DocuSign Envelope ID: E477B61E-AC60-4519-A836-B30EF8AE7181

Conflict of Interest
Questionnaire
TEO TIMOTHY GAN

Name

PMI Singapore Chapter Executive Committee Member

Position you hold, are applying to or will assume or the volunteer group in which you will participate

A conflict of interest is a situation that arises when a project management practitioner, volunteer or employee is
faced with making a decision of doing some act that will benefit the practitioner or another person or organization
to which the practitioner, volunteer or employee owes a duty of loyalty and at the same time will harm another
person or organization to which the practitioner owes a similar duty of loyalty. The only way practitioners,
volunteers and employees can resolve conflicting duties is to disclose the conflict to those affected and allow them
to make the decision about how the practitioner, volunteer or employee should proceed.

The Chapter’s Conflict of Interest Policy requires that this questionnaire be completed accurately on an annual basis.
Volunteers should return completed questionnaires to the attention of _____________________________________.
PMI Singapore Chapter
The questionnaire should be updated during the year if circumstances change substantially. Chapter member and non-
member volunteers and employees are expected to be aware of all corporate, personal, and family business interests
and relationships that may involve or relate to the Chapter in any way. Chapter member and non-member volunteers
and employees must openly and accurately reveal these interests and relationships to the Chapter in this questionnaire;
and must comply with all Chapter policies and requirements concerning ethics, conflicts of interest, and related matters.

Thank you for your cooperation in providing accurate responses to the following questions. ALL INFORMATION
PROVIDED BY YOU ON THIS FORM WILL BE TREATED AS CONFIDENTIAL BY THE CHAPTER AND WILL NOT BE
DISCLOSED OR USED IN ANY MANNER OTHER THAN THE CONFLICT OF INTEREST PROCESS, if one should arise.

If you have already completed a COI questionnaire during the current calendar year, you need not submit another form,
unless your answers to the questions have changed. If you have already completed a COI questionnaire and your
answers have not changed, then please complete the Information Release located below.

Template Chapter Conflict of Interest Questionnaire Page 1 of 5 Last Revised: 21 February 2023
DocuSign Envelope ID: E477B61E-AC60-4519-A836-B30EF8AE7181

In responding to these questions, please note that a “yes” answer does not necessarily imply that the relationship or
transaction was or would be inappropriate.

1. Please list your employer(s) or others for whom you have provided goods or services within the past two (2)
months. (List only those who contribute more than 25% or more of your total yearly income.)
Ernst & Young Solutions LLP

2. Are you or have you been, within the past twelve (12) months, a member of the Board of Directors, an officer, or
principal of any corporation, company, association, institution, or other business, including any PMI Chapter or
Community?


X Yes No

If the answer to this question is “yes,” please specifically identify: the names of such corporations, companies,
associations, institutions, and/or businesses; the office or other position you held or hold.

Name of Entity: Singapore P&G Alumni Chapter LTD

Your Position: Core Team Member

3. Other than incidental ownership, do you, or does any member of your immediate family, have a direct or indirect
ownership or other financial interest (e.g., beneficiary of a trust) in any corporation, company, institution, or
other business? (“Incidental ownership” means less than 10% ownership of the voting stock or other voting
rights.)

Yes 
X No

If the answer to this question is “yes,” please supply the following information: (a) the names of all corporations,
companies, associations, institutions, and/or businesses in which you or a family member hold an ownership,
financial, or other interest as defined above; (b) the nature of the respective interest held; (c) the name and
relationship to you of each person holding such an interest:

Template Chapter Conflict of Interest Questionnaire Page 2 of 5 Last Revised: 21 February 2023
DocuSign Envelope ID: E477B61E-AC60-4519-A836-B30EF8AE7181

4. Within the past twelve (12) months, did you or any member of your immediate family (above the age of 21)
receive any gifts, in-kind support or services, reimbursement (other than for normal business travel), loans
(other than those obtained with typical commercial or consumer rates, terms and conditions), or other benefits
from any corporation, company, association, institution, or other business in excess of US$1,000, excluding
honorariums from PMI or any PMI Chapter or Community?

