Is reservation for
As per NVS admission policy there is no separate
EWS applicable for reservation exclusively for the candidates belonging
admission in JNVs? to EWS.
However, Navodaya Vidyalaya Samiti's evaluation
study by NITI Aayog clearly shows that 15% of
parents who enroll their children in JNVs (through
JNVST) come from BPL category.
Free Education is provided to all the students who
are admitted in JNVs.
4. I Can a candidate I No candidate is eligible to appear in the selection
apply second time in test for the second time, under any circumstances.
JNVST?
5. Can a candidate Only the candidate from the district concerned
apply for JNVST for where the JNV has been opened and where the
other District? candidate is studying class Vis eligible to apply for
admission. No candidate can apply for JNVST for
other districts.
I 04
/ Total
[ Science / 35
/ 100 Marks
l
28 I What is the criteria Admission of students is made against available
for admission of vacancies in Class XI on the basis of marks secured
students to Class XI by students in Class X Board Exam. The selection of
against vacant seats? students is done as per following steps:
a) District wise merit list is prepared and
students are selected against the vacancies.
b) After selecting students against the vacancies
in the JNV of the district, a common merit list
is prepared at State level. After step a) the
vacancies exist in any of the JNV of the same
State is filled from the State level merit list by
considering the option exercised by the
candidate.
c) After selection by step a) & b), if the selected
candidate does not join even after making all
efforts, vacant seats are filled only from State
level merit list.
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Ministry off ,luu1rio11
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Govcmnunt of India
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F. No. 1-1 /2021-NVS(Exam}/ 'l ~)J 0
Dated: ? .11.2021
MOST IMMEDIATE
S,r Madam.
As you arc aware, keeping in view the COVID-19 pandemic, the verification &
signature of head master on the certificate uploaded on registration portal was dispensed
\\ e.I. .JNVST 2020 with the provision of self certification of parent & candidates.
Due to the administrative reasons, the decision is reviewed and it has been decided
the competent authority that the certificate with all the particulars including study
details is to be uploaded on registration portal only after getting the same verified by the
head master concerned with immediate effect. In the case of candidates who have already
uploaded the certificate, directions may be issued to them to submit the revised format
with the verification of head master in the Jawahar Navodaya Vidyalaya concerned.
Further, it has also been decided that counter signature of BEO on the study details is
compulsory at the time of admission of selected candidates through Class VI JNVST
2022.
The revised format along with the directions is to be uploaded on the websites of
\\ s &, RUs.
You are requested to make arrangement to publish the inclosed notification in the
: :,:.: rcgwnal newspapers immediately.
Yours faithfullv.
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Issued bv Navoda
o1 a'k. :a ~ a._:a I c:.:i :a -H fJ!I fa NAVODAVA VIDYALAYA SAMITI
~ ...j :,,II <9 Ci Ministry 0£ Edv.cation
(~ ~ ri ~ fi'mnT) (Dept. oC School Education & Literacy)
0 3:m:Fr~ Govt. oC India
a'r-15. ~~ ~- ~-62. B-15, Sector·--- 62, Institutional Area,
~- 201309 (3.\T) Naida - 201309 (UP)
d-a-~-,. '-'V"'.V"'\.v.navoda;ya.gov.in Website- www.na.voda.ya.gov.in
Sir/Madam,
It has been observed that some selected students through Class VI JNVST
2021 are unable to produce the required documents as per the data fed by them in
the online registration portal. This may be due to lack of knowledge regarding filling
up of online applications or due to mistake committed by computer center through
which they have taken assistance for filling the online application. Such cases are
sent by JNVs to their Regional Offices as discrepancies which are forwarded to Hqrs.
by Regional Offices for resolution.
It has been observed that a number of discrepancy cases which can be easily
resolved at JNV /RO level are also being forwarded to NVS Hqrs. This causes
unnecessary delay in the admission of provisionally selected candidates in addition
to unnecessary stress for students/parents. To avoid this, the types of
discrepancies which can be resolved at JNV /RO level have been listed and their
resolutions have been mentioned against each.
To be attended by .JNV/Ro~--i
07 Cir] selected against Boy seat . +E~~ NY~. ~cl rnJ~~~Q!.1 _29li~y: ' I
Eligible since there is no '
reservation for
/ 08 Urban candidate applied as Rural and selected Eligible since the selection i~7
!
i against Open UR quota seat. under open category.
0 09 Rural candidate selected against Open UR seat. Eligible since there ·1s no
reservation for Urban
candidates.
10 SC candidates selected against ST seats and Eligible since SC & ST is inter-
vice versa. changeable, if eligible
candidates are nol available in I
1l
the concerned category.
Urban candidate applied as Rural and selected Not eligible due to lack of\
I
but there is no vacancy in Open UR quota in vacancy in open category.
the concerned ,JNV.
12 A candidate of a particular social category is Eligible as there may be no
selected against different social category seat qualified candidate in that
and the same is clearly mentioned in the select category.
list itself.
13 Change of social category between the The case is to be forwarded to
application and the document. NVS Hqr s. as discrepancv.
14 A candidate of a particular social category/rural area is Eligible as the candidate is selected in
selected against open disabled quota seat but unable to Open Disabled category. \
produce the certificate of that social category/rural area
certificate.
You are requested to resolve the above mentioned discrepancies at your level
and forward the remaining discrepancies, which are beyond your level only, to NVS
Hqrs.
Yours faithfully,
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(sK.
I Tyagi)
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Asstt. Commissioner (JNVST)
Navodaya Vidyalaya Samiti
Ministry of Irlucatio,11
IDeptt. of School Education & Literacy]
Government of India
8-!5, hutit11tional Arc~. St-dor-62, NOIDA !U,P.j· 20!309
M. 0120·240596.9,70,1!,72.13. FM: Ol20-Z4-0S.lS.2
Website : nmr.n:irod:iy:i.godn
Dated: 28.05.2021
F.No.1-2/2021-NVS(Exam)/J ( / &
I
To
The Deputy Commissioner
Navodaya Vidyalaya Samiti
All Regional Offices
Sir/Madam,
In order to optimally utilize the infrastructure and staff facility available in JNVs, the
vacant seats in Class IX are filled up through LEST. The applications are invited through
online mode from the eligible candidates. It has been observed that some selected students
are unable to produce the required documents as per the data fed by them in the online
registration portal. This may be due to lack of knowledge regarding filling up of online
applications or due to mistake committed by computer center through which they have taken
assistance for filling the online application. Such cases are sent by JNVs to their Regional
Offices as discrepancies which are forwarded to Hqrs. by Regional Offices for resolution.
It has been observed that a number of discrepancy cases which can be easily resolved
at JNV /RO level are also being forwarded to NVS Hqrs. This causes unnecessary delay in the
admission of provisionally selected candidates in addition to unnecessary stress for
students/parents. To avoid this, the types of discrepancies which can be resolved at
JNV /RO level have been listed and their resolutions have been mentioned against each.
You are requested to resolve the above mentioned discrepancies at your level and
forward the remaining discrepancies, which are beyond your level only, to NVS Hqrs.
In respect of referring change of district cases to NVS Hqrs, the same is to be done,
only if the actual school details of the candidates are as per the online applications.
Yours faithfully,
1'""'
Qf',./6"L;."
v" A,. cy\.
~.K. Tyagi)
Asstt. Commissioner (JNVST}
·.,qi~~ f).
fu~IMll' ~fe1rrr Navodaya Vidyalaya Samiti
~r1 t1~1c::ia Ministry of Idurarion
( .,.,{{'l mm .3fu warm fir~) !Deptt. of School Education & Literacy]
'ITTT?l ~ Government of India
ll-JS, !nsLrJ:ion:il Area, Setto:-62, ?WIDA JlJ,P.t, ZO!J.09
Td, 01Z:c0,24~)£969,,70i71}1l,7J, fu: Ot'?Cc--J4CiS-1s·;
Website : "rn'liY.narodaya.gov..iu
NOTIFICATION
In order to utilize the available resources to the optimum level, the Executive
Committee in its 40th Meeting held on 251h February 2021 has considered and approved the
proposal for admission of students in Class VI in JNVs - Dibang Valley, Tawang, Longleng
and Dimapur against the vacant seats, if any, after exhausting the select lists of their own
districts, from the qualified candidates of districts - Lower Dibang Valley (AR}, West Kameng
(AR), Mon (NL) & Peren (NL) respectively subject to the following conditions:
a) Special admission may be done after releasing the main select lists of Class VI JNVST
in the JNVs - Lower Di bang Valley, West Kameng, Mon & Peren.
b) The parents of districts - Lower Dibang Valley (AR), West Kameng (AR), Mon (NL) and
Peren {NL) who will be willing for admission of their wards in JNVs ""' Dibang Valley,
Tawang, Longleng and Dimapur respectively shall give their consent to admit their
wards in the concerned ,JNVs, if selected as per above conditions.
c) Once admitted in JNVs - Dibang Valley, Tawang, Longleng and Dimapur no request of
transfer of the students will be entertained.
(R. L. Mali)
Deputy Commissioner(Exam)
Copy to
1) The Deputy Commissioner, NVS, Regional Office, Shillong.
2) The Director (Professional Exam), CBSE, 2, Community Centre, Shiksha Kendra, Preet
Vihar, Delhi for information, please.
3) The Deputy Commissioner (Admn), NVS Hqrs- for information.
4) All Officers of NVS Hqrs. by Email.
5) The Principals JNVs - Dibang Valley, Lower Dibang Valley, Tawang, West Kameng (AR),
Longleng, Mon, Dimapur, Peren (NL) - for information.
6) PS to Commissioner, NVS Hqrs.
7) PA to Joint Commissioner (Admn), NVS Hqrs - for information.
8) DC(IT). NVS Hqrs.- Please arrange to upload in the website of NVS Hqrs. /,,,,,,--/;
Deputy Commissioner(Exam)
0
NOTIFICATION
.S··ic:r~JJC c/ students in J!,J\/ 1\larth ~-ik.kqn as JJ.3inst the S3:"c:~to:·:ej s~rer"'Jtf·: h::1·~> ::-.:--
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\.·iceting f:2id en :
and approved the proposal to consider admission of stt_:dc.:nt3 from the burc!crir--;g districts i\/\\":~l
S1kk1rn, South Sikkim & East S kkirn) 1n respect of the JN\J North Sic:kirn. 1f qualified c:.1nc!.J:c.t2:;
.:ire not a··-/Ji!ab1c :n . J~-J\/ i\Jcrtfl Sik>·dn1 subject to tr1-2 fc}iiO\'/ing conditions:
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NOTIFICATION
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N a.\odaya Vidyalaya Sarni ti
'.',iinistry of Hu m an Resource De vc lo p m e n t
[Dc pt t of Schoel Educ2:io2 G: Li t e r a c v,
Gove r nrne m of In di a
Shortage of students in JN\I Mahe as against the sanctioned strength has been under c1bscn .uion
for a long time in the Samiti. Jt has been reported from time to time b) the Ji\\ and Regiu11c1i U1r1c:c tk1t
in view of lesser number of Class VIII population in the entire district of Mahe in ron rei-iitur:s ol
Puducherry many seats in JNV Mahe remain vacant.
,-------.
The Executive Committee in its 36th meeting held on 6t'1 March 2019has considered c1:1J appruv cd
the proposal for selection of students fonii:Tniiisio11·Toc·lass 111 v
~~-;;-1;; as a special case again~t rhe
vacant seats. if any. after exhausting the 11si'U'f qual1i1ed cand1clatesciT1'5Tstricl lvlahc. The 'il7CL'i,:I
selection 111ay be done after selecting of students from the qualified list of nearby districts of Kerala i.c.
Kannur and Calicut subject to following conditions: -
a) Special selection may be done after release of main list & wait I ist in respect of JNV Kannui and
Calicut respectively on the basis of combined merit list.
b) Taking iruo consideration the NVS admission polic, that atleast 75%, candidates '.\ ill he lrum
Rural areas, efforts are made 10 fulfil the criteria of selection accordingly.
c) Once admitted in JNV Mahe, no further transfer of the students will be entertained by NVS.
d) The parents of district Kannur and Calicut who will be willing for admission of their ward in .iN\
Mahe shall give their consent to admit their wards in JNV Mahe . if selected as per ,ih,1, L'
conditions.
J
This issues with the approval of Commissioner. ,y
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~ lakri.sh na l
Deputy Cornrnissione r ( f-- '.d Ill/
Copy to: -
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A (J.<t,c-l f:?T~ZT 3W W2:ffiTT m.:rri) _ (Deptt. of School Education & Literacy)
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Government of India
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I. At DEO/DIOS Office
SI. ' Official Existing Revised To be paid by
Amount Amount
OJ District Co-Ordinator (DEO/DIOS) ~ 1500/- ~ 2025/- Concerned Principal
02 i Block Co-ordinator per Block (Dy. DEO/AEO/BEO) ~ 1000/- ~ 1350/- DEO/DIOS
involved in this task --.· -·
each each
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At Centre of Examination
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. ~,!. Citic.fa! ---·- ----c,
I Amount
·-
0l I Centre Superintendents ~ 1000/- ~ 1350/- DEO/DJOS
02 I Invigilator ~ 250/- ~ 4001- Centre Superintendents
03 I Clerical Assistance of two persons ~ 100/- ~ 200/- Centre Superintendents
04 i Class IV Assistance ( One person for every 40 ~ 1001- ~ 200/- I Centre Superintendents
candidates or part thereof)
As per the existing norms, Navodaya employees are not eligible for examination duty allowances .
..,. . -,..,....,..
Revised rate of payment of examination duty allowances is applicable w.e.f. Class VJ JNV Selection
Test 2019 which was conducted on 6t11 April 2019.
F. >Jo. /4g6·
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the JN. ... V and Regional Office That in view of lesser number of class \'. :iot:n.:. 12.tion L.7. the
...__. .1, ' - ••.
1
entire district of Mahe in Union Territory of Pondicherry many" seats L.7. Jl\ V Mahe
remain vacant as-against the sanctioned strength of stude:g_ts~~u~ to above reason. Samiti
has received several requests from parents to permit
.••
their:'ward/'tobe
-· ,.-1· -. .,
eligible for studies
i..:~ JN.. V \·fate 2.gainst the vacant seats .
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and approved the proposal for adraission in T.Nv Mahe 2.s a special case against foe
vacant seats, if any, after exhausting the select list in district Mahe from the qualified list
of nearby districts of Kerala i.e Kannur and Calicut subject to following conditions>
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their ward 1J.7. Jl,T\7 sb.211 consent to admit their wards in JNV,
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0 ~-«f Navodaya Vidyalaya Samiti
Bisbwajit Kumar Singh, IFS lfRq 'tj~ ~<hi~ l{~
r- ~.issioncr
1 Ministry of Human Resource Development
(~ ftrur a.ITT m~ fcl1TI11)
(Deptt. of School Education & Literacy)
i:rrw W<fiT{/Govemmentoflndia
Yours sincerely
To,
Principal
All Navodaya Vidyalayas
Copy to: -
h I
L? oJ
~-
:--
F. No. 1-3/2010- EE4
Government of India
tvi:nistry of Human Resource Development
[Department of School Education & Literacy]
The Hon'ble Supreme Court in para 13 of its judgement dated the 1 z"April,
2012 in WP (C) 95/2010 in the case of Society for Unaided Private Schools of
Rajasthan Vs. Union of India and Anr., and similar writ petitions tagged along with
directed that appropriate Guidelines under section 35 of the Right of Children to Free
and Compuisory Education Act, 2009 be issued clarifying its applicability to boarding
or residential schools
,.,_ The provisions of clause (c} of sub-section (1) of section 12 of the Right of
Children to Free and Compulsory Education Act, 2009 shall not apply to the
residential schools which start admitting children at classes higher than class I.
