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2023

4th Annual Shutdowns,

Turnarounds and Outages
Technical Conference 2023
Region’s Biggest STO Conference coming to Saudi Arabia

Venue, City & Country: Event dates

Grand Hyatt, Al-Khobar, KSA 16th – 18th May 2023

Pre- conference workshop

15th May 2023

Elite Platinum Sponsor Platinum Sponsors Gold Sponsors

INTERNATIONAL COMPANY LIMITED

 An Invitation to

Dear Colleagues,
On behalf of the executive and technical committee, I am honored to invite you to actively
support and participate at 4th Annual GCC Shutdowns, Turnarounds and Outages
Technical Conference 2023 which will be held from 16th – 18th May 2023 in
Grand Hyatt, Al-Khobar, Saudi Arabia.

As turnaround managers continue to struggle with decreased budgets and less staff to
complete projects, it’s more important than ever before to know how to gain efficiencies
and learn new ways to tackle the challenges of increasingly complex turnarounds.

The STOT ME 2023 is one event you can’t afford to miss, where the major players in the
turnaround community gather to exchange information, compare processes, and learn
from others who have been through times of volatility and unprecedented change. Get
techniques you won’t find anywhere else as you interact with industry experts,
contractors, and suppliers from across region.

This year the conference will include topics such as:

Cope management and how to avoid scope creep

The Role of Inspection in Turnaround Planning & Execution
Cost management strategies for on-budget projects
Creating Consistency to Better Predict Costs & Schedule
Effective leadership skills in times of uncertainty
Increase your TAR efficiency and effectiveness with the Oracle TAR solution
Best practices and tools for improved employee development

Your team will benefit from the networking, the knowledge sharing, and the collaborative
approach to achieving success.

I look forward to seeing you in capacity to support the initiative as speakers, sponsors,
exhibitors and contributing delegates to make his a truly valuable exchange for our industry.

I look forward to welcoming you to the 4th Shutdowns, Turnarounds and Outages
Technical Conference 2023 in Saudi Arabia

Ali Al-Rawaily
Executive Manufacturing
General Manager
SABIC
Elite Platinum Platinum Sponsors

Gold Sponsors

Silver Sponsors

Exhibitors

EST Group

Supported by Academic Partner

Executive Committee
Ali Al-Rawaily
Executive Manufacturing
General Manager
Chairman
Abdullah Al Sayed
General Manager, Operations
Khalid Al-Dohi
Manager, Refinery
Maintenance
Mohammed Alsabbagh
Unit head
Technical Committee
Mamdouh B.
Al-Aidarous
Dynamic Analysis Group (DAG)
Engineering Consultant
Peter Johnson
Managing Director & CEO
Kevin W. McQuillan
Consultant
Organizing Committee
Hadi Al-Zubi
Turnaround Manager
Alina Rizvi
Conference Producer
Fahad Alkhaldi
Executive Director Central
Maintenance
Abdulrahman AlFadhel
Former Manager Riyadh Refinery
Saudi Aramco - Certified Life Coach
Uboud Nasser
Al-Ghamdi
Sr.Manager
Turnaround & Major Maintenance
Yahya G. Asiri
Manager, Outbound Logistics
Outbound Logistics
Supply Chain, SBU Petrochemicals
Ali Al-Hazemi
CEO
Industrial Exterpise Engineering
Consultations Office
Dr. Salman Al-Mishari
Reliability Consultant
Yahya G. Asiri
Manager, Outbound Logistics
Outbound Logistics
Supply Chain, SBU Petrochemicals
Urooj Fatima Rizvi
Event Director
Abdulaziz Abudawshah
General Manager, Maintenance
Ali Al-Shammari
Sr. Manager Turnaround
Hadi Al-Zubi
Turnaround Manager
Dr. Jamal Nayfeh
Dean of the college of
Engineering and a Professor of
Mechanical Engineering
Prince Mohammad Bin Fahd University
Salem Al Shahrani
Manager Maintenance
Samy Arockiasamy
Team leader, Asset integrity
Ali Al-Hazemi
CEO
Industrial Exterpise Engineering
Consultations Office
Who Should Attend
4th Annual GCC Shutdowns, Turnarounds and Outages Technical Conference 2023 in Saudi Arabia is for
the Shutdown and turnaround managers, Maintenance, Reliability, Operation professionals who are
leading and engaged in their day to day attributes of managing the current issues faced in the
Petrochemical Plants / Refineries, to discuss its usage and benchmark new technologies & innovative ideas
used in the Oil, Gas and Petrochemical Industry

The comprehensive program includes the tools, technologies, ideas, strategies, and best practices to ensure
your success in the organization. We have well-seasoned experts to cater your causes and give the required
directions on the sustainability of the plant performance from its conceptual stage to it’s useful stage.

