P5 C6 Materiel

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RMAF INSPECTORATE COMPLIANCE AUDIT

AND INSPECTION INSTRUCTIONS
PART 5 CHAPTER 6
RMAF INSPECTORATE COMPLIANCE AUDIT CHECKLIST

MATERIEL WING
SECTION1–SAFETY
SER CHECK LIST C NC N/A REMARKS
SAFETY MANAGEMENT
PART A – CORE: SAFETY ORGANIZATION
SAFETY OFFICER SNCO/NCO SAFETY
Name:
Trained:
Duration in
Appointment:
Primary Duty:
Secondary Duty:
1. Is the Safety Officer qualified?
Ref: PU 9104-001 Part 3 Chap 1 Para 9 - 10
a. Appointed by CO/ OC
b. Attended Safety Course
c. Rank Kapt TUDM/equivalent.
2. Safety Officer not hold more than one additional

secondary appointment.
Ref:PU9104-001Part3 Chap1 Para 9b(2)
(Note:Total Secondary duty for SSO/USO ≤2)
3. Is the Safety Office comply with the current standing requirement?
a. Should be located near or within the compound
of CO/ OC Office.
b. Has an updated version of PU 9104 (001, 002
& 003) and familiar with the content.
4. Is there a Safety Committee appointed, established
and managed?
Ref: PU 9104-001 Part 3 Chap 1 Para 11
PART B – ROUTINE: SAFETY REGISTRY
5. Safety Office filing systems.
a. The following files should be available (Administration of files).
(1) SAFETY/223/1 - Safety Policy
5.6 – 1 of 55 Interim
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(2) SAFETY/223/2 - Safety Correspondence
(3) SAFETY/223/3 - Safety Meeting
(4) SAFETY/223/4 - Safety Survey
(5) SAFETY/223/5 - Hazard Report
(6) SAFETY/223/6 - SRM

SAFETY/223/7 - OSH Accident/ Incident
(7)
Investigation
(8) SAFETY/223/8 - SOR
(9) SAFETY/223/9 - PAP
(10) SAFETY/223/10 - Aircraft BOI

b. Have the incoming correspondences being
distributed and actioned accordingly?
c. Have the periodic checks of these files been
carried out (at least once every six months) by
safety office?
PART C – ROUTINE: SAFETY MEETING
PREVIOUS CURRENT
NO REMARKS
YEAR YEAR
1.
SAFETY MEETING 2.
3.
4.
6. Conduct of safety meeting at Sqn/ Unit.
a. At least once every 3 months.
b. Minutes available and properly recorded.
c. Sufficient follow up actions.
d. Topic discussion on safety issue/concern.

Future safety programme have beendiscussed in
e.
4th quarter meeting.
f. All executives attended the meeting.
g. SSO/ USO act as secretary.
7. Did the CO/ OC chair all the meeting?

PART D – ROUTINE: SAFETY DIARY
8. Is the safety diary has been properly managed and maintained?
Ref: PU 9104-001 Part 3 Chap 1 Para 10l and Part 4 Chap 2 Para 5d
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a. Safety program carried out as per plan.

b. Safety program/ activity recorded and monitor
the effectiveness.
c. CO/ OC remarks and signed on monthly basis.
d. Safety report on any accidents, incidents and
hazardous conditions/ situations etc and it
control or elimination processes are recorded.
e. Fire protection system status and fire hazardous
condition are recorded.
f. Occupationalinjury, diseases, hygine and health
monitoring are recorded.
PART E – CORE: SAFETY PROGRAMME
9. Is the Safety Programme available at Sqn/ Units?
Ref: PU 9104-001 Part 3 Chap 1 and Part 4 Chap 6
a. Safety programme planned related to safety
issue.
b. Sqn/ Unit Tools Down Day organized biannually.
Ref: PU 9104-001 Part 3 Chap 1 Para 10 (i)
c. Program encompasses varieties which include
Flight Safety and OSH.
d. Safety Officer monitor and assess
theprogramme effectiveness.
e. CO/ OC fully participate and support
theprogramme.
PART F – CORE: SAFETY SURVEY
10. Is the Safety Survey conducted by Sqn/ Units?
Ref: PU 9104-001 Part 3 Chap 1 Para 10n and Part 7 Chap 1 Para 5 - 9
a. Carried out in accordance with PU 9104-001.
Ref: PU 9104-001 Part 7 Chap 1
b. Analyses the survey finding and submitted the
report.
c. Safety issues have been identified.
d. Is the follow up action sufficient?
Ref: PU 9104-001 Part 7 Chap 1 Para 9, 11f and
11g
e. CO/ OC remarks.
PART G – ROUTINE: SAFETY PUBLICITY
11. Self-Education Method.
a. Identity of the SSO/USO made known to all
personnel.
b. Safety information/ publicities are appropriately
disseminated within the Sqn/ Unit.
12. Visual Publicity Method. Safety information at the
safety corner are adequate and informative.
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13. Personal Contact Method. Has the Safety Officer

provide a Safety Briefing to all newly posted-in/ arrival
personnel, visiting groups etc?
Ref: PU 9104-001 Part 9 Chap 1 Para 6j& Part 3
Chap 1 Para 8q
PART H – CORE: SAFETY RISK MANAGEMENT (SRM)
14. Does the SRM implemented?
Ref: PU 9104-001 Part 5 Chap 2, MTU/PTU/S.6/2 bth 2 Nov 17 & MTU/IJTU/S.700/11 bth8
Nov 17
a. Use of authorised SRM worksheet.
b. Appropriate steps are taken to reduce risks.
15. SRM documentation

Ref: PU 9104-001 Part 5 Chap 1, MTU/PTU/S.6/2 bth 2 Nov 17 & MTU/IJTU/S.700/11 bth8
Nov 17
a. All risk assessment are maintained and
updated.
b. Monthly report submitted.
PART I – CORE: HAZARD/ INCIDENT REPORT

PREVIOUS CURRENT
YEAR REMARKS
YEAR YEAR
No of Report
Outstanding
Percentage
completed (%)
16. Has the processing of Hazard/ Incident Report been properly recorded and
managed?
a. Maintain a register and monitoring of Hazard/

Incident Report.
Ref: PU 9104-001 Part 3 Chap 1 Para 10d
b. Initiated and/or process Hazard/ Incident
Report investigation:
(1) All reports have been processed
appropriately.
Ref: PU 9104-001 Part 6 Chap 1 Annex C
(2) Correct reporting procedures are
employed.
Ref: PU 9104-001 Part 3 Chap 1 Para 10e
(3) Thorough reporting and investigation.
Ref: PU 9104-001 Part 3 Chap 1 Para 10e
17. Hazard/Incident reporting system encompasses of:
Ref: PU 9104-001 Part 6 Chap 1 Annex A Para 3
a. Record of collection, storage and distribution
ofdata
b. Analysing data and trend.
c. Corrective action (elimination and/or mitigation)
and risk management.
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d. On-going monitoring.
e. Confirmation of the effectiveness of corrective
action.
18. Place the Hazard/ Incident Report Box or other
methods at various places in base/unit to enable
personnel to make report easily.
19. Has the Safety Officer provided the originator with
verbal or written report of the follow up action?
Ref: PU 9104-001 Part 6 Chap 1 Annex A Para 8
DOMESTIC SAFETY
PART J – CORE: WORKPLACE SAFETY
20. Workstations properly arranged, easily accessible and

free from clutter.
Ref: PU 9104-003
21. Essential Safety signage appropriately posted/
displayed.
Ref: PU 9104-003
22. The environment control system (i.e. temperature,
humidity, lighting) conducive for personnel and
equipment.
Ref: PU 9104-003
23. Hazard Report or Defect Report have been raised on
hazard or defect found. They should include all
necessary interim mitigation actions taken and in place.
24. First Aid Kits/Boxes must sturdy, portable and
immediately accessible, specify the type of medication,
no headaches and colds medicine, have list of content
and its quantity to facilitate replenishment, and not
contain any expired and prescribed medicines.
Ref: PU 9104-003 Part 5 Chap 1 Para 17 & 18
25. Area of employment and its surroundings are
maintained,clean,safe and hygiene for personnel usage.
26. Earthing/Bonding point installed
is serviceable.
Ref: PU Senggara Kompleks?
27. All dangerous goods properly stored.
PART K – CORE: FIRE SAFETY
28. Is the area of employment and its surroundings are Fire Hazard free?
Ref: PU 1111, PU 9104-003 and Base Fire Orders
a. Gardenrefuseandrubbishareappropriately
disposed.
b. Main Switch, Hose Reel, Fire Protection
System,EmergencyFireExitclearlylabeled, easily
accessible and clear from obstructions.
c. Flammablematerialsareproperlystored.
d. Stocks of chemical and flammable material
should be stored in a bin or room specially set
aside for the purpose.
Ref: 9104-003 Part 9 Chapter 3 Para 6 & PU
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4313 Part 6 Seksyen 1
e. Designatedsmokingareaisavailableand
markedwithsignage.
f. Grassandundergrowthcuttingappropriately
carriedout.
29. Is the area of employment and its surroundings free from Electrical Hazard?
Ref: PU 1111 and Base Fire Orders
Lightfittingsandswitchesareingood
a.
condition.
b. Poweroutlets,powerleads,plugs,adapters
areingoodconditionandcorrectlyutilized.
c. Electricalappliancesandwiringcablesarein
properandgoodcondition.
30. Fire Order is in place and adhered.
Ref: PU 1111, Base Fire Orders and FOC Serial 26/2016
a. Base Fire Order is available and updated.
b. Base Fire Order is read and signed by all
personnel six monthly.
c. FireEvacuationPlanisavailableandposted
clearly.
31. Are the fire extinguishers well managed and maintained?
Ref: PU 1111, PU 1112 and Base Fire Orders
a. Fire signage, notice and poster appropriately
display.
b. Fireextinguisheravailableandserviceable.
c. Monthlyinspectioniscarriedoutandreport
senttoFireSectionbyuser.
d. Fireextinguishersixmonthlyinspection
conductedbybaseFireSection.Reportis submitted
to unit.
Ref:PU1111Part8Chap 2Para4&5
e. Fireextinguisheryearlyservicingconducted
bybaseFireSection.Reportissubmittedto the
unit.
Ref:PU1111Part8Chap 2Para4&5
Ref:PU1112Part3Chap 4
f. Fireextinguisherextendedserviceconducted.
Ref:PU1112Part3Chap 4
PART L – CORE: EXPLOSIVE STORE SAFETY
32. Does unit comply to the Licensing and Authorisation procedure?
Ref: PU 2302 2nd Edition Sect 4 Leaflet 1 & PU 2304-018 Sect N Leaflet N 5
a. TUB20-0140ExplosiveOrdnanceFacility Licence
b. TUB20-0141AuthorisedUsed&Explosive
ContentOfAnExplosiveFacility
c. Application for the renewal of EO Facilities
License(Armory/JUSEN/AWC/SafetyBay&
Destini Prima/ HANDAU/ ATC Tower/ SAR
(PUGK) is sent 6 months prior the license
expiry.
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33. Is the Explosive Ordnance Storage requirement adhered accordingly?

a. Are Hazard Division & Supplementary
Signage properly displayed?
Ref: PU 2304-018 Sect H Leaflet H1 Para 11
(1) Legible and clear illumination.
(2) Outside the building.
(3) Outside the store/room/compartment.
(4) EO Hazard Division displayed matches
with store content.
b. Are the identification and marking on the EO/
boxes/ containers and packaging adhering to
the requirement?
PU 2304-003 Sect A Leaflet A3 & PU 2304-
018 Sect N Leaflet N2 Para 10
(1) Identification marking are legible.
(2) Identification at container/ box/ packaging
tally with EO identification.
c. Are the Electrically Initiated Explosive
(EEDS)storage adheres to the requirement?
Ref: PU 2304-003 Sec A Leaflet A4 Para 6
(1) EO kept in metallic containers (totally
screened).
(2) Unpacked EO must be stored under one
of the following conditions:
(a) Metal blanking caps must be fitted to
firing circuit connector plugs/ socket.
(b) Bonding with cart clip.
(c) Utilising the screening effect of the
skin of the EO and electrical leads.
d. Safe Custody Explosive Ordnance
storageprocedure.
Ref: PU 2204 Bhg 1 Ris 11 Para 2
(1) Receipt Inspection carried out.
(2) EO in good condition.
(3) Classification, Group and NEQ details
available.
(4) All storage items are recorded
accordingly in TUB 20-0279.
(5) Authority storage for Safe Custody EO
e. Empty packages not to be kept in a
building/facilities/ store/ room/ compartment
containing explosives.
Ref: PU 2304-018 Sect N Leaflet N2 Para 14
34. Are the following TUB and instruction displayed and legible?
Ref: PU 2204 Bhg 1 Ris 4 & PU 2304-018 Sect N Leaflet N1 Para 2
a. TUB 20-0155 General Regulations For ExpArea
& Facilities
b. TUB 20-0156 Above Ground Storage of
Explosive Ordnance
c. TUB 20-0158 Markings of Buildings & Transports
Containing Explosive
35. Are the procedures before entering the explosive area has been followed?
Ref: PU 2304-018 Sect N Leaflet N1 Para 3, 10 - 13 & Leaflet N2 Para 2
a. Authorisation for entering the explosive area.
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b. Record for entering explosive area.
c. Issuing disc.
d. Safety briefing given.
e. Raise the warning flag (Red Flag).
36. Are Hazard Division Signage & Supplementary Signage properly displayed?
Ref: PU 2304-018 Sec H Leaflet H1 Para 11.
a. Legible and clear illumination by
vehicleheadlights.
b. Correct position facing each approach road.
c. Supplementary signage display.
(depends on type of EO)
d. EO Hazard division displayed matches withstore
content.
PART M - CORE: TRANSPORTATION SAFETY
37. Are the factors that can cause the transports/ vehicles accidenthas been taken off?
Ref: PU 9104-003 Part 14 Chapter 1
a. Environmental Factors:
(1) Insufficient lighting.
(2) Excessive noise.
(3) Narrow pathways.
(1) Dusty workplace.
b. Vehicle Factors:
(1) Overloading of cargo.
(2) Design error.
(3) Insufficient machine safety equipment.
(eg: no warning light/ buzzer).
(4) Mechanical failure (eg: Brake syst).
(5) Electrical Failure (eg:warning light/ panel/
sensors).
(6) Inappropriate usage
(1) Wear and tear of vehicle parts
BFI/FUEL LAB/FUEL STATION
PART N – CORE: WORKING PROCEDURE

38. Is the BFI/ Fuel Lab/ Fuel Station safety procedures adhered?
Ref: PU 4101, PU 4306 2nd Edition, PU 9104-003 and SATM 14
a. Fuel transfer procedure adhered.
b. Laboratory test for aircraft fuel carried out.

c. Fuel and storage condition meet therequirement.
d. Bonding/ grounding serviceable.
e. Emergency shut-off valve serviceable.
f. Are lighting/ electrical wiring are flameproof.
g. Vent pipes in good condition.

