Vendor Document Requirement List (VDRL)

Project No: MoC 2023-1008 VDRL No: 05/2023

PR / PO No: Rev No: 0
Supplier: TBC Issue Date: 05/05/2023
Equipment /Item No: Items: Miskar ESD and F&G
Equipment Name:

Document Type Code Key: Minimal document attributes:

• Vendor Document Number
A Master Data Schedule • Project Document Number
B Commercial Data • Vendor Revision Code
C Drawings
• Project Revision
D System Diagrams/Schematics
E Data Sheets/Specifications • Issue Code
F Schedules/Listings • Status
G Calculations • Discipline and Doc type Code
H Performance Data • Document Title
J Welding & Materials Engineering Data • Issue Date
K Certification Data • ID/signature of originator, checker and approver
L Quality Assurance • Purchase order number
M HSE Data
• Official name of Vendor and/or sub-vendor company
N Installation/Spares & Maintenance Data
P Post Manufacturing Procedures • The item/tag number or equipment number

General Instructions to Vendors:

All documents shall be supplied in English. All units of measure shall be in mm.
All documents that have been marked in this VDRL have to be submitted electronically.
If “In Data Book” is marked for any document, the Vendor shall include all documents marked as “In Data Book”.
“Date 1st Review” is noted as weeks after or before one of the following milestones.
The Contractors or Vendor submittal requirements will be denoted on the VDRL as follows with regard to documentation
listed on the VDRL. Usage of such symbols can clearly be seen on the VDRL.

A = Date receiving Approval of Drawings (e.g. A+1 = 1 week after Approval)

P = Date of purchase order P + X =X weeks after purchase order or Loi
T = Date of Test T + -X =X weeks after or prior test
D = Date of Dispatch D + - X =X weeks after or prior to dispatch
Q = Date of process Q – X =X weeks prior to manuf./job process
U = Use of procedure U – X =X weeks prior to use of procedure
E = Final inspection E + X =X weeks after final inspection
C = Date of Call Off C + X =X weeks after Call Off
S = Date of Shipment (e.g. S-1 = 1 week before Shipment)
REVIEW CLASS
O = Review at Purchasers Office
S = Review by Inspector at Vendors Works
I = Submit to Purchasers Office for Information Only
A = Review by Audit at Vendors Works
R = Review by Engineering at Vendors Works
F = Certified Document to be sent to site with Materials
J = Incorporate Certified Issue in J01
K = Incorporate Certified Issue in K01
H = Document shall be retained in safe custody by Vendors.

Required documentation submission points will be indicated on the VDRL by a period in weeks or days from a specific
point of time, e.g. P. + 4 = four weeks after receipt of Purchase Order; D – 2 = two weeks prior to shipment; T - 1 = one
week prior to test date, etc., for submissions during design/manufacture.
Documents marked “With Bid” or “For Review” shall be submitted electronically in .pdf (Adobe Acrobat) format.
Documents marked “As-Built” or “In Data Book” shall be submitted electronically in .pdf and as native file format,
preferably MS Office, AutoCAD and PDMS (if used). Documents marked “In Data Book” shall also be submitted in
paper format.
 WITH FIRST DATE IN
CODE DOCUMENT BID ISSUE REQD AS- REV DATA
DESCRIPTION FINAL ISSUE BUILT IEW BOOK
CLA
NO OF COPIES REQUIRED No of SS A00
Electronic
Hard
Copy
Copies
MASTER DATA SCHEDULE
Manufacturer Record Book /
A00 1 1 ✓ S D+4
Vendor Data Book
Vendor Master Data Schedule
A01
(VMDS)
COMMERCIAL DATA