This event is for those who want to shape what’s next for their challenges and for themselves, including…

Heads, Directors, Managers of

Heads, Directors, Managers of
O&G
Shutdowns and turnarounds
Petrochemicals
Maintenance and operations
Contractors
Rotating equipment
Maintenance & Reliability
Inspection and condition-based monitoring
Inspection and monitoring
HSE and risk management
Scaffolding
Asset management
Refractory
Planning and scheduling
Coating & Painting
Engineering
Asset integrity
Welding
Catalyst and chemical
Cleaning solutions
Rope access and lifting
Software and hardware

Who should not miss this conference?

Anyone responsible for plant performance and looking for ideas to improve plant operations will find value
in sessions on Risk & Reliability Management, Work Flow Process & Materials Management, Shutdowns,
Turnaround & Outages improvement, Asset Performance, Asset Integrity Management and more.

Enjoy unmatched opportunity to network with peers, customers and new prospects
Benefit from access to top subject matter experts, International industry experts, visionary leaders and executives one-on-one
Attend the best in class education
Learn about the latest thinking on business best practices!
This Conference offers the highest potential to advance your field.
Update yourself with news and views of recent developments
Hear from the leading Oil and Gas professionals from ME, Africa, Asia, Europe & America
Learn about the latest challenges and technological advancements in the Maintenance & Reliability Industry
It’s a unique opportunity for innovation due to the vast melting pot of expertise and interest
This Conference is the jumping point for new and interesting conversation.
The sessions are designed to make you think.
Exclusive Networking opportunity with key decision makers
Meet our distinguished Executive Technical Steering Committee and Expert Speaker Panel
Benchmark your company’s progress with industry and regional peers
 Day 1- Tuesday,16th May, 2023

08.30 Registration, Refreshments And Networking

9:00 – 09:05 Speech by Organizer – Alina Rizvi, Conference Producer, Energia Middle East

9:15 – 09:25 Opening Speech Technical Chairman

Exhibition Tour and Ribbon Cutting

Session 1

Effective Leadership in Times of Uncertainty and Change

As a team lead, how do you effectively communicate changes to process, resources, and strategy and get
‘buy-in’ from the team?
09:25 – 10:00
How do you effectively implement changes and what strategies can you use to adapt and make lasting change?
How do you positively address on-going challenges to achieve goals and ‘champion’ success?

Turnaround Continuous Improvement: Case Study on the Journey to Turnaround Program Enhancement
Best practices in setting the initial scope and early scope development
10:00 – 10:30 What steps need to be taken to ensure scope is accounted for at the outset?
Highlighting key areas for improvement including: scheduling, KPI development, bid package development,
organization development, manpower quality control, QA/QC programs, logistics planning, plot plan
development with work densities, area segregation, work systemization and more

Learning as You Go: How to Capture Lessons from Your Turnaround Crew and Utilize Them to Improve
Future Turnarounds

Performing the ‘lessons learned’ review and capturing key performance indicators
10:30 – 11:00 New and innovative ways to document work and retain knowledge and lessons learned
Who should be providing feedback for the debrief report and who is responsible for reviewing it?
What documentation formula should you be using?
How to avoid losing valuable lessons for next time

11:00– 11:30 Morning Networking Break

11:30 – 11:10 Ice Breaking Session

Inspiring Safety Engagement amongst Short-term Employees

Discus show to engage short-term employees as safety advocates during turnarounds that require mobilization
of large, temporary workforces
11:10 : 11-40
Ideas to increase employee engagement in your organization using formats that connect with staff
Motivating employees and empowering them to take ownership of your safety programs are important steps in
building a culture of safety within your organization