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Chemical in lab are label/ record/ kept iawPU
h.
4306
i. Staff done medical checkup every 6 months.
39. Is PPE available, sufficient and appropriate?

(Apron, Mask, Goggle, Gloves)
Ref: PU 9104-003
40. Condition of Bonding Cable/ Strap for Refueller/
Dispenser.
Ref: PU 2205 Part 2 Leaflet 5
AIR MOVEMENT
PART O – CORE: WORKING PROCEDURE

41. Are safety procedures adhered by Air Movement Section (AMS)?
Ref: PU 43042nd Edition
a. Flight Safety Briefing conducted.
b. Security Control and Inspection conducted.
c. Dangerous Cargo Procedures adhered.

d. Weapon and explosive carriage
procedureadhered.
e. Calibrated weighing scale.
f. Material Handling Equipment (MHE).
42. Is PPE available, sufficient and appropriate?

(Apron, Mask, Goggle, Gloves)
Ref: PU 9104-003
INSPEKTORAT BAHAN LETUPAN
PART P – CORE: EXPLOSIVE STORAGE SAFETY

43. Is the buildings/facilities/room for explosive ordnance storage in good condition?
a. No Dampness (Structural and Condensation).
Ref: PU 2304-018 Sect O Leaflet O2 Annex B
Appendix 2
b. Doorsandwindowsareworkingproperlyand
secured.
Ref:PU2304-018SectNBLeafletN2B3
Para10&12,SectNLeafletN1Para3
c. Air conditioner/ ventilator is working properly
and the building is dry and as temperate as
practicable.
Ref: PU 2304-018 Sect B Leaflet B3 Para 13&
14, Sect F Leaflet F1 Para 1 and Sec O Leaflet
O2 Annex B Appendix 2
d. Building/ room painted with approved paint
scheme, using lead free paint.
Ref: PU 2304-018 Sect B Leaflet B3 Para 18-20
e. Building/ room must be kept thoroughly clean at
all times.
Ref: PU 2304-018 Sec N Leaflet N2 Para 8and
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Sect O Leaflet O2 Annex B Appendix 2
Lightning Protection System (LPS) test must

f. be carried out annually (less than 10Ω).
Ref: PU 2304-018 Sect J Leaflet J1 Para 16
44. Are the explosive, non-explosive and pallets stacking followed the requirement?
Ref: PU 2304-003 Sect C Leaflet C1
a. Stacking height:
(1) Packed EO - 3.7 metres.
(2) Unpacked EO - 3 metres.
(3) Use of racks - depend on floor
strength.
b. Stacking requirement:
(1) Permit free air circulation.
(2) Packages stack on battens/ pallet.
(3) Gangway between each line of
stacks.
(4) Packaged EO - stack by mark, filler,
date & lot no and identification easily seen.
(5) For SAA - Odd box of different lot can
stacked with others providing eachlot easily
identifiable.
45. Are the procedures of palletising EO following the requirement?
Ref: PU 2304-003 Sect C 5 Leaflet C5 Para 7 & PU 2204 Bhg 2 Ris 11 Para 8
a. Pallet in good condition.
b. Pallet was strap in correctly tensioned.
c. Pallet is lifting using approved slinging.
46. Are the identification and marking on the EO/boxes/containers and packaging following
the requirement?
Ref: PU 2304-003 Sect A Leaflet A3 & Leaflet A2 Para 10 - 12. PU 2304-018 Sect
NLeaflet N2 Para 10
a. Identification marking is legible.
b. Identification at container/ box/ packagingtally
with EO identification.
c. Legible hazard colour coding.
d. Weight and NEQ details updated.

e. Group of explosive kept inside the explosive
store followed compatibility grouprequirement
47. Are the Electrically Initiated Explosive (EEDS) storage following the requirement?
Ref: PU 2304-003 Sect A Leaflet A4 Para 6
a.
EO kept in metallic containers (totallyscreened).
b. Unpacked EO must be stored under one ofthe
following methods:
(1) Fitting blanking caps to firing circuit
connector plugs/ socket.
(2) Bonding with cart clip.
48. Are the segregate/ isolate EO adhered to the requirement?
Ref: PU 2304-003 Sect A Leaflet A9 & Sect C Leaflet C1 Para 9.3
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a. TUB 20-0148 Red Card/ TUB 20-0149 BlackList
Card available.
b. NEQ less than 5kg shall be stored withothers
EO by segregating the walls.
c. HD1.1 is not to be stored together
withsegregate EO.
49. Are the EO kept under the EO temperature and
humidity limitation?
Ref: PU 2304-003 Sect A Leaflet A11 and EO TO
50. Are the Safe Custody Explosive Ordnance storage procedure adhered?
Ref: PU 2204 Bhg 1 Ris 11 Para 2
a. Pre Receipt Inspection carried out.
b. EO in good condition.
c. Classification, Group and NEQ detailsavailable
and adhered.
51. Restricted In Use (RIU) EO storage.
Ref: TO Explosive Ordnance Reclassification Message (EORM).
a. RIU Card available.
b. Issue as restricted in use usage.
52. Are the Life expired EO properly managed?

Ref: PU 2304-003 Sect A Leaflet A1 Para 8 & A9 and PU 2204 Bhg 3 Ris 5 Para 11
a. Suspected life expired EO to be segregatefrom
serviceable EO.
b. EO sentence as Unclassified (U/C).
c. TUB 20-148 Local Red Card available.
53. Empty packages not to be kept in a building

containing explosives.
Ref: PU 2304-018 Sec N Leaflet N2 Para 14.
54. Posters displayed and legible.
Ref: PU 2204 Bhg 1 Ris 4, Bhg 2 Ris 12 Para 3 & PU 2304-018 Leaflet 1B N1 Para 2
a. TUB 20-0155 General Regulations For ExpArea
& Facilities
b. TUB 20-0156 Above Ground Storage
ofExplosive Ordnance
c. TUB 20-0157 General Rules For EnteringAnd
Leaving Clean Area
d. TUB 20-0158 Markings of Buildings
&Transports Containing Explosive
e. First Aid Treatment Instruction – displayed
inbuilding contain phosphorous
55. Handling explosive and explosive safety.
Ref: PU 2304-003 Sect A Page (viii) Para 6, Sect C 5 Leaflet C5 Para 1 - 5 & PU 4309
Sect 1 Chapter 1 Para 4
a. All personnel are required to handle
theexplosive ordnance with full care at all times.
b. Unit has to trends to all employees inexplosive
safety and handling.
c. All removable safety devices correctly fitted.
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d. Non removable safety devices set to safe.

e. Personnel Protective Equipment (PPE)
havebeen provided to personnel handling of
any dangerous good.
Ref: PU 2201 Sect 3 Leaflet 10
Ref: PU 2204 Sect 8 Leaflet 2 Para 12
56. Are the procedures for transportation explosive ordnance has been followed?
Ref: PU 2304-018 Sec C Leaflet C1 Para 8 - 11 and PU 4305 Part 4 Sec 12 Para 2 &
11,7& 11.
a. Loading and towing.
b. Transport in good condition.
c. Trolleys in good condition.
d. Explosive Hazard Division Signagedisplayed.
e. Warning Red Flag available.
f. Speed limit.
g. Strapping.
h. Escort with weapon available.
i. Serviceable Fire Extinguisher.
MT FLEET
PART Q – CORE: VEHICLE TOOLS AND EQUIPMENT (MT)

57. Is the vehicle tool and equipment properly managed?
Ref: PU 4305 2nd Edition
a. Good housekeeping is maintained at area
ofemployment including storage room.
b. All tool and equipment properly stored.
c. Vehicle first Aid Kits fully stocked,
readilyaccessible, sufficient and do not contain
any expired and prescribed medicines.
d. Essential safety signage available.
e. Vehicle fire extinguisher available
andserviceable with monthly inspections carried
out.
f. Signage for road and brake tests available
(UBC & UTI Check)?
Ref: PU 4305 2nd Edition Part 5 Sec 1
TOTAL
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SAFETY
NOT
NOOFQUESTION COMPLIANCE NONCOMPLIANCE
AUDITED
57
SECTION2–READINESS
PWUI/ FSJN/
KPLU LUK REMARK
PWUII SJNU
ESTABLISHMENT
ACTUALSTRENGTH
TOTAL
PERCENTAGE(%)
SER CHECKLIST C NC N/A REMARKS
PARTA–CORE:HUMANRESOURCE
Isthemanningsufficienttoperformandundertaketasks?
1.
Ref:PU2201Part4Leaflet2+ KPI
Abletoperformitsdailyassignedrolewiththepresentma
a.
nningstrength.
b. Strengthversusestablishmentismorethan70%.
HOTOofdutyandinventorycarriedout?
2.
Ref:PU43052nd EditionPart2Sec5
DoesKetuaFleetKenderaanappointmentiaw
3.
procedure?Ref:PU43052nd EditionPart2Sec1
PARTB–ROUTINE:INFORMATIONANDCOMMUNICATIONTECHNOLOGY
ArethefollowingInformationandCommunicationTechnology(ICT)equipmentavailable and
4.
functional?
Ref:UnitEquipmentTable/MATM-BIJ100-13/7/2-(6)bertarikh12Mac2015/Buku
PanduanKesiagaanATM
a. Telephone.
b. Facsimile.
c. Computer.
d. Printer.
e. P4/SPKB Terminal.
f. Provided WIFI/Internet.
PARTC–ROUTINE:OTHERADMINFACILITIES
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5. Arethefollowingbasicadminfacilitiesavailableandfunctional?
a. Photocopier.
b. Shredding Machine.
PART D – CORE: TRAINING AND COMPETENCY INSTRUCTION

IsTCImanagedinaccordancewithRMAFinstruction?
6. Ref:PU9203-005 2nd Edition -ArahanLatihandanKecekapan&PU4305 2nd
EditionPart4Sec13.
a. Officerand SNCO SLUK qualified and published.
b. Trainingfor e –TCI conducted as instruction.
c. Documentation for training records available.
d. Examined by qualified instructors (SME).
e. Examinationcarried out.
f. Examresultavailableandrecorded.All result
submittedtoMTU-SISMAT.
g. Certificateofcompetencyare issued and record.
Doesthedrivercompetencycheckcarried out?
7.
a. Examinedbyqualified instructors.
b. Theoryassessmentcarried out.
c. Certificateofcompetencyare issued.
OnJobTraining(OJT)/FamiliarizationTraining/continuationtrainingforPPKTradecarriedout?Re
8.
f:PU4305 2nd EditionPart4Sec13
a. Trainingschedule available.
b. Rekod Latihan Kemahiran dan Tred available

and updated.
Skillandefficiencytrainingbooksto be
c. submittedtorespectivedepartmentas stipulated in
the instruction.
PARTE–ROUTINE:TOOLSCONTROL
Arethetoolmanagementprocedureadhered?
9. Ref:PU2201Part4Leaflet7andPU2302Section3Leaflet11
a. Eachandeverytoolincludedinthe inventory
list.
b. ShadowBoard/ToolTagSystem employed.
c. BookingIn/OutSystem employed.
d. Alltoolsareengraved/stamped/marked.
PARTF–ROUTINE:DISPOSALPROCEDURE
Arethescrapitemdisposalproceduresadhered?
10. Ref:PU4101Part1Sec 14.
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a. Scrap yard availableand properly managed.
b. Disposal action carriedout within authorised

maximum limit.
c. Pre disposal action carried out.
Ref: PU 4101 Part 1 Sec 14 Para 10-13
d. Four main stages ofdisposaladhered.
Ref: PU 4101 Part 1 Sec 14 Para 20-22
PARTG–ROUTINE:STORAGEPROCEDURE(R&D)
ReceiveandDispatchprocedureadhered
11. Ref:PU4101,PU4301andSATM5
a. Discrepancy Report correctly raised within 24
hours. Ref: PU 4101 Part 1 Sec 54.
b. The item purchased/received taken into account
immediately after received.
Ref: PU 4301 Part 2 Sec 1.
c. Packaging procedure adhered.
Ref: PU 4301
d. Packaging material, MHE and tools available and
sufficient
PU 4302 Part 1 Leaflet 2.
e. Lock-Up store for transit item available.
f. Register bookavailableand properly

managed.
g. Calibrated weighing scale.
PARTH–CORE:EXPLOSIVEORDNANCEREADINESS
Isthe explosive ordnance kept inside
12.
thestore/room/compartment/boxes securely locked?
Ref: PU 2304-018 Sec A Leaflet A4 Para 1.
Inspectionon explosive ordnance carriedoutat the
13.
Explosive Store House, done by LUK and above.
Ref: PU 2204 Bhg 3 Ris 5 Para 3.
(Related to Armament Technician only)
Inspection onexplosive ordnancecarried out at theExplosive Store House(Materiel).
14.
Ref: PU 2204 Bhg 3 Ris 5, Bhg 8 Ris 2 Para 22 19, PU 2304-003 Sec G and PU 4309 Sec
10 Chapter 1
Notes: All inspection above done by Armourers at Explosive Store House (Cawang Materiel) - PU
Sendayan, PU Subang, PU Kuching, KTU, Rejimen TUDM, ATU Ipoh, Sqn 322 Bukit Ibam dan
Sqn 323 Bukit Lunchu.
a. Stock Check
b. Routine inspection
c. Pre issue inspection
d. Prereceipt inspection
e. Acceptance check
f. Special inspection
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TECHNICAL/BARRACK/CLOTHING/RADAR/SPECIALTOAIR/STATIONERY/RATIONANDPOLS
TORE
PARTI–CORE:WORKINGPROCEDURE
IstheReceivingofServiceableitemproceduresadhered?
15.
a. Movement.
b. Tagging.
c. Condition.
d. Dues-out.
IstheReceivingofU/Sitemproceduresadhered?
16.
a. U/S labeltag.
b. Log Book.
c. LogCard.
d. DefectReport.
IstheIssuingofServiceableitemproceduresadhered?
17.
a. Transfer.
b. Condition.
c. IssueOrder.
d. On Loan.
Storageprocedureadhered.
18.
Ref:PU4301Part1LeafletA7/1.
a. Packaging.
b. Preservation.
c. Locationandstockquantity in SPKBtallywith
physical.
d. No items stored on ground.
e. No or late action on items status ‘R’.
f. NoimmediateactiononitemsStatus‘T’.
DaftarBarang-BarangBertarikhLuput(KEW.PS-6)
available?
19.
Ref: PU 4313 2nd Edition.
MaterialHandlingEquipment(MHE)sufficientto assist
store handling.
20.
Ref:PU4302Part1Leaflet2.
Registrationbook(Kew67)forclassifieddocumentavailable
21.
andupdatedatStationeryStore.
22. V&Astorekeys(originalandduplicate)managedandupdated.
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a. V&Astorekeyssafelykeptinsidethekey
boxasperinstruction.
b. Withdrawal name published inPart 1Orders.
BASE TAILOR AND LAUNDRY
PART J–CORE:WORKING PROCEDURE

