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LIFE CARE-HOSPITAL NARII Rd

Standard:
i IM-S 4c
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Mira Seva Trust
Document No
Version No.
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Revision dole
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PESHCO/NABH/LCH/IMS
VI
I I/I0/23
I0/10/24
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IMS4C: THE DESTRU CTION OF M ED ICAL RECORDS, DATA AND INFORMATION IS IN

ACCORDANCE WITH THE LAID DOWN PROCEDURE.

Polley: The hospital has a policy for destruction of the medical records after a designated time

TARGET AUDIENCE: Medical Record Department, IT Department

RESPONSIBILITY: Hospital Administrator, MRD, IT Department

DESCRIPTION:

• The Medical record Is destroyed after the period mention above after taking approval

from Medical Director & record Is maintained in register.

• Before destroying any records, a notice is advertised in the local newspaper, stating the

details of medical records being destructed. A timeline of seven days will be given to

public in the advertisement in case anyone require the documents

Procedure:
• Destruction of medical records will be carried out in accordance with the

retention policy of the hospital

• The Medical superintenden t/ Director will authorize the destruction of

medical records

• A proper record of all medical records destroyed will be maintained.

• At the end of Calendar year, a list of UHID.No is taken based on the

Admission date before 5 years (for Non MLC) and permanent (MLC case).

The list contains Patient name and date of Discharge.

• This list is sent to Medical Superintendent for Verification and Signature of

consent for disposal

• After receiving the consent all the case file should be first shredded by

MRD

• A previous day press note should be displayed in the local newspaper

regarding the destruction of medical records along with time period.

• he shredded pieces should then be burnt by Hou a,..., I

Issued by: Issued To:

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