Doc. ref.

code: FO-ACC-09
Version No.: 01
Effective Date: 01 March 2024
Page: 1 of 1
Control No.: _____________________

CHECKLIST ON DOCUMENTARY REQUIREMENTS FOR REIMBURSEMENT OF TRAVELING

EXPENSES (LOCAL)
Reference: COA Circular 2012-002, COA Circular 2023-004, RA 9184 and such other pertinent issuances

Processed/reviewed by:
Date processed/reviewed:
If claim is from government personnel other than personnel of DA-RFO 8 -
1 Certification from the accountant that no TEV claim paid to personnel for the travel on
the said dates
2 Back to Station Report/Post Travel Report duly noted by immediate supervisor
3 Qoutation of plane fare from atleast three airline companies/ travel agencies. In case of
less than three qoutations, a certification by the claimant attesting to such circumstance,
signed by his/her supervisor
4 Plane ticket itinerary
5 Paper/electronic plane ticket receipt
6 Boarding pass and Terminal fee
7 Tickets (boat, bus, etc)
8 Paper/electronic taxi receipt
9 Reimbursement Expense Receipt (RER)/Certificate Not Issuing Receipts
10 Copy of Invitation letter and/ or approved Memorandum w/ attached program from
host agency/organization in case of travel to attend conferences, workshops, seminars,
and/or training
11 Certificate of Appearance
12 Approved Travel Order
13 Duly approved itinerary of travel
14 Certificate of Travel Completed
15 Copy of signed DTR
16 Obligation Request and Status - certified by authorized officials
17 Disbursement Voucher duly certified by authorized official
18 Such other documents peculiar to the mode of procurement and considered necessary
for the transaction
Note: All photocopied documents must be duly authenticated with notation as to location of original copies
Date Returned
Date Rectified:
Remarks
*IMPORTANT: Must always be attached to the submitted DV.