IstheLaundryproceduresadhered?
23. Ref:PU4101
a. Laundryrequirementsorganized through Barrack
Store.
b. Availabilityoftheregistration book.
c. LaundryFormsignedbybarrackstore
staffwhentheysentandreceivedthe clothes.
d. Complaint/suggestion book available.
e. Contractoradheredtothecontract agreement
IstheTailorprocedureadhered?
24.
Ref:PU4101
a. TailorrequirementsorganizedthroughClothingStore.
b. Registrationbook available
c. StaffsigntheTailoringFormwhenthey
sendandreceivetheclothesattheclothing store
d. Complaint/suggestion book available
e. Contractoradheredtothecontract agreement
RATION STORE
PART K – CORE: WORKINGPROCEDURE

IstheRationstoreproceduresadhered?
25.
Ref:PU 4101, PU4307 2nd Edition,SATM 8,
andMTU/MAT.100-10/5/6 bertarikh 28 Mac 23.
a. Availabilityofreceivingregistration book.
(SignatureofDutyOfficerorDuty SNCO).
b. Foodsamplingforchemicalanalysishas been
senttoStateChemical Department
c. RationAccountingLedger(BATL 106)
properly maintained
BroughtonCharge(KEW.PA1,KEW.PS
d. 1)andStruckofCharge(BATL3007)ofration properly
accounted.
e. Contractoradheredtothe contractagreement.
f. RTBK stock recorded in SPKB.
g. Calibrated weighing scale.
BFI/FUEL STATION
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PART L –CORE: WORKING PROCEDURE

IsBFI/FuelStationproceduresadhered?
26. Ref:PU4101,PU4306 2nd EditionandSATM14.
a. Documentandaccountingforfueladhered
toregulation.
b. Dippingcarriedoutand recorded.
c. Dippingandtemperaturecheckare donebefore
1000H.
d. Utilizationofcorrectprocedurefor receiving
andissuing item.
e. Stocksareabove80% capacity.
f. Allpump serviceability.
g. Waterseparatorfilterandcoalescing filterwithindue
date.
h. Hoseandcoupling/nozzleare serviceable.
i. CirculationandWaterdrainedaredone dailybefore
issuing.
j. Labapparatusaresufficientand calibrated
Registerbookforeachfuellabtest
k. availableandwellmaintained.(i.eSpecificgravity,
sulphide test, water reaction test)
AIR MOVEMENT
PART M – CORE: WORKINGPROCEDURE

IsAirMovementproceduresadhered?
27. Ref:PU4304 2nd Edition.
Screening machine serviceable, in good condition
a. and maintenance carried out accordingtoschedule
(ApplicableforPUSubang).
b. MechanicalHandlingEquipment(MHE)maintenancec
arriedoutaccordingto schedule.
c. Hand-
heldbodydetectorserviceableandingoodcondition.
MechanicalHandlingEquipment(MHE)availabletoac
d. commodatethehandlingof passenger, cargo and
baggage.
e. Cargoandmailpriorityadhered.
f. DocumentsforacquisitionofIn-
FlightRationfiledandmanagedproperly.
g. Acquisitionofflightrationfollowtheactualtimingofflying
hourssubmittedbyaircrew.
MT FLEET &TPPS
PART N– CORE: SERVICEABILITY ANDDOCUMENTATION OF 'B' VEHICLE

IstheserviceabilityofBVehiclesabove80%.
28.
ArethefollowingservicingschedulesforBvehiclecarriedout?
29.
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a. Daily Inspection
b. UnitBVehicle Check (BAT M 60).
c. MinorandMajor Servicing.
30. Documentation of'B'Vehicleavailable,maintained,updatedandcarriedout?

a. BatM100maintainedandupdated.
b. BukuPengeluaranPMPavailable,maintained
andupdated.
Ref:PU4305 2nd EditionPart5Sec1
c. BukuKerosakanKenderaanavailable,maintained
and updated.
d. RegisterbookforBATM23/KEW.PA
10available,maintainedandupdated.
Ref: PU 4305 2nd EditionPart 5 Sec 2
e. PenyataKebolehKhidmatKenderaanHarian
senttorespectivedepartmenteveryworking day
morning.
PARTO–CORE:ASSETANDEQUIPMENTSTATUS
Aretheservicing/repairforClass1AGSV/AGSEcarriedout?
31. Ref:PU2205Part1Leaftlet1.
a. Daily Inspection.
b. Schedule Servicing.
c. Physicalcheck/Functionaltest&Road
Testcarriedoutduring inspection?
d. BondingCheckfor AGSV(Refueller/Dispenser).
Ref:PU2205Part2Leaflet 5
e. TeardownInspection/Pre
DeliveryInspectionbefore/afterServicingorRepair by
Contractor.
Aretheservicing/repairforDomesticVehiclecarriedout?
32.
Ref:PU2205Part1Leaftlet2.
c. Physicalcheck/FunctionalTest&Road Test.
UnitTechnicalInspection(UTI)for Domestic Vehicle

d. Ref:PU4305 2nd Edition Part5Sect 1
e. TeardownInspection/Pre
DeliveryInspectionforServicingorRepair by
Contractor.
Aretheservicing/repairforAPcarriedout?
33.
Ref:PU2205Part1Leaftlet8&9
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c. Physicalcheck/Functional Test.
d. TeardownInspection/Pre Delivery
Inspectionbefore/afterServicingorRepair by
Contractor.
PARTP–ROUTINE:AGSE&AGSVCOLOURCODING
DoallAGSVadheretoRMAFColourScheme?
34.
a. SpecialVehicle(Base/Unit/Sqn)-
SemiGlossGreyColour(Code-595-26118)
SpecialVehicle(PrimeMover&TugTrailer(AirDefence
b. )SemiGlossGreyColour
(Code-595-26118)
c. TACCOMMCabin(AirDefence)-
SemiGlossGrey(Code-595-26118)
d. CrashAmbulance-SemiGlossWhite
(Code-595-27925)
e. SpecialVehicle(Operation)-
SemiGlossGoldenYellow(Code-595-23655)
DoallAGSEClass1,Class2,AP&ABOadheretoRMAFColour Scheme?
35.
a. Class1-SemiGlossGreyColour
(Code-595-26118)
b. Class2(Squadron)SemiGlossGoldenYellow(Code-
595-23655)
c. Class2(AirDefence)-SemiGloss Grey
(Code-595-26118)
d. LoxDispenser-SemiGlossWhite
(Code-595-27925)
e. ABO/AP(PASKAU)-SemiGlossBlack
(Code-595-27038)
PART Q–CORE: EO STORAGE READINESS

AreFireSafetyPlanningandreadinessmaintainedandupdated?
36. Ref:PU2304-018SecHLeafletH1Para7,8and 14.
a. Safeevacuationarea(400metresfromthe scene).
Ref:PU2304-018SecELeafletE1Para5.2
b. FireFightingMeasures.
Identificationofbuilding andline ofdrawingof

c. allbuildingattheexplosiveareaavailableandupdated.
d. ExplosiveArea/SitePlanMapavailableandupdated.
Technical information of all explosive

e. ordnancecriteriaandriskavailableandupdated.
Jointfiresection/ LocalAuthority Fire Brigade
f. exercise(6monthlyintervalorinanycasenotmore12m
onthsinterval).
ContactNo(FireSection,LocalAuthorityFire Brigade,
g. BCCC, Guard Room, BSO, BASO,RSAT)updated.
Arethesecuritiesofexplosiveordnancemanagementbeingfollowed?
37.
Ref:PU2304-003SecBLeafletB3Para5-12andPU4309Sec3Chapter 1.
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a. Authenticitysealingavailablefor storageusage.
b. Recordofauthenticitysealing usage.
c. Vouchers,letters,reports&
publicationsrelatingexplosivesclassifiedas
'SECRET'.
AllEOaccountingrecordskeepunder
d. safelockandkeyonlyauthorisedpersonnel allowed to
access.
DoestheKeysmanagementsystemconducted,maintainedandupdated?
Ref:PU2304-018SecNLeafletN1Para9andSecOLeafletO2Annex BAppendix2, FAFSI 1961.
38.
a. Placeinauthorisedplace safe.
b. Clearlylabelled/ numbered.
c. KeysBookin/out recorded.
d. Duplicate/triplicate place in guardroom.
TOTAL
READINESS
NOT
AUDITED
38
SECTION3:MANAGEMENT
PART A – ROUTINE: MYPORTFOLIO

IsthemyPortfoliocomplywiththe requirement?
Ref: Pekeliling Kemajuan Pentadbiran Awam (PKPA) Bil 4/2018,
1.
MATM-BIJ.100-13/4/1 (6) bth 17 Dis 18 & MTU(TPTU).100-1/9-71 bth 9 Apr 19
a. myPortfolioavailableforevery appointment.
b. Appointmentof Pegawai PenyelarasmyPortfolio.
c. Content/componentofeverymyPortfolio
adheredtoasfollows:
(1) OrganisationalChart.
(a) RMAForganisationchart.
(b) HQDivisionorganizationalchart.
(c) Base/Unitorganisationalchart.
(d) Branchorganisationalchart.
(e) Jobpositionismarked/showed.
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(f) Chainofcommandismarked/
showed.
(2) FunctionalChart.
(a) Branch/Unitfunctionalchart.
(b) Branch/Unitwherethejobsituated is
marked/ showed.
(3) ActivitiesforFunction.
(a) Branch/Unitfieldofworkslisted
correctly.
(b) Branch/Unitfieldofworkslisted
accordingly.
(4) JobDescription.
(a) “MAKLUMATUMUM”filledcorrectly.
(b) “TUJUANPERJAWATAN
DIWUJUDKAN” describe the
requirements/justificationsofaposition in
general in a statement covering overall
accountability.
(c) “AKAUNTABILITI” describes the
mainresponsibilitiesofagiventaskand able to
provide the results to achieve the purpose of
the creation of an office.
(d) “TUGAS UTAMA” listing the
identifiedtasks/ processesthatableto
achieve the assigned accountability.
(e) “DIMENSI”describessupervisory/
controlled sources.
(f) “KELAYAKAN AKADEMIK”,
“KOMPETENSI”and“PENGALAMAN”
filledcorrectly.
(5) WorkProcess.
(a) Listingeveryoneelementat4(d)as one
work process.
(b) Field “Tanggungjawab” and “Proses
Kerja”filledcorrectlyasper4(c)and4(d)
(c) Particularworkforjobisshown/
marked correctly.
(6) FlowChart.
(a) Translateeachelementin5asa flow
chart.
Tasksforeachjobaremarked/ showedcorrectly.
(7) Checklist.
Summarizes/ lists each of the
requirementsforelement5asashort,
comprehensive list.
(8) ListofLaws/Regulations/Authority.
(9) Listofforms.
(10) ListofJoinedCommittees.
Thecommitteeappointmentmustcome with the
positionof thejob and not as a secondary duty.
PARTB–ROUTINE:SISTEMPENGURUSANUNIT(SPU)
IstheSPUimplementedasArahanPelaksanaanPenambahbaikanSPU?
2. Ref:MTU(PTU).100-1/9/106bth17Jan17.
a. Organization Chart of the SPU groups
displayedwiththenamesofthepersonnel and group
(not exceeded 15 members
includingthegroupleader).
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b. MonthlySPUactivityconductedintheSqn/Unit.
c. Attendancesarekeptinrecordandsatisfactory.
ThesubjectgivenbyMTU-Perkhidmatanis
discussed and the issue raised are act
d.
accordinglyandpendingactionshallbe
discussedinthenextSPUmeeting.
e. Minutesofmeetingarereadandsignby allabsentee.
f. TheCO/OCsignsthemonthlyproceeding.
g. DiscussionofInnovationprojectinSPUmeeting.
PARTC–ROUTINE:INVENTORYMANAGEMENT
Does the equipment in the inventory properly managed?
3.
Ref: PU 4101, PU 4301 Part 2 Section 10, PU 4312 2nd Editionand
MTU.MAT.100-10/1/4 bth 14 Mac 2022.
a. AssignedInventoryHolderispublishedin Part One
Order.
b. HandingOverTakingOverprocedure adhered.
c. RKAT inspectedSecara Berkala
d. Pemeriksaan Tahunan Aset Kerajaan

iscarriedoutevery year.
e. HolderCheckTechnical/Barrackiscarriedoutevery6m
onth.
f. Theequipmentintheinventorythathasbeengradedas
S2/BERtobetransferredto Cawangan Materiel.
g. Unserviceableequipmentsentfor repair.
h. Equipment calibrated.
IsdocumentationandSPKBsystemproperlymaintainedandupdated?
4.
a. UnplannedReceiptofequipmentand accessories is
recorded in SPKB.
Ref: MPBU/SISGPD/S.5570/1 bth 29 Mei 15.
b. Stockquantity,condition,partnumber
andserialnumberintheSPKBsystemtallywith
physical.
c. Tech,BarrackandRKATinventory
holdercopyavailableandrecordedin SPKB.
d. Senarai Aset Alih (KEW.PA-7) available.
PARTD–ROUTINE:PERSONNELADMINISTRATION
5. All personnel renew TATADEMMOT accordingly.

Ref: PMAT 4/07, Direktif 1/13 - Direktif Kesihatan &
SATM 11.
Updated name and addresses of every personnel are
submitted to Ops Room for the purpose
6. ofrecallplandata.
Ref:AirSet2001–MU205-2111- 000-00-00 Part C
Chapter 4.
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PARTE–ROUTINE:DAILY KEY
Is the Daily Key (original and duplicate)managed and updated?
7. Ref: PU 5310 – Publikasi Udara Manual HANDAU, PU 5406 Bab 3 Para 3 (Panduan
Pengurusan Pejabat) & Arahan BSPP 1987.
a. Keys orderly withdraw/ return from Balai Pengawal
and recorded.
b. Original/ Duplicate key updated accordingly.
c. Key must be tagging by office name.
PARTF–ROUTINE:DAILYMORNINGPARADE
IstheMorningParadewellmanaged?
8.
Ref: Perintah Tetap Pangkalan
a. Record book for daily Morning Prade.
PARTG–ROUTINE:PEMBERHENTIANPEGAWAIDANANGGOTALLP
Dokumentasi Pemberhentian processes are properly
9.
managed.
Ref: PMAT 3/18, PPAT 2013 & SATM6
PARTH–ROUTINE:PUSATPENDAFTARAN(ADMIN)
Sub Registry
10.
Ref: Panduan Urusetia Jil 3, Klasifikasi Rekod Urusan Am Angkatan Tentera Malaysia
&PU 5406 2nd Edition
a. Sub registry (with Admin staff):
i. All correspondences must be included in the

registered file.
Filing system check by PPA and Chief Clerk
ii. every 6 month.
Ref: PU 5406 2nd Edition Para 27
iii. Filing cabinet secured.
iv. Filing procedures fully adhered.
v. BF Card procedure adhered.
vi. Kertas Minitprocedure adhered.