B01 Fabrication/Project Schedule ✓ P+2 O

B02 Sub-Order Schedule P+4 O
Weekly Progress/Monthly O
B03 P+4
Progress Reports
B04 Company Profile ✓
B05 Customer List ✓
B06 Certificate of Origin F ✓
B07 Certificate of Compliance F ✓
Exceptions to Codes &
B08
Specifications
✓ O ✓
B09 Original Invoices
B10 Certificates of Ownership
B11 Waivers and Release Notes
Independent Verification Body
B12
Release Notes
Reference list of similar
B13 ✓
projects / Delivered products
Organization chart for this O
B14 ✓ P+2
Project
Hardware life cycle O
B15 ✓ P+2 ✓
certification
DRAWINGS
C01 General Arrangements ✓ P+3 Q-2 ✓ O ✓
Foundation Loading Diagrams
C02
& Support Details
C03 Detail Drawings Q-2 ✓ O ✓
Exploded View/Cross
C04
Sectional Drawings
Mechanical Seal Detail
C05
Drawings
C06 Panel Cabinet Layouts ✓ P+3 ✓ O ✓
C07 Electrical/Instrument Layouts
C08 Instrument Outline Drawings
C09 Insulation/Lining Details
C10 Isometric Drawings
C11 Cable Block Diagram P+6 ✓ O ✓
SYSTEM DIAGRAMS/SCHEMATICS
Process/Utility Flow Schemes
D01
(PFS/UFS) & Heat Mass
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Balance SS
Process/Utility Engineering
D02
Flow Schemes (PEFS/UEFS)
Electrical Single Line
D03
Diagrams (SLD’s)
P+5 Q-2 ✓ O ✓
Instrument/Electrical Logic
D04 ✓
Diagrams
Control Philosophy & Block
D05
Diagrams
D06 Electrical Schematic Diagrams
Internal Wiring Diagrams
D07
(Connection Diagrams)
P+5 Q-2 ✓ O ✓
D08 Interconnection Diagrams P+5 Q-2 ✓ O ✓
Instrument Termination &
D09
Hook-Up Details
D10 Terminal Block Diagrams P+8 Q-2 ✓ O ✓
Electrical Termination &
D11
Hook-Up Details
D12 Loop Diagrams (Typical) P+5 Q-2 ✓ O ✓
Hydraulic & Pneumatic
D13
Schematics
Interface Drawings
D14
Input/Output Power Supplies
D15 Cause & Effect Diagrams P+8 Q-2 ✓ O ✓
Visual Display Unit (VDU) O
D16 Q-2 ✓ ✓
Graphics
D17 System Architecture ✓ P+4 Q-2 ✓ O ✓
DATA SHEETS/SPECIFICATIONS
E01 Weight Data Sheets
E02 Equipment Data Sheets ✓ P+4 ✓ O ✓
E03 Instrument Data Sheets
E04 Noise Level Data Sheets
Mechanical Alignment Data
E05
Sheets
E06 Valve Data Sheets
E07 Electrical Data Sheets
E08 Functional design Specification P+8 Q-2 ✓ O ✓
SCHEDULES/LISTINGS
F01 Instrument Schedule
F02 Cable Schedule P+10 Q-2 ✓ O ✓
F03 Load/Motor Schedule
F04 Distribution Board Schedule
Input/Output Schedule/ Bit
F05
Maps
P+10 Q-2 ✓ O ✓
F06 Bolt Schedule
F07 Lubrication Schedule
F08 Terminal Point Schedule
F09 Transit Schedule
F10 Utilities Schedule
 WITH FIRST DATE IN
CODE DOCUMENT BID ISSUE REQD AS- REV DATA
DESCRIPTION FINAL ISSUE BUILT IEW BOOK
CLA
F11 Erection Fastener Schedule SS
Bill of Materials/Equipment
F12 P+4 ✓ O ✓
List
F13 Piping Line List
F14 Trace Heating Schedule
Schedule of Pressure Safety
F15
Valves (PSV’s)
F16 Schedule of Pressure Vessels
Schedule of Runway Beams &
F17
Lifting Appliances
Schedule of Electrical
F18 Equipment in Hazardous P+10 Q-2 ✓ O ✓
Areas
Schedule of Ingress Protection
F19
(IP) Rated Equipment
CALCULATIONS
Pressure Vessel/Tank
Mechanical Strength
G01
Calculations (incl. Pulsation
Dampers, Filters etc.)
G02 Process/Utility Calculations
G03 Structural Steel Calculations
Foundation Support
G04
Calculations
G05 System Head Loss Calculations
Lateral Critical Speed
G06
Calculations
Torsional Critical Speed
G07
Calculations
G08 Bearing Life Calculations
Thrust Bearing Size
G09
Calculations
G10 Heat Emission Calculations P+10 Q-2 ✓ O ✓
Reliability, Availability & O
G11 Safety Integrity Level (SIL) P+10 Q-2 ✓ ✓
Validation
G12 Hydraulic Calculations
Exchanger Thermal Rating
G13
Calculations
G14 Instrument Calculations
Acoustic Enclosure Ventilation
G15
System Calculations
G16 Exhaust Duct Calculations
Coupling Selection
G17
Calculations
Lube & Seal Oil System
G18
Calculations
G19 Anti-Surge Valve Sizing
Rotor/Shaft System Imbalance
G20
Response Analysis
G21 Piping Stress Analysis
Failure Mode & Effects
G22
Analysis (FMEA)
G23 Finite Element Analysis
 WITH FIRST DATE IN
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G24 Nozzle Loads & Movements SS
Externally Applied Loadings
G25
Calculations (incl. Seismic)
Gaseous (Inergen)/Water Mist
Fire Extinguishant flow,
G26
pressure & time design
Calculations
G27 Electrical Calculations
G28 Power consumption ✓ P+4 Q-4 ✓ O ✓
Electrical Protection Curves &
H01
Relay Characteristics
Current, Potential & Power
H02
Transformer Curves
H03 Motor Performance Curves
H04 Lighting Performance Data
Battery Charge/ Discharge
H05
Curves
H06 Power System Analysis Data
Electrical Generator
H07
Performance Curves
Combustion Gas Turbine
H08
Performance Curves
Compressor Performance
H09
Curves
Centrifugal Pump
H10
Performance Curves
H11 Rotary Pump Curves
Reciprocating Pump
H12
Performance Curves
H13 Fan Performance Curves
H14 Engine Performance Curves
H15 Speed/Torque Starting Curves
H16 Crane Load/Radius Curves
H17 Computer System Manuals
H18 Catalogue Data

