Professional Documents
Culture Documents
Assessment Task 1 Instructions As Provided To Students
Assessment Task 1 Instructions As Provided To Students
Assessment Task 1 Instructions As Provided To Students
Diary, It is used to break issues in bullet points and express effectively the
whiteboard or solutions for managing WHS problems effectively (Gray et al. 2017)
suggestion
box.
Fact sheets Fact sheet represent general tips regarding responsibilities and rights
about WHS regarding WHS for helping employer coordinate with employees and others
rights and stakeholder and direct to discharge responsibilities retarding WHS properly
responsibilities. to manage WHS issues.
Formal WHS Meeting with such official committees helps in obtaining information
representatives regarding cause of WHS issues its effect on business and strategies to
and develop for its management.
committees.
Formal The agendas, minutes and action plans, clarifies topic of concern and
meetings with proper methods to discuss for resolving WHS issues.
agendas,
minutes and
action plans.
Regular staff Regular meetings with employees is helpful for employers to update the key
meetings that challenges that are likely to take place in the in their work thereby develop
involve WHS solutions for responding towards it successfully.
discussions.
Seeking staff Obtaining suggestions of staffs regarding information associated with WHS
suggestions for policies help in improving level of compliances of the WHS legislation for
content of ensuring sustainability of business in long run.
WHS policies
and
procedures.
Special staff Special staff meetings for addressing WHS issue helps employers and
meetings or employees to anticipate risks that might develop due to persisting WHS
workshops to issues and taking initiatives for its management.
specifically
address WHS
issue.
Staff handbook This kind of handbook represents various rules and guidelines related to
containing WHS at workplace and enable employees to work with it for avoiding risk of
WHS WHS problems.
information.
Before premises are Before the premises used for the first time, some measures must be
used for the first time. taken-
One must be aware of the material and holding capacity of the
premises (Boyce et al. 2017). Knowing briefly about the quality through
which the premises are built.
Before and during the Before installing any equipment. An individual must be sure about the
installation or alteration supplier's product. Both the durability and quality of the product must
of any plant, machinery be known. While installing the product several precautions must be
or equipment. taken. Within the process, if hazardous issues occur then the individual
can be saved by the precautions taken earlier (Haghighi et al. 2019).
Similarly while altering any machinery or equipment the environment
conditions must be known. If the installation requires high pressure
then the individual should share the details with the supplier of the tools
and instruments to be used by the person.
Before changes to work Before changing the practice process or procedure, it is introduced to
practices, procedures or the higher authorities (Lie et al. 2020). It is done so that the
processes are management can detect the issue if any problem occurs while this
introduced. changing procedure. However, the main convey some strategies to the
individual who is involved in this process.
When any new When any kind of information which is related to health and safety risks
information relating to are available in the organisation then the management must make it
health and safety risks public so that each and every employee gets to know about the
becomes available. information precisely (Gul 2018). It will help to develop a relationship
between the managers and employees and at the same time.
24. List five possible inclusions in workplace WHS record keeping systems.
The five possible inclusions which are needed in the workplace to keep the records in the system are-
Helps to reduce the storage cost and volume of the record, the organisation controls the record and
sustains it through relevant data. However, outlining the records through a daily basis in an electronic
document helps to relocate the place where it is stored.
Effective retrieval of records means that the information is used at the time when it is required.
Enables regulatory compliance regulations which include different laws needed to be structured
It helps to maintain the continuity in the business while preserving the assets of the company through
which the customers are deals (Blackman et al. 2020). Hence, the data are kept sensitively and in a
protected way so that it can be used in the time of need.
Automates workflow helps in analysing the time spent searching and storing the records. When the
records are stored on-site it takes a lot of time to search. A unified record management system helps to
store the information in a centralised way which can be accelerated on the time of use.
25. List four examples of WHS ‘consultation’ record requirements.
The four examples are-
Consulting with the team members, consulting with managers, consulting with stakeholders and
consulting with the customers as well will help in record management.
26. Identify three hazard identification records that need to be maintained in a workplace.
It is part of a big process which is used to analyse the particular situation which may cause harm to
identify the hazardous task one should consult with the worker about the safety which is carried out or will
be carried out in a particular place where the work is being performed (Panday et al. 2019). The three are
physical, chemical and biological.