Correct Color-coding file cover should
vii. appropriate with correspondences
b. Sub registry (without Admin staff):
i. All correspondences must be included in the

registered file.
Filing system check by PPA and Chief Clerk
ii. every 6 month.
Ref: PU 5406 2nd Edition Para 27
iii. Filing cabinet secured.
iv. Filing procedures fully adhered.
v. BF Card procedure adhered.

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vi. Kertas Minitprocedure adhered.

Correct Color-coding file cover should
vii.appropriate with correspondences
Isdisposableprocedureforclosedfileadhered?
11.
Ref:ArahanArkibNegara
a. Actiontakenonclosed files.
b. Boardofsurveyconductedonallclosed files
(morethan5 years).
PART I–ROUTINE:MATERIELORDERS/PUBLICATIONS/INSTRUCTIONS
Are all publication valid, updated and well maintained?
12.
a. PU4101–ArahanMateriel Udara.
b. PU4301–PeraturanMateriel Udara.
c. PU 4302 – Peraturan Penyimpanan dan

Pembungkusan.
d. PU4303–PeraturanKewangan TUDM.
e. PU 4304 2nd Edition – Peraturan Pergerakan

Udara.
f. PU4305 2nd Edition –Pengurusan Pentadbiran
Kenderaan TUDM.
g. PU4306 2nd Edition –PeraturanBahanapi TUDM.
h. PU4307 2nd Edition –PengurusanRangsum

TUDM.
i. PU2304-003ExplosiveRegulations Storage,
Transportation&InspectionOf Explosives
j. PU2304-004ExplosiveOrdnance Inspection
AndProof Instruction
k. PU2304-006GeneralRegulations and
InstructionforDisposalof Explosive
l. PU2304-007RadioFrequencyHazard to
ElectroExplosives Devices.
m. PU2304-018ExplosiveAreaand Danger
Building
n. PU2304-022Technical Equipment
MaintenancePlan(TEMP)– Letupan.
o. PU4309 2nd Edition- ExplosiveOrdnance
Accounting Procedure.
p. PU9102–RMAFLogistic Doctrine.
q. PU9203-005 2nd Edition –ArahanLatihan dan

Kecekapan(TCI)
r. Perintah Angkatan Tentera (PAT Jilid III)
s. DisseminationofHigherAuthority directives
& Instruction.
t. PU4312 2nd Edition –TatacaraPengurusanAset
Alih TUDM
u. PU 4313 2nd Edition – Tatacara Pengurusan Stor
TUDM
v. PU 4315 – Peraturan Hantaran Udara TUDM
w. PU 4317 - RMAF Performance Based Contract

(PBC) Handbook
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x. PU 4401 - Handbook Materiel

y. SATM1–PengurusanStor Senjata
z. SATM2–PengurusanDewan Makan
aa. SATM 3 – Pengurusan Pintu Masuk - Pangkalan
ab. SATM 4 – Pengurusan Anggota Tahanan ATM
ac. SATM5–PengurusanVerifikasi Stok
ad. SATM 6 – Pengurusan Dokumentasi Persaraan

dan Pemberhentian
ae. SATM7–PemilihanPegawai ATM
af. SATM 8 – Pengurusan Perolehan Rangsum dan

Perkhidmatan Katering ATM
ag. SATM 9 – Pengurusan Kursus di Pusat Latihan
ah. SATM 10 – Pengurusan Pusat Komunikasi

(PUSKOM)
ai. SATM 11- Pengurusan Dokumentasi Perubatan
Pegawai dan Anggota
aj. SATM 12 – Pengurusan Kawalan Kehormatan
Utama
ak. SATM 13 – Pengurusan Pencalonan & Anugerah
DKAT
al. SATM14–PengurusanPetroleumMinyak dan
Pelincir ATM
am. SATM15–PengurusanKontrak Perkhidmatan
an. SATM16–PengurusanStorRadio ATM
ao. SATM INDUK- Pengurusan Audit Pemeriksaan

Penarafan
PU2304-005Procedure&RegistersofExplosiveOrdnanceReclassificationavailable properly
13.
manage and updated?
a. Available.
b. Amendment updated.
c. EORMRegister Updated.
d. ConsolidatedRegister Updated.
e. LocalRedCardRegister updated.
TUB20-145LocalRedCardRegister Sheets
f. inserted.
TUB20-149BlacklistRegister Sheets
g.
inserted.
TUB20-145RedCardRegister Sheets
h. inserted.
i. RestrictedInUseRegister inserted.
STOCKCONTROLANDACCOUNTINGFLIGHT (SCAF)
PARTJ–ROUTINE:SCAF MANAGEMENT
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Isprovisioningactioncarriedoutinaccordance with SPKB

14.
Manual?
Ref:PU4101andPU4301.
15. Isdemandforstockreplacementhasbeencarriedout?
Isdemandprocessproceduresadhered?
16.
a. REdemandactionaccordingto priority.
(Internal Demand)
b. Isthereoutstandingdemand(AOG) reflected
onserviceable aircraft?
c. Isthereoutstandingdemand(ROA) reflected
onserviceable radar?
d. NoRO1demandforstock replenishment.
DoesunitsubmittedSMP17(PenyataSenjatadan
17. Accessories) and details in SMP updated accordingly
with physical holding.
Ref::PU23022ndEditionSec7Lft12
Accountingledgerupdatedandproperlymanaged.
18.
Ref:PU4101andPU4301.
PARTK–ROUTINE:SCAFINVENTORY CELL
Does Holder and Asset Checks conducted?
19.
Ref: PU4101 and PU4301, PU 4312 2nd Edition&MTU.MAT.100-10/1/4 bth 14 Mac 2022.
a. Technical/Barrackevery6 months.
b. RKAT inspectedSecara Berkala.
c. AllTech,BarrackandRKATinventory listrecordedin
SPKB.
d. HOTORKATcertificatebetween
inventorycellandCMOare available.
e. Inventory inspection datepublishedin Part One
Orders.
PARTL–CORE:INSPECTIONOFEXPLOSIVEORDNANCE FACILITIES
AreExplosiveOrdnanceFacilitiesinspectionrecordsmaintainedandupdated?
20.
Ref:PU2204Bhg8Ris1&PU2304-018SecNLeafletN5&LeafletN7andSecOLeaflet O2 Annex
B Appendix 1.
a. TUB20-0277Temperature&HumidityRecord.
b. TUB20-0278BiWeeklyInspection.
Does the unit prepare TUB 20-0143 Annual/

21.
SpecialInspectionOfExplosiveOrdnanceforIBL
Inspection?Ref:PU2204Bhg8Ris3Para2.
DoestheunitsubmittedMonthlyStateSMP16and details in
22.
SMP updated with EO physical?
Ref:PU23022ndEditionSec7Lft12.
PARTM–CORE:ASSETANDSTOREMANAGEMENT
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DoestheappointmentofPegawaiAset,Pembantu Pegawai
23.
Aset and Pegawai Penerima Aset were published in the
Part 1 Orders.
Ref:1 PP, PU 4312 2nd Edition&
MTU.MAT.300.4-5JILID2(46) dtd: 20 Jan 22.
Aretherelevantdetailsfilledupaccuratelyin KEW.PA?
24.
Ref:1PPAM2.3TatacaraPengurusanAsetAlih–
Pendaftaran&PU 4312 2nd Edition
a. Are the listing of Daftar Harta Modal (KEW-PA 3)
andDaftarAsetAlihBernilaiRendah(KEW-PA4)
updated?
b. LaporanPemeriksaanAsetAlih(KEW.PA-12)
available?
c. Pemeriksaan Tahunan Aset Kerajaan is carried out
every year.
Asset inspection schedule publishedin Part One
25.
Orders.
Ref: PU 4312 2nd Edition.
DidthePTJmanage‘PengurusanAset&Stor’basedontheguidelinesgivenbythe ‘Pekeliling
26.
Perbendaharaan Malaysia’?
Ref:PPPengurusanAsetAM1.1hinggaAM7.8
ASSETMANAGEMENT
a. UnitPengurusanAset(UPA)iscreatedatPTJ.
Ref:AM1-1,Para5.
QuarterlyreportbeingproducedandpresentedduringJ
b. KPAKmeetingwhichis conduct quarterly. Ref:AM 1-
1, Para 6.4, 8.2
Quarterly report submitted to Activity/
c. Program/Ministryevery3month.
Ref:AM1- 1, Para 6.4, 8.2
Annualreportof Pengurusan Aset Alih, Aset Tak
Ketara,andStor Kerajaan submitted to Activity/
d. Program/ Ministry before 15
Februarynextyear.Ref:AM1-1,Para4.13
APPOINTMENTOFASSETOFFICER
Asset Officer appointed in written by KSU/
e. ChairmanofJKPAKinMinistry.
Ref: AM 1-1,Para7.1.
AppointmentofAssetOfficermadeupfrom:
(1) PegawaiKumpulanPengurusan&
f. Profesional (P&P).
(2) PegawaiPelaksanaGred19above.
Ref:AM1-1,Para7.2
MANAGEMENTOFJKPAKCOMMITTEE
g. JKPAKcommitteeinPTJisadhered.
Ref:AM1-1,Para8.1.
h. JKPAK meeting conducted quarterly and
afterendedofeachquarter.Ref:AM1-1,Para8.2.
i. Scopeofthemeetingdiscussedasper
statedinPekeliling.Ref:AM1-1Para8.3.
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j. PTJ using Sistem Pengurusan Aset (SPA)

Perbendaharaan Malaysia or any System that
approved by the Treasury.
Ref: AM 1-1, Para9.1&
MOF.PAM.600-27/82/1(34) bth 8 Okt 19.
ASSETACCEPTANCE
k. Officer in-charge in acceptance and
examinationof Aset Alih (inclusivetechnical asset)
process is qualified officer who appointed by
Ketua Jabatan. Ref: Ref:AM 2-2, Para 2.
l. Officer in-charge in acceptance perform a
physicalcheckingtotheasset.
Ref:AM2-2,Para 3.3.2.
m. Conditional acceptance is adhered.
Ref: AM 2-2, Para 3.3.3.
n. Verificationofacceptanceperformedbythe Officer
in-charge by using KEW.PA-1.
Ref: AM 2-2, Para 3.3.4.
o. Rejectionofasset(KEW.PA-2)isadhered.
Ref: AM 2-2, Para 3.3.5.
p. DocumentofPurchaseOrder,Deliveryorder,
invoice,warrantyletterandetcisprovidedby
suppliertoofficerin-chargeofacceptancefor
procurement under the center contract/centrally
procurement.Ref:AM2-2,Para 3.3.8.
q. Qualityofassetisfollowedspecificationas per
contract agreement (center contractprocurement)
Ref: AM 2-2, Para 4.
Duty and responsibility as an Officer in-
r. chargeofAcceptanceisstatedin.Ref: AM 2.2 Para
3.
ASSETREGISTER
s. Aset Alih were registered in Daftar Harta
Modal (KEW.PA-3) and Daftar Aset Alih
Benilai Rendah (KEW.PA-4)within2weeks
from the date of acceptance.Ref:AM2-
3,Para2,3& 4.
t. Registration of Aset Alih which is under
buying-renttermisadheredtoprocedure.
Ref:AM2-2,Para 5.
u. Registeredofrentassetisavailable
forrecordpurpose.Ref:AM2-2,Para 6.
v. Anyassetwhichreceivedfromother
sourcesispracticingofKEW.PA-3,KEW.PA-
4and KEW.PA 7. Ref: AM 2-2, Para 8.2/8.3.
w. KEW.PA-3&KEW.PA-4ismaintainedwith
complete and accurate information.
Ref:AM2-2,Para 9.3.
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RESTRICTED PU 9301
3rd Edition
x. Ketua Jabatan/Bahagian/Section/Unit is
checked and verified KEW.PA-3 before
signed.Ref:AM2-2,Para 9.4.
Senarai Daftar Harta Modal (KEW.PA-5)
y. &Senarai Aset Alih Bernilai Rendah (KEW.PA-
6) is available and updated.
Ref: AM 2-2,Para 9.7.
z. Aset Alih register is always maintained
andupdated if any changes occur.
Ref: AM 2.2 Para 9.8.
aa. AssetLabellingpracticeisadhered.
Ref: AM 2.2 Para 9.10.
ab. Senarai Aset Alih (KEW.PA-7)practice
isadhered.Ref2.2 Para 10.
ac. Laporan Kedudukan Aset Alih (KEW.PA-8)is
prepared and submitted to
UPAAktiviti/Program/Kementerian.
Ref: AM 2.2, para 13.
ASSETUSAGE,STORAGE&INSPECTION
ad. PracticeofBorangPermohonanPeminjaman &
Pergerakan Aset Alih (KEW.PA-9)
isadhered.Ref:AM2-4Para 3.1.
ae. Anymovingoutassetfromofficemusthave
writtenapprovalbyKetuaJabatan/Pegawai
Aset/OthersappointedofficerauthorizedbyKetuaJ
abatan.Ref:AM2-4Para 3.2.
af. UnservicebleassetisreportedusingBorangAduanKer
osakanAsetAlih(KEW.PA-10).
Ref: AM 2.4 Para 4.
ag. V&Aassetiskeptinasafeplaceby
theresponsibleofficer.Ref:AM2-4Para5.
ah. Appoinment of 2 x inspector by Pegawai
Pengawal/JKPAKChairmanofministryis:
1. Gred19andabovewhichisnot
involved directly with the management
of the asset.
2. 2years appointment.
Ref:AM2-4Para 6.3.
ai. 100%inspectionofassetiscarriedoutthroughouttheye
ar.Ref:AM2-4Para6.4.
aj. InspectorareusingBorangPemeriksaanAsetAlih(KE
W.PA-11)duringinspectionand procedure of
inspection is adhered. Ref: AM 2.4 Para 7.3.
ak. Ketua Jabatan is taken action for Any
discrepancies found in KEW.PA-11 and write-
offactionimplementedforuntraceable asset.
Ref:AM2-4Para 8.
al. Laporan Pemeriksaan Aset Alih (KEW.PA-
12)isproducebyPegawaiAsetandreported in PTJ
JKPAK meeting than submitted to
theUPAActivity/Program/Kementrian. Ref: AM 2.4
Para 9.
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3rd Edition
am. Sijil Pemeriksaan Aset Alih (KEW.PA-13) is

producedbyKetuaJabatanandsubmittedto
UPAActivity/Program/Kementerian.
Ref:AM2-4Para10.
MAINTENANCEOFASSET
an. Manualmaintenancerelatedtoassetisavailable.Ref:
AM2-5,Para3.
ao. Assetwhichrequiresmaintenanceislistedin Senarai
Aset Alih Yang Memerlukan Penyelenggaraan
Berjadual (KEW.PA-14).
Ref: AM2-5Para4.
ap. Schedule maintenance available and
maintenanceperformedasperscheduleplanned.
Ref: AM2-5Para4.
aq. Everymaintenancewascorrectlyand completely
recorded in
RekodPenyelenggaraanAsetAlih(KEW.PA-14).
ar. Any movement of asset for maintenance
purposemusthavewrittenapprovalby
KetuaJabatan/Pegawai Aset/Other appointed
officer authorized by Ketua Jabatan and recorded
in KEW.PA -9.
Ref: AM 2-45 Para 5.
as. Replacement of asset is implemented after getting
approval by Ketua Jabatan by using KEW.PA-
10andnewassetreceivedmustbe updated in
Bahagian B in KEW.PA-3 & 4 which is previous
registration number aremaintained.
Ref:AM2-4Para 6.
at. Laporan Penyelenggaraan Aset ALIH (KEW.PA-
16) is produced by Ketua Jabatan
andsubmittedtoUPA Activity/Program/Kementerian.
Ref:AM 2.5 Para 7.
TRANSFEROFASSET
au. Request of Asset transfer must be approved by
Ketua Jabatan and using Borang
PindahanAsetAlih(KEW.PA-17).Ref:AM2-6,Para4.
av. EveryAssettransfermustberegisteredwithin2weeksa
fterdateofreceiving.Ref: AM 2-6,Para 3.
aw. KEW.PA- 3&4(assettransfer)isupdated
withthestampof
“DIBATALKAN&DIPINDAHKAN”.Ref:AM2-
6,Para 5.1.
ax. CopyofKEW.PA- 3&4senttothereceiverPTJforre-
registerandupdatingthe KEW.PA-5, 6 & 7. Ref:
AM2-6, Para 5.2/5.3.
ay. Laporan Pindahan Aset Alih (KEW.PA-18) is
produced and submitted to UPA
Activity/Program/Kementerian.
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3rd Edition