Session 2

Achieving Turnaround Excellence: Mindset, Methods and Leanings

Address the role of turnaround leadership in setting the expectations and context for step–change performance.
Outline specific steps to engage and ensure accountability for planning and execution excellence.
11:40 12:10
Address how to move from a “you should” to a “why don’t we” set of conversations that engage all stakeholders in
optimizing performance.
Summarize learning’s from other turnaround projects around the world.
 Panel discussion :
Insights on how STO managers ensure they have planned each aspect of the project thoroughly by working
within the STO parameters

12:10- 13:00
Managing the STO scope of work in severe budget constraints and achieve TAR effectiveness without sacrificing
the reliability and integrity
Evaluating tasks and time frames when detailing the scope of work to sign off on time
08.30 Ensuring job hazards, safety, permit requirements and potential obstacles are identified, addressed and
communicated within the required work order

9:00 – 09:05
13:00 – 14:00 Lunch Break
9:15 – 09:25
Effective Cost Management Strategies for On-Budget Project Execution
How budget forecasting can be utilized for controlling costs
11:40 12:10 Estimating the right level of contingency necessary and how to increase the likelihood of including this in the
project budget; how to apply contingency funding when problems arise
Designing a robust cost tracking system and developing a daily reporting procedure to determine how budget is
performing compared with tasks completed

INTERACTIVE GROUP DISCUSSION SESSION

The following session will feature a series of interactive group discussions set in a round table format.
There will be a maximum of 3 group leaders who will introduce a concept or case study to the participants
11:40 12:10 followed by an interactive discussion and live feedback. The round table leaders will rotate every 15 minutes.
09:25 – 10:00
Table leaders will rotate three times during this session.
Roundtable 1:
Evaluate metrics and align current business practices to support STO
Discussing various methods of incorporating Operational Excellence (OE) and setting objectives based on the
corporate objectives
Benchmarking data and other critical business drivers to implement and meet the operational excellence
management system requirements
10:00 – 10:30
Benchmarking data and other critical business drivers to implement and meet the operational excellence
management system requirements

Roundtable 2:
Identifying tangible actions to achieve significant and sustainable improvements in shutdowns
Discussing how to define objectives and boundaries for all STO activities
Addressing how plans are established taking accountability and timelines in to consideration

Roundtable 3:
Re-engineering business process based on the post-shutdown report for continuous improvement
opportunities - what works and what does not work
Discussing how to carry out SWOT analysis to consolidate issues
Learn how information is fed back into management plans for future shutdowns

11:00– 11:30

15:30- 15:45 Each roundtable leader will take the stage to give feedback on their respective discussions and share it with the audience

11:30 – 11:10
15:45-16:00 Certificate Distribution

16:00 Closing of Day 1

11:10 : 11-40

11:40 12:10

It was very interesting conference, starting from preparation
of the event, subjects, papers, speakers , participants and location.
I really appreciate all the hard efforts done by the organizers and
their committees and hope to join their future events.
Salem Al Shahrani
Manager Maintenance
SWCC
It was a great knowledge-sharing event, every speaker and
attendant shared his/her own experience. For us, it was
direct access to a wealth of knowledge that would enrich our
experiences. The momentum during the discussions was so
high and this is a strong indication that everything presented
was of great value and interests.
Adnan Al-Awwami
ISEC Founder & Engineering Consultant
Saudi Council of Engineers Consultant (#258041)
Saudi Association of Technicians Consultancy Council Member

Day 2: Wednesday, may 17th , 2023

08.30 Registration, Refreshments And Networking

Session 3

9:00 – 09:15 Opening Speech by Session Chairman

A Different Approach to Shutdowns

How is the planning stage different from the past approach to shutdowns?
09:15– 09:45 How is the shutdown coordinated and executed over a longer period of time?
What are the anticipated skilled/craft labour requirements?
What is the impact of taking the plant down in smaller chunks

Elevate Your Turnaround Performance with Bullet-Proof Scheduling

Engaging schedulers early in the process for more effective scheduling
09:45 – 10:15 Ensuring the schedule is communicated to all stakeholders to avoid surprises; using contractor input in the
pre-planning stage before it’s to
late to modify the schedule
Moving from the spreadsheet to a resource loaded schedule

Workforce Development and the Critical Need for Data Management

Workforce demographics
10:15- 10:45 Data Management Systems (DMS) with a global focus and local data access
Leadership training
Skills validation and the elimination of redundant training
The value of metrics

