Internal Student Admission Procedure Guide

1. Brief Step by Step Procedure

a. When students approach us through mails, contacts, etc. we will compose the
list.
b. Internally we discuss about who can be prospective candidates and decides who
can go for that particular year based on number of availability and the
candidates.
c. Students need to take the Faculty Change Exam conducted by BVRC.
i. There is one online test ready but it needs to be revised and approved by
BVRC RAC.
ii. This is online exam, paper will be given to students at a given time of their
choice and BVRC conductor’s choice and the students are asked to
submit within the time duration.
iii. This is evaluated and informed to the students.
d. Interview of the students
e. Selection letter to be given to the students.
f. Interview report needs to be prepared.
g. Students need to prepare their topic proposal and get approval from their guides
and submit it to the university.

1. Step by Step procedure

1. Advertisement
1.1. BVRC will give Ad in website mentioning we are having PhD seats and MA seats
available with us. It mentions the closing date for the application. Application fees
we can have. Advertisements can be online or in paper.
2. Application
2.1. Students will apply in stipulated time by registering themselves and by submitting
required documents.
3. Faculty change exam
3.1. It will be conducted online.
4. Interview
4.1. We will conduct an interview for the students who cleared the faculty change
exam.
4.2. The committee shall comprise of- The Head/Principal/Director as the
chairperson: one or two subject experts from outside, who are PhD holders in the
 discipline; one University/ College teacher, not below the rank of Associate
Professor, from the reserved category of the faculty concerned, where
applicable; and the recognized guide/s from the discipline concerned.
4.3. The Research Centres shall submit the reports of the committees to the
University (Thesis Section).
5. Selected people will be given the following letters
5.1. Selection Letter - A letter indicating the candidate is selected
5.2. Interview Report - A letter indicating the report of the interview where the list of
candidates that are selected will be given
5.3. College Recognition letter issued by University
5.4. Guide Recognition letter
6. Student need to submit his topic proposal to the university
6.1. Submission timing in the university - 11AM to 2:30PM
6.1.1. Now in covid 11:30am to 1pm (besides weekends) - Kalina campus
6.2. To be submitted in the Kalina campus thesis section.
6.2.1. Address: Thesis Section Nanoscience & Nanotechnology Bldg, University of
Mumbai, Kalina Campus Vidyanagari, Santacruz (East), Mumbai 400098.
6.2.2. Contact: Phone no: 9892296735, 9167563796 Email id:
universitythesis2011@gmail.com
6.3. Checklist for PhD student needed to submit topic proposal is as follows
6.3.1. Form
6.3.2. Selection Letter
6.3.3. Interview Report
6.3.4. Delay Letter - Interview conducted before 6 months
6.3.5. RAC Report
6.3.6. Admission Letter
6.3.7. College Recognition letter issued by University
6.3.8. Guide Recognition letter
6.3.9. PET/NET/SET/GATE/M.PHIL/Teaching Experience
6.3.10. Bachelor Mark Sheets & Convocation Certificate
6.3.11. Master Mark Sheets & Convocation Certificate
6.3.12. Students of Reserve Category
6.3.12.1. Caste Certificate
6.3.12.2. Caste Validity
6.3.12.3. Non-Creamy Layer
6.3.13. Name is changed - Marriage Certificate or Gazette copy
6.3.14. Topic of Proposal 15 copies
6.3.15. If thesis is writing in Marathi Language
6.3.15.1. Student application alongwith the forwarding letter of Research
Centre and Signature of Guide
6.3.16. 1. English Synopsis - 15 copies 2. Marathi Synopsis - 15 copies
6.3.17. Rs. 200/- fees in Cash
6.4. Checklist for MA by Research student needed to submit topic proposal is as
follows
6.4.1. Form
6.4.2. B.Sc./B.A/B.Arch all Marksheets & Convocation
6.4.3. College Recognition letter issued by University
6.4.4. Guide Recognition letter
6.4.5. Topic of Proposal 10 copies
 6.4.6. Students of Reserve Category
6.4.6.1. Caste Certificate
6.4.6.2. Caste Validity
6.4.7. Name is changed - Marriage Certificate or Gazette copy