Ref:AM2-6,Para6.
DISPOSALOFASSET
az. Disposalfileisavailable,updatedandcompletelyrecor
ded.Ref:AM2-7.
PerakuanPelupusan(PEP)(KEW.PA-19)is
ba. preparedforall
typeofdisposalandadheredtoprocedure.Ref:AM2-
7,Para4.1.
Perakuan Pelupusan in KEW.PA-19 is verified by
bb. 2 x officer (1. Pegawai Kumpulan
P&P,2.PegawaiKumpulanPelaksanaGred19andab
ove).
Ref:AM2-7,Para4.4.
bc. ValidityofPerakuanPelupusanisonlyoneyearfromthe
dateofissue.Ref: AM2-7,Para4.5.
bd. Lembaga Pemeriksa Pelupusan (LPP) is
appointed by Pegawai Pengawal (KSU)/Pengerusi
JKPAK Kementerian using Surat Lantikan
Lembaga Pemeriksa Pelupusan (KEW.PA-20)
base on post and notmorethan2years.
Ref:AM2-7,Para5.1/5.3.
be. LPP consisted of 2 x officer which is not directly
involved in handling of the asset. (1.
PegawaiKumpulanP&P,2.PegawaiKumpulanPelak
sanaGred19andabove).
Ref: AM 2.7 Para 5.3.1.
bf. Inspection performed within one month from
thedateofdirectsbyJabatan.Ref:AM2-7,Para5.4.
bg. All Aset Alih which proposed of dispose is listed in
Borang Pelupusan Aset Alih (KEW.PA-21) and
submitted to UPA
Aktiviti/Program/Kementrianforapproval.Ref:AM2-
7,Para6.
bh. KEW.PA-19wassignedbyLPPand submittedto
UrusetiaPelupusanKementerian.
Ref: AM 2.7 Para 5.4, Para 7.4.
bi. AsetAlihdisposedaccordingtotheapproval
method. Ref: AM 2.7 Para 7.
bj. Sijil Penyaksian Pemusnahan Aset Alih(KEW.PA-
22) submitted to UPA
Aktiviti/Program/Kementerian for disposal
methodofdestructionandSea-dumping.Ref:AM2-
7,Para7.7.
bk. SijilPelupusanAsetAlih(KEW.PA-23) submitted to
UPA Aktiviti/Program/Kementerian.
Ref:AM2-7,Para7.7.
bl KEW.PA-3&4updatedforthe Assetdisposed.
. Ref:AM2-7,Para7.8.
bm. Disposalprocessusingapprovalmethodisdonewithin
6monthfromthedateof approvalletter.
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3rd Edition

Ref: AM 2-7,Para 8.
bn. Applicationofextendstheperiodofdisposal
submitted to Kuasa Melulus in 2 weeks before
due date of first approval letter.
(extensionallowedonlyonceandtheperiod is not
exceeding one month). Ref: AM 2-7,Para9.
bo. Applicationofamendmentsdisposalmethod
submitted to UPA Aktiviti/Program/kementerian.
Ref: AM 2-7,Para10.1
bp. LaporanPelupusanAsetAlih(KEW.PA-32) submitted
to UPA Aktiviti/Program/Kementerian.Ref:AM2-
7,Para25.
LOST&WRITE-OFFOFASSET
bq. Lost of asset reported to Ketua Jabatan
immediately and Police Report is made
within24hoursofassetlost.Ref:AM2-8,Para4.1.
br. LaporanAwalKehilangan(KEW.PA-33)and Police
Report submitted to Pegawai Pengawal and
Ketua Setiausaha
Perbendaharaanwithin2workingdays.Ref:AM2-
8,Para4.2.
bs. Pegawai Pengawal appointing the Investigating
Committee by using Surat Perlantikan
Jawatankuasa Penyiasat
KehilanganAsetAlih(KEW.PA-34)within2 weeks
from the date of KEW.PA-33
beingsigned.Ref:AM2-8,Para4.3.
bt. Members of Investigating Committee made up of
officer which not involved with the lost
ofassetandnotfromthesameunit.Ref:AM2-
8,Para4.3
bu. InvestigatingCommitteeconsistedof:
(1) YDP-KumpulanP&P.
(2) Members–2xOfficer.
Ref:AM2-8,Para4.3.
bv. InvestigatingCommitteesubmittedLaporan Akhir
Kehilangan Aset Kerajaan (KEW.PA- 35) to
Urusetia Kehilangan & Hapus Kira (UPA
Aktiviti/Program/Kementerian) within one month
from the date of appointment.
Ref:AM2-8,Para 4.4.1.
bw. KEW.PA-
35submittedtoKuasaMeluluswithin2monthsfromthe
dateofKEW.PA-33 prepared.
Ref: AM 2-8,Para 4.4.4.
bx. KEW.PA-3&4forwrite-offassetisupdated.
Ref:AM2-8,Para4.5.
by. Sijil Hapus Kira Aset Alih (KEW.PA-36) is
producedwithinonemonthfromthedateofKuasaMelul
us.Ref:AM2-8,Para4.5.2.
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3rd Edition
bz. SurchargerecommendationsenttoPihak
BerkuasaTatatertibKementerian within3
monthsfromthedateofapprovalletterbyMalaysia
nTreasury.Ref:AM2-8,Para4.5.3.
ca. DecisionofPihakBerkuasaTatatertib
regardingthesurchargerecommendationis informed
to Malaysian Treasury within 6
monthsfromthedateofapprovalletterbyMalaysianTre
asury.Ref:AM2-8,Para4.5.4.
cb. LaporanHapusKiraAsetALIH(KEW.PA-37)
submitted to UPA Aktiviti/Program/Kementerian.
Ref: AM 2-8,Para6.
MANAGEMENTOFSTORE
cc. StorecategoryatPTJ&PusatKosisspecified.
cd. PegawaiStorisappointendinwrittenbyKetuaJabatan.
Ref:AM1-1Lampiran C.
ce. Officer in-charge in acceptance is appointed in
written by Ketua Jabatan which is
responsibleforacceptanceandinspectionto the
asset.Acceptance for technical asset must be
done by officer who have
expertiseonrelatedfield.Ref:AM6-2,Para 2.
cf. LaporanKedudukanStok(KEW.PS-14)is submitted
to UPA Aktiviti/Program/Kementerian for
everyquarteryear.Ref:AM6-4,Para10.1/10.2.
RECEIVING(STORE)
cg. BorangTerimaanBarang-Barang(KEW.PS-
1)practiceisadhered.Ref:AM6-2,Para 3.4.4.
ch. BorangPenolakanBarang-Barang
(KEW.PS-2)practiceforrejectionisadhered:
1.1xcopyforsupplier.
2.1xcopyforstore
Ref:AM6-2,Para3.4.5.
ci. AcceptanceofChemicalorflammablegoods is
directly stored to the respective storage.
Ref:AM6-2,Para10.
STOCKRECORDING(STORE)
cj. Allstockreceivedrecordedcorrectlyandcompletely
byusingKadDaftar(KEW.PS-3).
Ref: AM 6-3, Para 4.
ck. Allstockisrecordedwithin2weeksfromthedateofre
ceiving.Ref:AM6.3,Para2.
cl. KEW.PS-
4waspracticedforthestockhasanexpirydate. Ref:
AM 6.3, Para 6.4.
cm. SenaraiKadDaftarStok(KEW.PS-4)available.
STORAGEOFASSET
cn. All original packing (box, tin and etc) is
remainasreceivedandthelabelisvisible.
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3rd Edition

Ref:AM6-4,Para5.1.
co. Every loose item put into same size

containerforissuanceprocess.Ref:AM6-4,Para6.1.
cp. V&Astockiskeptinasafeplacebytheresponsibleofficer
.Ref:AM6-4Para7.1.
cq. Storagepracticeofsecurityelementstock(weaponry,
mapsandetc)isadhered.
Ref: AM6-4, Para 9.
cr. Storagepracticeofstockthatcanaffectedby humidity
condition is adhered.
(humiditycontrolstore).Ref:AM6-4,Para10.
cs. Storagepracticeofstockwhichhumidity resistance is
adhered (open space withcage).
Ref:AM6-4,Para11.
ct. Storagepracticeofheavygoodsisadhered.(placedont
hebottomshelf).Ref:AM6-4, Para 12.1.
cu. Allstockwhichhaveexpirydateislabelledproperlyonpa
ckagingformonitoring purpose.
Ref: AM6-4, Para 13.2.
cv. SenaraiStokBertarikhLuput(KEW.PS-
6)practiceisadhered.Ref: AM 6.4, Para 13.5.
cw. All chemical and flammable stock is labelled
properly. Ref: AM 6-4, Para 14.1.1.
cx. Stock of flammable, liquid chemical, gasses,
crystal, powder which corrosive and abusive is
stored in separate storage which completed fire
prevention tools and first aid kit. Ref: AM6-4, Para
14.2.1.
ISSUEANCEOFSTOCK
cy. Allissuancesofstockareapprovedbythe
authorizedofficerwhoappointedbyKetuaJabatan.Ref
:AM6-5,Para1.
cz. FirstInFirstOut(FIFO)practiceadhered.
Ref:AM6-5,Para2.
da. Allissuancesofstockarebasedonuserdemand.Ref:A
M6-5,Para3 – 4.
db. Allstockwhichneedforpackaging
anddeliveryisinspected,checkedandverifiedas per
SPKB Picking list. Ref: AM 6-5, Para 5.2.
dc. Senarai Pembungkusan (KEW.PS-9) is
preparedbyR&DSection.Ref:AM6-5,Para7.1.
VERIFIKASISTOR
dd. Verifikasi Stor is performed once starting
from1Octto31Deceveryyear.Ref:AM6-6,Para5.1.
de. Pemverifikasi Stor is performed 100% stock
checked, stock balance calculation and
recordcomparisonasperstatedinKEW.PS-3.
Ref:AM6-6,Para5.3.
df. Borang Verifikasi Stor (KEW.PS-10) is
completelypreparedbypemverifikasi.Ref: AM 6-6,
Para 5.4.
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3rd Edition
dg. BorangPenilaianPrestasiPengurusanStor(KEW.PS-
11)isavailable.Ref:AM6-6,Para 5.6.
dh. KEW.PS-
10&11submittedtoUPAAktiviti/Program/Kementeria
n.Ref:AM6-6, Para 5.7.
di. Sijil Verifikasi Stor (KEW.PS-12) and Laporan
Verifikasi Stor (KEW.PS-13) is
preparedandsubmittedtoKetuaJabatanforverificati
on.
Ref:AM6-6,Para6.4.
dj. Stock adjustment is performed as per stipulated
procedure by using Penyata
PelarasanStock(KEW.PS-15)andsentto Ketua
Jabatan for approval. Ref: AM6-6,Para7.2
Perakuan Ambil Alih (KEW.PS-16) is
dk
performedwithin2weeksfromthedateofHOTO.
Ref:AM6-6,Para 8.1.
DISPOSALOFSTOCK
dl. Lembaga Pemeriksa Pelupusan (LPP) is
appointedbyPegawaiPengawal/Pengerusi JKPAK
Kementerian using Surat Lantikan Lembaga
Pemeriksaan Pelupusan Stok(KEW.PS-19).
Ref:AM6-9,Para 4.1.
dm. LPP declared the stock condition and
recommendedthemethodofdisposalwith justification
using Borang Pelupusan Stok(KEW.PS-
20).Ref:AM6-9,Para4.4.5.
dn. KEW.PS-
20submittedtoUPAAktiviti/Program/Kementerian.
Ref:AM6-9, Para 5.1/5.2/5.5.
do. Sijil Pelupusan Stok (KEW.PS-22) is available
and submitted to
UPAAktiviti/Program/Kementerian.Ref:AM6-
9,Para6.5.
dp. SijilPenyaksianPemusnahanStok(KEW.PS-
21)isavailable. Ref: AM 6.9, Para 6.5.4.
dq. Disposalprogrammustbeconductedwithin 6
months from the date of approval letter.
Ref:AM6-9,Para7-10.
dr. LaporanPelupusanStock(KEW.PS-31)is
preparedandsubmittedtu UPA
Aktiviti/Program/Kementerianbefore15Febnextyear.
Ref:AM6-9,Para24.2.
LOSTANDWRITE-OFFSTOCK
ds. LostofassetreportedtoKetuaJabatanimmediately
and Police Report is made
within24hoursofassetlost.
Ref:AM6-10, Para 4.1.1 & 4.1.2.
dt. LaporanAwalKehilangan(KEW.PA- 32)and Police
Report submitted to Pegawai Pengawal and Ketua
Setiausaha
Perbendaharaanwithin2workingdays.Ref:AM6-
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3rd Edition