10:45 – 11:15 Morning Networking Break

Session 4

11:15 – 11:30 Opening Speech by Session Chairman

11:30- 11:45 Ice Breaking session

Panel Discussion
Adopting effective strategies to eliminate skill-based challenges faced by operators and contractors during STO
and actions implemented to overcome this
11:45– 12:45
Monitoring the performance of the contractor by managing current level of skills and evaluating the team sent by the contractor
Implementing effective training workshops for skilled workforce to be prepared for unforeseen circumstances during inspection
to avoid any operational delays
Identifying strategies put in place to ensure skilled labor competency by implementing actions that are put in place to deal with

12:45 – 13:45 Lunch

 Managing the Client/Contractor Relationship to Establish Accountability and Improve Project Execution
Strategies to get the most out of increasingly limited contractor availability and resources
13:45 – 14:15 How to build and maintain relationships with quality contractors
Enlisting contractor buy-in to engage all parties and render accountabilities
Motivating your partners to achieve the project goals

INTERACTIVE GROUP DISCUSSION SESSION

The following session will feature a series of interactive group discussions set in a round table format. There will be a
maximum of 3 group leaders who will introduce a concept or case study to the participants followed by an interactive
09:45 – 10:15
discussion and live feedback. The round table leaders will rotate every 15 minutes. Table leaders will rotate three times
during this session.
Planning stag
What does an effective plan look like?
Identifying, categorizing & prioritizing tasks

Contracting strategies
How to achieve effective communication
On-site coordination between teams
Common issues
A systems approach to STO planning
Justification (why do we do STO events the way we do?)
Work scope Strategy (what constitutes an effective work scope?)
Planning individual jobs (is this way the best way?

15:15 – 15:30 Each roundtable leader will take the stage to give feedback on their respective discussions and share it with the audience

15:30 15:40 Certificate Distribution

15:40 Closing of Day 2

It was a great event and an opportunity for STS to showcase

During the conference, we met talented and experienced our Turnaround and Shutdown Capabilities to end
turnaround engineers where added value to our users.Highly impressed with Ice breaking session, Print and
background how to handle STO from stream to stream digital marketing campaign, Quality speakers and committee
with obtaining high quality, performance and safety in members. Hope to see more NOC participants next year to
addressing T&Is. Moreover, different topics were delivered share their experience and challenges.
which covered all STO phases and shared the best in It was a great event and very well organized! Well done
class of STO best practices in the middle east. ” Team ENERGIA, Keep it up…
Hussain Al-qahtani
Gaurav Sharma
Saudi Aramco, Abqaiq Plants Maintenance Department
T&i Senior Engineer Group Business Development Manager,
Special Technical Services L.L.C.

I really appreciate the effort during the event and all teams as well. In fact, the
high level of attendees is one of the unique point for event and the specialty of
presentations give us maximum benefit. The discussions were organized
smoothly. Also, following the time schedule of event really appreciated.

Thanks again and I will be glad to joint you in the future.

Eng. Saleh Hasan Alzahrani

Director of Contractors Licensing
Saudi Contractors Authority

The event was very value adding with a spectrum of varied presentations lighting up the
arena with exuberant display of Excellence in the highly complex world of Turnarounds,
Shutdowns and Outages. It was an opportunity to witness, participate and reverberate
many cases of innovations, challenges, technical brilliance and the never ending story of
success from team work. The event gave the invaluable opportunity to rub shoulders with
the best people in the Turnaround world in Middle East and was very invigorating.

Girish Chandrasekharan Nair

Senior Engineer, Maintenance Optimization (Turnaround)
Operations Excellence Division
ADNOC
 Day 3, Thursday 18th May, 2023

08.30 Registration, Refreshments And Networking

9:00–09:10 Opening Speech by Session Chairman

Key Relationships and Communication Skills for Successful Turnarounds

The importance of setting a clear, communicated vision for the TAR
09:10–09:40 Key characteristics of a successful TAR leader
The criticality of teamwork
Key elements of communication in the planning phase of a TAR

Achieving Successful Turnaround Execution through Continuous Improvement

09:40–10:10 Identifying the key areas for process improvement — permitting, safety, planning and scheduling, management
What methods were used to improve processes? What strategies worked and what didn’t

