Document Name : Meeting Minutes

Document No. : <1.0>

Page No. : Page 1 of 6
4 – Oct. 2023, 1500H-
Date / Time :
1600H
Client/Project : PLDT – Temic Automotive SIP to E1 Conversion Venue : MS Teams
Agenda: : Kick-off Meeting

Meeting Audience
Names Organization Attendance
Ian Bobadilla ATI - PM Y
Veronica Samonte ATI – Account Mngr. Y
Dondon Rivas ATI – Voice Engr. N
Aljon Azala ATI – PreSales Engr. N
Liezl Lorenzo PLDT – PM Y
Mark Bathan PLDT – ETS Y
John Cruz Temic – IT Tech. Support Y
Cheryl Samson Temic – PM Y
Joanna Alfonso Temic – Admin N

Discussion Points
No. Details Responsible Person Target Date Status
Particulars
P01 Project Background

Description:
• This project covers the supply, delivery, installation, commissioning, integration, and
testing of Ribbon EM6000 Session Border Controller to perform SIP to E1 conversion.

Scope:
• Supply, delivery, installation, commissioning, integration, and testing of
• 1x Ribbon EM6000 Session Border Controller with 30calls licenses
• Acceptance
• 12 months, 8x5 NBD Technical Support
P02 Bill of Materials

ITEM DISPLAY NAME DESCRIPTION QUANTITY

EM-6000 INTELLIGENT EDGE WITH PRI: GIG
Ribbon EDGE-6000-P-U Ribbon EDGE-6000-P-U ETHERNET (4 LAN, 2 WAN PORTS), PRI (1 PORT), 1
25 CALL COUNT
Ribbon L 3 4 Supt of Distr, Basic 8x5 Tech Supt,
Ribbon RC-DC-8x5-RFR-EM-Q Ribbon RC-DC-8x5-RFR-EM-Q 1
SW DNLD, Return for Repair, Em and EP
Installation Installation 1

P03 Ribbon EM6000 Parameters

 Document Name : Meeting Minutes

Document No. : <1.0>

Page No. : Page 2 of 6
4 – Oct. 2023, 1500H-
Date / Time :
1600H
Client/Project : PLDT – Temic Automotive SIP to E1 Conversion Venue : MS Teams
Agenda: : Kick-off Meeting

No. Details Responsible Person Target Date Status

P04 Exclusions:
• Other hardware and configuration
• Cable laying and structured cabling
• Data rack and UPS
• Other features not mentioned in datasheet
P05 Limitations:
• 30 Sessions
• 28 DIDs
P06 Solution Diagram

P07 Dependencies:
• SIP trunk and its details – PLDT
• Cable/Service Entrance Facility - Temic
• Materials availability - ATI
• LAN cabling - Temic
• Permits – Temic
P08 Assumptions:
• Client circuit is SIP ready/compatible
• SIP trunk is on premise and not via Cloud
• Existing/available data rack
• Existing/available PSU inside the data rack
• PSU socket is Type A and
P09 Constraints:
• Scope
• Cost
• Quality
• Time

P11 Risks:
• Technical issue
• Scope creep
• Site not ready
• Resource Availability
• Downtime (service outage)
 Document Name : Meeting Minutes

Document No. : <1.0>

Page No. : Page 3 of 6
4 – Oct. 2023, 1500H-
Date / Time :
1600H
Client/Project : PLDT – Temic Automotive SIP to E1 Conversion Venue : MS Teams
Agenda: : Kick-off Meeting

No. Details Responsible Person Target Date Status

P12 Mitigation Plans:
• Prepare the updated escalation matrix and incident management plan
• Involve the stakeholders to get the project requirements accurately
• Conduct site survey to ensure the readiness of the network infrastructure
• Apply work load utilization management
• Coordinate with the concerned business unit to expedite the procurement of materials/devices
• Prepare MOP and revert back procedure

P13 Acceptance Criteria:

PLDT

ATI
 Document Name : Meeting Minutes

Document No. : <1.0>

Page No. : Page 4 of 6
4 – Oct. 2023, 1500H-
Date / Time :
1600H
Client/Project : PLDT – Temic Automotive SIP to E1 Conversion Venue : MS Teams
Agenda: : Kick-off Meeting

No. Details Responsible Person Target Date Status

P14 Support and Services:

 Document Name : Meeting Minutes

Document No. : <1.0>

Page No. : Page 5 of 6
4 – Oct. 2023, 1500H-
Date / Time :
1600H
Client/Project : PLDT – Temic Automotive SIP to E1 Conversion Venue : MS Teams
Agenda: : Kick-off Meeting

No. Details Responsible Person Target Date Status

P15 Service Level Agreement:

P1 RMA or Return Merchandise Authorization

- The engineer on call will have to ascertain as to whether or not the hardware had suffered a CID (Customer
Induced Damage). The components undergo test & possible repair if it's a minor defect. If the results fail, the item will
be sent to the principal vendor for replacement. Critical spares availability once needed (if on-stock); otherwise (if
 Document Name : Meeting Minutes

Document No. : <1.0>

Page No. : Page 6 of 6
4 – Oct. 2023, 1500H-
Date / Time :
1600H
Client/Project : PLDT – Temic Automotive SIP to E1 Conversion Venue : MS Teams
Agenda: : Kick-off Meeting

No. Details Responsible Person Target Date Status

non-stock) standard RMA procedure is 4-6 weeks covering pull-out of defective unit, evaluate, repair, ship back, and
return to customer

P16 Others

Site Survey – to be conducted by ATI

Permits – to be coordinated with Ms. Joanna

Temic Existing PBX – Avaya

Availability of Avaya Support - during implementation

No. Notes
1. Any recipient wishing to make corrections to these Minutes is requested to reply back to the sender not later than
13-Oct-2023. If no corrections or comments are received by that time, it will be assumed that the Minutes are
correct, complete and acceptable to all.

2. All data gathered and collected during the project duration will be treated with utmost security and
confidentiality. Such data and the resulting facts and figures will be used for the purpose of this project only and
will be subsequently discarded and disposed in accordance with the existing rules and policies of the parties
involved, including but not limited to, the applicable data privacy and data protection policies/regulations,
information security policies/regulations, and records retention/management policies/guidelines, all of which
should be consistent with applicable laws and regulations.