NOTICE WRITING

PREPARED BY
BIJU.X.S
PGT ENGLISH
JNV BELAGAVI
What is A Notice ?
 Simple General Idea/Definition

 A Notice is a Simple Piece of Written Communication.

 It Presents News about a Future ,Present or Past
Event.
 It is Meant to be Read by a Specific Section of the
Audience (Not By All).
 It is a Formal or an Informal Intimation of Some
Event.
 It may be a Set of Instructions Issued to Do
Something.
 It may be Printed, Handwritten or Typed Message.
 It has Diverse Roles to Play.
 Different Types & Kinds of Notice

Birth Notice, Death Notice (Obituary),Marriage Notice Appearing in

Newspapers.
A Company Notice Passing On a Message to Its Shareholders through a
Newspaper.
Notice Put Up on the Display Board of a School, A Shop, A Club or A
Company.
Different Clients /Audience : School : Teachers, Staff, Students, Parents &
Public- Shop : Customers- Company : Workers, Employees, Shareholders,
Clients, Buyers- Club : Members.
Tools : Staff Notice Boards, Students’ Bulletin Boards, Public Notice
Boards, Display Boards, Company Staff/Workers : Retiring Room Display
Boards.
Legal Lawyer Notices.
Tender Notice.
 Notice Format

• A NOTICE is always written in a box.

• Notice:
Name of the Institution/Organization/Office, Place
Suitable Heading
• 29 June 2012
Contents. The target group for whom the notice is.
Date, time, venue and all-important details and any
extra information that is needed (Body of the Notice,
50 words)
• Signature
(NAME)
Designation
 Sample/specimen/model/ideal notice
Army School – M.G. Road – Bangalore Name of Organization

Date
25th November ’13
Communication Tool NOTICE

Heading / Caption An Opportunity For Music Lovers !

A Competition in Vocal and Instrumental Music will be held on Friday, the 29th of
November ‘13 at R.R. Sabha (Shivaji Nagar) between 5.00 p.m. and 7.00p.m. It is open
to Seniors and Juniors. Attractive Cash Awards announced. Wishing and interested
participants may Enlist their Names with their Class Teachers concern for the School
Level Screening and Audition by 27th Nov. ‘13 A/N. For all other & further details
please Contact the Secretary , School Music Club .
Sd./-
Secretary
Music Club
 How Does One Go About This Task?/Preparing/Drafting the
Body of the Notice /Communication Part.
The Message Should Be Clear, Brief , Precise & To the Point.
Word Limit : Maximum 50 (In Exams.)
Must be In Complete Sentences.
Sentences Very Short and to the Point.
It must be Properly Punctuated.
Numbers and Abbreviations Allowed.
Important Details/Information in the Notice Can be
Underlined.
Message Should be Free From Ambiguity.
Language : Neither too Formal Nor Informal Unless Otherwise
Necessary.
Degree of Formality Depends on the Target Audience.
 Caption / Heading Part
 It Must be Centered.
 May be Underlined
 To be Written In Block Capital (Either the Whole Heading or the First
Letter of Each Word)
 It Must be Catchy, Attractive & Simple .
 Short, Brief & Matter to the Point : Made of Maximum 4 or 5 Words.
 Very Important : By looking at the Caption Itself the Onlooker Must
Understand What the Whole Notice Is About without Reading
the Body of the Notice.
 The Caption Must be that Effective , Complete & Informative.
 Marking Scheme of Notice
•
format title
(Notice/Heading/Place/Date/Signature with
Name and Designation) 1 mark
Contents
(a) Where?
(b) When
(c) Target group
(d) Agenda
(All within 50 words) 2 marks
ExpressionCoherence, spellings and grammatical
accuracy 1 marks
 SAMPLE QUESTION 1
• As Principal of Sardar Patel Vidyalaya,
Lucknow, draft notice in not more than 50
words informing students of the change in
school timings with effect from the 1st of
October. State valid reasons for the change.
(Delhi 2009)
 ANSWER 1
Sardar Patel Vidyalaya, Lucknow
NOTICE
22nd September, 20xx
Change in School Timings

