SOP – PLI HRMS INTEGRATION

CSI will receive demand file from FSI on 15th of every month. DDO can check the
demand file in ZPY_MENU and path is as mentioned below:
ZPY_MENU-->INTERFACE-->PLI-->PLI Inbound Report

In Inbound report, DDOs have to fill any of the details (Personnel Number/Policy
Number/DDO Code) as shown above and fetch the details about the PLI Policy
as shown below:

CEPT HRMS hrms.cept@indiapost.gov.in

 DDOs have to check error cases in the report and correct the data before
executing live payroll run for the month. DDOs will do master data changes in
IT0057 (Subtype DP04 and Wagetype 4510) for all the error/mis-match records.
Path to check the error cases only:
I.e. ZPY_MENU--> INTERFACES-->PLI-->PLI Error Report

After necessary corrections/modifications as per the demand file, DDO shall

commence payroll processing for that month. After the payroll, system will
automatically push the corresponding PAY DEDUCTION file to FSI on 5th of the
following month.
DDO shall check the Outbound Report in the path given below:

CEPT HRMS hrms.cept@indiapost.gov.in

 ZPY_MENU-->INTERFACES-->PLI-->PLI Outbound Report

‘CSI Pay deduction file’ will be consumed and processed at FSI end. FSI will send
acknowledgement file to CSI as Success and Error records, which can be viewed
by DDO in ZPY_MENU.
Path is given below:
ZPY_MENU-->INTERFACES-->FSI ERROR-->FSI ERROR REPORT
DDOs shall check the Error or Success records as per their requirement.

CEPT HRMS hrms.cept@indiapost.gov.in

 Output is shown below:

As per the error code, SMS will be sent by FSI to Employee/Policy holder for
taking up this with respective DDO.
For mis-matched cases, existing procedure will be followed by the DDO.

1. Kindly mention the steps to be taken/what exactly will happen-

a. In case the Demand file contains more policies, but policy details are not
available with DDO in HRMS system. –
CEPT-HR: DDO should update the policy details for pay recovery in
CSI HRMS.

CEPT HRMS hrms.cept@indiapost.gov.in

 b. In case demand file contains less policies, but DDO has more policies in
their system to deduct premium amount from pay-
CEPT-HR: DDO should reconcile such records and maintain the data
accordingly for pay recovery in CSI HRMS.
c. Also detail out the steps for DDO in case they receive new policy for pay
deduction in case of employee transfer or newly issued policy. –
CEPT-HR: DDO should reconcile such records and maintain the data
accordingly for pay recovery in CSI HRMS.
d. Process to be followed by DDOs in case of errored out cases. How the
amount will be refunded or adjusted?
CEPT: Policies which are error out or not posted in McCamish after
deduction in CSI due to incorrect Policy Number or for any other
reasons, existing procedure of updating in McCamish through Bulk
Upload option must be done by DDOs.

CEPT HRMS hrms.cept@indiapost.gov.in