SAP Knowledge Base Article

3235839 - Invoices are being submitted to Flexible workflow even though these
workflows are deactivated - SAP Fiori, SAP ERP & SAP S/4HANA
Component: MM-FIO-IV (Materials Management > Fiori UI for Materials Management > Fiori UI for Invoice
Verification), Version: 7, Released On: 14.11.2023

Symptom
The Flexible workflows WS00800251 (for approving blocked invoices) and WS00800303 (for approving invoices that have
been parked as complete) are deactivated, however the posted invoices are being blocked and calling the workflow process to
be approved.

Environment
SAP Fiori
SAP ERP All versions
SAP ERP Central Component All versions
SAP S/4HANA All versions
SAP enhancement package for SAP ERP All versions
SAP enhancement package for SAP ERP, version for SAP HANA All versions

Reproducing the Issue

Invoices are being posted by the Create Supplier Invoice App F0859, the Create Supplier Invoice Advanced App MIRO
(WebGUI), and in the backend via the transaction MIRO.

Cause
A workflow is still active.
Regarding the obsolete workflow WS08900002 (User Decision Invoice), SAP Note 2617270 mention that the same
functionalities in that workflow are available in flexible workflow WS00800251. One of the differences is that the new flexible
workflow warns the administrator when a processor is not found. WS08900002 does not react that way. Instead, it is
triggered for all relevant users.

Resolution
Check if the standard workflow WS08900002 is active by the transaction SWETYPV:

The workflow WS08900002 is causing the issue as it has "Type Linkage" flag set. This workflow must be deactivated. In order
to deactivate, just remove the flag Type Linkage [ ]. For other checks related to activate and deactivate the workflow, please
read the SAP note "2804158 - Configuration of Flexible Workflows for Supplier Invoices.
You can also deactivate the workflow through transaction code PFTC:
1. Select 'Workflow Template' for task type and input '08900002' for the task.
2. Enter the settings for the workflow pattern and go to tab 'Triggering events'
3. Under standard events, click the green button to deactivate the BUS2081 object.
DISCLAIMER: Image/data in this WIKI is from SAP internal systems, sample data, or demo systems. Any resemblance to
real data is purely coincidental.
 See Also
How to Configure the Flexible Workflow for Supplier Invoices
SAP Note 2617270 - Supplier Invoice - Classical Workflow vs. Flexible Workflow

Keywords
deactivated flexible workflow, deactivated workflow, Supplier invoices are subject to release workflow, deactivate, workflow
start, workflow started, starting, active workflow, SWETYPV, SWI6, deactive, WS08900002, WS00800251, WS00800303,
deactivate blocked Flexible workflow, User Decision Invoice

Attributes
Key Value

Requires Action 0

Products
Products

SAP ERP Central Component all versions

SAP ERP all versions

SAP Fiori all versions

SAP S/4HANA all versions

SAP enhancement package for SAP ERP all versions

SAP enhancement package for SAP ERP, version for SAP HANA all versions