{~ /
(Vikram Scfr-ta~t 'y\}.,V
Director
Telefax: 2338 1470
Email: vikramsahay7@gmai: com
.·--.,.
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Q
Nwodaya VidyalaJ:r -::.it[
Safety & Security of Students in JNVr
basis.
5. The House Master to submit daily report to the Principal on the format to be prescribed
by the Vidyalaya indicating the welfare and presence of children.
6. Abandoned temporary buildings, bathrooms, toilets having dilapidated electric wiring
are not to be used by children.
7. The Principal, House Masters and other teachers must conduct fortnight inspection
of the class rooms, dormitories, dining hall, toilet and bathroom blocks of specifically
find out whether the electrical wiring and points are in order. In case they find any
uninsulated live wires, the wiring must be changed and electricity disconnectioned
till such defects are set right. Nobody should tamper with the distribution boxes with
the fuse carriers.
8. Regular roll call and attendance by House Master twice daily. The Attendance Register
of Houses to be verified and countersigned by Principal at 9.30 p.m. daily.
9. The Staff Nurse will attend the sick child immediately. No illness of the child is to be
taken casually or a_routine manner instead the symptoms of illness and medicines
given should be recorded in the register.
10. The sick student should not left alone in the dormitory at any time.
11. The sick child is to be kept under the supervision of staff nurse or a teacher.
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Safety & Security of Students in JNVs Navodaya Vidyalaya Samiti
12. A suitable room should be set up as M.I. room equipped with essential material attached
bathroom and other facilities.
13. The House master has to ensure that the child is being provided medical treatment
properly.
14. Necessary arrangements should be made for special diet if necessary and instructions
issued to Catering Asstt./Mess staff accordingly.
15. The H.M./Principal of staff nurse feels that simple ailment is not required any
treatment, but the feelings of the child should be taken care of. He/She should be
given a patient hearing and counselled accordingly with a feed back.
16. The Vidyalaya doctor should be consulted always after first aid treatment to the child.
1 7. In absence of Vidyalaya doctor (if found not available at that time) a qualified doctor of
the nearby Health Centre/Hospital should be consulted.
18. After diagnosing the sickness, the parents may be informed if the nature of illness
excepting for common colds and seasonal health effect.
19. The part time doctor and staff nurse feels that the illness of the child cannot diagnosed
immediately, the child should be immediately shifted to a nearby Govt. hospital for
further examination.
20. Medicines prescribed by the doctors should be given to the students only by the staff
nurse. No Teacher or Principal should administer medicines on their own to sick
child.
21. In case of any serious illness of the child and the Vidyalaya requires any expenditure
to incur on them, the amount may be incurred by the Vidyalaya without any delay
and later on it can be got reimbursed by the parents. Treatment cannot be delayed for
want of finance. ·
22. The records about the sick children is to be maintained and informed to .the Principal
daily in the evening in a prescribed format.
23. To admit the child in hospital immediately in cases of serious illness and accidents.
\
24. The Date and Time schedule of the visit of the Vidyalaya Doctor should be fixed in
advance in children intimated.
25. A responsible employee to remain as escort constantly with the one responsible escort
must remain with the patient till parents arrive and take over the child.
26. Doctors Visit Register should be maintained.
27. To take additional help of District Administration, if need arises, to ensure medical
facilities to the children. Wherever there is no doctor in nearby vicinity, the District
Administration should be requested to arrange weekly visits of a medical team.
234
Safety Bl Security of Students in JI\TT.'s Navodaya Vid.yalaya Sa.mW
28. A sick child should not be sent to his home. Instead the child should be hospitalised and
the parents are informed immediately. On their arrival, if they prefer to take the child
home they should be permitted after obtaining a written request and individual health
records (Cards) of students maintained and verified by the Principal.
29. Full medical check-up of the students may be conducted once in a quarter.
30. Diet for the sick students should be given separately as per the recommendations of the
Doctor.
31. The individual Health Record should indicate the Status of Health during the quarterly
health check-up and should be readily available in the Vidyalaya.
32. Sick students just after recovery from illness should not be permitted for games and sports
activities till they feel physically fit.
33. For regular medical check-up of the students and maintenance of Health Record and for
monitoring of health problems of the children of the JNV, the Staff Nurse would be
accountable.
34. Regular mosquito eradication measures to be taken in Vidyalaya.
35. The Principal has to ensure availability of sick room staff nurse/common medicines/
consultant doctor /vehicle for hospitalisation of children in emergencies.
36. A regular action programme should be prepared and implemented for avoiding seasonal
contiguous disease on account of water and weather etc.
37. Outside food stuff should not be permitted except items like Biscuits etc.
38. Medical history card is to be invariable sent alongwith migrated children.
39. Children suffering with chronic disease should not be sent on migration.
40. Personal hygiene of Mess workers and conditions in the kitchen and Mess are checked by
Vidyalaya doctor atleast once in a quarter.
41. The cleanliness of mess surroundings, utensils and food preparations should be checked
regularly by Catering Assistant, Staff Nurse and Principal. Regular arrangements for disposal
of waste food stuffs should be made.
42. Proper care should be taken with regard to installation of gas cylinders. All necessary
arrangements should be made as per the specification laid down by the gas authority for
installation of gas connection without giving any scope for leakage, etc.
43. Adequate care should be taken with regard to drinking water. The staff nurse should be
instructed to ensure that the water is properly purified/ chlorinated before using for drinking
purpose.
44. Toilets and sanitary conditions should be kept clean. Necessary phenoling and cleaning
should be done frequently to avoid contamination.
45. Kitchen and utensil, washing place should be kept clean. Necessary arrangements should
be made for spraying of phenoyl, bleaching powder and avoid water stagnation not to give
scope for breading of mosquitos, flies etc. Dining tables should be kept neat and clean.
236
ftI
I
:~~].';\ _-~•:
46. Arrangements must be made for regular supervision and cleanliness of dining hall. wash':,g
places, etc. to avoid unhygienic conditions.
47. When students are admitted in Class-6th, a medical fitness certificate of civil surgeor, w·m
only be accepted.
2. Measures to Prevent Children from Dangers of Water and Drowning
1. The number of death incidents are found due to drowning. The following measures are to
be adopted
2. Construction of compound wall is to be given top priority which may help in keeping
proper supervision and control over children and prevent tress passing.
3. The open wells and ponds if exist in the campus are to be provided with protective wall and
iron grills covering the well and the movements of the students are restricted towards it.
4. Not to allow children to go towards the nearby river, canals, ponds and railway tracks and
to take bath using water from the overhead tanks by climbing on the terrace.
5. Movements of children is to be strictly watched through formation of groups.
6. Children should not be permitted to go outside the Vidyalaya premises for the bathing/
washing clothes etc.
7. The presence of the students in the Vidyalaya campus at all times should be strictly enforced.
Strict discipline and to check the unauthorised absence of the students from the Vidyalaya
is to be given paramount importance.
8. The students with a history of disappearance or running away from the Vidyalaya without
proper permission are to be given special attention and a vigil is regularly kept on them.
9. The root cause for such behaviour of the child must be ascertained, parents informed
accordingly and corrective steps taken.
10. For certain ritual and functions which are observed in the Vidyalaya, necessary precautions
and arrangements to be made in advance. Children should not be permitted to go on
rallies for immersion of idols in tanks, ponds and wells etc.
11. No procession should be allowed to move from Vidyalaya out of the campus in the eve of
any religious celebrations.
12. No student should be allowed to go on leave without written request of the parent of the
person authorised by parent.
13. Any person/parent visiting Vidyalaya must obtain permission from House/Master to meet
the students invariably by mentioning in the visiting register with his name, address purpose,
date and time of arrival and departure which must be seen by the House Master and
Principal.
3. Preventive Points from Suicide Actions
1. The House Masters and teachers should develop the regular habit of visiting the dormitories
dining hall and talking to the children in general about their welfare.
238
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t
Safety & Security of Students in JNVs
2.
Navodaya Vidyalaya Samit{
Frequent interaction of House Master with the students to be developed in order to attend.
to the problems of children on regular basis more so their psychological, physical and
emotional problems.
3. Proper regular counselling of the children is to be done to help the mentally disturbed
children who are under depression.
4. Continuous communications between the child and the teacher should be maintained
with proper follow up action.
5. No student should stay inside the dormitories during class hour. All the dormitories should
be locked after the classes are commenced.
6. Psychological behaviour of the students should be watched closely in order to avoid shyness,
depression and aloofness of the students which may cause any sort of unforeseen incidents.
7. Corporal punishment to the students is strictly prohibited. Insulting in public referring to
their parentage, caste, community etc. by the teachers will be viewed seriously and necessary
action will be initiated against erring staff.
8. Proper counselling should be done either by House Master or class teacher /Principal in
case of any mistake like stealing, telling lies by the students.
9. In case the student is not mending his behaviour it should be reported to his parents and
after giving one or two chances for improvement, necessary action should be taken.
10. Emotional behaviour of the students should be watched properly.
11. Children in JNVs are admitted at the tender age of 9 to 13 years which is a pre adolescent
or adolescent age which need counseling and continuous guidance to become physically
fit, mentally alert and emotionally balanced.
12. The educational process will be pleasant, attractive and motivating to the child if firm trust
is established between a child and the teacher. The bond of friendship and affection can be
strengthened if the teacher is understanding and sympathetic.
13. Knowledge of child psychology will help the teacher in understanding and dealing with
children of different abilities aptitudes and dispositions who come to JNVs from heterogenous
socio-economic basic grounds.
14. The teacher is the best judge to identify any behaviour, emotional, social, language problem
in child and to provide proper stimulus, appropriate activities, necessary guidance and
plentiful insight.
15. Each teacher should be a guide, friend, counselor to a child only then he/she contribute to
overall development of children.
16. Students problem must be listened patiently, politely and solved.
17. Informal conversation with the pupils by way of discussions with peers and planned
observations in hostels, classrooms, playground should be developed.
18. House Masters should ensure that the students get their daily use items and all other
assistances in time.
240
Safety & Security of Students in JNVs Navodaya Vidyalaya Samiti
19. The Principal and House Master must check progress of students in academic/sports and
CCA and continue to guide the children. He should develop the sense of belongingness and
security among the students.
20. Suicidal tendencies are very deep rooted. Family history play an important role. All House
Masters should collect the family history of the child through informal chitchat with the
child/ guardian/visitors and will keep a record. They should invariably inform the Principal.
21. Generally the suicidal incidents takes places due to the child being over protected at home,
feel badly homesick, gets disturbed, unable to tolerate japers/fear of getting fail, to come
up upto expectations of their parents, Extreme Humiliation by the fellow students/Teachers/
Principal etc. These may be taken care of.
22. Vidyalaya should develop a good social, authentic and environment friendly educational
climate in the school.
23. Any child noticed disturbed, should never be left alone. His attention should immediately
be diverted in an activity of his choice.
24. Awards to good students play effective role than punishment. Children's should not be
scolded in public on their mistakes.
25. Child is a child-like any child he needs kind behaviour from senior students, teachers and
Principal.
26. The child should feel himself at home, safe and secure in the Vidyalaya.
27. Minimise threats to the child.
28. Too much critical command by teachers/Principal is to be avoided.
29. Child should be heard, he should be enquired if he is looking upset, he should be guided,
counseled and timely help and assistance provided to him.
30. The prefects should be given more responsibilities. They should be made responsible/
accountable for the duties assigned to them.
31. Shy, Isolate, neglected children should be identified and watched and they are taken care
of properly.
32. Children on account of family disturbances like separation of parents, family etc. are to be
specially attended.
4. Safety Measures during Travels
The safety of students travelling from one place to other is the prime responsibility of the
escortts) Particular care on the part of the escort(s) is needed to eliminate re-occurrences of
unfortunate incidents.
1. Before proceeding in any journey the children and the escorted teacher should be briefed
about all the details of the journey and precautions to be taken.
2. Escorting teacher should always be watchful to ensure that all students are present in
their respective berth/ seats.
242
Safety & Security of Student:£ in JNV-i Nauodapc: Vidyalayo: Sas,,'·
3. Lady teachers will invariably escort when girls are travelling. Even if there is one girl, the: =
must be a lady teacher.
4. To maintain proper vigilance to watch the luggage material to avoid any theft or missinr
5. Minor first aid, medicine/materials is to be kept with the escort to meet in emergency of
sickness.
6. It is the responsibility of the escorts to take the students on journey with utmost saferv
and security.
7. Valid identity card must be kept by the students during journey. Children should never to
sent unescorted.
8. Food after satisfying to be hygienic is to be served during journey.
9. Food articles sold through unauthorised vendors is to be avoided.
10. Strict instructions to be given to the children not to move out side the compartments
without escorting or to get down at the station.
11. Safety measures like eating street made food, rash running, frequently standing on window·
side and peeping outside is to be instructed.
12. The escorting teacher must invariably travel in the class of accommodation and in the
same compartment of the students.
13. The students may not be permitted to leave the compartment without escorting.
14. In case of articles of foods to be purchased one or two students may be taken by the
teacher. Normally, efforts should be made that all eatables are taken by the Incharge of the
party before undertaking the journeys.
15. In case the party is very large students be divided into groups and one escorts to each
group deputed who will be responsible for the group. Normal criteria for number of escorts
is one for 10 or less than 10 students and one for every additional group of 10 or less
students subjects to the maximum of 5.
5. General Safety Measures
1. The electric wiring and points are to be kept in order. In case of any un inculcated live
wires find, the wiring must be changed and electricity disconnected till such defects are
set right.
2. The distribution boxes of electrically should be locked and the keys should be kept only
under the custody of electrician or lncharge House Master.
3. Immediate necessary measures should be taken to repair the loose wiring/connections.
4. In case of any such need Electric gadgets should be handled by responsible employee of
the Vidyalaya.
5. In few cases trees are placed just below the electric line whenever the branches grow it
touches to the LT line and sparks dangerously. It should be checked regarly and branches
should be dressed off in such a way that it will not touch to the electric wire any time.
244
r
246
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~
· . oif Students m
Safety & Secunty . JNVs
Navodaya Vidyalaya Samiti
1
23. Only the 1st Sunday of every month may be fixed to meet parents/outsider.
24. Meeting of parents individually with the House masters and teachers may be organised to
brief about the child.
25. Stream line and systematise the daily routine activities, while framing the daily routine
activities it should be kept in mind that as far as possible the students should be kept
actively involved in academics and co-curricular activities.
26. Participation of students in the management will prove helpful in avoiding accidents and
mishaps. Students should be kept engaged in organising various programmes and
workshops to develop extra-curricular skills.
27. Entry of movements of animals like stray cattle, dogs, pigs etc. should be checked inside
the campus.
28. Cases of molestation of students must be viewed very seriously. The Principal should
without delay provide a complete report to their Regional Offices and the NVS Headquarters
so as to enable the Samiti to take necessary disciplinary action against the culprits. Under
the provisions of summary trial already notified, Director, NVS, can terminate the services
of any employee indulging in acts of moral turpitude.
29. Migrated children must be made to feel at home. The Principal and the teachers must
accord top priority to this issue as Samiti has been receiving several migration related
complaints leading to clashes.
€L Measures to be Adopted in Case of Missing of Child
1. House Master will report to Principal immediately.
2. Principal will report to Police and Distt. Collector.
3. Pass on the information to Parents by phone, special messenger.
4. Report to R.O. and Hqrs. through letter followed by detail follow up actions taken by the
Vidyalaya.
5. Searching soon after noticing missing of the students.
6. Arrange broad cast through Radio, T.V. and publish in Newspaper.
7. Constant touch with Distt. Collector, Police and RO.
8. To inform as and when the child is traced out.
9. To ascertain the reasons for absconding/missing of the child.
10. To take corrective measures to ensure that the child does not repeat.
11. Keep close watch on the movement of child.
12. To discuss with parents and bring to the notice of R.O. in case of history of disappearance.
7. Procedural Code to be Adopted in Case of Death Incidents
1. The House Master will report to the Principal immediately.
2. The Principal will inform the Deputy Director /R.O./Distt. Collector and Police immediately
by phone or fax.