10:10- 10:15 Raffle draw – Win an Apple Ipad

10:15–10:45 Morning Networking Break

INTERACTIVE GROUP DISCUSSION SESSION

The following session will feature a series of interactive group discussions set in a round table format. There will be a
10:45- 11:45 maximum of 2 group leaders who will introduce a concept or case study to the participants followed by an interactive
discussion and live feedback. The round table leaders will rotate every 15 minutes. Table leaders will rotate three times
during this session.
15:40
Roundtable one: Focusing on skilled professionals while formulating a reliability programme
Join this roundtable to discuss the significance of personnel and human factors in deriving a successful
reliability programme to ensure a competent maintenance strategy.

Roundtable two: Tuning maintenance requirements based on inspection history

Join this roundtable and learn why corrosion and inspection data play an important role in avoiding asset failures and
shutdowns and how such data can be used in maintenance planning and development of strategies.

11:45 – 12:00 Each roundtable leader will take the stage to give feedback on their respective discussions and share it with the audience

12:00- 12:15 Certificate Distribution & Closing remarks by Chairman

12:15 Lunch and closing of conference

www.stot.energia-me.com
 250+ 45+ 80+ 10+ 30+
Attendees Speakers Companies Countries Exhibitors
Abstract

Submission of an abstract implies the author(s) agreement to publish the abstract in the Con-
ference program and on Energia Middle East Website.

If you are submitting more than one abstract, each one must be submitted separately

The Program Committee will be responsible for evaluating abstracts. Every effort will be made
to accommodate the author(s) presentation preference however the Program Committee
reserves the right to allocate the presentation to best suit the program length.

Presenters must register and pay for travel and accommodation expenses.

Email your paper / abstract to: info@energia-me.com

Deadline for abstract Submission Deadline for Presentation Submission

1st March 2023 1st May 2023

2023
We thank you for all the support and hospitality extended during STOTME19 conference.
We congratulate you and Energia Middle East team for arranging this event in a very
profession manner.

Special thanks to you for extending the support to our delegates during the conference.

Bajpe Zakria
CEO
Almuzain
Sponsorship

Our Company offers a wide range of sponsorship options

Prime Sponsor USD 150,000

Elite Platinum Sponsor USD 60,000 (Sold Out)
Platinum Sponsor USD 45,000 (Sold Out)
Gold Sponsor USD 30,000
Silver Sponsor USD 15,500
Conference Luncheon USD 10,500
Lanyard Sponsor USD 12,500
Delegate Bags Sponsor USD 15,000
Exhibitor USD 10,000

ADVERTISING & ADVERTORIALS IN EVENT BOOKLET

We believe in creating valuable experiences, opportunities and conversations that continue

long after the conference ends. Energia Middle East is developing an event booklet that will
host a collection of industry and subject matter content, interviews, presentation abstracts,
speaker Q&As, thought leaderships articles etc. that delegates will take away and keep as a
source of reference during and after the event. There are 10 advertising pages available for

2 page Corporate Profile + 1 page Advert USD 3,000

Full page Ads USD 2,000
Double Page Spread (incl FP + Advertorial) USD 3,500
Inside Front Cover USD 2,500
Inside Back Cover USD 1,500
Outside Back Cover USD 2,000

MEDIA PARTNERS
 Registration Package

PLATINUM PACKAGE STANDARD PACKAGE

Conference + 2 Pre-Conference Workshops Conference Only

US $ 3,995 Save US$500 US $2,995 Save US$500

Book Before 1st January 2023 and pay 3495 USD Book Before 1st January 2023 and pay 2495 USD

*Please note: All prices listed are exclusive of GCC VAT at 5%. This amount will be added to the total of all
orders when being billed.

