6 BENEFITS

YOUR AUDIT MANAGEMENT

PROGRAM SHOULD DELIVER
An EHS Insight eBook for Audit Pros
 TABLE OF CONTENTS

Complete Audits and Inspections in Half the Time……………….3

Increase Productivity in the Field and at Your Desk………………6

Ensure Consistency Across the Organization………………………….8

Improve Transparency and Accountability …………………….…….10

Identify Areas Needing Improvement…………….……………….....12

Facilitate Compliance…………………………………………………………..14

6 Benefits Your Audit Management Program Should Deliver

COMPLETE AUDITS
AND INSPECTIONS IN
HALF THE TIME

Everyone loves to save time.

Plan, complete, and report on
audits in much less time.

3
BE A FASTER,
BETTER AUDIT
PROFESSIONAL
A udit management is
changing the way companies
improve performance in many
areas, such as operations,
quality, environment, health &
safety (EHS), and training.
These days, companies are
looking for new ways to
improve efficiency and
productivity of the audit
process. Audits and inspections
traditionally take much longer
to complete than they have to.
That’s mostly due to ineffective
or poorly developed systems.
Modern tools, including
software, can speed the
process and improve the
results. Auditors and inspectors
can now adopt a solution that’s
designed to automate
repetitive audit and inspection
related tasks.
6 Benefits Your Audit Management Program Should Deliver
Companies now have the option
of implementing a configurable
solution designed to increase
audit effectiveness and reduce
time spent on reporting and
recordkeeping. Specialized
audit software makes it
possible to handle necessary
compliance tasks, and
complete audits in half the
time, increasing productivity
throughout the entire process.
For instance, companies can
now snap and share photos,
highlight findings using
annotations, associate
Corrective Actions and
Preventative Actions (CAPA)
with findings, and generate
audit reports quicker than ever.
Once the audit is complete,
users can seamlessly generate a
complete audit report with
notes, photos, and action items
for greater transparency.
4
INCREASE
PRODUCTIVITY IN
THE FIELD AND AT
YOUR DESK

Plan, conduct, and report on

audits and inspections from
anywhere using a mobile
device, even when offline.

6
MANAGE AUDITS & Plus, all devices will have access
to the same data regardless of
INSPECTIONS ON where they are being used,
enabling users to select the best
THE GO device for each job. Besides the
mobility, tablets and
smartphones also make it easier
to capture photos during your
audits and annotate them

T
on-the-go.
he biggest technology trend
in recent times is mobility. You
can now say goodbye to the
days of being chained to a
desk, losing access to files
while out of the office, and
juggling different devices for
different tasks. Mobile
solutions for audit management
make multi-tasking a breeze.
It is now possible to work from Teams are more connected
anywhere. With mobile access than ever, making collaboration
you can perform audits using a a painless and productive
smartphone, tablet, or web experience. With a platform-
browser, and you can get work independent design, you can
done whether or not there’s rest assured that you will have
access to local data networks. the same experience no matter
You can conduct and complete how you're connected. Get out
audits and inspections while into the field, visit any
offline, and when a connection location, and be confident you
becomes available, your files can get the job done
will automatically sync. effortlessly and professionally.

6 Benefits Your Audit Management Program Should Deliver 7

ENSURE CONSISTENCY
ACROSS THE
ORGANIZATION

Use standard checklists for

common inspections or build
your own checklist.

8
USE CHECKLISTS The tool you use should enable
TO ENSURE you to select from a library of
predefined checklists to suit
CONSISTENCY your department’s needs or to
create your own, in which case
it’s a great time saver to be
able to import and export your
questions.

H aving control of your audit

management program is a great
feeling. That starts with having
flexible options to define
checklists to be used for
inspections and audits. The
audit and inspection checklists
form the foundation of your
program and are the key to
streamlining your program,
helping to make your team and
others more productive.
Additionally, a robust audit
management solution allows
you to freely configure
questions with a variety of
answer types, and should give
you control over required
fields, photo attachments, and
whether or not corrective
actions should be included
based on the answer selected.

Using a predefined checklist

keeps everyone on the same
page, and ensures all
departments are reporting
against the same criteria.
Without a consistent checklist,
achieving reliable results and
comparing them across the
organization is impossible.