248
.\
" Sajety & Securi.ty of Students in JJ\TVs
250
compendium of Circulars : School Admn. Navodaya Vidya/aya Samiti
To
The Principal
All Jawahar Navodaya Vidyalayas
It has been observed that House System has riot been properly and uniformly organised in
·. many JNVs. Perhaps, specific guidelines for organisation and implementation of House System
were not uniformly made available to all the Vidyalaya though issue has been normally discussed
,with Principals and teachers during various conferences and training courses organised by Regional
Offices and HQ. Office of the Samiti.The guidelines for effective organisation of House System have
now been finalised and are being unfolded below for implementation.
The efficient management of a residential school depends upon the quality of the House system
;functioning in a school. A House consists of group ofchildren effectively led by responsible teacher
i(House Master) who acts as a parent, guide, philosopher and friend for every member of the House.
,A House inherently provides a family atmosphere in making the child physically fit, socially adjusted,
':emotionally balanced and morally upright. · ·
The objective of adopting House System lna Jawahar Navodaya Vidyalaya are to:
"Provide a smooth transition from home life to schodl life.
- • I • ··•" ' '
Develop situations, which fulfil the social and emotional needs of the children.
Help socialisation of pupils to integrate themselves well In to corporate life.
Inculcate the sense of responsibility to take his tasks in life earnestly and discharge
them well.
Prepare pupils to play different kinds of roles as members of a group, community or
society. · ·
· Develop child's personality and integrity .
Develop the spirit of healthy competition among the children.
Inculcate the qualltles bf self-dlqrtlty, self-confidence and. respect for others' views
and opinions and discretion totake their own decisions on issues and problems at
hand. · ·· ,-.. ·
Develop a sense of belonginqness ·among the pupils and to create a sense of desire
to live in harmony. ·
Benefit :by bright example ofothers and benefit. others by his
·-. - -;·· ·., . :-· ·,.. -. own example
-.· .
·_
.. · ' --.
.lnculcate in the child respect for senlors.elders, teachers and a caring attitude towards
.juniors and fraternity towards all. ·-~.
~-'445
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Learn to life work endure and enjoy together and develop a degree of sensitivity for
other feelings and needs.
Formation of House
Even though various guidelines for formulation of House system in JNVs have been
communicated, it has been observed a common system is not being followed in JNVs. The formation
of Houses differs from one region to another and many .Yidyalayas have failed to evolve an efficient
House System for taking proper care of the children residing and studying in the JVNs. Keeping this
in view, it has been decided
JNVs.
to
communicate specific guidelines for formation of House System in
In a full-fledged Vidyalaya, there will be four junior Houses and four senior Houses and two
Houses for girls (one from Classes VI to VIII and another from Classes IX to XII). Therefore, there
. will be eight House Master for boys and two for girls. Average strength of a House shall be 50.
Though all the girls in a JNV have beenplacsd under two Houses (Junior and Senior) for
effective· supervision and management, both the House shall be further divided into four groups
· each. For the conduct of Inter House activities, each group of girls of a junior House shall be linked
with a junior House (boys) ofthe same Hquse and similarly each group of girls of a senior House
shall be linked with the corresponding SeqiOr House (boys).
Names of Houses
Since JNVs have been established in every comer of the country names of the Houses should
also reflect all India character of Vidyalayas.This will create a feeling of 'one-ness' not only among
the Vidyalayas butalso among the children who migrate in Class IX from one Jir19uistic region to
another. Keeping this in view, following four name are recommended for maintaining uniformity in all
JNVs.' . .
As stated earlier, administratively there will be two Houses for girls under two House Masters.
Senior House for girls may be called ''A' House and Junior as !8' House. For conduct of Inter House
activities these· Houses will be Jurther divided into four groI,.Jps each as illustrated below:
- . - - .,,;.· .. -- .. ~ ..• -_
. . -- :.~. . --
,·446
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compendium of Circulars : School Admn. l'-1 Navodaya Vidyalaya Samiti
""'""
House Colours
Colours for House flags, badges, T-shirts etc. should be allotted in the following manner -
Aravali Blue
Nilgiri Green
Shivalik Red
Udaigiri Yellow
House Appointments and their Duties
Each House (Senior & Junior) should have following appointments which should be awarded
to children on account of their good performance in every activity of the Vidyalaya-
House Captain - 1
·House Vice-Captain - 1
Prefects - 2
Following Vidyalaya level appointments be made in consultation with all House Masters, for
effective management of the Vidyalaya-
School Captain 1
School Vice-Captain, boys. - 1
School Vice-Captain, girls. - 1
Both the above mentioned appointments should be from senior most class in a JNV. They
should not hold any other appointment in their own Houses .
Duties and responsibilities ofSchool Captain, House Captain and Prefects are suggested
below-
School Captain
Maintains good personal conduct and behaviour in the Vidyalaya.
Receive roll-call and list of absentees from House Captains before submission to
Duty Master/Principal. ·
.. Maintains full control and good discipline during Vidyalaya level activities with the help
of House Captains anp Prefects. · · ·
Ensure proper discipline in dining hall, morning assembly and at all other places where
all
\
the children of the Vioyalaya assemble .for any c1ctii,
.•. . ._. .-
1ity. ,.
., . .
Conducts roll-call of the House during morning assembly· and evening games and
reports the same to School Captain/Housemaster. ·
Ensures that all the children in the House devote sufficient time for studies in order tog
improve their own performance as wellas_overall academic performance of the House.
447
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.•. ~-ct-
Ensure that maximum number of children take part in various co-curricular, sports/
games, pace-setting and other activities planned in the Vidyalaya.
Assists House Master in selecting best talent of the House for participation in Inter-
House Competition
Maintains good personal conduct and ensures proper discipline in the House.
House Captain of the House 'shall share his duties and responsibilities with the House
Prefect with the approval of Housemasters.
Appointment of House Master/Associate House Masters
Normally, senior teachers may be given the appointment of House Masters/Associated House
Masters. Preferably, a PCT should be House Master of Senior House. As far as possible, Art, Music,
PE, SUPW teachers and Librarian/Nurse may not be given the responsibilities of House Mastership
since they are commonly attached to all Houses for the conduct of inter House activities.
Role of House Master
A residential school system revolves around the personality, capability and effectiveness of
the House Master. A House Master is a leader of the House. He/she should be able to motivate and
quide all the children placed under his/her care. He has to ensure that children of his House participate
in all Inter-House activities and also do well. He is responsible for over-all welfare of all the children
in his House. Preferably, House Masters may be rotated after 4-5 years so that other talented members
of academic staff may get opportunity to look after the welfare of the children.
Role of Associate House Masters & Tutors
In a House system, House Master is assisted by an Associated House Master and by other
teachers (called Tutors) attached to his House. They should provide assistance to House Master
and carry out all house related responsibilities assigned to them by their House Master.
Planning for Inter-House Competitions
House Master is personally responsible that boys/girls of his House take part in all Inter House
CCA & sports/games activities in the Vidyalaya. He is supported by Associate House Masters and
Tutors who are attached with him for proper management of the House. House staff (House Master
Associate House Master, Tutor) should take pride in grooming various teams for Inter-House activities
in order to win various trophies and awards.
Guidelines for effective conducts of CCA in a JNV have already been communicated which
should be followed under overall guidance of the Principal of the JNV.
448
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ttffet Navodaya Vidya/aya Samiti
•. t,.,f~
Every year by the end of February, points awarded for Inter House CCA and sports/games
competitions (as well for all other Inter-House competitions conducted in the Vidyalaya, e.g. wall-
\lnagazine, gardening morning assembly, cleanliness etc.) to each House should be totaled up.
l;Jhus, points of a Senior House and corresponding Junior House be added together to declare a
;hampion House.
Vidyalaya should hold special function (Annual Day) where Champion House Trophy be
arded to a House.
For effective management of the House system, Principal should monitor all Inter-House
tivities carried out in the Vidyalaya. He may ensure that CCA and sports/games competitions are
gularly carried out in the Vidyalaya based on calendar of activities planned during the beginning of
.adernic term every year. Principal may ensure that suitable Honour-boards are displayed in the
(dyalaya where names of meritorious children are qisplayed prominently. He may allot points for ·
eanliness, beautification (gardening etc.) and discipline maintained by a House during the year
frich may be added while deciding a Champion House every year. Principal should have an effective
~ntrol on over all activities planned and carried out in his/her Vidyalaya. ·
The guidelines given above for the organisation of House System in Vidyalayas .should be
. ariably implemented. In case of any difficulty in implementation or any suggestion, Principals are
· 1come to communicate the same to the µndersigned for clarification, if any. · · '
Yours faithfully,
449
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Compendium of Circulars : School Admn. ~ Navodaya Vidyalaya Samiti
"""""
D.O.No. 2-18/2003-NVS(SA) November 06, 2003
Dear Principal,
As you are aware that the Principal and teachers are expected to make the JNVs a parallel
extension of home for a child by creating a ·climate and environment where students feel that they
are living in a home. It is to be born in mind that the children in Navodaya Vidyalayas for a maximum
period in a year remains away from their parents and their social atmosphere etc. This very situation
i· of separation of a child from his/her original atmosphere calls for great concern to provide a homely
i
i1!i atmosphere and parental affection which fulfills their social and emotional needs as well as developing
their personalities.
ji
With the aim to provide a kind of family support with parental care towards individual attention
I to the children, houses are formed and teachers are associated with each house to act as House
Master/Mistress {HMs)/Associate House Master. Therefore, the role of a House Master/mistress in
I the Navodaya Vidyalaya is of vital importance. His/her job demands a very dedicated, matured and .
j!
a judicious approach round the clock. ·
i
I
I understand that Samiti has already issued guidelines for organisation of House System in all
JNVs vlde letter dated 29th March, 20001. I am sure thatthese guidelines are being implemented in
yourVidyalaya. From the analysis of the reports of the circumstances leading to unforeseen incidents
in some J NVs it has been observed tnat the efficient management of the JNVs largely depends upori
ttie quality of the House functioning. It is, therefore, felt necessary to reiterate the role of Principal
and House Masters/Mistress ir:, JNVs towards the house management.
The Principal as the head of the institution must keep a fatherly/motherly eye on all the students.
The Principal has to be a source of inspiration to the teacher and students and his/her behaviour at
all times has to be exemplary. He/she should adopt special measures to sensitize the subordinate
staff towards house management. The house achievements and effective role of the house master/
mistress should be recorded and projected in the morning assembly or in the House evenings and
also to be displayed on notice boards to keep healthy spirit of competition among the houses.
I am enclosing 'herewlth suggested guidelines about the role of a House Master/Mistress for
your immediate attention and action2. You are requested to sit with the teachers and discuss on
these points for adopting strategies to ensure meticulous implementation of the guidelines. The
duties & responsibilities can be divided amongst the House Master, Associate House Master and
Matron :according to local situations. ··
It is to be ensured that the ·teachers not· only know and understand their duties and
responsibilities but also 'put the same into practice. ·There will be no compromise 'on any kind of
negiigence, and indifference either on the part of Principal or teachers associated with the house.
The Principal may keep a strict vigil on the activities of house Masters/mistress besides providing
,?_dequate support ar,q_guic:l_ance to .them. ·
1. See·j)age 445
2. C9J?Y enclosed. See page 454
450
compendium of Circulars : School Admn. ~ f&'!: Navodaya Vidyalaya Samiti
-.;,d
Yours sincerely,
~~
(D.K. Kotia)
Principal, Jawahar Navodaya Vidyalayas,.
All Deputy Directors, Regional Office. They will ensure that the Navodaya Vidyalayas under
their jurisdiction follow them guidelines meticulously. The performance of JNVs in this regard
should be monitored closely and adequately.
The Asstt. Directors, lnchargeclusterwill provide adequate guidance, support and supervision
to the Principal for implementation of guide lines. They will maintain a record -of their
assessment towards management of houses and the role of Principal and the house master/
mistress specifically in the Navodaya Vidyalayas during their inspections. .
"
451
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Compendium of Circulars: School Admn.
rw~
tf
.~ i
,,._.,F , Navodaya Vidyalaya Samiti
.ti,,,c.
A residential school revolves around an effective 'House System' and real pillars of this system
are House ~Jlasters/Mistress (Hfv'ls). They provide leadership and parental guidance to the students
who are residing witt~ thern ir a 'Home' away from their own homes. Therefore, the role of a House
1
Maste,/M stress is of vital importance since the stature of a residential school largely depends on
how effectively a House Master can organize and manage his/her House.
The duties and responsibilities of a Housemasters/Mistress in JNVs are summarized below:
A. General Duties
A.2 He/she must create such a confidence in his/her students that they confide in him/her
in all matters and treat him/her as local parent.
A.3 · He/she will interact the students as frequently as possible and ensure that students
speak to him/her without any fear in case of any problem.
A.4 He/she should be very affectionate and polite with the children and should avoid any
physical punishment or scolding.
A.5 He/she will attend all sort of the well being, comfort and happiness of the students
placed in his/her charge.
A.6 He/she will ensure to follow the instructions issued by Samiti dated 29/03/20001,
regarding (House System} under supervision and guidance of the Principal.
A. 7 He/she will be very courteous to the parents and create a confidence in them that their
children are living in very safe and secure environment.
A.8 Have periodical interaction with Parents of PT meeting day and inform about the·
Academic Progress health and conduct of the child.
· A. 9 To ensure that he/she is always impartial and fair equally to all the students of his/her
House. ·
A1O He/she ·will ensure proper medical treatment in case of students of his/her house is
unwell as per Safety and Security guidelines.
A.11 To ensure preventive measures for Safety and Security of each child ·of his house at
' all times in accordance with the guidelines of the Samiti dated 13/08/20032 under
supervision and guidance bf the Principal.
A 12 Interact with the children by providing regular orientation on the important aspects of
safety precautions, guidelines and principles to be followed.
A.13 He/she must ensure and educate all the students in respect of their moral values,
Correct behaviour, self-discipline, turn out and punctuality.
452
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Compendium of Circulars : School Admn. tlb
;,.,,.1<1--
Navodaya Vidyalaya Samiti
B.11 Maintain a personal file of each child in his house and a record of good and weak
points in the personal file including family' background. ·
8.12 . All cases of )ndiscipline .and unhealthy behaviou~ .of the students are dealt with
appropriately in consultations./approval of Principal instead of giving harsh punishment.
8.13 Arrange weekly/fortnightly house inspection of the Prineipal to assess the working of
the house and motivate his team and wards.
453
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Compendium of Circulars : Schoof Admn. llJ Navodaya Vidya/aya Samiti
~ .•.
8.14 Ensure proper issue of articles to the children in time and its maintenance.
8.15 To select House Captain/prefect for his/her house on the basis of a fair selection
process as per guidelines and assign responsibilities and duties of the house to them.
B. 16 To conduct meetings of the House as and when necessary but at least one meeting in
a fortnight.
8.17 To keep leave and sick record of all the students of his/her house.
8.18 He/she will ensure that the wards look after their cupboards and keep their clothes
and belongings in a neat and orderly manner.
8.19 To ensure that the students emphasize on personal hygiene and cleanliness, takes
regular bath and hair cut, and clean uniform while in school.
8.20 He/she will supervise that all students get up and sleep on time .
8.21 Keep a close watch on all the activities and moments of the students particularly (off
hours) i.e., Sundays and holidays and in night and report to the Principal about any
incident.
8.22 Rounds are carried out even after .the lights are out so as to ensure security and to
keep the wards away from mischief.
8.23 All hostel activities will go under his/her active supervision under control of the PrincipaL
C. Academic Duties
C.1 To keep an eye on the academic performance of the weakstu_dents of his/her house.