6.5. Student needs to follow up with thesis section from time to time regarding their
proposal status
6.5.1. In case of faculty change the topic proposal will be sent to two subject
experts who should approve that the topic chosen is relevant to the field
of philosophy and the candidate can do it.
6.5.2. It will take a lot of time unless students follow them up to give their
opinion.
6.5.3. This should be asked in Kalina Campus.
6.5.4. After the subject experts have given their opinion, the topic proposal will
be put into RRC (Research Recognition Committee) of Mumbai
University. This will happen in Fort campus. Timings and status of RRC
meetings should be asked in Fort campus, RRC section, Room No.: xxx
6.5.5. RRC meetings happen less frequently in Mumbai University.
6.5.6. After the approval of RRC it will be put into the Board of directors meeting
for their approval. Its status also needs to be asked in Fort campus,
Room No: xxx
6.5.7. After that it will go to pro-Vice Chairman for his signature. Its status also
needs to be asked in Fort campus, Room No: xxx
6.5.8. Then it will come to the thesis section in Kalina campus.
6.5.9. Thesis section in Kalina campus will send letters to the student and to the
BVRC asking them to register. Students then need to register themselves
by following the next step.
6.5.10. They will conduct interview of the candidate by the experts if the
candidates are from different backgrounds.
 7. Provisional Eligibility
Once the proposal is approved by the university, the university will send letters ot topic approval
to the student and BVRC. Students then need to apply for provisional eligibility to get provisional
eligibility letter.
Checklist for submission of provisional eligibility
7.1. College Covering Letter signed by Principal
7.2. Eligibility Form (with college seal) (Student List)
7.3. Topic approval letter
7.4. Selection letter
7.5. Faculty change exam result
7.6. Al year graduation marksheets attested by principal
7.7. All convocation certificates attested by principal
7.8. Master degree all year marksheets and convocation attested by principal
7.9. MPhil marksheets and PET/SET/NET
7.10. If masters in foreign, passport and Visa xerox
7.11. Challan with principal stamp(university will say accept and write - generally 540
Rs/-, )
7.12. All documents should be attested by college principal

8. Registration
8.1. Once the proposal is approved by the university, the university will send letters to
the student and BVRC. Students then need to register themselves by using the
following checklist.
8.2. Checklist for Phd Registration that a student needed to submit to university
8.2.1. Form
8.2.2. Topic Approval Letter
8.2.3. Challan Receipt
 8.2.4. PET/NET/SET/GATE/M.PHIL/Teaching Experience
8.2.5. Bachelor Mark Sheets & Convocation Certificate
8.2.6. If Bachelor Degree from other University -
8.2.6.1. Provisional Eligibility
8.2.7. Students of Reserve Category
8.2.7.1. Caste Certificate
8.2.7.2. Caste Validity
8.2.7.3. Non-Creamy Layer
8.2.8. Name is changed - Marriage Certificate or Gazette copy

8.3. Checklist for MA by Research Registration that a student needed to submit to

university
8.3.1. Topic Approval Letter
8.3.1.1. If topic is approved with title change
8.3.1.2. Covering letter to thesis section by student with signs of guide,
dean and head of board of deans (ex Dr. Kanchan Mahadevan)
8.3.1.3. Two modified topic proposals
8.3.1.4. Printout of approved letter by Dr. Kanchan Mahadevan
8.3.1.5. Previous approval letter
8.3.2. Registration Form
8.3.3. Challan Receipt
 8.3.3.1. DD of 2645 Rs in the name of ‘FINANCE & ACCOUNTS
OFFICER, UNIVERSITY OF MUMBAI’ (It needs to be utilized in 3
months, otherwise it will expire)
8.3.3.2. 1000 (college fee), 25(challan receipt fee), 1625 (tuition fee)
8.3.4. Bachelor Mark Sheets & Convocation Certificate
8.3.5. If Bachelor Degree from other University -
8.3.5.1. Provisional Eligibility
8.3.6. Students of Reserve Category
8.3.6.1. Caste Certificate
8.3.6.2. Caste Validity
8.3.7. Name is changed - Marriage Certificate or Gazette copy

9. Confirmation of Eligibility
9.1. College covering letter signed by principal (Student list)
9.2. Topic Approval Letter - Xerox
9.3. Interview Selection Letter - Xerox
9.4. All year graduation Marksheets & certificate - Xerox
9.5. Master degree all year Marksheets & Certificate - Xerox
9.6. M.Phil All year marksheet & certificate and PET/NET/SET - Xerox
9.7. Provisional eligibility letter - Xerox
9.8. PhD Registration letter - Xerox
9.9. Paid copy of Eligibility/enrolment Payment with challan - xerox
 9.10. Verification report of Master Degree marksheets from such university - original or
xerox attested by principal
9.11. Original migration and one Xerox
9.12. All documents should be attested by college principal