10,Para4.2.1 - 4.2.2.
PARTN–CORE:LPO
IsLPOproceduresadhered?
27. Ref:PU4303and1PP and PK 2.1.
a. Authorization letter from the Base
CO/CommandanttoKCMtocarryouttheGovernment
Acquisition/Order.
b. Samplesoftheauthorisedsignaturesoftheofficers
dealing in the acquisition sent to
StateJANorAKPbyusingKEW2/290form.
c. Marketsurveyscarryout. Refer: AP 169.
d. JawatankuasaPembelianTeruswhichis chaired by
Base CO/ Commandant
establishedatPusatTanggungJawab(PTJ).
Refer: ABK 1/2023.
e. JawatankuasaSebuthargaestablishedatPTJ. Refer:
PK 2.9.
f. MaintenanceworksapprovedbytheBaseCO/Comma
ndant. Refer: ABK 1/2023.
g. ProcurementprogrampreparedbyPTJ.
Refer: PK 2.1 (1 (i)).
h. AreDirectLocalPurchasearrangementsand
Quotation A and B being adhered
andrecordedproperly?Ref:AP 169(D) PK 5.1.
i. Is the EDD recorded in Local Orders
accordingtotheperiodstipulatedbytheJPT and
Jawatankuasa Sebutharga complied by
contractor, supplier, service and works?
Ref:PK 5.1 Lampiran 6-3.
j. IsthepurchasedetailonLocalOrdersand invoices
specific?Ref:AP176.1, AP 169 D.
k. IssupplyprocurementkeyedinSPKB?
Ref:AP102(a), PU 4301 Bhg 2 Sek 1.
l. IstheassetsBOCwithin2weeksfromthe date of
received?Ref:PPP, AM2.3
(1.1.4)TatacaraPengurusan Aset Alih –
Pendaftaran.
m. Istheassetlabelledwith“HakKerajaan
Malaysia”?
Ref:1PPAM2.3Perenggan9.10– Pelabelan Aset.
n. Isthereapecahkecilinpurchasing?
Ref:PK2.1(ii), (iii).
o. IstheSebutHargaAprocessimplemented
online?Ref:PK2para7(iii), PK 5.1 (3).
p. IsSebutHargaAprocurementexecuted by
JawatankuasaPenilaianTeknikaldan Jawatankuasa
Penilaian Harga?
Ref:PK2para7(iii), PK 2.9 & PK 5.1.
q. IsthememberoftheQuotationCommittee
asauthorised?
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3rd Edition
Ref:PK2para 5 (vi), PK 2.9 para 13 bil (3-1).
r.IsthedateoftheDeliveryNoterecorded by
receivingofficer?Ref:PK 5.1 Lampiran 6 (B.1.7).
s. Isthereceivedofgoodsdonebythe
appointedofficer?Ref:AM2.2TatacaraPengurusanA
set Alih Kerajaan – Penerimaan & PK 5.1.
t. Istheactiontakenonalatedeliveryby
thecontractor?Ref:1PPPK8Para1(i)(b)(7) (i).
u. IstheDirectPurchaseawardedtoonlyone
particularsupplier?Ref:1PP–PK2.16(i).
v. DoestheIn-houseContractadhereto the
stipulatedrules?i.e.contractagreement, quotation
from supplier.Ref:1PP–PK2.1Bab 5.
FINANCE MANAGEMENT
PARTO–ROUTINE:FINANCE CONTROL
28. Isfinancialmanagementproceduresadhered?
Ref:PU4303and1PP.
a. Jawatankuasa Pengurusan Kewangan dan
Akaun (JPKA) established at PTJ and
financialmeetingcarriedoutatleastonceinevery3mo
nths. Ref: PS 5.1 (4).
b. Allocation received properly recorded?
(WarenPeruntukanAm,WarenPeruntukanLuar,Siji
lPengesahanPeruntukan).
c. BukuVotadequatelymaintainedandeverytransaction
endorsedbytheFinanceOfficer.
d. BillRegisterproperlymaintained. Ref: AP 103.
e. FinancialMonthlyReturnandOutstandingPaymentSt
atementforwardedtohigher authority every month.
f. MaintenanceworksbelowRM50,000approvedbyBas
e/Komandan. PK 7.8 Para 2.2.4.
g. Contractlistandacopyofthecurrentcontract.
h. IstheRegistrationandPaymentRecordusingthecorre
ctExpenditureCode? Ref: AP 41.1 PP PS 1.1.
i. Aretherepurchasesvialocalorders
recordedinGPIS?Ref:1PP– PK 5.2 Bil 6 Para 6-3
j. Isthereanyprocumentthatdonotcomply
withtheTreasuryCircular(1PP)andthe specified
rules?Ref:1PP,AP,PU.
k. IstheBukuVotcheckedeverymonth?
Ref:AP95 (e).
l. IstheBukuVotprintedattheendof
themonthbythecustodian? Ref: AP 95 (e).
m. Isthepaymentcertificateauthoritylimitas
authorisedintheAP101?
Ref:AP101,SPANMBil1-2008.
n. IstheDepositListavailable,complete,updatedandrevi
ewedbythesupervisor? Ref: AP 156.
o. IsPanjarWangRuncitupdateddaily?
Ref:AP97,AP113(d).
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IsFinanceManagementControlbeingpracticeefficientlytoachievetheobjectivethathas been
29.
set?Ref:PU4303and 1PP.
a. Organizationchartpreparedcompletelyandupdated.
Ref:PKPA4-2018para4(i).
b. Allofficersinvolvedinfinancialmanagement is
authorized by Pegawai Pengawal and updated
when changers occur. (Updated
inAP11andiGFMASSystem.Ref: AP11.
c. Peraku II dilaksanakan mengikut penetapan yang
digariskan.
Rujuk: MTU.PTU.900-4(07) bth 17 Jun 23.
d. AllrecordsandfilesregardingPenurunanKuasamustb
ekeepproperly.Ref:AP101.
e. Jawatankuasa Pengurusan Kewangan dan
Akaun (JPKA) established at PTJ as stated
inPekelilingandJPKAmeetingatPTJmust be
carried out before meeting at Programs
levelsevery3months.Ref:AP95(e).
f. MinutesofJPKAmeetingmustbeprepared
including5elementsasstatedinPekeliling. Ref:PS5-
1andJPKAreportsmustbe prepare, properly filing
and sent to the
Programfollowbygivendates.Ref:PS5-1.
g. Allauditfilesmustbeproperlypreparedandtheauditfee
dbackisansweredwithinone month.
Ref: AP 306.
PARTP–ROUTINE:BUDGETTINGCONTROL
Didthebudgetingisdistributedbaseonpriority,operationalcontrolandtomanagedthebaseexpen
30. sesperformanceproperly?Ref:PB1-1.
a. Rancangan Perbelanjaan (RP) is prepared
usingtheinputfromPusatKos,andtheRPdocumentisfil
ingproperly.Ref:PB1-1.
b. Allocationreceivedproperlyrecorded?(WPA,WPKan
dWPP)Ref:PB1-1,Para4.1.
c. VirementWarrant(WPP)ofOperatingexpensesisappr
ovedbyPegawaiPengawal or authorize
representative in writing or treasury approval.
Ref: PB 2-6, Para 1.1.
d. WPKwhichissuedbyPTJmusthaveapproval from
Pengurus Program or
appointedofficerbyPegawaiPengawal(Mej Gen and
above/Jusa C) for the approved purposes only.
Ref: SAK 2-2013.
e. NewpolicyWarrant/One-
Offisspentfortheapplicationpurposeonly.Ref:SAK9-
2-2012.
f. MonthlySpendingPerformanceReportissubmittedtot
hePengurusProgram/Aktiviti before or on 10thof the
next month.
Ref: Arahan Pegawai Pengawal B60.
PARTQ–ROUTINE:RECEIVINGCONTROL
Didthepaymentcollectionproperlyrecordedandadheredtoprocedure?
31. Ref:AP66,67&68.
CONTROLLINGBORANGHASIL
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a. CollectorhavetomaintainallBorangHasil (Kew.
67) and every transaction of stock issuance
need to be signed by the officer and Borang
Hasil (Kew.68) must be keptsafely.Ref:AP 67.
b. All official receipt and coupon received must
becheckedandverifycorrectlyregardingtheserialnu
mberandsignedatthebacksheet of the first office
copy. Ref: AP 66(a).
c. Kew 38 & 38e (receipt book) issued by
sequenceserialnumbercorrectly.Ref:AP 66(c).
d. All Borang Hasil which still in stock and
currentlyusemustbesafelykept.Ref:AP68.
e. StatementofBorangHasil(LampiranN)is
preparedwhenexchangeofcollector.Ref:AP66A.
AUTHORIZATIONOFRECEIVINGPAYMENT Ref: AP
69, SPANM 6-2018 & Perkara 97 Perlembagaan
Persekutuan.
f. All officer who received money in any terms
ofreceivingmustgetwrittenapprovalbythe Pegawai
Pengawal (KSU).
Ref:AP69/SPANM6-2018.
g. Form of Special appointment available
(LampiranB1-B8).Ref:SPANM6-2018.
h. Form of Special Appointment must be
updatedinwrittenwhenexchangeofofficer occurs.
Ref: SPANM 6-2018.
i. Role and access in IGFMAS/Sistem
TerimaanPTJmustbeinlinewiththe special
appointment in written.Ref:AP69/SPANM6-2018.
j. AllrevenueisaccountedintheKumpulan Wang
Disatukan.
Ref:Perkara97PerlembagaanPersekutuan.
k. Allrevenuethatcollectedisbasedonthe
allowable/approved rate.
Ref:AktaFi1951(Akta209)/WP10-1.
l. Allrevenuemustbeaccountedusingthe right Kod
Hasil. Ref: PS 1-1.
SECURITYPRACTICEDURINGCOLLECTION
m. Noticeofrequestingreceiptsafterpaymentforciviliandi
splayedaplacethateasytosee.
Ref: AP 61.
n. Segregation of duty for issuing receipt,
recordingofcollection,checkingandrecordincashboo
kisproperlypractice.Ref:AP 11(a).
o. AvailabilityofSecurityandinternalcontrol features for
online receiving transaction:
(1) Receivingcode.
(2) Dateandtimeoftransaction.
(3) Operatorcode.
(4) Machinecode.
(5) Listofofficialreceiptnumber.
(6) Listofcancelledreceipt.
Ref: AP 63(b)
CANCELLATIONOFRECEIPT
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p. Allamendedreceiptmustbecancelled.
Ref: AP 62(a).
q. The cancelled receipt with copy were
preparedduringauditingprocess.Ref:AP 62(a).
r. Official receipt must be cancelled by
authorizedofficer(inwritten).Ref:AP62(b).
CASHCOLLECTIONINTOBANK
Ref:AP78/AP126.
s. CashcollectionoverRM500oraccumulated collection
over RM2000 (inclusive cash, cheque, postal note
and etc) must be
transferredtothebankatthesamedayorat least next
working days. Ref: AP 78.
t. Collectionbychequetransferredtothebank not more
than 1 week from the date of receiving the cheque.
Ref: AP 78.
u. Collection which is not transferred to the
bankafterreceivingmustbekeptinsafebox or vault.
Ref: AP 126.
PREPARATIONOFCOLLECTORSTATEMENT
v. AllCollectionwhichtransfertothebankmust
be tally with the Collector Statement and
recordedincashbook/ onlinecashbookat
thesamedate.Ref:AP79 (a)/ (b).
w. Collectorstatementcancelledbyauthorizedofficerapp
ointedbyPegawaiPengawalin written.
Ref: SPANM 6-2018.
RECEVINGACCOUNT/REVENUE-
BOUNCECHEQUE(AP 76).
x. RegisterofBounceChequeisavailableandupdated.R
ef:AP76(b).
y. Bouncechequewasreplacedoractionedaccordingly.
Ref:AP76(b).
z. ListofunsettledBounceChequebeing
prepared and submitted to Pegawai
Pengawalattheendofeachyear.Ref:AP76(b).
AKAUNBELUMTERIMA(ABT).AB89A.
aa. PTJismaintainedAkaunBelumTerima(ABT)complete
lyandupdated.Ref:AP89A.
ab. StatementofAkaunBelumTerima(ABT)mustbesubmi
ttedtoAccountDepartmentat the stipulated period of
time. Ref: AB 89A.
ac. AnyOutstandingbillandbaddebtwereactionedbyPTJ.
Ref:AP 328.
PARTR–ROUTINE:PROCUREMENTMANAGEMENT
IsProcurementManagementproceduresadhered?
32. Ref:PU4303and1PP,PK2-1.
a. RancanganPerbelanjaan(RP)isprepared and
submit to Finance Department
before15thDecemberyears.Ref:PK2-1 para 1(i).
b. Penyelia GPIS is appointed by Ketua
Jabatan/PengurusPTJandallcategoriesof
procurement is registered correctly in thesystem.
Ref:PK 5.2 para 6 (6-2) (ii).
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c. All of the GPIS information is checked and

verified by Ketua Jabatan/ Pengurus PTJ,
andthereportsisbeingtableinJPKA.Ref:PK5.2,Para
c.
d. Isalloftheprocurementisusing100%ePSystem?Ref:
PK5-1Para7.1.
e. PTJmustbeensurethatthesupplierprovide the
invoice within 3 days after delivery of
goods/services andverified by the staff.
Ref:PK5-1,Para7.3.2.
f. LocalOrderispreparedfirstbeforeordering of
goods/services and verified by
theappointedofficers.
Ref:AP176.1, PK 4.2 (Lampiran 12(iv,vi).
g. Market surveys carry out using catalog and
theresultsofpricecomparisonmustbefrom at least
3 suppliers. Ref: AP 169, PK 5-1 Para5.1.3.
h. AretheproceduresofSebutHarga(RM 50,000toRM
500,000)adhered?
(1) Procurementorcontractwhich:
(a) RM50,000toRM100,000-bumiputera
supplier only.
(b) RM100,000toRM500,000–open
supplier.
(2) Consist at least 5 local suppliers (Perolehan
Kerja) that meet the criteria which registered
with FinanceMinistry.Invitationnoticeisopenat
least 7 days.
(3) Pegawai Pengawal appointed the
JawatankuasaSebutHargawhichconsistat
least 3 officers.
(4) KetuaJabatan/PengurusPTJappointed the
Specification Committee consist of:
(a) Chairman.
(b) 2xmembers.
(5) AppointingofsecretaryforSpecification
Committee – non committee.
(6) PTJappointedtheJawatankuasa
Pembuka Sebut Harga consist of:
(a) Chairman.
(b) 2xmembers.
(7) AppointingofsecretaryforJawatankuasa
Pembuka/ Penilaian – non committee.
(8) EvaluationofSebutHargaconductina level of
Evaluation Committee.
(9) KetuaJabatan/PengurusPTJappointed the
Evaluation Technical and Finance Committee
consist of:
(a) Chairman.
(b) 2xmembers.
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(10) AppointingofsecretaryforEvaluation
Committee – non committee.
(11) LetterofIntentispreparedwithin3days after
approval and feedback from suppliers not
more than 5 days.
(12) Pricesurveysisprepared.
(13) All discussion and results of
JawatankuasaSebuthargarecordedinthe
minutes and signed by Chairman and
committee.
(14) Feedbackforacceptanceofsupplier must
be 7 days after date of SST.
(15) Integritypackpracticesadhered.
Ref:PK2-1,Para7,PK5-1Para5.1.3(b)(iv) ,
PK 2.9.
i. AreDirectLocalPurchasearrangementsandQuotatio
nAandBbeingadheredand recorded properly? Ref:
AP 176.1.
PARTS–ROUTINE:EXPENDITURECONTROL
Isfinancialcontrolproceduresadhered?
33. Ref:PU4303andPS 5.1.
a. Jawatankuasa Pengurusan Kewangan dan
Akaun (JPKA) established at PTJ and
financialmeetingcarriedoutatleastonceinevery3mo
nths.
b. Allocation received properly recorded?
(WarenPeruntukanAm,WarenPeruntukanLuar,Siji
lPengesahanPeruntukan).
c. Laporan Kedudukan Vot/dana (electronic)
adequately generate (softcopy), check, and print
(hardcopy) on 1stworking day in the
followingmonth.Everytransactionendorsed by the
Officer (sign,name,post and date ofchecking).
Ref:AP95(e).
d. Sijil Pengesahan Baki Vot need to be prepared
and forward to Accounting Office (AO) within 14
working days in the following month.
Ref:LampiranI,Para2.7.4,LampiranI-2,LampiranI-
3.
e. The officers stated in the AP11 is the same officers
that stated in the Borang Capaian
PenggunadanHadKuasaPTJiGFMASand the limit
of payment is same for both (AP11 and iGFMAS
system). If any changes of officers, PTJ must
forward it to AO.
Ref:SPANM6-2018/LampiranA,Para2.1/3.2.1.
f. Peraku I and II is a different officer followed by
seniority and it depends on 7 levels of
HadKuasaMemperaku(HKP).
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Ref:SPANM6-2018LampiranAPara5.1.
g. Laporan Bil/Invois (AP103) printed and checked at