C.2 Coordinate/interact with tutorial incharge/subject teachers to look after the pupils
academic performance of his/her house.
C.3 To ensure smooth conduct of self-study in the dormitory.
C.4 To provide help in reading, writing, home work, projects carried out by the students
with the active support of tutors/Associate House Masters: ·
C.5 Counsel and guide the students regarding their performance in academic and co-
curricular areas. ·
C.6 Interact and inform the parents about -academic performance of the child on PTM
Day.
C.11 To ensure ·that the children of his/her house attends library regularly so as to promote
. ; reading habits/skills and also to ensure to refer literature/reference books as per his/
· 'her requirement. · · · · · ·
454·
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Compendium of Circulars : School Admn. \~ Navodaya Vidyalaya Samiti
""""
C.12 To keep an close eye on the progress chart of children going to write CBSE exams (X
and XII) and fortnightly interaction with the subject teachers for remedial teaching, if
need arises. ·
D. Co-Curricular, Games and Sports Duties
D.1 Organize Co-curricular Activities as per the calendar of activities.
D.2 Train the inmates well to help participate them effectively in the activities.
D .3 To ensure participation of every child of his/her house in every competition co-curricular/
games/sports activities organized in the school.
D.4 To select guide and train students for all inter House competitions with the active help
of tutors and other teachers.
E. Duties of Associate House Master/Mistress
An Associate House Master/Mistress is a helping hand to the House Master. He/she in co-
ordination with the House Master, as a colleague, shall:
Provide support to the child in all respects.
He/she should provide assistance to the House Master/House Mistress.
Carry out the house related responsibilities assigned by the Principal/House Master
and divided amongst the House Master/Associate House Master for the welfare of
children.
He/she will discharge the duties of the House Master, when he/she is on leave or out
on duty and
Any other duty assigned by the Principal related to house.
:455
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Compendium of Circulars : School Admn. t,IJ Navodaya Vidyalaya Samiti
""'"'
To
The Principal
All Navodaya Vidyalayas.
Sir,
Navodaya Vidyalayas are residential in character. and in such Vidyalayas proper messing
" arrangements are of great importance. For the effective and smooth functioning of hostel mess of
,f\iheseVidyalayas, the following guide-points may please ~e kept in view:
J,•.
~(1. It has been decided that messing arrangements, as far as possible, be made by the Vidyalayas
Jr,··· themselves be employing cooks and helpers under the supervision of some senior teachers.
Help of students may also be taken for this purpose. The Chairman of VMC may also be
associated and his help and guidance be sought in this direction. In case messing arrangements
are to be made on contract basis, regular tender procedure must be followed. I he contractor
may be asked to deposit Rs. 5,000/- (Rupees Five Thousand only) as security and this amount
be deposited in the Vidyalaya Accounts.
N.V.S. prefers that mess should be run by the Vidyalaya rather than giving it to.a Contractor.
The mess charges @Rs.250/-1 per student per month have been prescribed on uniform basis
for all Navodaya Vidyalayas. Expenditure incurred on the appointment of cooks and helpers
will have to be met out of the stipulated amount i.e. Rs.250/-1 per student per month. Required
utensils, gas burners and gas cylinders may be purchased out of Vidyalaya funds.
One male (for boys) and one female (for girls) House Master-cum-Warden selected from
among the members of the Vidyalaya staff may be provided for every unit of 80 students.
Principal, House Master-cum-Warden and Staff Nurse/Compounder are entitled to take their
all meals in the hostel mess, free of charge. This facility is extended to self only and not to the
members of his/her family. All those teachers who stay in the hostel along with the students
are entitled to take free meals, only if they stay without their families and do not get suitable
residential accommodation in the Vidyalayas. All teachers of the Vidyalaya are entitled to take
free lunch.
Facility of free meals to the Principals, House Masters and others in available only for the
duration when the Vidyalaya mess is functioning. No reimbursement to this effect will be
-available to any one during Summer/Winter breaks. ·
A Mess Sub-Committee consisting of House Master-cum-Wardens and four students (two
boys and two girls) may be formed. This Committee shall be responsible for all messing
arrangements viz. cleanliness, menu, checklnq of quality of food stuff control on contractor (if
mess is run on contract basis) and maintenance of healthy discipline etc. Staff nurse/
Compounder will test the food stuff before it is served to the students.
415
Compendium of Circulars : School Admn. \I,
~'\
•••••
Navodaya Vidya/aya Samiti
Yours faithfully,
(K.S. Sarma)
Director
Encl.: As above
416
f~l.
Compendium of Circulars : School Admn. l'1
..,.,. Navodaya Vidyalaya Samiti
The Principals
All Navodaya Vidyalayas.
I am to refer to the subject noted above and to say that the Samiti is being approached regarding
clarification for providing mess facilities on payment to the teachers not eligible for free mess, parents
visiting the Vidyalaya, engineers of construction agency posted in the area for the construction of
Vidyalaya building etc.
In this connection, I am clarify that all those persons who are not entitled to avail free mess
facilities may be permitted to avail mess facilities on payment on the monthly rate admissible for the
Vidyalaya. Rates for a day or for single meal may be calculated according to the monthly rate.
This issues with the approval of the Director, NVS.
i;;;:-
(Dr. S.K. Narang)
Asstt.Director (Acad.)
Copy to:
All Regional Offices of NVS.
417
Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti
To
Sir,
The 20th Meeting of the Executive Committee of the Navodaya Vidyalaya Samiti has decided
to constitute committees at Regional and district Level to regularly undertake the inspection of the
quality of food, arrangements in the mess, health, hygiene etc. Since there has been a regular flow
of complaints on quantity and quality of food served to the students and also unhygienic conditions
of the dining hall, kitchen and its surroundings, it was thought appropriate to carry on periodic
inspections of the Vidyalayas in this regard. It is proposed to constitute two committees one at the
Regional Level and the other-1it the District level. While the District Level Committee will 'perfo-
d~ic-a~
lly~~~-
inspect the Vidyalaya (once in a quarter) and issue them necessary guidelines and directions, the
Regional Level Committee will visit some selected Vidyalayas as per their convenience'. The
composition of the proposed committees at Regional Level as well as the District Level are as under:
(1) Regional Level Committee
1. Deputy Director of the region concerned Chairman
2. One eminent educationist with background Member
of managing residential institutions.
3. Director, School Education of one of the Member
State Governments within the Region
4. One renowned social worker Member
5. One Asstt. Director of the Regional Office Member-Secretary.
(II) District Level Committee
1. Joint Collector/Additional District Magistrate Chairman
2. District Civil Supplies Officer Member
3. District Medical and Health Officer Member
4. District Education Officer Member
5. One Public Representative to be nominated by Member
the Chairman, VMC from the list of names
recommended by the local MP.
6. Principal of the concerned JNV Member-Secretary
424
compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti
Yours faithfully,
425
Compendium of Circulars : School Admn. Navodaya Vidya/aya Samiti
To
Sir/Madam,
In residential schools an efficient House System and properly managed Dining System create
an excellent environment conducive to alround development or the children. JNVs being fully
residential, in order to function at optimum efficiency level, have to ensure that House System and
Dining System are given due importance and attention by the Vidyalayas. The physical, mental,
academic and social development of the children takes place during the seven years they spend in
a JNV. It is of utmost importance to provide hygienic and nutritious diet to growing children in the
Vidyalayas. The procurement of food stuff, its cooking and serving to all the children is a gigantic
_______ tas_kJgr_a JNV._Since guidelines for budgetary provisions, procurement of food stuffs and appointment
of personnel for the Mess have already been notified separately. It has been felt necessary to formulate
and communicate necessary instructions for an effective dining system in JNVs. The same are now
being communicated for compliance :
1. - Mess Committee
For effective Mess Management each JNV shall constitute a Mess Committee cornprislnq of
following members.
1. Principal Chairperson
2. Vice-Principal Member
3.
A.
One PGT (on rotation)
• One TGT/Misc. Teacher (on rotation) -
._Member
-Member
J_ at least one Lady teacher
-
5. Staff-Nurse - 'Member
6. Cc1tering Assistant Member .Secretary
7. School Captain Member
- 8. SchoolVice-Captainj'Glrt) -Member_
9. One Migrated Student · "Member
10. One child from each class ·.Member
· The meeting of Mess Committee shall be held at least once in a month. The functions and
duties of the Mess Committee are as follows:
1. To plan and finalise Menu and to suggest changes in the current menu with existing
. financial constraints.
2. To supervise quality and quantity of purchased foodstuff for the Vldyalaya Mess by
Sub-committee of Mess Committee
3. To supervise the preparation (cooking) for food in the Mess.
427
Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti
4. To Suggest ways and means for local purchase of fresh provisions reduction in wastage
of food maintenance of proper discipline in dining hall and maintenance of cleanliness
in dining hall and surrounding areas.
5. To suggest and implement an effective serving system in the dining hall.
2. Role of Principal
The overall functioning of dining system in a JNV has to be controlled and supervised by the
Principal. Principal shall invariably involve Vice Principal of the Vidyalaya in discharging his/her
responsibilities by assigning specific responsibility(ies) if any to him/her. Principal should ensure
that nutritious and hygienic food is provided to children within the budgetary constraints. The
responsibilities of the of the Principal would include.
1. To ensure that monthly expenditure of Mess remains within the prescribed budget.
2. To visit dining-hall regularly to inspect stores of the mess personally and to ascertain the
quality of the procured food items.
3. To observe the quality of food being served in the Mess by dining with the children in the
dining hall itself.
4. To ensure that adequate and suitable furniture is provided in the dining hall.
~ .P, ~_To ensure that dry ration/provisions are stored at least to last for 15 days.
6. To keep a proper watch over the cleanliness of not only of the mess and dining-hall but also
of the personnel involved in the cooking and distribution of the food.
7. To approve the weekly menu. ·
8. To approve the procurement of rations and fresh provision for the mess based on prescribed
norms.
9. To assign duties to various staff members for efficient functioning of the dining system in the
JNVs.
3. Duties of Duty Teacher
For keeping a watch on all the activities carried out in a JNV the system of Duty Teacher has
been evolved and recommended for implementation in JNVs. The Principal of the JNV should issue
a weekly notice (preferably on Saturday) containing the names of seven teachers to act as Duty
Teachers for the coming week i.e. Monday to Sunday) It should be ensured that all the teachers
without any exception act as Duty Teachers on rotation basis. The name of the Duty Teacher of the
day should be specifically displayed near or outside the Administrative Office of the JNV. This shall
be responsibility of the Admn. Staff of the JNV). The duties and responsibilities of the Duty Teachers
of the day towards mess and dining hall are given below :
3.1 To reach dining hall well before the. entry of the students in dining hall before meals
are served.
3.2 To ensure that food is ready before children are let-in.
3.3 To control and ensure proper entry of the children in dining hall with the help of School
CaptainNice-Captain.
3.4 To ensure that system of serving of food to the children, as prescribed is strictly
followed.
3.5 To ensure that children start eating their meals only after the prayer is over.
428
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Compendium of Circulars : School Admn. ll, ""'""
Navodaya Vidyalaya Samiti
3.6 To take spot decision in case of any emergency (shortage of food accident, students
indiscipline etc.) and report to the same to the Principal.
3.7 To submit observations/suggestions to Principal in the duty report to be submitted
next day. ·
3.8 To leave dining hall only after all the children have taken their food and have left.
3.9 To supervise (quality/quantity etc.) intake of fresh provisions (fruit/veg/milk etc.) by
the Vidyalaya on the day of his/her duty and report observations, it any, to the Principal.
4. Duties of Catering Assistant
The Catering Assistant is the controller of Mess and Dining Hall in a JNV and is responsible for
providing well-cooked and nutritious food to the children within the stipulated budget. His duties shall
include the following.
4.1 . To act as overall incharge of the Mess.
4.2 To maintain Stock Register for not only of the fixtures and furniture in the Mess/Dining
Hall as well as for all consumable and non-consumable items received for the Mess.
4.3 To maintain record of attendance of staff employed for the Mess and to recommend
their leave.
----4-... ..•4--··-~+o~nstJr~-diseipline-and-eleanliness-oHhe-Mess-staff-and-also-to-ensure-their-monthl1,.,------
medical check-up by the school doctor.
4.5 To maintain record of all receipt for the Mess items issued and consumed on day to
day basis.
4.6 To prepare demand or requirement for the Mess in order to submit to the Principal for
approval for purchase.
4.7 To inspect all the food items purchased for consumption in the Mess.
4.8 To prepare weekly menu and submit the same to Principal for approve.
4.9 · Act as Member Secretary of the Mess Committee of the JNV.
4.10 To train and guide Mess staff working under him and supervise their functioning.
4.11 To be responsible for cleanliness and hygienic conditions in the Mess, Dining Hall and
surrounding areas.
. .
4.12 To ensure that there is no wastage offood in the Mess.
4.13 Not to 'allciw any unauthorised personto eriter and or to dine in the Mess/Dining Hall
without specific permission of Principal.
4.14 To ensure th~t foqdstuff (cooked/uncooked) is riottaken away from Mess/Dining Hall
without proper authorisation of the Principal. · · · ·
'4.15 'To 'ensure
.. ·- timely
. : .·
cooking arid ~erving of fciod in the mess.
' .... - .· ·. ,· ··-.
4.16 .Being a trained person he/she should arrange a demonstration of table manners/
serving of food etc. to all the children (where staff is also present) at least once in six
months.
4.17 To carry outall other duties assigned by the Principal.
429
Compendium of Circulars : School Admn. Navodaya Vidya/aya Samiti
430
Compendium of Circulars : School Admn. ttevoaey» Vidyalaya Ssuniti
B 8
___J
8 8
§ 13' T i Ii3•I T j@J
B B
7. Seating Arrangement
All out efforts should be made to ensure that all the children and staff dine together in one shift
only. Perhaps it has not been possible because of inadequate size of the dining hall in a few JNVs.
WhereverVidyalaya wishes to extend the existinp dining hail space the proposal for the same should
be submitted to Hqrs. through their RO. Three different patterns of seating arrangement in a dining
hall (depending upon the size) are illustrated below. ·
Entry
Service Pattern-I
Area
oL: I T DI T I T 10
c:::::::::
Stores Pattern-II
I .':
o\· T r I T lo
Pattern-Ill
Service
:A.rea
1
•· ·Entry
Pattern-I 4 tables. 8 benches and 4 teachers chair (for.48 children approx.) similar. rows may be
.added to occupy complete dining hall. . .. . . . ..
Pattern-Ill ~-tables 4 benches 2teachers chair (for 24 children). ,!\1oi-e rowsrnay be added.
431
Navodaya Vidyalaya Samiti
Compendium of Circulars : School Admn.
In the patterns illustrated above the dimensions of dining tables have been taken as 8' x 3' and
bench 8' x 1 '. However for effective utilisation of the space Vidyalaya may buy tables of size 6' x 3'
and benches of the size 6' x 1 '. The objective of the exercise to ensure that maximum children are
accommodated in order to avoid more than one shift in dining halls.
The planning given above is only suggestive. Wherever dining halls of larger dimensions have
been constructed, all out efforts must be made to ensure that all the children dine in one shift only.
Following guidelines are communicated while finalising seating arrangement:
432
Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti
Following guidelines should be strictly followed while meals are being served.
9.1 Atleast 4 children from each House may be assigned serving-duty on rotation. They
may eat as soon as serving duty is over.
9.2 Other children should not be allowed to get up and move around in the dining hall.
9.3 House Masters/teachers may ensure proper discipline in their House while meals are
being served and ensure that food is not wasted.
9.4 Same food should be served to all guests/VIPs in the Dining Hall.
10. General Guidelines
It is the responsibility of teaching staff of JNVs to create proper and appropriate traditions in
the dining halls. To this effect following guidelines are communicated for compliance.