27. Identify five examples of ‘modifiable incidents’ where a person has been impacted that need to be
reported.
Not all employees have the same background or understanding of safety and health (Fox 2017). To some
it may be risks and hazards can occur in any environment. Eye - injury, electric shooks, falls, illnesses,
chemical contaminants, dangerous construction conditions are among the most common workplace
injuries.
28. List five examples of ‘notifiable incidents’ where a person has not been impacted or injured that need
to be reported.
Sometimes it happens in the workplace when the employer starts discriminating between their
employees. Many of the employees are of the mind that male is more potential in work than women so
they can produce more work and it can sustain for a long time. It creates injustice between the male and
female in the workplace these are not the noticeable incident (Grant 2017). Gender discrimination and
Misogamy are the two basic issues which are prevalent in most of the workplaces. Many a times an
individual who is not working better but is promoted just due to the discrimination. People are of the mind
that cast matters a lot. When a manager notices that the particular employee belongs to his or her cast
then they start giving preferences to that person. This is totally injustice but one cannot complain to the
management for these issues.
29. Why do WHS statistics need to be reviewed and reported on?
WHS statistics needed to be reviewed so that we can observe the present and future of the organization.
On the basis of these one can outline the planning for the betterment of the organization.
30. Discuss how the following are used when developing monitoring reports and making
recommendations for change: 112
Agendas for and minutes of meetings- Proper agenda helps to focus on the work and will be
able to complete it quickly.
Committee members, they participate in the committee meetings and help to make the task
easy.
Consultation decisions and follow-up actions - This process is the core while developing the
reports. Instantly one will be able to rectify the issues if found.
Consultation processes - Consultation process helps to share the ideas with one another.
Diaries of meetings- Helps to remember the task and to keep updated.
WHS information provided to personnel - It means that the worker must take care of their own
health and safety.
Risk controls- Control in risk is a crucial part otherwise the organization has to suffer a lot.
Safe work practices- It is like an asset of workers life. Practising work safely helps the
individual itself.
31. Identify three reasons there is a need for workplaces to establish and maintain records regarding risk
assessments including risk control actions that have been implemented.
The three main reasons needed to identify the records in the risk management -
Saves time and effort
Improves Accountability for Private Records
Improves Compliance
It is a vital part where record management plays the role to run the business well. When this management
is designed and implemented precisely than the flow of work run smoothly. It brings classification benefits
in the organisation by keeping the records in a maintained way. The above three advantage of records
management is implemented properly (Grant 2017). It helps to improve accountability in modern
business. At a high level, the segregation of the documents is not possible so to serve the customer when
the demand for any records, a digitalized copy is produced. 90% of the records which are file and never
referred again. However, it is found that 90% of the records are less than 2-3 years old. The average cost
of recording a one-page document is $ 180. Organisation uses a computer to look for the files and
paperless work is focused these days. Hence the risks are controlled by organising the records of the
employee’s customer business efficiently (Grant 2017). Time is a fundamental instrument and if the
organisation will spend time to find the records then it will impact the work and hence slowly and steadily
the organisation will start the degrading. So, to overcome from these issues the above fundamental must
be focused at and the records must be kept in a digitalised way for further use.
32. Identify five examples of details that need to be maintained regarding WHS training plans developed
by an organisation for their employees.
To effectively develop WHS training plan for the employees, an organisation might require maintaining
certain key details for example time schedule to carry out training activities with employees accordingly
and save time (Horton et al. 2018). Furthermore, a checklist comprising with key skills, identification of
training topic, list of names of employees needing training and performance, and determination of training
needs are other key examples of details required for WHS training plan (Training 2020).
33. List five examples of details that need to be maintained regarding WHS training undertaken by
employees of an organisation.
During management of the WHS training by staffs of a company a comprehensive range of details or
records is required to be maintained such as employees' handbooks, first aid records, training, records,
testing and maintenance reports as well as the health surveillance records. These reports are likely to
help the employees be trained under proper rules and guidelines. The types of risk management which
are required in a workplace which must be maintained in the fire risk assessment are-
To identify and to evaluate the health and safety hazards presented in the risks within the workplace.
Help to analyse the effectiveness of the existing measures which are controlled in an effective way
To evaluate the additional controls which include procedures like implementing the lower risk first then the
higher risk.
Help to prioritise the resources so that the employees are ensured about the steps taken