Computing/ Information Technology Project Management

Dr Ainul Azila Che Fauzi

CHAPTER 3 Name & Student ID :

MEASURABLE ORGANIZATION VALUE 1. AINUN MARDEYA BINTI MOHD
(MOV) KASMANI (2022827978)
2. WAN NUR ATIQAH HUMAIRA BINTI
WAN ABAS (2022461722)
3. NURSYAZWANI IZZATI BINTI MOHD
SALEHIN (2022491354)
4. NURUL NADERA QISTINA BINTI
AHMAD SANUSI (2022616248)

WEEK 3 Group: D1CDCS2404A

31/3/2024 SUNDAY

DISCUSS YOUR IT BUSINESS PROPOSAL PROJECT WITH GROUP MEMBERS.

BASED ON YOUR DISCUSSION ANSWER THE FOLLOWING QUESTION.

31st MARCH 2023 (SUNDAY) BEFORE 6.00 PM

1. Project name: UTutor (Learning System)

2. Project team (each member role - designation and Task descriptions for each)

Project Manager (Ainun Mardeya)

- Responsible for overseeing the entire project from initiation to completion.
- Develops project plans.

System Developer (Atiqah Humaira)

- Designing and developing the education platform's website and the

functionalities.
- Track project progress regularly

Data Analyst (Nadera Qistina)

- Analyses user data to derive insights and inform product decisions.

- Collaborates with stakeholders to define and prioritize analytics requirements.

System Administrator (Syazwani Izzati)

- Monitor performance and maintain systems according to requirements

- Ensure security through access control, backups and firewalls.

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3. Project description (what is the issues current situation, the proposed solutions,
how to implement, how to use, to whom)

The traditional tuition system is often inefficient and inflexible due to physical
resources and manual scheduling which hinders communication between tutors,
students, and parents. The One-Size-Fits-All approach tends to follow a standardized
curriculum without addressing the diverse learning styles and needs of individual
students. Moreover, students in remote areas lack access to quality tutoring services
due to the high cost, transportation issues and geographical limitations. Furthermore,
the lack of transparency regarding tutor qualifications and progress tracking is
concerning for parents. UTutor provides solutions to the issues mentioned by
implementing an online platform where tutors, students, and parents can connect,
schedule sessions, and track progress in real-time. The tutoring programs are
tailored to match each student's unique learning capability and preferences. For
those in rural areas, financial help is provided, and they can have access to digital
resources such as e-books, videos, and interactive learning materials easily. A
feedback mechanism is established so that students and parents can provide input
on the tutoring sessions and their overall experience. Moreover, a list of qualified
tutors with verified credentials and reviews can be accessed by parents to ensure
transparency and quality. UTutor platform functions as a virtual classroom, facilitating
student-teacher interactions. It begins by outlining functionalities, designing the
system, and developing various components like enrollment websites and teaching
tools. Additionally, it integrates features for parent monitoring, providing a dashboard
for tracking student progress and enabling parent-tutor communication. The system
identifies eligible students based on criteria such as financial need, determines
discounts or subsidies, and applies them automatically during enrollment. Through
thorough testing and user feedback, the system ensures security, usability, and
fairness for all users. Lastly, using the system is easy. Students log in, choose a
course, and join sessions with tutors using features like video calls and messaging.
Parents can monitor their child's progress by logging in and checking attendance,
grades, and assignments. If eligible, discounts are automatically applied when
students enroll. The system is user-friendly for everyone involved.

4. Measurable organizational value (MOV)

a. Identify the desired area of impact. Explain

 Customer
- Student – helps students access good educational materials and
opportunities to learn, no matter where they live or how much money they
have.
- Educator - offers tools and resources to assist educators in automating
administrative tasks like assignment grading and lesson plan management.
- Parents - can enhance communication and collaboration between educators
and parents and allow parents to stay informed about their child's progress.

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Dr Ainul Azila Che Fauzi

 Strategic
- Offer innovation solution which is utilizes artificial intelligence to adapt lessons
to each student's learning style and pace
- UTutor enhances brand recognition, builds trust among customers, and
attracts attention from stakeholders.

 Financial
- Reducing costs in education by going digital, ditching printed textbooks, using
less physical space, and simplifying administrative tasks.
- Generate revenue through subscription models, course sales, licensing fees,
and partnerships with educational institutions.

 Operational
- Make it easier for educators to automate tasks like grading, organizing
courses, and assessing students. This saves time and reduces the amount of
work teachers have to do manually.

 Social
- Create easy-to-use online platform for free learning.
- Promoting lifelong learning and reducing educational disparities.

b. Identify the desired value of the project. Explain

Better
- Prioritize providing high-quality educational content and instruction to
students. This can be achieved by hiring qualified tutors, developing
comprehensive curriculum materials, and implementing effective teaching
strategies.

Faster

- Implement an efficient scheduling system that allows students to quickly book

tutoring sessions based on their availability and preferences. This could
involve offering flexible scheduling options, such as same-day or next-day
appointments, and utilizing automated scheduling tools to streamline the
process.

Cheaper

- Ututor aim to make education more accessible to students from diverse

backgrounds. This could involve offering affordable pricing plans, providing
scholarships or discounts to underserved communities, and ensuring that the
platform is user-friendly and accessible to individuals with disabilities.

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Do more

- Provide access to various online resources and tools to supplement tutoring

sessions and enhance learning outcomes. Offer interactive learning
platforms, educational apps, and virtual study materials that students can
access anytime, anywhere to support self-directed learning.

c. Develop an appropriate metric

- Total number of students who actively participate with UTutor
- The number of students enrolling in courses offered on the UTutor
- User satisfaction rates
- Student attendance rates
- Test scores

d. Set a time frame for achieving the MOV

- one year

e. Summarize the MOV in clear, concise statement or table

This project will be successful if UTutor maintain a retention rate of at least 80%
among its student base while consistently onboarding 500 new active students per
batch within a year, ensuring both growth and sustained engagement in its
educational services.

APPENDIX – ATTENDANCE