10.1 All the children should be in proper school uniform when they enter dining hall for
breakfast. They should not be allowed to enter dining hall in bathroom slipper/chappals.
In case socks and shoes are prescribed as part of their uniform they should be directed
to wear the same. Only on Sunday and Holidays, this conditions may be relaxed.
10.2 Since lunch is held just after classes the tendency of children to change their clothes
are remove the shoes (since they go to collect their Thalles kept in dormitories) should
be invariably checked. All children must have lunch in school uniform 9nall tneWorR~ in~g~------~
days. This condition can be relaxed on Sundays/holidays but chappals/bathroom
slippers should not be permitted.
10.3 During dinner also children should not be allowed to have meal in night suit/dress.
Proper dress should be prescribed and ensured.
10.4 Under no circumstances children/staff shall carry blankets/quiets etc. in the Dining
Hall.
10.5 Staff should also be properly ,dined for meals in Dining Hall.
10.6 Large-size doormats should be kept outside the main door of dining hall in order to
reduce the dust and dirt entering the dining hall.
10.7 Dining Halls doors must have an additional wire-gauge door/shutters to keep the files
and flying insects out. Preferably, this door may be fitted with automatic door-closer.
10.8 Dogs/pigs should not be allowed near dining halls.
10.9 It is the responsibility of the Catering Asstt. to ensure that the cleanliness is maintained
in and around dining hall. Mess staff must be neatly dressed when they enter dining
hall during serving of meals. Wearing of Apron for all mess staff should be ensured.
10.10 Kitchen staff must wear head-gear while meals are being cooked or served to children.
•
r
f
10.11 It is responsibility of the staff-nurse to keep Principal informed about cleanliness being
maintained in the dining hall.
f
f 10.12 All out efforts have to be made by all concerned that dining hall and surrounding areas
remain neat and clean at all the times.
\
10.13
.
Left over food, if any, should be collected in a large bin/drum and disposed off properly.
lt is highly advisable to install a siren or a suitable bell on ensure that punctuality for
10.14
meals is observed strictly .
433
Compendium of Circulars : School Admn. Navodaya Vidya/aya Samiti
10.15 No food should be taken out of the dining hall under any circumstances unless it has
specific approval of the Principal.
10.16 Children who are sick should be provided special/specific diet on the recommendation
of the Vidyalaya doctor/nurse.
10.17 No outside food should be permitted in the dining hall without specific approval of the
Principal,
Above mentioned guidelines for making dining system effective in all the JNVs have been
---,-fi_
in_
a-lised in-consolation with ail ROs and senior Principals. All the Principals are requested to implement
rthe same within the limitations ofinfrastructural facilities available with them so that proper foundation
of an efficient residential system can be laid and appropriate traditions are not only created but also
maintained and strengthened in JNVs.
Yours faithfully,
·~~
(S.S Gauri)
Joint
.; . .
Director
. (Acad.)
-·copy to::;_ .• .
434
..
Compendium of Circulars : School Admn. Navodaya Vidya/aya Samiti
F.No.1-38/2001-NVS(SA) August04,2003
CIRCULAR
In continuation to Sarniti's Circular of even no. dated 21 /12/20011 regarding the admissibility
of free meal facility to the Principals and House Master, and free lunch for all teachers, it is further
clarified that Vice-Principals of the JNVs are also entitled for free meal facility.
This issues with the approval of Commissioner, NVS.
J(h_
(Kaneez Fatima)
Asstt. Director (SA)
To
1. The Deputy Directors, All Regional Offices.
2. The Principal, All JNVs.
Copy to:
1. Deputy Director (Fin.), NVS Hqrs.
2. Assistant Director (Pers.), NVS Hqrs.
3. Guard File ·
438
Navodaya Vidyalaya Samiti
Compendium of Circulars : School Admn.
To
Sir/Madam,
In continuation of Samiti's circular of even number dated the 8th May, 1989, I am directed to
say that the facility for free meals is also extended to Staff Nurse/ Compounder in all Navodaya
Vidyalayas. The Staff Nurse/ Compounder will ,.however, be on duty in the mess before the preparation
of the meals and all meals shall be tested by him/her before they are served to the children. It will be
ensured by the staff nurse/compounder that proper hygienic conditions are maintained in the kitchen,
dini11g-hall and surrounding mess areas.
Yours faithfully,
~ ~
(Dr. S.K. Narang)
Dy.Director(Admn.)
420
Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti
OFFICE ORDER
As decided in the Dy. Directors Conference on 14th September, 2001 at New Delhi, henceforth
the Vice-Principals will be responsible for the management of Navodaya mess. All the powers relating
to management, funding and day-to-day matters will vest with the Vice-Principals. The Vice-Principals
will be able to pass all the Mess bills and to incur all the Mess expenditure, of course, subject to the
limit of amount budgeted for the year.
However, the Principals will be required to draw the-budgeted funds from the school budget on
demand from Vice-Principals; that means that the cheques for drawal of money wili be signed by the
Principals. It is nevertheless clarified that the Principals will not perform bay-to-day work of the mess
though Vice-Principals will be responsible subject to the overall supervision of Principals as is the
case with other activities of the school.
The duties relating to management of mess by the Vice-Principals will be in addition to the
1
specific duties assigned to them under Office Letter No.1/15/98/NVS (Estt) dated 10.12.1998 •
~ ------------ -------
~~-
~
Commissioner
Copy to:
1. All Principals.
2. Dy. Director, NVS All Regional Offices.
3. All Officers in NVS Hqrs.
436
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General Manager(Constn.)
1
Copy for kind _info tor-
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2. PA to Joint Coro.missioner [Adrnn.), NVS
3. The Deputy Commissioner, NVS, All Regional Offices.
4. All C.o!1struction Ar.e11c1e,,
5. All EE's/AE/JE(E/C), NVS-HQ.
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General Manag_er (Const}
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No. F.2-4(Gen.Cor.)/2017-NVS(W) Dated: 23.01.2018
To
The Principal,
AH -Jawahar Navodaya Vidyalayas
)
Sub: Revised guidelines on procedure to execute M&R works at
Vidyalaya level by the Principal, JNV.
This office had issued various guidelines, orders, modifications time and again in
past for carrying out repair & maintenance works in ,JNV build1ngs. In-spite of that
it has been observed that the maintenance of JNVs couldn't be held upto the
expected standards. The infrastructures in JNVs have been created in order to
provide healthy & hygienic environment to students and staff so that they can
concentrate fully on studies b,ut due to inadequate &improper maintenance in roost
of the JNVs proper conditions do not prevail. It is important to underst:md that
day-to-day maintenance along with Annual Repairs and Maintenance has to be
looked after at the Vidyalaya level with the funds directly made available to
Principal or from the funds made available to DC, RO. The NVS-HQ is only
expected to undertake the major maintenance i.e, Special Repairs. The regular
maintenance has "to be planned in phased manner at Vidyalaya level by prioritizing
the requirement of the Viclyalaya. For prioritising and executing the mpintenances
in JNV detailed guidelines had already been issued vide order no.: F. 1-2/2006-
NVS[GM) dt. 28.03.2007{copy attached). Now need has been felt to review, re-
arrange and re-issue those guidelines for its effective irnplemcnta tion. The
guidelines as attached herewith are re-issued for strict compliance.
The expenditure shall be charged to the head of account "M&R -- Plan" for the
relevant year. >
This issues with the approval of the competent authority.
•
Yours faithfully, ~
Encl:~ As above.
)
Copy for kind info to:-
S,K.~5~
General Manager(Const )
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1. PA to Commissioner, NVS.
2. PA to Joint Commissioner [Admn.), NVS
3 .. The Deputy Cornrnissioner, NVS, All Regional Offices.
4. All KE's/ AE/JE(E/C), l\'VS-HQ ..
5. ]'.he-'EE/JE, All Regional Offices.
~JSA for uploading on website ~~
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EE, l\'VS-HQ
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1
F. l-2/2017-NVS(GMJ
dt. 12.12.2017
CIRCULAR
,
Sub,Procedure for Maintenance and Repairs works in Jawahar Navodaya Vidya!ayas
issued with modifications) -1
(Re-
1.1 General
Jawahar Navodaya Vidya!ayas are the finest exampj- of collective effort at national level for
providing quality education to dcscr,ing rural talent you th in India. The JNV · buildings
con$trucled in rcmor- areas are becing provided With best facilities and infrastructure. 11,e
Ma.intenancc of the Vidya.iaya complex is of paramount importance h, order to provide
healthy & hygienic environment to the resident students. If the infrastructure Is not
ma.intained properly, ii will deteriorate very fast. Appreciable efforts have been made by
some of the Pr!ncipuls and Regional Offices for improvement in maintenance of the JNVs.
These efforts have also yielded good i·esults In some JNVs. However, the efforts need to
continue with tl,e unending zeal. Concrete steps need to be taken by all concerned
especially; the Principals must lake lead In hnproving the maintenance and upkeep of JNVs,
.llon'b!e HRM in 35'> Executive Committee Meeting has also emphasized that there Is an
urgent need to make serious attempts for improving maintenance andupkeep in JNVs.
Examples of dirty toilets, clogged sewers, dra.ins and shabby Interior/ exterior of the J NV
buildings have been referred In many of the VlP refe,·ences. This certainly does not reflect
well on the performance of the Officers/Staff responsible for proper ma.intenance and
upkeep of the Vidyalayas. Samit! .has taken several initiatives to empower Principals so that
desired improvement in maintenance standard could be achieved. One such step is fmthcr
enhancement of annua: fund limit for maintenance had already been taken up .
The maintenance f.rorks can be broadly classified into following three categories.
n) .Regular Day-to-day maintenance including emergency repairs.
b) Major Re6'11lar repairs including Annual Repairs & lvfointenance.
c) Special Rep-=lJrs& .Maintenance
Daynot
but to-day ma.intenance
limited to:- is absolutely essentiul and it consists of the mainly following Items
(i)
>
Maintenance of water supply scheme, running pump set, treating water andstorlng
water in UG tanks/OH tanks etc. Principal shall ensure that the watershal! be free from
hannful bacteria/organisms & get the water tested froma reputed laboratory at-least
once a year to determine dosage otbleaching powder to eliminate all hannful
bacteria/organism. Normallythe dosage of bteachlng powder varies from I SO grams to
409 grams pcrl,OO,OOOJtrs. of water, In case the water is not potable, it should be
go/tested and rccommendatfons of district health officer should be
obWnedregarding tYPe of treatment reqUired. Provi,.;ion of I<,o has already been
(ii) en}orce and such eqUipment shall be essentially p,o\>ided in each JNVs.
(iii) Attending to leakages in pipelines, taps and other fittings on immediatebasis
Cleaning of chocked sewer lines, bathrooms, toilets etc. on immediatebasis
2
.Replacement of damaged water supply, sanitary and electricity fittingssuch as taps,
tubeHg11ts, bulbs, fuse wire, switches, chocks/starters etc. onimme<liatc basis
M Running/maintenance.of generator set {As per manufacturer'smanual/specification)
{vi) 1\'Iaintenance of Rajiv Gandhi Smriti van and grass/flower plants in andaround
buildings )
(vii) Cleaning of terraces and uprooting of unnecessary vegetative growth,
(viii) Maintaining Power factor panel to attain Power factor of 0,99.
{ix) Any other item, if foun~ essential.
The Principal shall ensure that day today maintenance is carried out rnostcfficientjy and
immediately to avoid any 1nconvenience to occupants &damage to the properly and to
keep the complex neat and clean.
~ ?.2. Annual Repairs & Maintenance including major Repairs (Preventive Maintenance)
' The purpose of preventive maintenance is to increase the life· oi buildings,reduce day to-day
repairs and complaints including breakdowns.
These include such works, which are to be carried out compulsorilyeither annually or
periodically. The petty repairs are also covered in thepreventive maintenance. It generally
consists of following items>
fi) Annual ~white washing and painting of buildings
(ii) Painting of steel doors and windows •
(iii) Cleaning of water storage tanks on roofs
(iv) Cleaning of storm water dr airrs., septic tanks, manhole, gully chamberetc.
(v) Cleaning of bushes around the building after rainy season
(vi) Inspection of the bldgs. roofs before rainy season and removing blockage ofdrain pipes [f
any to avoid stagnation of water on roof.
1
~ ii) Repair of frames &. shutters of Doors & Windows.
(viii) Annual inspection of all buildings for cracks, seepage, settlement offloors etc.
(ix) Repair of floors, plaster, roof-tiles/routing etc.
(x) Attending roofleakages/seepage.
(xi) Maintenance of electrical fittings & fixtures.
Funds as available with Principal & as with Regional Office can he utilised from
undertaking Annual Repairs & Maintenance including Major repairs as defined above.
However, for execution of repairs from the funds disbursed at RO level following guidelines
arc to be followed for sanctioning of works:
0
(:) Works upto Rs. 5.00 lacs may be carried out at the Vidyalaya level by the Principal.
~'{ii) Estimate costing up to Rs. 5.00 lacs shall be prepared by ,JE, RO approved by DC, RO on
rccommcndution of EE RO.
(iii)EE, RO shall be empowered to sanction the estimates costing Rs, 5.00 lakhs prepared b_y
JE RO and submitted by Principal. )
Need for Special Repair &, Maintenance works shall be reported by the ,JNV Principals to
theconcemed, EE/RO, who shall visit the JNV &, proper case with full justification along
with details of repairs required shall be submitted to NVS-HQ for undertaking such repairs.
The Special repairs generally involve relatively larger amount of money hence shallba got
executed through PWO's or Construction Agencies since adequate technica]staff is not
available in the Samiti for day to-day supervision.
M&R Committee shall seek the technical guidance, if needed, fromExecutive Engineer, State
P\VD/Executive Engineer, NVS, RO.The Committee shall meet at least once 1n three months
to review the M &R requirements and verify the works undertaken including consumption of
Iabourand material. Proceedings of the Committee shall be maintained in Building register
which should be available for Inspection. The IVIembers of M&R Committee rnentioned at
S.No. a.b & c, shall be rotated every year. The constitution of Committee shall be recorded
Inthe building register.
4.4 For day -today maintenance, the Principal shall procure and maintair1necessary stock of
required material, e.g, Tube-light, bulbs, switches, Fuse.Screws, Taps, Sanitary fittingf,
Electrical wires, etc. The quantity shall be soprocured that they will not exceed the
1
consumption of 3- 4 months. All thernaterial shall be procured as per guidelines prescribed
,
in the purchaseprocedure and proper item- wise account register shall be maintained.
4.5 A complaint register shall he invariable be placed in each house (Boys & Girls) and
staffroom in which all maintenance related complaints shall be recorded bythe
students like to shortage of water, up-keep of the toilets, cleanliness ofthe
dormitories, defective electric fittings and any other issues related to furniture,
fittings& fixtures etc. The House masters/mistresses shall see thecomplaint register
on. day to-day basis and coordinate with themaintenancc in-charge for rectification of
comp!aints. It shall be the dutyof House Master/ Mistress to ensure that the
0
5
../olriplaints recOrded iSrectllied. The House Master/l\listtes,< Shall m- necess;.ry
try in thecomplaint
alongwithhis/ register about the date of rectification of complaint
her signature.
4.6 SlmUady, teachers/staff shall record the m;rlnten"1lce '}'l•}<>d complafn\s ofthe staff
quarters in the complaint. register, Which sh:\11 be kept in the staffroom of academic
building. Maintenance. in-charge sha11 be responsibletor rectification of complaints of
staff residences who shall also make necessaryentdes about the date of rectification
with his remarks if any, in thecomplaint register.