WELDING & MATERIALS ENGINEERING DATA

Weld Location & NDE Plans
J01 (including weld repairs &
casting defects)
Welding Procedure
J02 Specifications (WPS) &
Qualification Records (WPQR)
Non Destructive Examination
J03
(NDE) Procedures
Surface Preparation & Coating
J04
Specification
Forming & Heat Treatment
J05
Procedures (If applicable)
Hydrostatic/Pneumatic Test
J06
Procedures
J07 Corrosion Testing Procedures
 WITH FIRST DATE IN
CODE DOCUMENT BID ISSUE REQD AS- REV DATA
DESCRIPTION FINAL ISSUE BUILT IEW BOOK
CLA
SS
CERTIFICATION DATA
K00 Quality Dossier P+4 Q-4 ✓ O ✓
K01 Type Approval Certificates
K02 Hazardous Area Certificates
Performance Test Results (all
K03
disciplines)
Factory Acceptance Test
K04
Reports
T-4 ✓ O ✓
K05 Vibration Reports
K06 Noise Reports
K07 Weight Reports/Certificates
K08 Dimensional Control Reports
K09 Material Test Certificates
K10 NACE Requirements
Welder Qualification
K11
Certificates
NDE Operator Qualification
K12
Certificates
Pre-Production Qualification
K13
& Production Test Results
K14 Heat Treatment Records
NDE Records (Visual,
K15 Radiography, DPI, MPI, Eddy
Current etc.)
K16 Material Traceability Records
K17 Calibration Certificates
K18 Pressure Test Certificates
K19 Leak Test Certificates
K20 Proof Load Test Certificates
Coating/Insulation Reports &
K21
Compliance Certificates
K22 Cable Record Cards
K23 Nameplate Rubbing/Photo
Approved Concessions &
K24
Concessions Register
Inspection Release Certificates
K25
(Principal/Purchaser)
Inspection/Survey Reports
K26 (Certifying Authority,
Regulatory Authority, etc.)
The valves are subject to the
K26 Tunisian regulation and the
Note witness of Tunisian authorized
Inspector is required
Non Conformance Reports
K27
(Principal/Purchaser)
Non Acceptance Reports
K28 (Certifying Authority,
Regulatory Authority, etc.)
Technical Passport Contents
K29
List
K30 Technical Passport
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K31 Certificate of Conformity S-2 SS
F ✓
Permit to use foreign made
K32
hazardous equipment
Electromagnetic Compatibility
K33 (EMC) Declaration of S-2 F ✓
Conformity
Site Acceptance Test
K34
Procedure
T-2 O ✓
Safety Integrity Level
K35
Certificate
✓ P+4 Q-4 ✓ O ✓
K36 Ingress protection Certificate

QUALITY ASSURANCE AND CONTROL

L01 Quality Manual
L02 Quality Plan P+2
Quality Control Plan
L03 P+2 P+6 S ✓
(Inspection & Test Plan)
Quality Management
Accreditation (including any
L04 ✓
manufacturing licenses held by
Vendor, e.g. API, ASME etc.)
L05 Audit Schedule
Audit Reports (incl. Quality
L06
Assessments)
L07 Corrective Action Reports T-2 O ✓
HSE DATA
Material Safety Data Sheets
M01
(MSDS)
Emissions to Atmosphere
M02
Data
Safety & Environmental
M03
Evaluation
M04 Safety Standards ✓
M05 HAZOP Reports
M06 Project Safety Plan ✓
M07 Safety Management System ✓
Environmental Management
M08
System
INSTALLATION AND OPERATING MANUAL (IOM)
Installation, Commissioning,
N01 Operating & Maintenance
Manuals Contents List
Installation, Commissioning,
N02 Operating & Maintenance D-2 O ✓
Manuals
Special Tools List (If
N03
applicable)*
Spare Parts & O
N04 Interchangeability Record ✓ D-2 ✓
(SPIR) Schedule
T+ O
N05 Training Data ✓
1
Document to Tag
N06
Relationship; Equipment
 WITH FIRST DATE IN
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DESCRIPTION FINAL ISSUE BUILT IEW BOOK
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Register & Tag Register SS
N07 Software Code/Listing D ✓ O ✓
POST MANUFACTURING PROCEDURES
P01 Functional & Performance Test Procedures T-1 O ✓
P02 Flushing Procedures
P03 Weight Control/Weighing Procedures
P04 Lifting Procedures
P05 Pre-commissioning/Commissioning Procedures T-4 O ✓
Preparation for Shipping with Recommended
P06
Handling, Storage & Preservation Procedures
P07 Leak Test Procedures
P08 Erection & Installation Procedures
P09 Shutdown and Start-up procedure

Declaration by Vendor: In the event of a Purchase Order being awarded, we confirm that the VDRL documentation shall be provided
by the dates indicated.
Vendor Rep Signature Name Date

APO Rep Signature Name Date