SITXHRM009

QUESTION 1
Item 1 of 5

1. Prepare for a meeting with the team.

The meeting will provide an opportunity for all the café’s employees to contribute to
the next stage of the business’s development. You will be collecting ideas about how
the team can fulfil the business’s objectives.
You are expected to encourage all team members to be innovative and be constructive
in their participation. Keep in mind that this unit’s focus is on teams working in an
effective way, and you are being assessed on your ability to encourage and support your
colleagues to do this.
Review the case study information and write some notes on your plans for the meeting.
You will know the other meeting participants, so structure the meeting in a way that is
appropriate for these people (your classmates). Use appropriate language and social
references, too.
Write a statement of what the team’s purpose and long-term objectives are, to take to
the meeting with you. This will be just your starting point, though, as these will have to
be discussed and accepted by all the meeting’s participants.
As well as leading the meeting, you will be taking notes, and writing up a report
afterwards. Review the Team Work Plan Template to order the information you receive
at the meeting. How do you want to document the meeting’s proceedings? With a white
board, computer and projector, or butcher’s paper?

ANSWER:
Dear staff members
I am pleased to announce that we will be holding a staff meeting on 20 May at 9:00 in the meeting
room. The purpose of this meeting is to discuss the latest developments in our company and to the
provide updates to ongoing projects

During the meeting, we will also be discussing any concerns or feedback that you may have. This is
an excellent opportunity for you to voice your opinions and to participate in the decisions making
process.

We expect all staff members to attend this meeting. If you are unable to attend due to extenuating
circumstances, please notify us as soon as possible.
Please come prepared with any questions or topics you would like to discuss, and we look forward to
seeing you all there.
Best regards,
Chris