least once a month by Officers
Grade41andabove/officersstatedinAP11
withsign,name,postanddateofchecking).
Ref:SPANM7-2018,LampiranI,Para2.6.1.
h. Payment must be cleared within 14 working
days.Ref:SPANM7-2018,LampiranI,Para
2.12.4, PK 5.1 & PK 7.6.
i. Is Local Order (LO) comply with Treasury
Circular(PP)andthespecifiedrules?PK4- 2, PK 8.
1) LOissignbyauthorizeofficer.
2) AlloftheinformationinLOisproperly records
completely.
3) Thequalityofgoods/servicesmustbe
endorsed after delivery.
Ref:PK4-2Lampiran12.
4) Actionmustbetakentowardsthe
supplier which late of delivery.
Ref:PK8Para1(b)7(i).
j. Is the records/ payments comply with
TreasuryCircular(1 PP)andthespecified rules?
1) Allbill/invoiceisendorsedbyqualified
officers.
2) PaymentInstructionisattachedwith
copyofsupportingdocumentcompletely.
3) ThedetailsofPaymentInstructiontothe supplier
must be correct.
4) Payment must use the correct expenditure
code and Payment Instruction
togetherwithsupportingdocumentmustbe
endorse with “TELAH DIBAYAR”.
5) AllofthePaymentInstructiondocument must in
order and keep safely.
Ref:SPANM7-2018.
k. IsthebulkpaymentcomplywithTreasury Circular (1
PP) and the specified rules?
1) PTJmustensureofreceivingthe
invoice/monthlybillfrombulkagency.
2) The Monthly Report of Bulk Payment
(hardcopy) and Detail Report of Bulk
Payment(softcopy)mustbegeneratedon1stworking
days in the following month.
3) Both of the reports must be checked
togetherwithLaporanKedudukanVot/Data to
ensure that the payment info is correct.
4) If there any mistake of charging the
AccountingCode,PTJneedtopreparedthe Journal
Voucher.
5) If there is any mistake of bills when
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checkingthebill/invoice,PTJneedtoreferto the Bulk
Agency for adjustment of payment back.
6) Allofthebill/invoicemustbechop
with“TELAHDIBAYAR”toavoidtheredundant
payment.
l. Is the Waran Perjalanan Udara Awam
(WPUA)complywithTreasuryCircular(1 PP) and
the specified rules?
1) Records and WPUA document
maintainedproperlyandonlytheauthorize person
is eligible to handle WPUA.
2) TheOfficerswhoarenotcompletelythe travel
must return back the flight ticket with
the“NoShowPassenger”formwith
endorsedbyKetuaJabatanandsubmitto
thesection/unitwithin14daysfromthedate of travel.
3) Theofficersitselfneedtopaythefineby the
company (cash/ salary deduction) if Ketua
Jabatan invalidate the “No Show Passenger”
request.
4) Section/unit need to maintained the “No
ShowPassenger”registerforallincompletely travel
ticket and get the “No Show Passenger” validation
from Aviation Company.
5) For the purpose of claim, PTJ must
submittheapplicationletterandsupporting
documents to the Aviation Company.
6) Fine/service cost on the cancellation or
postponing the reservation is paid from the
requiredrefund,andtheAgencycan’trefundusingthe
creditnote.
m. Is the Panjar Wang Runcit comply with
TreasuryCircular(1 PP)andthespecified rules?
SPANM 6-2018.
1) FortheOfficerinthePTJwhoishandle
thePanjarneedtocompletetheAK52Form.
2) Panjarmoneyisusedforsmallamount
andretailpaymentexceptmilageclaim(less than
RM500). But it also acceptable for exceed
amount if more practical.
3) Ensuretheexpensesusedtheright code.
4) Panjar holder need to get the voucher
andsupportingdocument(validateandchop) for all
panjar’s payment. If not, need to get a certificate
from the officer who is demanding the payment.
5) Can’tseparatetheamountinevery
originaldocument/receiptwhileclaiming. Only
one receipt for one voucher only.
6) All purchasing need to record in Panjar
Wang Runcit Cash Book and updated every end
of the day for any transaction. Cash
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balancemustequalwithPanjarWangRuncit Cash
Book.
7) Panjar holder need to submit Panjar
ValidationCertificatetogetherwithrekupmen in the
current year to the Account Department.
8) PanjarWangRuncitmustsafelykeep(safecusto
dy).
n. IsPTJappliedAP58(a)?IfYes,proceedto
thebelowprocedures.
1) Haveapprovalfromchiefaccountant
Ministry of Defense for AP58(a).
2) Have tick the box of AP58 (a) in
PaymentInstructionorcheckinglist,note down
the reference number and date of AP58 (a)
approval certificate.
3) Check the Laporan Kedudukan bill/invoice to
ensure the payment is made
within14daysfromapprovaldateofAP58(a)
Certificate, and generate it (hardcopy) in the
1stworking day for the following month.
Ref:AP58/SPANM7-2018,Para3.1–3.2.
o. PTJhaveAP59?IfYes,providetheapprovalcertificatef
romKSUforpaymentsofAP59
Ref: AP 59.
p. RegistrationandPaymentRecordusingthecorrectExp
enditureCode? Ref: AP 41.1 PP PS 1.1.
q. Purchasesvialocalordersrecordedin
GPIS?Ref:PK 5.2.
r. Isthereanyprocumentthatdonotcomply
withtheTreasuryCircular(1PP)andthe specified
rules?Ref:1PP,AP,PU.
s. IstheBukuVotcheckedeverymonth?
Ref:AP95 (e).
t. IstheBukuVotprintedattheendof
themonthbythecustodian? Ref: AP 95 (e).
u. Isthepaymentcertificateauthoritylimitas
authorisedintheAP101?
Ref:AP101,SPANMBil1-2008.
v. DepositListavailable,complete,updatedandreviewed
bythesupervisor Ref: AP 150.
w. IsPanjarWangRuncitupdateddaily?
Ref:AP97,AP113(d).
PARTT– CORE:CONTRACTORIZATION
Isfinancialmanagementproceduresadhered?
34. Ref:PU4303and1PP.
a. JawatankuasaTapisanPerolehan(JTP)which is
chaired by Base CO/Commandant
establishedatPusatTanggungJawab(PTJ).
b. JawatankuasaTeknikal(JKTEK)whichis chaired by
KCK established at PusatTanggungJawab(PTJ).
c. JawatankuasaRundinganHarga(JKRH)
whichischairedbyKCMestablishedatPusatTanggung
Jawab(PTJ).
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d. Allocationreceivedproperlyrecorded?(Sijil
Peruntukan Komitmen).
Iscontractorizationproceduresadhered?
35. Ref:ArahanPerlaksanaanKonraktorisasi-MPBU–R&P.
a. IstheEDDrecordedinAM75accordingto the period
stipulated by the JKTEK and
JKRHcompliedbycontractor?
Ref:PekelilingPerbendaharaanMalaysiaKP 8/2013.
b. Istheactiontakenonalatedeliveryby the
contractor?
Ref:1PP,PK8Para1(i)(b)(7)(i).
PARTU–CORE:STOCK TAKING
Is stock taking procedures adhered?

36.
Ref: PU 4101 and PU 4301.
a. Stock verification report forwarded to MTU-
Belanjawan.
Ref: PU 4301 Part 3 Sec 19.
b. Stock Taking programme for next year submitted to
MTU-Belanjawan.
c. Action taken on STA/STB.
d. Action taken on surplus and deficient item during

Stock Taking. Ref: PU 4301 Part 3 Sec 19.
StockTakingprogrammeavailableandconductedyearlyaccordingtoprogrammedschedule.
37. Ref:PU4301Part3Sec19,PU43092nd Edition.
a. TechnicalStore.
b. BarrackStore.
c. ClothingStore.
d. RadarStore.
e. SpecialtoAirStore.
f. StationeryStore.
g. RationStore.
h. POLStore.
i. V&AStore.
j. ExplosiveStore.
PARTV–CORE:BFI/FUELSTATION
Ref:PU4101,PU4306 2nd EditionandSATM14.
38. Fuel maintenance procedure.

a. Tank cleaning/epoxy coated within due date.
b. Maintenance record well maintained.
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c. Stock are tally with accounting.
d. Issuing fuel to sister service are recorded.
e. Fuel sample sent to STRIDE every 1 Year.
f. SMP 14 and SMP 15 send to MPOU-A4every

month.
g. Disposal of contaminated fuel done.
h. Monthly stocktaking are done.
i Fuel stock recorded in SPKB.
PARTW–CORE:AIRMOVEMENT
ArefileanddocumentregistrationatAirMovementSectionwellmaintained?
39. Ref:PU4304 2nd Edition.
a. Passenger list registration.
b. Indemnity Certificate for passenger(If applicable).
c. Cargo list registration.
d. Dangerous Goods Certificate.
e. Demand for In-Flight ration.
f. Passenger and cargo state.
g. SMP 12 and SMP 22 sent to MPOU-A4every

month
MTFLEET&TPPS
PARTX–CORE:DOCUMENTATION,ASSETANDACCOUNTINGOF'B'VEHICLE
Documentation,assetandaccountingof'B'vehicleareproperlymanaged.
40.
Vehicle Register Document (BAT N 2) Report sent
a. to MTU-Khidmat Materiel and MTU- Perolehan
twice a year?
Ref: PU 4305 2nd Edition Part 3 Sec 5 and 6.
b. Driver Standing Order signed by drivers?
Ref: PU 4305 2nd Edition Part 2 Sec 4.
c. SMP 11 and SMP 13 submitted to respective
department monthly and yearly?
d. e BAT J 6 properly recorded, maintained and
updated in BAT L 93?
e Movementofvehiclerecordedandupdatedin
BATL91.
Operation,ServicingandAdministrationBoardmaintai
f. nedandupdated.
Ref: PU 4305 2nd EditionPart 1 Sec 3.
g. Fuelconsumptionratescomparedtotraveldistanceas
perguidelinegiven. Ref: PAAT.
h. Fillingoffuelexceedstankcapacity.
Ref:PATMJILIII.
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i. KadPetakoneveryvehiclesparepartsrackavailableat
FAMTOstore. Ref: 1 PP WP 4.1.
j. BATM59forBvehicleavailable,maintained
andupdated.Ref:PU43052nd EditionPart3Sec9.
Vehicleaccessoryandtoollist(TUB20-
k. 00017)available,maintainedandupdated. Ref: PU
4305 2nd EditionPart 3 Sec 13.
PARTY–ROUTINE:DOCUMENTATION,ASSETANDACCOUNTINGOF'B'VEHICLE
Movementofvehicleadheredtoprocedure.
41.
Ref:PU43052nd EditionPart3Sec14,PATMJilIII.
a. Everyvehiclemovementauthorizedbythe
appropriate authority.
Ref:PU43052nd EditionPart3Sec 14.
b. Traveldistancebetweenresidencetoplaceofdutydidn
otexceedspermittedlimit. Ref: PATM JIL III.
c. Useoffuelforunofficialtravelpaid back.
Ref:PATMJIL III.
WorkTicket(BATJ7)maintainedandupdated?
42.
Ref:PU43052nd EditionPart3Sec8.
a. Keptinsafe place.
b. BukuDaftarPengeluaranavailable andupdated.
c. Closedaccordingly(every month).
d. Surcharge applied.
e. Fuelconsumptioncalculationrecorded
inDaftarBulananBahanapiKenderaan(BATM 3051).
DrivingLicenseATM(BATD41)manageaccordingly.
43.
Ref:PU43052nd EditionPart3Sec11andPU4305 2nd EditionPart3Sec15
a. Keptinsafe place.
b. BATD41recordavailable,maintained and
updated?
c. Applicationdocumentproperly kept.
d. BATD41convertedtoJPJL6 Application
Folder available?
Ref:PU4305 2nd Edition Part3Sec 18.
e. PersonnelDrivingLicense(BATD41) and
AirfieldDrivingPermit(BATB3017) available and
valid.Ref:PU4305 2nd Edition
Part3Sec11andPU 4305 2nd Edition Part3Sec
15.
SmartPaymanagementadheredto procedure?
44.
Ref: Arahan Pematuhan pengawalan penggunaan Smart pay and PU 4305 2nd Edition
Part 3 Sec 20.
a. Smartpayholderrecordavailableand updated.
b. HOTOsmartpayrecordavailable and
updated.
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c. Smartpayusagerecordavailable and
updated.
FuelusagerecordandPetronas fuel
d. statementsubmittedtoMPOU-A4(Sel Bahan Api)
monthly.
Trafficsummonspaidby personnel.
45.
Ref:PU4305 2nd Edition Part2Sec 4.
Vehicleaccidentproceduresproperlymanaged.
46.
Ref:PU43052nd EditionPart2Sec 11.
a. Accidentfileavailableand updated.
b. Registerbookforkawat/utusan
(KEJARA)maintainedand updated.
c. BATD42availableand updated.
PENGURUSANKENDERAANKERAJAAN(KEWANGAN)
SMART TAG AND TOUCH & GO CARD CONTROL
47.
a. TouchNGoCardiscontrolintherecordof procurement
list and distribution.
b. SmartTagCardisrecordedasAsetAlihBernilai
Rendah Kerajaan.
c. TouchandGoandSmartTagRecordis
maintainedandupdateasperstipulated procedure.
d. SmartTagCardHandingOvertoMTOafter tasking
completed.
e. Monthly usage of fuel must be calculated and
analyzeevery6monthlyandyearlybyHead Of
Department as per format stipulated.
48. KENDERAANRASMIJAWATAN
a. KadIndenMinyak,Touch&Gocardsandsmart tags
kept by the officer responsiblewhich maximum
value does not exceed RM 500 per month.
b. Maximumusage(exeedRM 500)mustbepaidby the
owner of the card.
49. VEHICLECARDMANAGEMENT
a. Anylossofcards:
(1) KadIndenMinyak.
(2) Touch&Go Card.
(3) SmartTag.
MustbereportedtoMTOforreplacement/ identify the
credit balanced.
b. RespectiveOfficerisresponsibleofreplacement of
loss card due to carelessness.
PARTZ–CORE:AGSE/ AGSV/ DOMESTICVEHICLE/ APDOCUMENTATION
AretheRMAFSTATSmaintainregularlyandsenttorespectivedepartment?(SPKB)
50. Ref:PU2201Part13& 14.
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a. MonthlySTATS51-MonthlyReturnofClass
1&2AGSE.
b. MonthlySTATS61-MonthlyReturnofAGSV.
ArethefollowingdocumentsmaintainedandupdatedatTPPS?
51.
BAT M 35 – Penyata Pemeriksaan Kenderaan ‘B’.
a. Ref:PU4305 2nd Edition
Part5Sect2/PU2205Part1Risalah 2.
b. BAT M 59 – Buku Rekod Kenderaan Domestik.
Ref:PU4305 2nd Edition Part3Sect9/PU2205Part 1
Risalah 2.
c. BAT M 61 – Pemeriksaan Teknikal Kenderaan
Jenis “B” (UTI).
Ref:PU43052nd Edition Part5Sect 1.
d. BAT M 430 - Buku Rekod Alatan Pelbagai
Ref: PU 2205 Part 1 Leaflet 8.
e. WorkScope–forContractorRepair only.
Ref:PU2205Pt1Lt 2.
f. PDI/TDIForm–PreDeliveryInspection Form / Tear
Down Inspection Form for contractor repair only.
Ref:PU2205Pt1Lt 2.
52. ArethefollowingservicingdocumentsmaintainedandupdatedatFLAITBANTUAN?
a. BAT M 3015 – Rekod Serah Menyerah dan
Pemeriksaan Harian Kenderaan Khas dan
AlatBantuanUdaraKelas1(Pindaan01/19).
Ref:PU2302Sect5Leaflet3/PU2205Part 1Leaflet12.
b. BATM3093-RecordofServicingClassII.
c. BATM3114–DokumenRawatan
KenderaanKhasDanAlatBantuanUdara Kelas 1
(Pindaan 03/07).Ref:PU2205Part1Leaflet3.
d. BATM3115–JobCard.PU
Ref:2205Part1Leaflet11.
e. BATM430-BukuRekodAlatanPelbagai
f. PDI/TDIForm–PreDeliveryInspection
Form/TearDownInspectionFormfor contractor
repair only. Ref:PU2205Pt1Lt1.
53. Arethefollowingdocumentsavailableandupdated?
a. KEW.PA-19-PerakuanPelupusan(PEP)
AsetAlihKerajaan–Rujuk:PU2302Sect5 Lt 9
b. KEW.PA-10-BorangAduanKerosakanAset Alih-
Rujuk: PU 2302 Sect 5 Lt 8
c. ScrapControlBook,BATM3020–Scrap Label. For
items ‘Class C’.
d. ServicingandrepairWork Scope.
e. JK Tek/JTP/JPT (Jawatankuasa
Teknikal/Jawatankuasa Tapisan
Perolehan/Jawatankuasa Perolehan Terus).
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PARTAA–ROUTINE:SCRAPDOCUMENTATIONFORAGSV/ AGSE/ DOMESTICVEHICLE