9.13.
10. Course Work
10.1. Ph.D. course work shall be of 12 credits.
10.2. The course work shall be treated as a prerequisite for Ph.D.
10.3. A minimum of four credits shall be assigned to one or more courses on
Research Methodology, which could cover areas such as quantitative
methods, qualitative methods, computer applications, research ethics
and review of published research in the relevant field, training, field
work, etc. Other courses shall be advanced level courses preparing the
student for degree.
10.4. All courses prescribed for Ph.D. course work shall be in conformity
with the credit hour instructional requirement and shall specify
content, and instructional and assessment methods. They shall be duly
approved by the respective Board of Studies.
10.5. The courses shall be arranged in a formal way by the University
through University Departments and also at identified Institutions
where experts in the areas of course work shall deliver requisite
number of lectures. Record of attendance of the student shall be kept.
 The attendance of a candidate less than that prescribed by the
University shall make the course null and void for the candidate.
10.6. The Department where the student pursues research shall prescribe
the courses relevant to the student based on the recommendation of
the RAC.
10.7. All the students admitted to the Ph.D. programmes shall be required to
complete the course work prescribed by the Department during the
initial one or two semesters.
10.8. The grades in the course work, including research methodology
courses, shall be finalized after a combined assessment by the RAC
and the Department and the final grades shall be communicated to the
Head of Centre and to the University.
10.9. An M.Phil. /Ph.D. student has to obtain a minimum of 55% of marks or
its equivalent grade in the UGC 7-point scale (or an equivalent grade /
CGPA in a point scale wherever grading system is followed) in the
course work in order to be eligible to submit the synopsis of
dissertation (Thesis continue in the programme and submit the
dissertation/thesis).
11. Evaluation and Assessment Methods, minimum standards/credits for
award of the degree, etc.:
11.1. Upon satisfactory completion of course work, and obtaining of a
minimum of 55% of marks or its equivalent grade in the UGC 7-point
scale, the M.Phil. scholar shall be required to undertake research work
and produce a draft dissertation/thesis before completion of two years
from the date of registration for M.Phil. and six years for the Ph.D.
student. Women candidates and persons with disability (more than 40
% disability) may be allowed a relaxation of one year for M.Phil. and
two years for Ph.D. in the maximum duration.
12. Colloquium:
12.1. At least three months prior to the submission of the dissertation/thesis, the
student shall make a presentation (Colloquium) before the Research Advisory
Committee, which shall also be open to all faculty members and other research
students. The feedback and comments obtained from them may be suitably
incorporated into the draft dissertation thesis in consultation with the RAC.
13. Synopsis:
13.1. The candidate shall submit to the University fifteen copies of the synopsis of
his/her thesis through his/her Research Supervisor at least two months before
submission of thesis. The format of the thesis shall be as prescribed.
13.2. Checklist for synopsis for PhD is as follows
Synopsis - phd - DD - 10,010
Synopsis - for MA by Research - DD - 5010
13.2.1. Form
 13.2.2. Challan (DD should be attached)
13.2.3. Synopsis 10 copies
13.2.4. Bachelor Convocation Certificate
13.2.5. Master Convocation Certificate
13.2.6. Bachelor degree from other University - Confirmation of eligibility
13.2.7. PET/NET/SET/GATE/M.PHIL/Teaching Experience
13.2.8. Completed 4 years - Extension letter issued by the university
13.2.9. Guide Retired - Guide Continuation Letter
13.2.10. University permission letter for thesis in Marathi Language
13.2.11. English synopsis - 10 copies; Marathi Synopsis - 10 copies
13.2.12. Name is changed - Marriage Certificate or Gazette copy
13.2.13. Course work completion certificate (original)

13.3. Checklist for synopsis for MA by Research is as follows

13.3.1. Synopsis Form
13.3.2. Challan
13.3.3. Synopsis - 10 copies
13.3.4. Bachelor Convocation Certificate
13.3.5. Bachelor Degree from other university - Confirmation of Eligibility
13.3.6. Guide is retired - Guide continuation letter
14. Research Publications:
14.1. M.Phil. scholars shall present at least one research paper in a
conference/seminar and Ph.D. scholars shall publish at least one
research paper in a refereed and cited journal/UGC approved
journal and make two paper presentations in
conferences/seminars before the submission of the
dissertation/thesis for adjudication, and produce evidence for the
same in the form of presentation certificates and/or reprints/
acceptance letter from the publisher/editor.
14.2. Before submission of M. Phil./ Ph. D. dissertation/thesis, every
candidate shall fulfil the requirements prescribed with respect to
detection of plagiarism and any other form of academic
dishonesty. While submitting for evaluation, the dissertation/thesis
shall have an undertaking from the research student and a
certificate from the Research Guide attesting to the originality of
the work, vouching that there is no plagiarism and any other
academic dishonesty and that the work has not been submitted for
the award of any other degree/diploma of the same University or
to any other University.
15. Appointment of referees for M.Phil./PhD thesis:
15.1. The existing practice of appointment of referees shall continue.
16. Submission of thesis:
16.1. The thesis/dissertation shall be submitted in the prescribed format in a spiral
bound form and printing on both sides of a paper, along with a soft copy (CD).
16.2. The Ph.D. candidate shall submit three copies of his/her thesis. The M.Phil
candidate shall submit two copies of his/her thesis.
16.3. Checklist for these submission for MA by Research
16.3.1. Form
16.3.1.1. Requires signature of student, guide, head of the institute, his
stamp and college stamp
16.3.1.2. Xerox of registration payment challan and xerox of synopsis
payment challan
16.3.2. Thesis 1 Hard copy (1 CD)
16.3.2.1. Need to be done outside the campus. It requires special writing on
the border also.
16.3.2.2. CD is available outside University of Mumbai
16.3.3. Completed 4 years - Extension letter issued by the University
16.3.4. Bachelor Convocation Certificate
16.3.4.1. Sometimes may ask marklist also
16.3.5. Chalan of 810 Rs. for thesis
16.3.5.1. DD of 810 Rs.

16.4. Checklist for these submission for PhD

16.4.1. Form
16.4.2. Thesis 2 Hard copy (2 CD)
16.4.3. Completed 4 years - Extension letter issued by the University
16.4.4. Bachelor Convocation Certificate
16.4.5. Master Convocation Certificate
2. References
1. VCD 947 of 2018
2.