4. 7 The Complaint register shal! be reviewed by the Principal on monthly basisand by 1vl&R
Committeearc
/teachers quarterly basis to ensure that a.11 the comp!aintsrecorded
onrectified. · by the stude11ts
4.9 The M & R Committee sht:111 inspect. all the buildings like academic block,boys & Girls
dormitories, residential quarters, dining hall, external services,play fields and electricaJ
1
installation etc. from l "15 hApril every year ands hall prepare building-wise annual
maintenance plan as per Perfom1a enclosed at Annexure B (Page 13-15}, M &. R Committee
shall prioritize theactivities in annual maintenance plan ·depending upon need/urgency
ofthe items required to be executed. Approximate time frame agairisteach activity shall be
mentioned in the Annual Plan. Annexure 'C' (Page 16-20) provides some common
n1aintenaI1cepmblems & their suggested remedies.
The procedure for procurement of material and engaging labour to carryout the preventive
maintenance shall be similar, as described in Para - 3.0 above.
, J .
~ 5.0 Monitoring of the Maintenance Activities:-
M & R Comn1ittee shall meet once in three months and monitor thecomplaint register,
i)·
implei'1¢rttation of Annual M!tintenancePlan(Compulso,y. as. well. as Need based), All JNV
. Principals shall sendhaJf·yeariy status report of annual maintenance plan to DC/EE RO.
;_ 1 All visiting A. Cs/ E. Es. ,-'Ro, si)a)J mon itor status! of Coi'1pl!tints re'glstec, annuaJmain t<;nance
plan in the Vidyalaya and satisfy themselves that thcrna.intenance work is being carried out
as per annual rnaintenance p1anand coniplaints recorded in the register are being attended.
5.2 The matter shall be brought to the notice of GM(C) /D.C. of RO'sconcerned in case annual
mairitena.ncc plan is not being implemented asper schedule.
The above guidelines are to be folIO-.yed sfrktly by "1l concerned. Effort.shave been made by
some Principals, whodeserve appreciation, but lot stlllneeds to be done to ensure that JNVs
arc maintained properly and satisfactionto the users.
,:. In Para 2.3above guidelines for Special repair works have been explained.Estimate shall be
submitted by CA and funds shall be made available by NVS-HQ for execution.
5. l. l Funds for attending the day-to-day repairs, emergency & Urgent repairs funds shall
be disbursed
1\'VS{W}/ to 18.12.2017.
dated the Principal in accordance with this vide notification no. F.3-4/2017-
6
Keeping clennliness in "nd around doesn't require much Of the skil! but more depends upon
our attitude towards cleanliness. Our Country has already started giving more emphasis
over S\vachta. The above mentioned guidelines are being re-issued with the intention that
foelrincipal together with Students & Staff shall take adequate care for lVi&R works so that
health}·
for living.&hygienic environment prevail within the JNVs and it shall become and ideal place
I
Principals are expected to-plan the M&R activities in consultation with M&R Committee to
be phased
except in up-coming
Special M&R. years and try to seek min. financial assistance for its all repairs
This issues with the approval of the competent authority and concurrence of FB:J\. wing.
Enclosure: r
I . Anr1exure-A, B & C
2. Copy of Circular no, 3-9(6)/92-93/NVS(F&A)/VoLIIIdt 05.01.2007
3. Copy ofNotifkation no. 3-4/2017-NVS(W)/OI dt. 19.12.2017
4. Copy of Notification no. 3-4/2017-NVS(W}/02 dt. 19.12.2017
Yours faithfully,
S KAgrawal
General Manager (Const.]
-t,'.
7
Annexure .A
I S.N. 01-,Item/Activity
l.
·r
·-Frequency.I-ActiO,n Pion l· §.!.fil_
.u s
.
·. .
, . .
~ R·e.m. =:I
_J __._________ ·---- (Target ~t. Of
completion)
Q 1 j' Q2
I
I Q3 Q4
of v1s1trng
officers I
(
.I
! 7.-1-!
1.
--While/colour
II h,;;,n;eo,
General
woshing in all
. - . ·~J· h""-~--r vvu,r u, ".l
~v ••.• , .,_.,,_••
jEvery year ! -----r--
:~:domic I
Before·. s/.arf of \ 1 I --.---,----
I
I
I
I
-j\
I
!
)
I
I
l Exterior Finish : In CBRr design
JNVs - acrylic emulsion
session Le
during
1
j
I
summer I l
(po1yrner based) is lo be
done once in five years
vocotlon I
I I I
I l-
{buildings con be clubbed in
I
. groups lo cover entire
campus in 2-3 years} as I I
I
I
olreocy c:irculoled vide letter
No_ I -4/2004-NVS {GM) doted II
l 11.8.06
I
CPWD design JNVs hove I •
permanent grit wash finish.
I
I I
.-- oil bovnd distemper
,
~12
-·-· ---- - ----- ---
-.i
! irorn /vt&R works.
--
, .· slaircme railings etc. (Dorm. in veors new I }
j, firs! year, SIB, KID and Stoff academic I
. quarters subsequently in session i.e
I second year) durfng
1
~ ~mm~
vacation
1.3 Cleaning and disinfection Every six Before start of
OHT/UGS, Roof top tanks months new
academic
session i.e
during
summer
vacation ond
ofter rainy
season
1.4 Cleaning of septic tanks,
Every year I Be/ore start of
manholes. gully, traps, sewer as routine new
Jines, drains. Clearing
and SOS academic
p!ayfields and areas around
session Le
buildings of debris, minor
during
dressing up, removing gross/
summer
I
vegetolion, repair of
I ~::.'keibolf po/es/boards. nel .
vocation
. I
'---L,
1
L_~l 1 1 1
1
! I
.IS.No · Item/Activity
frequency Action Pla'l Status . Remarks
(Target dt.) Ql of visiting
Q2 Q3 Q4
officers
Cleanfng of roofs. Khurros Six months Before rainy
~ (rain water oune ts).
season and
not later than )
30 h June.
1
1.6
7
Checking of fire extinguishers, Every year Before start of '
repfocing/refitfing expired f
new
ones, repainting &refitting ot
academic
sand buckets
session i.e
during
L.1-L
summer
vacation
-· Jl
,<)
···.
Re-l'ainting of biackboard5--l, Every yeorllBe~T7j.
o I······T,.-
new . .
-r-1I . ·-1 .
9
academic / 1 ' / ·
session Le / 11.f I
I
r
I
j
!'
---:---~-
I
1t I durfno
sumrr~er
vocojion I
·j'
I. i.
'
-1
/
academic
-,.~
j
i
· 1.·
J
j
I with water proofing
compounds such a, refilling ol
· session i.e
during I I
r
,
.I
I
J
joi.nts. with mortar, Golo/Khurro
reoor
· I
.
1
.
summ:r
vocoton
[Before rainy
I I j
//·
/
. j
.
/ . . j . season) j . / . I
l t--, ~-!-~-7
J
I
1 replocemenf of missing/
damaged handles, hinges,
cleats. l?wer bolts of /
vacation )
I j /
/
r
·
I I
I
doors/windows. I I j I
1
I
I /
.
1
· and after
rainy season
I
I
J
, /
I
I I f
1---
1.12
enls to be advised not to
use poiythene ond other non- ·
biodegradable materials.
Dumping of such materials,
especially in loifets, kitchen,
I
1-r-r--· l I r
IS.Nor.·-·-.-. .
.· j ~tem/Activuy
7 Frequency l Action Plan
j
~ -~--i-Re°:~~ks 1
-I of v1s1hng _
[
L 'j I
(Target dt.)
_ __J
Q 1 ) Q2 j~
I j[Q4 I
officers
12. Electrical It
j ond -----~··-:----;- --;-c--;,- . --L ··-r---
I
I
/
j
~afr/replacemen t of
J deiective switches /Ion
regulators/tube
I
lights/bufbs/streetlights/
fans/switch boards/MCBs etc.
I
Every yeor
when-
ever
required
urgently
Betor.e stort or
new
, OCOdemic
f session i.e.
f during 1·
/
I
.1
/
.
j
f
J 7 I
j
/
I
1
, rumm~
vccoson and I j
.
I.
I
L22 {e,e!ling/reptaCe01ent of
I/
IEveryYe<ir7 ::~::~~
,whenever
lreqwred . I J'..I
.
!·· ..
I
r
I
to. ose electricot w1res/cobles, --~
fapin I1
, of naked v1ir,es, cables I wh;never 'ICW
I
etc.
required
I ocodemic
/ session i.e II
I·~J__
urgently
/ during
summer
I I
1,acotion one
when-ever
required
t
I l. I
I
urgently
12.3
-I
J Clea,
g of fans. Checking of Every year Before start of j
I· fan.sf. sound/noise/roose
. I I I
suopo 'bfades/Conopy new
j
J
academic
swrtc
cords etc.
*
session i.e
during
I
L_
6
-. I
/ 2.4
preve
/sewo
Lubric on, checking,
·e repairs of water
I
Every
month
summer
vacation
/sf week of
every month
II
i-
I I
I-
purnps/DG sets.
l ----.-·~·.- ... .
~---- j
·- r - L __ _J I _J
I
Chec.~-ir!g of different · .... 'Every six
e!aclricol points in afl buildings months j 1
I 3Q!h June &
30'"
l I I I 11
11
-
I
.
!
co.ns..u· Jtation withHortf-culture '.
. departrnent of Slate Govt.
/ oncJ Forest Deportment.
j
)
.·
)
/_
_L
. . J i,_
j
( _I
. . •
j
/
/ •· Sofefy, Securily Aspects , i
.
oote must be ensured
j Lightning conductors ~f
L
overheoo tanks must be
restored if damaged.
----------
l
S.No
Item/Activity I frequency I Action Plan [ Status . [ Remarks
I (Target di.) I Qif j Q2 I Q 3/
· L [ Q
4
~,. of visiting•
officers I
4.2 Ffre safely/fighting drills to be Half veorty I At the
conducted in the JNVs half
yearly.
beginning of
academic
I l I I
3-TJ-:C-
4-:-.- - ompulsory
>
______________
announcements
I
Monthly
1
:~~~o;ff:~~ix
months.
lst week of
/ _
·1 1
.
1' I
.
1
~-J· ·
f must be mode by the eocb month
Principal and House masters )
in the Assembly and I
respective houses every !
month, regarding Safety ond I
Secyrity Precautions to be ·--·----·---.-·--- ___,_____.___~___J_ j
12
+:_:~~bystude:issuch~-
! 4.3.1 Students n~cct_ not go o ~he
_! t
. /
j --· _ ~.. +-I _ )
1
1
1
••. I ~~:;M}t!;;, k:l:.
·~ The i::~.:ght o::~0-s:-t-ai-,r·c;- ·-~~=
L
r-·--1· I
l
7
I
1
I container dome of 1. I ·
/ overhead tank. sho_uId I
I 1
be removed to make it
inaccessible to the 1
. L
students.
4.3.3 J·-s=:-tu-d;-e-
nt~ should be ad¥ised not to· l
I I
tamper wlth electrical switch boxes,
wiring, fans, fittings etc.
r;£_3_5 J Stu. d.
rerncsn awoy
=
shoul'-d:-.b:_e_a_d0sec}--t-
from
o. 1
I
1··
_
underground sump and open / I
_ wells in the JNV ccrnpus. The f J
I open wells should invariably ~
u
II .
displayed
block and
entrance halls.
in academic
dormitory's .I •
·>
13
'r.:-· .-,-
I
--· ·- ~I ·----·-··---··-,-,,,,,
J.
'7·-·-· .
l Ij
S.No .. llem , ,.I Location / Brief description A. pp. Time- . Remarks
j , of defects if any. frame for
' ·----
f
.-L..
I .
rectification
' .. ~
1. Walls j
~~.2
Floors
!'Crocks in lloOring
) Setllernemof llo~rs .-_--·
I
!
_ _.___________
I • ,~- I
I --,-.
--
2.3
jj protection
Damaged/sunken phnth
j
I I I / ~.I
2A
r:--,
j ~om out ffoor panels I
..
3. Doors, Windows, Ventilators & Cup boards
~ , Door shutters
I
' broken/damaged
l,
3.2 j Doors fit improperly
)
~ ~R~o-o--;fs-:------------L, .__ 1_ _i_ _ _
~ /'.eokages/Domppplches I L /
r
4.2 Water proofi'"'"' 1,0 ,...i~,.-1
, · needing repairs
3 j :~~,~~~~~s; R01~;wotei j
: ,:.4
.,
I Parapets, copings, Chojos
needing repairs
--
14
Is.
, 5.l
Water supply & sanitary fittings "''·~ I I -
~----
·-"--
""
S.No. Item :O'.
6. External Services
__[ of defects if any.
l
frame for
rectiflcafion
-
·-',v'
•y_••••
--
6.3
- ~ Storm water drains.
1 /_
7. .
Common Areas
i-- ---
=-··
7.1 Railing to slaircase
I
j
.. :.
7,2
8.
8.1
Staircase steps, nosing1
Electrical Works
immediate repairs,
Damaged/old wiring needing
~
, rewiring
I
~2 Damaged e!ectrical
dislributfon boards, panels &
switch boxes/boords,
Fuses/MCBs
~-~--
8,3 Fons needing rewinding and
·,
.. .
other repairs
i
) 15
I
),-8.-4-:
-;- --:----
Street lighting/poles/ cables/
control boxes.
)
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r. No. 3.9(6))92-93/!WS(f"-'l)/\lol.!11 •
//
I
Janual'/ OS, ;001 I
I
~es
f \\
sub , ,..,is,o• of u,e purch••• Pr/,<edur• of «vs- regar<l'-9•
oetalled procedur< fo< purch•"' M ~u\<\••"' of PrlriclP;\s and omcers ,.,pons\ble
for ,na,tn9 pu,,na,es 'on n,,natf of ln" sarnltl was clr<"\ated v\de No, 24(1)/B7/N\JSI'("'
dated •" JOIY, 19B~ _(COPY .,,,1\abl• at pages '.l79-3BB of compend!Unl of Clrcu,ar•1 \
11
vol.ti), ~ecently '""'" modlfltlltlons 10 "" •"""""'"' for P'"°''"""'"t of gooi• an<l
,e,..,1,es nav<> been mode In the General flnanO•I Rules o\' \I ,e Govt. of \nd\a. 0 l
under GfR. It nos,,...
K••pln9 , v\eW tlie ftlnctlonal ,-equ1,ernents of Jt\V•, and~eou,•
d,.;d•d to enhaTI¢ th< pnwers of pnnctpa\s to incur e,penil\! <'
0
~e,nimt of good• and ,.,..,ices {or the v\dy•l~va as under ,
1' E,<IStlO U0'1'5 ~ . 7\ . I I s'
1
PU"'"'' of goods v,1tnout ca\l\n9 UP:~ ,..,1000/· up to ll.S,s,0001- . \ ' '·
i;.a,.,,,.-- • ~-----------~-~ --- u 0 t~
- o P.,s. 1 s 'oon
o/1·• -. 1···.',
/ __ ..i
quotatlon•
~e of good• ,by \ocal till ' -
I 1
\
urd1ase cornrnlttee (after su['IIBY . \
I I
3 of n,&)<et) to b• ,onstlluterl bV
~ 1nv1t\o9 UP
I the .,1nt10••
· Q\.IOtat\ons. fro
.lTI ,n\n\r,'>UITI
·
·
. ttiree .,..,20,000/·
to ~.1s.oooi: . :\ /\ ,
a.nd. U'I) to ll$,~Oi000/
·
, ·" [ ·\
\ · number of ni-ms.---..-l,--------- _ ----~ --- - ----- /
1
·
4 open '1en ',;, bV odv'i"iti'sl<\9 In ,boVO - '""'" f'S,so,oool· ; · /'_,,.:
~!§.... RS,20000' .',,.//' •
\ \ \
I .