Is the documentation for AGSV/ AGSE/ Domestic
54.
Vehiclescrapprocessisavailableandcomplete? Ref: PU
2301-023 Technical Equipment MaintenancePlan
INSPEKTORATBAHANLETUPAN
PARTABCORE:EXPLOSIVEORDNANCEMANAGEMENT
DoestheunitrecordedandupdatedallEOloanregisterform?
55. Ref:PU2204Bhg1Ris4andPU4309Sec5Chapter6.
a. TUB20-0280EOMagazineLoanBook (LongTerm)
b. TUB20-0295EOMagazineLoanBook.
Does the unit recorded and completed all EO

inspection in TUB 20-0293 EO Inspection Form?
Ref: PU 2204 Bhg 3 Ris 5, Bhg 8 Ris 2 Para 22,
56.
PU2304-003SecGandPU4309Sec10Chapter
1andChapter2.
DoestheunitcarriedoutstocktakingonExplosiveOrdnance?
57.
Ref:PU4309Sec7Chapter1.
a. TUB 20-0280 EOMagazine LoanBook (Long Term).
b. TUB20-0295EO MagazineLoan Book.
c. Recorded in TUB 20-0297 EO Certificate

ofStocktaking/ Annual Stock Taking Listing (ASIL).
Didtheunitrecord,completeandupdateallEOaccountingform?
58.
Ref:PU2204Part1Leaflet12Para1&2andPU4309Sec4Chapter1-Chapter3.
a. TUB20-0276ExplosiveLotRegister.
b. TUB20-0281ExplosiveOrdnanceStock
RecordSheet.
c. TUB20-0282ExplosiveOrdnanceBinStockCard.
d. TUB20-0283ExplosiveOrdnanceStackCard
e. SPKB-EOAccounting.
f. IssuingofEOtallywithArahanPengeluaran (AP)from
MPBU.
Arethesafecustodyexplosiveordnanceproceduresbeingfollowed?
59.
Ref:PU2204Bhg1Ris11andPU4309Sec3Chapter4.
a. Authorityforstoragesafecustody EO.
b. TUB 20-0279 Register Of Explosive

OrdnanceHeldForSafeCustodyavailable, tallyand
updated.
c. StockCheckcarriedoutbythe custodian.
Arethereturnedemptycases/ cartridgecasesproceduresbeingfollowed?
60.
Ref:PU2204Part1Leaflet9andLeaflet10Para8.
a. Knocked.
RESTRICTED
RESTRICTED PU 9301
3rd Edition
b. Packedwithsuitable container.
c. Indicate weight.
d. Notmixwithlinksornon-brass material.
e. Certifiedfreefrom explosive.
f. Thesamepersonnelwhodemandthe ammo
shouldbereturned it.
TOTAL
MANAGEMENT
NOT
AUDITED
60
SECTION4:OTHEROBSERVATIONS
ADDITIONALOBSERVATION(ISSUETHATARENOTCOVEREDINTHECHECK-LIST)
(This part permits the auditor to highlight issues that are significantly important to be brought to the
attention of the respective authority. This part may also be used to highlight any non-compliance to
current orders and instructions that are not included in this checklists).
SER ISSUE RECOMMENDATION REFERENCE NC/OBSV
1.
2.
3.
4.
5.
SECTION5:OVERALLSTATISTICS
LOCATION:
NO OF NON NOT
COMPLIANCE
QUESTION COMPLIANCE AUDITED
SAFETY 57
READINESS 38
MANAGEMENT 60
RESTRICTED
RESTRICTED PU 9301
3rd Edition
REFERENCESUSEDDURINGAUDIT
SER REFERENCES
DasarPerkhidmatanBombaDanMenyelamat TUDM
1. PU1111
PanduanPerkhidmatanBombadanMenyelamat TUDM
2. PU1112
(Pengurusan Aset)
3. PU1204 Base/UnitFireOrders
4. PU4101 ArahanMaterielUdara
5. PU4301 PeraturanMaterielUdara
6. PU4302 PeraturanPenyimpanandanPembungkusan
7. PU4303 PeraturanKewanganTUDM
8. PU43042nd Edition PeraturanPergerakanUdara
9. PU43052nd Edition PengurusandanPentadbiranKenderaanTUDM
10. PU43062nd Edition Peraturan Bahanapi TUDM
11. PU43072nd Edition Pengurusan Rangsum TUDM
12. PU 5310 Manual HANDAU
13. PU 5406 2nd Edition Panduan Pengurusan Pejabat.
14. PU9102 RMAF Logistic Doctrine
15. PU9104-001 Safety Management.
16. PU9104-002 Flight Safety.
17. PU9104-003 GuideLineforOccupationalSafety& Health.
18. PU9203-005 2nd ArahanLatihandanKecekapanMateriel
Edition
19. PU2304 Explosive Regulation
20. PU2205 Arahan Kejuruteraan Bantuan
21. PU2204 Arahan Kejuruteraan Senjata
23. PU2304-003 Explosive RegulationsStorage, Transportation & Inspection of
Explosives
24. PU2304-004 Explosive Ordnance Inspection And Proof Instruction
25. General Regulationsand
PU2304-006
Instructionfo Disposal of Explosive
26. Radio Frequency Hazardto
PU2304-007
Electro Explosives Devices.
27. PU2304-018 Explosive Areaand Danger Building
28. PU 2304-022 Technical Equipment Maintenance Plan (TEMP) – Letupan
29. PU4309 2nd Edition Explosive Ordnance Accounting Procedure
30. PU2304-005 Procedure&RegistersofExplosiveOrdnance Reclassification
31. PU4312 2nd Edition TatacaraPengurusanAsetAlihTUDM
32. PU4313 2nd Edition TatacaraPengurusanStorTUDM
33. PU4315 PeraturanHantaranUdara TUDM
34. PU 4317 RMAF Performance Based Contract (PBC) Handbook
35. PU 4401 Handbook Materiel
36. Perintah Angkatan Tentera (PATJilid III)
37. Dissemination of Higher Authority directives
&Instruction.
38. Arahan MinistryofFinance(MOF)Bil4/2018
Perbendaharaan
39. ManualSATM1 PengurusanStorSenjata
40. ManualSATM2 PengurusanDewanMakanDiKompleksSajian
RESTRICTED
RESTRICTED PU 9301
3rd Edition
41. ManualSATM3 PengurusanPintuMasukKem/Pangkalan

42. ManualSATM4 PengurusanAnggotaTahanan
43. ManualSATM5 PengurusanVerifikasi Stok
44. ManualSATM6 PengurusanDokumentasiPersaraandan Pemberhentian
Anggota Tetap
45. ManualSATM7 PengurusanPengambilanPegawaiATM
46. ManualSATM8 Pengurusan Perolehan Rangsum dan
Katering ATM
47. ManualSATM9 PengurusanKursusDiPusatLatihanBawah Naungan Mk ATM
48. ManualSATM10 PengurusanPUSKOM
49. ManualSATM11 PengurusanDokumentasiPerubatanPegawaidan Anggota ATM
50. ManualSATM12 PengurusanKawalanKehormatan Utama
51. Pengurusan Pencalonan dan Penganugerahan Darjah
ManualSATM13 Kepahlawanan Angkatan Tentera dan
DarjahKebesaranBintangdanPingatPersekutuan dan Negeri
52. ManualSATM14 PengurusanPetroleumMinyakdanPelincirATM
53. ManualSATM15 PengurusanKontrakPerkhidmatanATM
54. ManualSATM16 PengurusanStorRadio/Telekomunikasi
55. SATMINDUK PengurusanAudit,PemeriksaandanPenarafan
56. FederationArmedForcesSecurityInformation(FAFSI)1961
57. CurrentFormationHeadquarters'Orders
58. PanduanUrusetiaJil3.
59. KlasifikasiRekodUrusanAmAngkatanTenteraMalaysia.
60. ArahanArkib Negara.
61. PekelilingKemajuanPentadbiranAwam(PKPA)Bil4/2018.
62. MTU/PTU/S.6/2 bth 2 Nov 17 - Arahan Pelaksanaan Safety Risk Management (SRM) TUDM.
63. MTU/IJTU/S.700/11 bth 8 Nov 17 - Penggunaan Borang Safety Risk Management (SRM)
Penerbangan TUDM.
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RESTRICTED PU 9301

RMAF INSPECTORATE COMPLIANCE AUDIT

RMAF INSPECTORATE COMPLIANCE AUDIT CHECKLIST

SER CHECK LIST C NC N/A REMARKS

PART A – CORE: SAFETY ORGANIZATION

SAFETY OFFICER SNCO/NCO SAFETY

b. Attended Safety Course

c. Rank Kapt TUDM/equivalent.

2. Safety Officer not hold more than one additional

(1) SAFETY/223/1 - Safety Policy

SER CHECK LIST C NC N/A REMARKS

(2) SAFETY/223/2 - Safety Correspondence

(3) SAFETY/223/3 - Safety Meeting

(4) SAFETY/223/4 - Safety Survey

(5) SAFETY/223/5 - Hazard Report

(6) SAFETY/223/6 - SRM

(9) SAFETY/223/9 - PAP

(10) SAFETY/223/10 - Aircraft BOI

b. Minutes available and properly recorded.

c. Sufficient follow up actions.

d. Topic discussion on safety issue/concern.

g. SSO/ USO act as secretary.

7. Did the CO/ OC chair all the meeting?

SER CHECK LIST C NC N/A REMARKS

a. Safety program carried out as per plan.

SER CHECK LIST C NC N/A REMARKS

13. Personal Contact Method. Has the Safety Officer

b. Appropriate steps are taken to reduce risks.

15. SRM documentation

PART I – CORE: HAZARD/ INCIDENT REPORT

a. Maintain a register and monitoring of Hazard/

SER CHECK LIST C NC N/A REMARKS

PART J – CORE: WORKPLACE SAFETY

20. Workstations properly arranged, easily accessible and

SER CHECK LIST C NC N/A REMARKS

SER CHECK LIST C NC N/A REMARKS

33. Is the Explosive Ordnance Storage requirement adhered accordingly?

SER CHECK LIST C NC N/A REMARKS

b. Record for entering explosive area.

d. Safety briefing given.

e. Raise the warning flag (Red Flag).

PART N – CORE: WORKING PROCEDURE

b. Laboratory test for aircraft fuel carried out.

d. Bonding/ grounding serviceable.

e. Emergency shut-off valve serviceable.

f. Are lighting/ electrical wiring are flameproof.

g. Vent pipes in good condition.

SER CHECK LIST C NC N/A REMARKS

39. Is PPE available, sufficient and appropriate?

PART O – CORE: WORKING PROCEDURE

b. Security Control and Inspection conducted.

c. Dangerous Cargo Procedures adhered.

f. Material Handling Equipment (MHE).

42. Is PPE available, sufficient and appropriate?

PART P – CORE: EXPLOSIVE STORAGE SAFETY

SER CHECK LIST C NC N/A REMARKS

Lightning Protection System (LPS) test must

b. Pallet was strap in correctly tensioned.

c. Pallet is lifting using approved slinging.

d. Weight and NEQ details updated.

SER CHECK LIST C NC N/A REMARKS

b. Issue as restricted in use usage.

52. Are the Life expired EO properly managed?

c. TUB 20-148 Local Red Card available.