All students are hereby informed about a change in

school timings from 1st October, 20xx. The school will now
start at 9 a.m. & end at 3 p.m. In the past few years, it has
been seen that winters are rather severe and it becomes
quite difficult to start early due to the extreme cold
weather and the dense fog. So these new timings will be
followed till further notice.
Principal
 SAMPLE QUESTION 2
You are Secretary of the History Club of Vidya
Mandir School. Draft a notice in not more
than 50 words informing students of a
proposed visit to some important historical
sites in your city. (Delhi 2009)
Answer:
 ANSWER 2
Vidya Mandir School
History Club
Notice
22nd September, 20xx
Visit of Historical Sites
Members of the club are hereby informed of a proposed
educational visit to a few important historical sites in our
city which is likely to be scheduled between 28th and 30th
of Sep. Interested members are required to pay RS. 550
(inclusive of transport and snacks) during the zero periods
to the undersigned by 25th of September.
Secretary
History Club
 SAMPLE QUESTION 3
As Sports Secretary of G.D.G. Public School,
Pune, draft notice in not more than 50 words
for your school notice board informing the
students about the sale of old sports goods of
your school. You are Rohini/Rohit. (Delhi
2010)
 ANSWER 3
G.D.G. Public School
Pune
Notice
29th July, 20xx
Sale of Old Sports Goods
Students are hereby informed that our school is organizing
a sale of its old sports goods like cricket bats, badminton &
lawn teams rackets, footballs, cricket & football gear etc. in
the P.E. Room on 21st August, 2Oxx. Those interested in
purchasing these items can visit the P.E. Room on the
assigned date during their free periods or recess time.
Rohit
Sports Secretary.
 SAMPLE QUESTION 4
You have found an expensive geometry box in
the school playground. Draft a notice in not
more than 50 words for the school notice
board. You are Rani, Class XII, Angel School,
Faridabad. (Delhi 2010)
 ANSWER 4
Angel School, Faridabad
Notice
31 October, 2Oxx
Found A Geometry Box
Have found a red-coloured ‘Faber-Castle’
Geometry Box in the school playground during
the 8th period yesterday. Owner may please
contact the undersigned in her class between the
6th and the 7th periods.
Rani
XII-C
 SAMPLE QUESTION 5
You are Srinivas/Srinidhi of D.P. Public School,
Nagpur. As Student Editor of your school
magazine, draft notice in not more than 50
words for your school notice board inviting
article sketches from students of all classes.
(Delhi 2011)
 ANSWER 5
D.P. Public School, Nagpur
Notice
29e” July, 2Oxx

Invititng Articles and Sketches For School Magazine

Students of all classes are hereby invited to submit their articles

and sketches for the school magazine to the undersigned latest by
6th of August in Room No. 102 during the Vth period. Please ensure
that your articles are neat and legible and your sketches are clearly
drawn.
Srinidhi
Editor
School Magazine
 SAMPLE QUESTION 6
You are Secretary of Gymkhana Club, Madurai.
Write a notice in not more than 50 words
informing the members to attend
an extraordinary meeting of the governing
body. Include details like date, time, venue
etc. Sign as Prabhu/Pratibha
 ANSWER 6
Gymkhana Club, Madurai
Notice

22nd September, 20xx

Extraordinary Meeting of Governing Body

All members of the governing body of the Club are

hereby informed to attend an extraordinary meeting on
10th September, 20xx at 4 p.m. in the Club Conference
Room to discuss how to revise the Club’s policy for
defaulter members with long outstanding dues.
Prabhu
Secretary
 SAMPLE QUESTION 7
You are Secretary of J.P. Narain Housing Society,
R.W.A., Meerut. Draft a notice in not more
than 50 words stating that the second
installment of maintenance charges falls due
on 31st March 2011, and requesting the
members to pay before the due date. Sign as
Anil/Anita. (All India 2011)
 ANSWER 7
J.P. Narain Housing Society
Meerut
Notice
23 March 2011

Payment of maintenance charge due

All members of the Residents’ Welfare Association are hereby
informed that the payment of the second installment of
maintenance charges is due on 31st March, 2011. Please pay
before the due date to avoid late payment charges.
You are reminded that the amount of the same is Rs. 550 only.
Anil
Secretary, R.W.A.
 SAMPLE QUESTION 8
You are Smitha/Sunil, Secretary AVM Housing
Society. You are going to organize a blood
donation camp. Write a notice in not more
than 50 words, urging the members of your
society to come in large numbers for this
noble cause. Invent all the necessary details.
(Delhi 2013)
 ANSWER 8
AVM Housing Society
Chennai
Notice
22nd September, 20xx

Blood Donation Camp

Our society is organizing a blood donation camp in the Community
Centre on 1st October, 20xx, from 10 AM to 4 PM. All arrangements will
be adequately made along with drinks and refreshments for all donors.
The camp is being conducted under the expert guidance of the doctors
and nurses of the Red Cross Society. Residents are hereby requested to
ensure an overwhelming response to this camp by even persuading their
friends and relatives to come forward for this noble task.
Smitha
Secretary
 SAMPLE QUESTION 9
Every year in the central part of the city a
flower show is held in the month of February.
Your school has received a circular from the
District Collector inviting your students to
visit it. Write a notice in about 50 words
informing the students about the show and
advising them to go and enjoy it. You are
Navtej/Navita, Head Boy/Head Girl, Sunrise
Public School, Surat. (Delhi 2015)
 ANSWER 9
Sunrise Public School, Surat
Notice
1st February, 20xx
Flower Show Invitation
Every year the central park of our city organizes a
flower show in the month of February. The District
Collector has sent circular inviting students of our
school to visit this show which will be held from 6th
to 25th February. Students are hereby advised to visit
the central park and enjoy this show.
Navita (Flead Girl)
 SAMPLE QUESTION 10
Water supply will be suspended for eight hours
(10 am to 6 pm) on 6th of March for cleaning
of the water tank. Write a notice in about 50
words advising the residents to store water
for a day. You are Karan Kumar/Karuna Bajaj,
Secretary, Janata Group Housing Society,
Palam Vihar, Kurnool. (Delhi 2016)
 ANSWER 10
Janata Group Housing Society
Palam Vihar, Kurnool
Notice
4th March, 20xx
Suspension of Water Supply
Residents are hereby informed that water supply will
be suspended for eight hours (10 am to 6 pm) on 6th
March for cleaning of the water tank. Residents are
advised to make necessary arrangements to store
water for a day. We regret the inconvenience caused.
Karan Kumar
Secretary