"'°"'"
71'1• abo•• ceU\n9• a« for puroh"ses/sef'l\tes of each 1tern on e,cl\ 0_1,{; '
a
not (or r,naot10I year. purchase co,rirnltt•• , tor st.no,2 ab~"· should b•
tlra ~,c \e;t1ud1ng the n•"''""" of ol'll· eoroml1t•• "''"'''"' rr.OV be changed
on rota~on baSIS· 1"es• · rev\ied cel11n9' for purch•"' •'" also app\\t0b,
0 .
1
, . ,~, ; .
sam• rt:
''Y
.
_, ~·
\
~
I
~o,/NUS0fth•NV5, · , . .
o":e•..~
1<,eep\n; 1n.... v1ew tne en·h.an~ment o.f f\nanc\a\ 9011.4ers.s a sa ab~a~ ii1 t.tti~
5
as a~s. ~- ~ i.n
o··,Z;;-r, 1
·:\
~
declrled u,,t ·• ,o eso \oto_, all pu«M•es
;·r.:.,,.,.em!tll I and
!e ~ payments mad•e at ;'[Ol[Ol< . "'j""V' • ,t.L
,, •
\
I
\
\eve\.
. ·
LJ
(M,5,l{t,an~··.\\
Jo\nt cornm:ss\oner (P) . __,·.
[1
·
\ \ ., .,l·..
1/l ...
f/ ~. -t)
1
,
\\
1,
i.
3.
4.
s.
Jl,.\I Reg\ona\ offices of NVS
p..\l N\.lS
A.I\ omceiS atNVS t\QfS,
ps to commissioner, tWS
. . ' . h;,.:;
f
/:,;.,-•• '. l.,·
; L · .. Jt,.'
\
\
. . ' .• a.- -- ---~-~==r""'~~,.,,.,- r··
' ----- --· _ _.,,,- .. ,~-~._,..,..,_.,·•,;;,5JW . ... "'"""'~ ... , ..,,.. , ...
.
\'
\
\ 1
... ,. ·,:;J.Mt~~'lt~<" · ' · ' ,: · · · :, · . ·7 · · ·
___'·{, ~
. .- _.•. ---- ,
wod,s for
Sub: Re'1isi<>n in the Annual Fund Limit for regular 1\/l&R.
bJdgs. (lnc\uding day t<> day maintenance) in JNVs from fund
disbursed to Principal.
Consequent upon approval of· 35,h "~xecutive Committee dated
3 J. 08. 20 l 7 and in supcrscssion of limits issued vide Jetter No. 1 ·
2/2001 / NVS(O M) dated 06 ,08.200 l and No. ~-. 1-4 /2004· NVS(GM) dated
1 L0S.06, the revised fund limits for Maintenc,nce & Repairs works to be
done at Vidyalaya level shall be as defined as belOW
• w .e.I, 01.09.2017.
Table-1 Remarks
.r
sNo.
· .1.- -A[to
-g-.;-- . JN~
·o.f- V Ann1.1ar-
be finandal
. nal
Add.i~
financial .
-\Thl;iXi,;;;;-
Annual
m
counted frorn \ limit limit . fhtancial
± . \
the year of lin la.cs) (in lacs) limit
shifting to (in lacs)
') l Above 05
years & upto
\ 15 years
·. , 5.00
. .
_l~
\
\
.
_jl ~-
> I
5.00
··
. . -J:.CC~.
l.0.00
can
tir~
Additional
be used
--
(und limit
by
estimates which shall
be prepared by JE, RO
and approved by EE,
Notes:
b
-~_:::~~~ ~-~-
1. The funds as per annual financial limit shall ·be directly disbursed from
2. NVS HqrsexPenditure
A.\1 M&R to .JNVs. und6i' this order shall be cJ~arly recorded ill M&R
Register in Vidyalaya which shall be available for Scrutiny at any Jime by
1 I f' :, t·, 2 o I 2
.J
{'}
CPWDMaintenance Manual 2019
Annexure-10
52
NAVODAYA VIDYALAYA SAMITI
(CONSTRUCTION WING)
******
No.F.1-l(TC)/2016-NVS/GM/ Dt: 24.01.2020
It has come to the notice in few cases that the provision of contingencies
for the works costing upto Rs 1.00 crore are being made differently in
case of CPWD and other agencies. The matter has been reviewed and
examined. In this regard, the approval of competent authority is
conveyed for considering the contingencies as per the provision
mentioned in para 4.1.5 of CPWD 'Narks manual 2014, as below,
irrespective of type of construction agency i.e . PWO or PSU:
/' \.·
'
'
; ')ti)
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NAVODAYA VIDYALAYA SAMIT!
fwm 113,jlcl<l
Ministry of Education
(~ ~ l,cf ~ fcnmr)
(Dept. of School Education & Literacy)
~~
Govt. of India
.ft"-15, ~ m, ~-62.
B-15, Sector - 62, Institutional Area,
~- 201309 (3".V)
Noida - 201309 (UP)
ddR1&?- www.navodaya.gov.in
Websrte- wvvw.navodaya.gov.in
F.No.1-1/2021-NVS (F&A)/2.YJ-
Dated: 17.08.2021
To,
Sir/Madam,
The Tentative budget allocation (BE) for the financial year 2021-22 has been
finalized w.r.t availability of funds for current financial year. A copy containing
broad head-wise details of tentative BE fixed in respect of your Region/NLI is sent
herewith, for further allocation to Vidyalayas including new JNVs being established
during 2021-22 and RO's Office of your Region. While allocating funds, it may
please be ensured that allocation does not exceed the total allocation fixed by Hqrs.'
Office in respect of each head of expenditure for the respective RO. After allocating
the B.E., a copy of head-cum-unit wise allocation for the year 2021-22, with
reference to the actuals of 2020-2 I may be sent to this office at the latest by 31
August, 2021. st
3. The Regional Offices and NLis shall also furnish a consolidated Statement of
Ex enditure on monthl basis in the rescribed roforma against the provisions
fixed by Hqrs.' office under each head on or before 10th of the following month. The
above Statement should also include the action /remedial measures taken by the
Regional Offices to control the abnormal flow of expenditure and also the Vidyalaya
wise details of budget allocation fixed, opening balance available as on I st April
2021 and funds released to Vidyalayas, duly reconciled with the total funds
provided by Hqrs' office, so as to apprise the factual position in this regard to the
Commissioner, NVS time to time during the current financial year.
4. It may also be ensured that the expenditure is incurred by the field units as
per their actual need and within the availability of allocation/funds with them.
However, the expenditure should not (in any case) exceed the existing norms of NVS
and revised financial ceiling under heads of Budget decided for the F. Y. 2021-22
and conveyed to a):}i-:.units vide even letter 166 dt. 04:06.2021 and reminder letter
No. 228 dt. 28.07.2021.
5.
-~,
The Budget allocation under Mess & Toilet Items, pr6vr:s,idned for five months
"I
only as Student activities is not functional in the campus w.e.f 0 1.04.2020 to till
date due to COVID - 19 pandemic. Further demand under these heads will be
reconsidered at R.E./ F.G. stage, if any.
b~ - The .qllocation to JNVs and Regional Office concerned shall be carried out
with reference to the follc·Wing norms/ guidelines:-
SI.No. Heads Details of Allocation
I. Salary As required by Field Units.
The expenditure on teaching and non-teaching posts sanctioned in respect of
JNVs/ROs/NLis and Hqrs. Office along with Samiti's contribution towards NFS.
The norms of salary for engaging the contract teacher has also been enhanced by
NVS Hqrs vide letterno Per.14016/2/2020-Estt.III/17781-18461 dt 31.03.2021.
2. Salary Others As required by Field Units and 10% increase on actual of2020-2 l whichever is less.
3. Expenditure on
Student
Approved Norms:-
I SL I Item I Revised Rates Effecti,ve from 01.04.2021 onwards
No. Rates I Total
1.
-Rs.1587 /- per month per -Rs.14283 /- and additional
Mess
Expenditure student Rs.2385/- per student per year for
(for 9 months) and additional JNVs at hard & difficult stations
Rs.265/- per month per (for 9 months)
student for JNVs at hard &
difficult stations ( for 9
months)
-In addition, for misc. mess -To meet the misc. mess expenditure
expenditure (including fuel for (including fuel for cooking,
cooking, cleaning/ washing cleaning/ washing and wages for
and wages for casual workers casual workers engaged for
engaged for cooking.), an cooking.), an additional amount of
additional amount of Rs. 353 /- per child per month ( for 9
Rs.353 /- per child per month months) is also approved
(for 9 months) is also
approved.
2.
Uniforms i) For JNVs located in
temperate climate/coastal
areas - \ -Rs.2,400/- per student peryear,
Andhra Pradesh, Telangana,
Kerala, Orissa, Karnatka,
West Bengal, Gujarat, Daman
& Diu, Maharashtra, Goa,
Dadra & Nagar Haveli,
Andaman & Nicobar,
Puducherry and
Lakshadweep.
(ii)For JNVs located in
extreme summer and winter/ -Rs.3, 000/- per student per year.
~
Punjab, Haryana, Rajasthan,
Delhi, Uttar Pradesh, Bihar,
Jharkhand, Chhattisgarh and
Chandigarh.
5.
Other
Expenditure on -Rs.1680/- and Rs.360/-* for -Rs.1680/- and Rs.360/-* for School
Students viz. School Bag to be provided to Bag to be provided to the students of
the students of Classes VI, IX Classes VI, IX & XI.
Stationery, &XI.
Travel,
Medical, CBSE
fees, etc. *To be provided to the students of classes VI, IX & XI .
-Rs. 5.00 Lacs each R.O has also been provided for providing
assistive devices to CWSN under Central provision of R.O. Main
Account.
a) Mess
Allocation is made for 5 month as _p_er norms.
b) Uniform
As per norms - One time ex_p_enditure
c) Text Book
As _E)__er norms -@ Rs. 400 per Student p_er Year.
d) Toilet Items
As per norms - @ Rs. 1200 per Student per Year and allocation has been made
proportionatelyfor 5 month.
e) Misc. Items
This includes various expenditure viz. Counsellors Salary, Student Stationary, CBSE
Fee, Doctor honorarium, Student T.A, Medical Expenses, and School Bag for class VI,
IX and XI and other Miscellaneous expenditure related to Student. Some of the
expenditure are one time expenditure and already going on even the classes are online ,
hence the proportionate Budget under this head for 8 Month is allocated, taking year as
9 Month. In addition to above a provision of Rs. 5.00 Lacs at each R.O has also been
provided for providing assistive devices to CWSN under Central provision of R.O.
Main Account in accordance to hqrs. letter No. I 0-19 (CWSN)/2021-NVS(SA)/5538
4. dt. I I .08.2021 issued by School Adrnn. Wing.
Rent
As per actual re__quirement of ROs.
5. W&E
6. Misc. l 0% increase com_pare to the actual ex~nditure of2020 - 21 is allocated.
Contingencies As per revised norms conveyed vide letter no. I- 1/202 l-NVS (F&A)/Budget/166
dated:04.06.2021 and Reminder letter No. 1-1/2021/NVS(F&A)/Budget/228
dated:28.07.202!, this includes an average Rs. 5.00 Lacs per JNV for expenditure
related to security personal and housekeeping through outsourcing in accordance to
guideline ofNVS, Hqrs.
Rs 2.50 crore has been provisioned under Central prov1s1on of NVS Hqrs. Main
Account including Rs. 35.00 Lacs for Incentive Awards (CBSE Portal preparation and
7. CCA cash awards) as per requirement of Academic Wing ofNVS H.9.rs.
As per norms @ Rs. l 00/- Per Student and as required by the Field units whichever is
less.
8. Sport & Culture
Budget has been kept under Central provision of NVS, Hqrs. as per requirement of
A cad. Wing of H.9.rs.
9. Scout & Guide
Budget has been kept under Central provision of NVS, Hqrs. as per requirement of
Acad. Wing: of Hgrs
10. NCC
Budget has been kept under Central provision of NVS, Hqrs. as per requirement of
Acad. Wing of H_grs
l I. Art & Culture I
Skill Workshop_s Allocation has been made Rs. 20.00 Lacs per ROs along with Rs. 80 Lacs kept under
Central Provision of Hqrs. Main Account as per requirement /recommendation of
I
-.
..;. ~ ~\-_ .. ,
, ___
Academic Wing of Hqrs. :·.r,;.,, ·.i /
.
·:·: _; :, •.. '-.! · _.
12. WWF Budget has been kept under Cerii.ro'l~i~i1JT'9f l'NS, Hqrs. as per requirement of l -
Acad. Wing of Hqrs. ·· ' · , i
13. Recruitment As per requirement of ROs, maxi~rr>.:t,'ft?..s. 2.00 Lacs each ROs along with -fir
I 0.00 Crore has been kept under Central Provision of NVS Hqrs Main Account as per
requirement of the Concerned Wing ofNVS, Hqrs.
14. Printing & Rs. 30.00 Lacs has been Allocated under Central provision of NVS Hqrs. Main
Publication Account as per requirement of Academic Wing of Hqrs.
15. Training Courses As per r=cuirernent of ROs/ NLls /Training Section and Acadmic Section of NYS,
Hqrs. the budget has been allocated.
16. Admission Test The allocation :~"S been made as per norms for JNVS @ 1.50 Lacs per JNV and Rs.
20.00 Crore keot under Central Provision of NYS Hqrs. Main Account as per
requirement of Exam Cell ofNVS Hq:s.
17. Vocational isation Rs. 50.00 Lacs has been provisioned under Central provision of NVS Hqrs. Main
Account as per requirement to Academic Wing of Hqrs.
18. C.E.P The allocation has been made as per the requirement of the field units to meet out the
Salary of F.C.S.A, comprehensive AMC of Computers and its peripherals and
procurement of other related consumable items under C.E.P.
19. Pace Settmg As per norms @ Rs.l 0000/- per JNV and Rs. 8.00 Lacs has been kept under NYS,
Hqrs. Main Account for organising Science Congress.
20. Museum Comer A lumpsum provision of Rs. 10,000/- per JNV has been kept for expansion of
Museum Comer activity in those functional JNVs wherein this activity has already
been in existence till 31.3.2021.
21. Loan & Advances Rs. 5.00 Lacs has been allocated as per requirement of NYS, Hqrs, Account (Cash
Cell).
22. Audit Fees Rs. 60.00 Lacs has been allocated under Central provision ofNYS, Main Account per
requirement of Audit Wing of Hqrs.
23. CPF Liability (MS) Rs. 105.00 Crore has been allocated under Central provision of Hqrs. Main Account as
per requirement of CPF Cell of Hqrs towards Management share ofCPF.
24. Ex - Gratia to Rs. 10.00 Lacs has been provisioned under Central Provision of NVS Main Account
Parents as per requirement of School Adm in. Wing of Hors.
25. Free Meal The norms is Rs 1.25 Lacs per JNV, however the allocation is made in accordance to
the requirement made by the field units.
26. Professional Dev. Rs. 40.00 Lacs has been proposed under Central Provision ofNVS Hqrs. Main
Of Teachers Account as per previous year Allocation.
27. Non - recurring
Items ..... ~
a) Computer The provision has been made for digital pad & pen to JNVs as per guidelines and
Hardware Sanctions already issued by hqrs. The Regional Office has also been provided
maximum of Rs. 5.00 Lacs per RO for computer and its peripherals.
Rs. 30.00 Crore has also been kept under Central Provision of NVS, Hqrs. Main
Account for procurement of Computers and its peripherals as per the requirement of
Academic Wing ofHqrs.
b )Library Books As per Norms Rs. 1.00 Lacs per JNV.
c) Other As per norms and requirement made by the field Units, which includes
Equipments -@ Rs.1.00 Lac per Regional Office for its own office.
-@ Rs.5.00 Lacs per Yidyalaya for those JNVs reaching to Class XII during 2021-22.
-@ Rs.2.50 Lacs per Vidyalaya for those JNV's already reached to Class-XII in the
year 2020-21 for replacement of equipments on need basis.