DATA PROTECTION The personal information provided by you will be held on a database and may be shared
with companies in the Energia Middle East. Sometimes your details may be made available to external compa-
nies for marketing purposes. If you do not wish your details to be used for this purpose please write to: Data-
base Administrator at - info@energia-me.com

Delegate 1: Name : (Dr/Mr/Mrs/Ms) Delegate 2: Name : (Dr/Mr/Mrs/Ms)

Company Name : Company Name :

Job Title : Job Title :

Department : Department :

Email : Email :

Telephone : Fax : Telephone : Fax :

Delegate 3 : Name : (Dr/Mr/Mrs/Ms)

Payment Method
Company Name :
Rak Bank
Job Title : Account Name : Energia Middle East LLC
Account Number : 0122991445001
Department :
Swift Code: NRAKAEAK
Email : IBAN Number: AE640400000122991445001

Telephone : Fax :

Venue & Accommodation TEAM DISCOUNTS

Alkhobar Saudi Arabia
Hotel and travel costs are not included in the
Book 5+ 10% off the standard price
registration fee. For assistance in your travel and
Book 8+ 15% off the standard price
accommodation requirements, please refer to
Book 10+ 20% off the standard price
details below:
 Conference Documentation
If you cannot make the conference, you can still
access all presentations delivered throughout
the conference days for just US$300, post
event. Contact us at info@energia-me.com for
further details.
PAYMENT
• Payment is due in full at the time of registration and includes lunches,
refreshments and detailed conference materials. Payment prior to
conference is mandatory for attendance.
• Your registration will not be confirmed until payment is received and may
be subject to cancellation.
• If a booking is received 10 working days before the conference a credit
card number will be required to confirm your place, likewise if full payment
has not been received before the conference date.
• A US$100 processing charge will be applied to all registrations not
accompanied by credit card payment at the time of registration.
• Any respective payment charges to be borne by the payer. Please
ensure that Energia Middle East receives the full invoiced amount
DISCOUNTS
• All 'Early Bird' Discounts require payment at time of registration and
before the cut-off date in order to receive any discount.
• Any other discounts offered by Energia Middle East (including team
discounts) require payment at the time of registration.
• Discounts cannot be combined with any other offer.
CANCELLATION, POSTPONEMENT
AND SUBSTITUTION POLICY
• You may substitute delegates at any time by providing reasonable
advance notice to Energia Middle East.
• For any cancellations received in writing not less than eight (8) days
prior to the conference, you will receive a 90% credit to be used at
another Energia Middle East conference which must occur within one
year from the date of issuance of such credit. An administration fee of
10% of the contract fee will be retained by Energia Middle East for all
permitted cancellations. No credit will be issued for any cancellations
occurring within seven (7) days (inclusive) of the conference.
• In the event that Energia Middle East cancels an event for any reason,
you will receive a credit for 100% of the contract fee paid. You may use
this credit for another Energia Middle East event to be mutually agreed
with Energia Middle East, which must occur within one year from the date
Room Reservations
Special / corporate rate for room accommodation is
available in the hotel. You may contact the hotel
directly as per the details above quoting Energia
Middle East or the name of the conference.
Please book at the earliest for your convenience.
• In the event that Energia Middle East postpones an event for any reason
and the delegate is unable or unwilling to attend on the rescheduled date,
you will receive a credit for 100% of the contract fee paid. You may use this
credit for another Energia Middle East event to be mutually agreed with
Energia Middle East, which must occur within one year from the date of
postponement.
• Except as specified above, no credits will be issued for cancellations.
There are no refunds given under any circumstances.
• Energia Middle East is not responsible for any loss or damage as a result
of a substitution, alteration or cancellation/postponement of an event.
Energia Middle East shall assume no liability whatsoever in the event this
conference is cancelled, rescheduled or postponed due to a fortuitous event,
Act of God, unforeseen occurrence or any other event that renders
performance of this conference impracticable, illegal or impossible. For
purposes of this clause, a fortuitous event shall include, but not be limited to:
war, fire, labour strike, extreme weather or other emergency.
PROGRAMME CHANGES
• Please note that speakers and topics were confirmed at the time of
publishing; however, circumstances beyond the control of the organizers
may necessitate substitutions, alterations or cancellations of the speakers
and/or topics. As such,
Energia Middle East reserves the right to alter or modify the advertised
speakers and/or topics if necessary. Any substitutions or alterations will
be updated on our web page as soon as possible.
YOUR DETAILS
• Please email our database manager info@energia-me.com to inform us
of any incorrect details which will be amended accordingly.
Urooj Fatima Rizvi
00971-551285882
fatima.urooj@energia-me.com
Alina Rizvi
00971-551285882
alina.rizvi@energia-me.com
2023