Introduction to Work Systems

Work systems encompass the different types and functions of work

processes within an organization.
These systems are designed
to optimize productivity,
efficiency, and quality in
various industries.
Worker:
• The worker performing the
Work:
task must apply certain skills
• An activity in which a person exerts physical and and knowledge to complete
mental effort to accomplish a given task or perform the task or duty successfully.
a duty • Nearly all human work
• The task or duty has some useful objective activities include both physical
and mental exertions by the
• May involve one or more steps in making a
worker.
product or delivering a service
Work Value:
• There is usually a commercial value in the work activity,
and the worker is compensated for performing it.
• Work is also performed in government, but its value is
surely measured on a scale other than commercial.
 Introduction to Work Systems and Safety

Work systems and safety are essential

components of any productive
organization.

A work system is a system in which

human participants and/or machines
perform processes and activities using
information, technology, and other
resources to produce products/services
for internal or external customers.
work system framework (Figure) identifies
. nine elements that are part of even a
rudimentary understanding of a work system:
customers, products and services, processes and
activities, participants, information,
technologies, environment, infrastructure, and
strategies.
 Definition and Types of Work Systems

Physical Work Systems Cognitive Work Systems

These involve physical activities and These include mental processes,
interactions with the environment. problem-solving, and decision-making.

Social Work Systems Technological Work Systems

These focus on human interactions, These encompass the use of technology and
teamwork, and communication. digital tools in work processes.
Physical Work Systems
Physical work systems refer to the collection of tools,
equipment, and facilities that are used in the process of
producing and delivering products and services. These
systems include the actual surroundings in which work is
conducted and the instruments that workers use to execute
their duties.

Examples include manufacturing equipment, assembly lines,

transportation vehicles, and warehousing facilities. The
design and layout of physical work systems significantly
impact productivity, safety, and overall operational efficiency.

Displacement
Force acting
(distance) that on the objectin
Work an object moves
in acertain
the same
direction
direction
 Cognitive Work Systems
Cognitive work systems encompass mental
processes, problem-solving, decision-making, and
creativity in the workplace.

From innovative idea generation to complex problem-

solving, cognitive work systems contribute to
organizational success

Social Work Systems

Social work systems encompass collaborative environments

where individuals interact, communicate, and coordinate to
achieve common goals. It involves teamwork, group dynamics,
and organizational culture to promote effective social interactions
and relationships.
From team collaboration to community engagement, social work
systems point out the importance of social connections, empathy,
and embedding in achieving collective success.
Technological Work Systems

Technological work systems encompass

the use of digital tools and software to
streamline processes and enhance
productivity. These systems integrate
automation, artificial intelligence, and
data analytics to optimize workflow and
decision-making. They play a crucial
role in promoting efficiency and
innovation within modern workplaces.
 Functions of Work Systems
• Improving Efficiency: Work systems are designed to streamline processes and maximize productivity.

• Enhancing Communication: Facilitating effective communication among teams and departments.

• Promoting Innovation: Encouraging creativity and forward-thinking solutions within the workplace.

• Supporting Decision-Making: Providing information and tools to aid in decision-making processes.

Efficiency and Productivity

Streamlining Processes Productivity Improvement

Efficiency involves optimizing processes to
minimize waste and maximize output within the
available resources.
Implementing slim methodologies and
automation can streamline operations, reducing
time and costs.
Boosting productivity is achieved through
effective time management, clear goal setting,
and minimizing distractions.
Employees are better equipped to perform
when they receive pertinent training and
resources.
PRODUCTIVITY
Productivity is a process's output compared to its input. Process may relate to an
individual industrial or service activity or a national economy. Work systems
value productivity because it allows workers to earn more without raising product
and service prices. More goods and services at reduced rates increase everyone's
quality of life.
 Importance of Work Systems and Safety in the Workplace

A safety system refers to the structures, systems, and components (SSC) that
are essential for preventing, controlling, or reducing the negative effects that
may arise from the recognized dangers at a facility.
Examples of Safe Systems of work include:
• a manual detailing how to operate a potentially hazardous machine.
• A safety checklist for employees working at height or in a confined space.
• A step-by-step guide to dealing with a certain hazardous substance.

Legal Compliance Employee Well-being

Adhering to work systems and safety Ensuring work systems and safety
practices is essential for legal compliance measures protects the physical and
and avoiding penalties. mental well-being of employees.

Pro d uctivity
Effective work systems and safety
contribute to improved productive and
and performance in the workplace.
Reputation
Implementing and maintaining work
systems and safety enhance the
company's reputation and trust
among stakeholders.
 Common Work Systems and Safety Practices
• Emergency Response Plans:
• Practices
Personal Protective Equipment • Regular Safety Inspections:
Inspections: Conduct routine Plans: Establish protocols for
(PPE): Ensure proper use of PPE
routine checks to identify for various emergency
for all employees
hazards situations

Personal Protective fire safety inspections

Equipment (PPE)
Creating a Crisis Management Plan
 Roles and Responsibilities in Maintaining Work
Systems and Safety

1 Management Commitment
Leadership's responsibility to establish and promote a culture
of safety through policy and example.

2 Employe Participation
Engaging employees in safety programs, encouraging
reporting, and actively participating in safety measures.

3 Supervisory Oversight
Supervisors ensuring that safety protocols are followed,
identifying hazards, and providing immediate guidance.
Benefits of Implementing Effective Work Systems and Safety Measures

Implementing effective work systems and safety measures leads to a significant

reduction in workplace accidents and injuries, fostering a safer and healthier
work environment.

It also enhances employee morale and productivity, reduces operational costs,

and ensures compliance with regulatory standards, ultimately contributing to
the overall success and sustainability of the organization.

Employee satisfaction and well-being

Job Work-life Collaborative

Satisfaction Balance Environment
Job satisfaction is Fostering a healthy Encouraging teamwork and
crucial for performance balance leads to better collaboration creates a
and retention. employee well-being. positive workplace culture.
 Training and education for work systems and safety
safety

Employee Safety Workplace Safety Safety Regulations Safety Equipment

Training Safety Seminars Regulations Demonstrations
Seminars Compliance
Hands-on training Interactive seminars
for employees to Education on Detailed
seminars focusing
ensure proper adhering to safety demonstrations
focusing on hazard
equipment usage safety regulations on the use and
hazard
and emergency regulations maintenance of
identification, risk
procedures. through clear personal
risk assessment,
signage and protective
and prevention
instructional equipment.
strategies.
materials.