In addition to above as required by JNV's the additional budget for procuring
oxygen cylinder and Nebuliser have also been provided.
-Rs. 1.00 Crore has also been kept under Central provision ofNVS Hqrs Main Account
as per requirement of School Admn. Section.
d) Furniture The provision @ Rs.4.00 lacs per Vidyalaya for the Vidyalayas reaching Class XII
during 2021-22 and @ Rs. 1.00 lac per Vidyalaya for Vidyalayas already reached to
Class XII in the year 2020-21, has been kept towards purchase/replacement of
unserviceable furniture items, if any, for the current financial year.
The JNV's who have been provided class room furniture - Duel Desk by R.O.
for the year 2021-22 under central provision Budget, will not procure such item from
Budget allocated to them. The R.O. have to look after this fact.
An amount of Rs.1.00 lac each Regional Office for its own office has also
~-
been provided.
In addition to above Rs. 47.00 Crore has also been kept under Central
provision of NVS Hqrs Main Account as per requirement of School Admn. Section,
sanction order for procurement of Duel Desk amounting Rs. 46.00 Crore has already
been Issued to R.Os by the concerned section.
e) Lab Equipments The provision under this head has been made @ Rs.1.00 lac per JNV both for
consumable & non-consumable items for the use at Vidyalaya 's Laboratories, the
budget has been allocated as per the requirement of field Units. In addition to above
Rs. 718.75 Lacs has also been kept under Central Provision of NVS Hqrs, Main
Account for Junior Science and Math Labs as per the requirement of Academic Wing.
f) Sports
As per norms @ Rs. 200/- per Student and as required by the Field units whichever is
Equipments
less.
g) Dev. Of For the development of Resource Room in existing functional JNVs till 31.3.2021, the
Recourse Room provision @ Rs.5,000/- per JNV has been kept towards procurement of resource
material by concerned JNV s during the current financial year and as required by the
Field units whichever is less.
28. Construction
Works
a) M&R
a) Rs. 20.00 Lacs per JNVs (Permanent site) as per revised norms conveyed vide letter
no. 1-1/2021-NVS (F&A)/Budget/166 dated: 04.06.2021 and Reminder letter No. 1-
1/2021/NVS(F&A)/Budget/228dated:28.07.2021.
b) The Budget at the disposal of Deputy Commissioner of all R.Os in accordance
ceiling is as under:
c) The Budget at the disposal of Construction Wing ofNVS Hqrs. for special repair &
renovation is kept under central provision of NVS Hqrs, Main Account Rs. 150.00
Crore.
b) Construction
Rs. 550.00 Crore has been kept at the disposal of Construction Wing ofNVS Hqrs. for
Works
new projects as well as ongoing projects during the year.
Yours faithfully,~
~~o~·
(Ragh an K~alan)
Deputy Commissioner (Finance)
Encl: As above
Copy to:
5. DDO, NVS (Main Account) along with a copy of Budget allocation of NVS main
account is enclosed.
C
Deputy Co
NAVODAYA VIDYALAYA SAMITI
~ 11,m-1:q Ministry of Education
(~ film QT~ fnmrJ (Dept. of School Education & Literacy)
liR<f~ Govt. of India
.fl"-15. ~ m, ~-62. B-15, Sector - 62, Institutional Area.
~- 201309 (3'.,;r) Noida - 201309 !UPI
~ - www.navodayagov.in Website- www.navodaya.gov.in
F.No.1-1/2021-NVS F&A/ Dated:7 .10.2021
To,
Sir/Madam,
The preparation of Budget Estimates is one of the most important and time
bound works. This involves proper planning and forecasting of the requirement
of funds in respect of each head of account and unit. Therefore, the budgetary
work needs to be dealt in with utmost care at all levels. The proformae for
submission of RE-2021-22 and BE 2022-23, in respect of your unit, are sent
herewith as per Annexure-I & II respectively.
The projection under this head is to be made w.r.t. the average flow of
expenditure on students upto September, 2021 for the actual student's
strength in respective classes subject to the ceiling prescribed as per
revised instructions, with reference to the following approved
rates/norms:
Revised Ra~s Effective from O 1.04.2021 onwards
Rates I Total
I.
Mess -Rs.1587 /- per month per -Rs.14283/- and additional
Expenditure student Rs.2385 /- per student per year for
(for 9 months) and additional JNVs at hard & difficult stations
Rs.265/- per month per (for 9 months)
student for JNVs at hard &
difficult stations ( for 9
months)
-In addition, for misc. mess -To meet the misc. mess expenditure
expenditure (including fuel for (including fuel for cooking,
cooking, cleaning/ washing cleaning/ washing and wages for
and wages for casual workers casual workers engaged for
engaged for cooking.), an cooking.), an additional amount of
additional amount of Rs. 353 /- per child per month ( for 9
Rs.353/- per child per month months) is also approved
(for 9 months) is also
approved.
2.
Uniforms i) For JNVs located in
temperate climate/coastal
areas- j -Rs.2,400/- per student per year.
Andhra Pradesh, Telangana,
Kerala, Orissa, Karnatka,
West Bengal, Gujarat, Daman
& Diu, Maharashtra, Goa,
Dadra & Nagar Haveli,
Andaman & Nicobar,
Puducheny and
Lakshadweep.
(iii) RENT:
(iv) CONTINGENCIES :
The projection under this head may be made only in respect of Water &
Electricity charges payable for the consumption based on monthly average of
bills/expenditure from April 2021 to September, 2021. No provision should be
made on account of laying of water or electricity connections etc. In case of
additionality required on account of arrear bills, specific reasons for non-
clearance of liability in the year concerned should be recorded. The consumption
of electricity in JNVs/Regional Offices/NLis should properly be checked to avoid
any excess expenditure under this head.
b) Misc. Contingencies :
The actual requirement may be projected under this head to meet the
expenditure on maintenance and repair of all assets items other than buildings
and for office expenses, newspapers, stationery, postage, telephone bills, Internet
service charges, one time dedicated leased line for installation of Internet facility,
engaging of security personals, Housekeeping personal and other personal
through outsourcing, maintenance of Kitchen garden, petrol/ diesel, etc. This
should be based on monthly average expenditure incurred for the period from
April 2021 to September, 2021. The actual/ anticipated expenditure towards
repair and hire charges of vehicles, as approved by NVS Hqrs./Regional Office,
may also be included duly supporting a copy of approval/ sanction letter. This
head of account does not include the provision towards stationery items supplied
to students since the expenditure on this account is to be met with the provisions
under the head 'Expenditure on Students -Other Misc. Items.
---.
(v) CO-CURRICULAR AND EXTRA CO-CURRICULAR ACTIVITIES:
The provision under this head may be made under Plan subject to ceiling of
norms as detailed below:-
a. @ Rs.100/- per student per year based on actual student's strength of the
Vidyalaya.
c. In respect of Vidyalayas wherein the NCC and Scouts & Guides activity have
been extended during the year 2021-22, the actual requirement may be projected
at Regional Office level subject to the norms prescribed thereof for the year 2021-
22. This requirement shall also be intimated to Acad. Wing of NVS Hqrs.' office
for its information and necessary action. Acad. Wing of Hqrs.' office shall also
recommend the region-wise requirement separately to Finance Wing of NVS Hqrs.
as per actual need of JNVs/RO, for allocation at RE-2021-22/BE 2022-23 stage.
d. Actual requirement may be projected at Regional Office level for conducting Art
and Cultural /Skill Workshops in JNVs identified by the Art and Cultural Unit of
NVS Hqrs. Subject to ceiling of norms prescribed therefor. If any savings or
additionality exists, the same may be intimated to A&E Unit of NVS Hqrs. for
consideration and recommendation thereon to Finance Wing of NVS Hqrs. for
making necessary provisions at RE-2021-22/BE 2022-23 stage.
f. Besides, if any additionality or savings over and above the funds already
provided occur under this head, this should invariably be reported to Acad. Wing
of NVS Hqrs. for examination and recommendation thereon to Finance Wing, for
further necessary action in this regard.
Likewise, the requirement for BE 2022-23 shall also be worked out with reference
to projections of RE 2021-22 under these Heads and included in the proposal
according to the above instructions.
The requirement for Maintenance & Repair Works of JNV's buildings shall
be projected as per revised norms conveyed vide letter no. 1-1/2021-NVS
(F&A)/Budget/ 166 dated: 04.06.2021 and Reminder letter No. 1-
1/2021/NVS(F&A)/Budget/228 dated:28.07.2021 at JNV's level and at R.O.
level.
The additional requirement if any may be projected at R.E. 2021-22 with
full justification. The Regional offices have been provided Rs. 200.00 Lacs at their
disposal for Special M&R (Building) of JNVs as per the norms already conveyed.
However additional Budget requirement, if any may be projected at R.E. Stage
based on the proposals and requirement.
~
--- .
(vii) MAINTENANCE OF COMPUTER EDUCATION PROGRAMME:
0
The provision for this head may be made at Vidyalaya level to meet requisite
expenditure for implementation of Computer Education Programme in selected JNVs,
as per the following norms :-
i) @ Rs.LOO lac per JNV in respect of those Vidyalayas wherein the computer
facility with 40-50 number of computers has been extended till March, 2021.
ii) @ Rs.0.80 lac per JNV in respect of those Vidyalayas wherein the computer facility
with more than 30 number of computers has been extended till March 2021.
iii) @ Rs. 0.40 lac per JNV in respect of those Vidyalayas wherein the computer
facility with 20-30 number of computers has been extended till March 2021.
iv)@ Rs.34125/- per JNV per annum (i.e. Rs.341250/- per month for 10 months) in
respect of those JNVs where the computer facility has been extended till March,
2022 to meet the expenditure on deployment of faculty in JNVs on contract basis
during the year 2021-22.
While projecting the requirement under this head, the instructions/ guidelines
issued by EDP unit of NVS Hqrs. shall also be taken into account. However, the
provision to meet the expenditure on maintenance of computers may be made
only in respect of those JNVs wherein the warranty period since the date of
procurement of computers, etc. has been elapsed during the year 2021-22 and
wherever it is essentially required. The requirement for the year 2022-23 may
also be worked out with reference to the aforesaid norms.
The provision to meet the requisite expenditure on free meal facility to the
eligible teaching staff of Vidyalayas may be made as per fixed norms. However,
the requisite details towards total number of teaching staff (category-wise) eligible
for free meal and/ or free lunch for the current financial year and for the year
2022-23 should be furnished in the prescribed proforma, as per Annexure-III.
ix) FURNITURE:
The requirement under this head may be projected only on actual need
basis in respect of furniture items required for use in Office, Vidyalaya, Hostel,
etc. after taking into account the actual/ anticipated student's strength,
availability of accommodation, existing stock, anticipated cost of items, etc.
No provision should be made for repair of the furniture under this head as
the same is to be met from the head 'Contingencies'. A statement showing
physical requirement of each item (i.e. stock in position and additional
~
-
requirement) should be attached by each unit for verification at Regional Office
level.
The requirement under this head should include all items (except
laboratory & sports equipments, vocational, museum and computers) as per the
sub-heads included under the head 'Other Equipments'. The projection should
contain Consumable and Non-consumable items both on actual need basis. The
requirement under this head should also include the provision towards bedding
items for students under hostel equipments with reference to actual/ anticipated
student's strength and stock in position.
The requirement under this head may be projected on actual need basis,
subject to the ceiling of Rs. I 00000 / - per Vidyalaya for purchase of Library
Books. This, however, does not include purchase of codes and manuals,
newspapers, periodicals, magazines, reference book etc. since the expenditure
thereon is to be met with the provision under the head 'Contingencies'.
The Regional Office should project the requirement as per actual need of
the Region , for R.E 2021-22 and B.E 2022-23, in respect of the following
heads:-
a) Conduct of Cluster, Regional and National level Sports and Cultural
Meets; -To be re allocated / Main A/ c
b) Recruitment; -To be re allocated to R.O. Hqrs. A/c
c) Training Courses; -To be re allocated to R.O. Hqrs. A/c
d) Admission Test; - To be re allocated / Main A/ c
e) Art & Cultural Workshops -To be further re allocated
f) Special M&R Works of Vidyalaya's Buildings- To be further re
allocated
The Regional Office should scrutinize the projections of each Vidyalaya with
reference to the student's strength, staff in position, various items of stock and flow
of expenditure upto September, 2021 and finalize the requirement of the Region as a
whole under each head. The statement of projections made by the Regional Offices
for their own office under each head should also be attached separately with the
consolidated projections for R.E 2021-22 and B.E 2022-23. Further, the Regional
Office should also watch the flow of expenditure and monitor the budget control of
each unit under its jurisdiction so as to keep a constant watch on abnormal
expenditure or savings and also to take suitable remedial action thereon well in time.
6. The processing of budget proposals in the Regional Office and at NVS Hqrs.
for consideration and seeking approval of the Ministry would actually depend upon
the timely submission of estimates by Vidyalayas, NLis and Regional Offices. The
Regional Office should invariably check the projections under all the heads of each
~½d
-=-.
unit with reference to statistical data furnished by the Vidyalayas functioning under
its administrative control. A consolidated proposal for the Region as a whole should
be worked out and furnished in the prescribed proformae as per Annexures-I to III,
to reach at NVS Hqrs. by the 12th Oct., 2021 positively.
7. The additionality/savings under the sub-heads-(c),(d) & (e) of CCA should also
be taken up simultaneously with the Head of concerned wing of NVS Hqrs.
8. In case the above proposals are not received by the prescribed due date, the
allocation at RE 2021-22 will be finalized on at this office level. Any requirement for
additional allocation over and above the allocation fixed at B.E. 2021-22 stage, in
future date, will not be entertained by NVS Hqrs in respect of Vidyalayas/Regional
Offices/NLis.
9. While projecting the requirement in the prescribed Annexure-1 & II, the
required information as per Annexure-111 should also be consolidated and furnished
alongwith the proposal. The Unit (JNV wise) / Head wise compilation Sheet (MS
Excel Sheet) may also be furnished as Soft Copy.
10. In addition to above the following additional details in the enclosed formats
have been required by the authority invariably with RE- 2021-22 proposals.
11. The above norms/ guidelines may please be noted for strict compliance.
Yours faithfully,
~~
(K.Maheshwari)- ,
).h
. ((f 5. JC(Pers.), NVS Hqrs., Noida - For information and with a request to
t\' furnish the requirement of funds for R.E 2021-22 and B.E. 2022-23 under
the concerned central provision head(s) of expenditure of their respective
rv\ .._ Wing/Section/Unit by 12th October, 2021. Additional requirement to JNVs, if
· any, under items concerning with your Section/Unit may also be submitted by
fb~10 the 12th October, 2021 positively for consideration of allocation.
AC(SA/Acad.-I/Acad.Il/Aca9.•
-f\'
:F~r similar action and
[with a
[request to furnish the
~o [Requirement
~\ [of funds for RE 2021-22, BE
I
.Jv;<. ~ \Y
4b Y'I
_. ,/4.
9.
1J1.
AC(Estt.I)/ AC(Estt.ll)/ AC(Estt.III)
ODO Hqrs.)
f
AC(Audit /F&S I 1) ~)v
-
}2022-~3 and re~uired ~forma?on
}of their respective Section~Um~s
fthrough the Head of the wmg, m
l
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[the prescribed proformae as per
fAnnexure-1 to Ill, by the
}12m Qctobec, 2021 positivelv.
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Navodaya Vidyalaya Samiti
(Estt-II Section)
INTERNAL NOTE
Sub:- Recruitment Drive 2021-22 in NVS for various posts via Direct and Limited
Departmental Examination - reg.
In this context, it is submitted that the following Legal Framework could be put ir
place while preparing the notification for the Recruitment Drive 2021-22 in NVS for various
posts via Direct and Limited Departmental Examination with the approval of the competent
authority:
1±:
Deputy Commissioner (Pers.)