6 Benefits Your Audit Management Program Should Deliver 9

IMPROVE
TRANSPARENCY AND
ACCOUNTABILITY

Transparency is a powerful
motivator. Improve
companywide performance
related to audits, inspections,
and corrective actions.

10

TRANSPARENCY
DRIVES
ACCOUNTABILITY
M anaging an audit program
across multiple business lines
can be challenging without
proper tracking tools. An
effective audit solution allows
you to communicate with all
stakeholders in a centralized,
transparent manner. As a result,
accountability is improved,
providing clear expectations of
what needs to be achieved.
A lack of transparency is one of
the most significant potential
pitfalls that may be found in the
audit and inspection process,
particularly regarding follow-up
actions. When assignments have
been delegated to the right
stakeholders, management must
be able to track them through
to completion.
6 Benefits Your Audit Management Program Should Deliver
If assignees miss their deadlines,
management needs to know.
Managers also need to be able to
identify high priority actions that
are at risk, so oversight and
direction can be provided at an
appropriate time, which will be
well before the item has become
past due.
You need the ability to control
the entire process with workflows
that conform to your company’s
policies. This makes corrective
actions more powerful and keeps
management informed ultimately
facilitating the improvement
demanded by the situation.
Make sure your audit program
provides a full set of features that
empower you to:
• Assign actions and automatically
send email alerts to notify users
• Track actions through to
completion using reminders and
escalations to ensure timely
completion
• Uncover bottlenecks in the
corrective action workflow
11
IDENITFY AREAS
NEEDING
IMPROVEMENT

What’s better than data?

Making sense of it.

Use audits and inspections data

to make better decisions.

12
SEE PROGRESS
AND IMPROVE
PERFORMANCE
N
owadays, companies are
realizing the value of turning
their data into actionable
insights. The combination of
robust analytics and insightful
dashboards give you and your
team the power to identify,
address, and overcome the
toughest challenges facing your
organization.
As you are presenting
performance statistics, you
want to make sure all
stakeholders understand the
current situation as well as the
progress toward meeting
objectives and targets. It’s
important to clearly convey your
messages in order to ensure that
your key points are clearly
understood.
6 Benefits Your Audit Management Program Should Deliver
The Power of Data
Visualization
• See trends using dashboards backed by
powerful analytics
• View your audits and inspections data
from your smartphone or tablet
• Track Key Performance Indicators (KPI)
related to corrective actions and audits
• View presentation-ready reports with
one click
Your goal in reporting and
presenting audit and inspection
related data is to help you
maximize awareness,
productivity, and engagement
across the organization. This is
essential in order to make better
decisions about where the
organization should focus its
resources.
You should use real-time visibility
into your overall performance to
enable intervention. By
leveraging the data, you’ll be
able to reach compliance and
sustainability goals faster than
before, and faster than your
competition.
13
FACILITATE
COMPLIANCE

You’re trying to ensure the

organization is compliant, but
making it easy for others will
make it easier on you.

14
MAKE
COMPLIANCE
EASIER
A dopting an audit
management solution will
demonstrate to your
organization that your top
priority is ensuring compliance
related rules are followed every
day. The risks of fraud or
compliance issues within a
business can all be reduced by
consistently auditing and
demonstrating the resolve of
the program.
Using the right solution can
improve your department’s
productivity while reducing risk.
Having all of your audit and
inspection related data and
evidence in a centralized system
streamlines your audit program,
ensuring nothing is missed.
6 Benefits Your Audit Management Program Should Deliver
Be sure that your audit
management solution enables you
to do all of the following.
• Assess risk before becoming
non-compliant
• Plan and schedule audits based
on corporate objectives
• Review both individual and
•
department performance
Generate audit reports with
accuracy
• Create audit checklists for
inspections
• Manage audit protocols with
custom scoring and tagging
Implementing a compliance-
driven audit solution allows you
to design and conduct audits and
inspections that meet and exceed
regulatory standards.
Safety, quality, and other data
can be thoroughly analyzed to
identify and improve areas
presenting the greatest risk of
noncompliance.
Don’t know where to start? Then
contact us and we’ll help.
15
Do you have a solution that delivers these benefits?

EHS Insight does.

Get a Demo

1 877-571-7475