Yes 
X No

If the answer to this question is “yes,” please identify all such gifts, in-kind support or services, reimbursement,
loans, or other benefits, and specifically identify: the person(s) receiving, and the source of, the gift, in-kind
support or service, reimbursement, loan, or other benefit, including approximate fair value. (Do not include
prizes won from raffles or sporting events such as golf tournaments if everyone participating had an equal
chance to win.)

5. Are you aware of any past or prospective involvement by you in an activity within the previous twelve (12)
months or the next twelve (12) months (including any activities with another project management association)
that reasonably could be interpreted as a possible conflict of interest, or reasonably could be viewed as having
an appearance of a divided interest or loyalty on your part?

Yes 
X No

If the answer to this question is “yes,” please describe the activity:

6. Do you have a currently effective agreement with an employer or other organization that assigns to them any or
all copyright or intellectual property rights regarding papers or other writing you may create during the course of
the current year?

Yes No

If the answer to this question is “yes,” attach a copy of the agreement.

Template Chapter Conflict of Interest Questionnaire Page 3 of 5 Last Revised: 21 February 2023
DocuSign Envelope ID: E477B61E-AC60-4519-A836-B30EF8AE7181

7.

(a) Do you currently have any private business activity or personal services with the Chapter (whether or not
the services or products comprising the business activity are rendered for free or for compensation, including
expenses)? (If so, please provide details)

No

(b) Apart from the member’s Board or Volunteer assignment, are you engaged in any volunteer activity in PMI
or any PMI Chapter or Community organization, including but not limited to holding office and/or actively
participating in an organization’s training or other professional programs? (If so, please provide details)

No

Template Chapter Conflict of Interest Questionnaire Page 4 of 5 Last Revised: 21 February 2023
DocuSign Envelope ID: E477B61E-AC60-4519-A836-B30EF8AE7181

I certify that: (1) I have reviewed and understand all Chapter requirements, policies, rules, and procedures related to
member ethics and conflicts of interest; (2) I am in compliance with those Chapter requirements, policies, rules, and
procedures; and, (3) the information I have provided in this questionnaire is true, accurate, and complete to the best of
my knowledge. Should any information provided in my responses become incomplete or inaccurate, I understand that I
am required and obligated to revise or supplement the information in a timely manner.

4/30/2024

Signature Date
TEO TIMOTHY GAN

Name (please print)

Template Chapter Conflict of Interest Questionnaire Page 5 of 5 Last Revised: 21 February 2023
DocuSign Envelope ID: E477B61E-AC60-4519-A836-B30EF8AE7181

CONFIDENTIALITY POLICY
Purpose
PMI Singapore Chapter keeps certain types of information confidential.
Because of the importance of maintaining the confidentiality of certain information, and because
effective confidentiality protocols require the involvement and cooperation of Board Directors,
PMI Singapore Chapter has implemented this Confidential Information Policy. All Directors are
expected to read and abide by this policy.
Definition of Confidential Information
Confidential Information includes, but is not limited to, all information not generally known to
the public, in spoken, printed, electronic, or any other form or medium, which was obtained from
PMI Singapore Chapter, or which was learned, discovered, developed, conceived, originated, or
prepared by a Director in the scope and course of their Board role, relating directly or indirectly
to: business processes, practices, methods, policies, plans, publications, documents, research,
operations, services, strategies, techniques, agreements, contracts, terms of agreements,
transactions, potential transactions, negotiations, pending negotiations, know-how, trade secrets,
applications, databases, manuals, records, articles, systems, supplier information, vendor
information, legal information, marketing information, advertising information, pricing
information, credit information, staffing information, personnel information, reports, notes,
communications, original works of authorship, member information, or of any other person or
entity that has entrusted information to PMI Singapore Chapter in confidence.
Confidential Information also includes other information that is marked or otherwise identified
as confidential or proprietary, or information that would otherwise appear to a reasonable person
to be confidential or proprietary in the context and circumstances in which the information is
known or used.
Protocols for Maintaining Confidentiality
Directors must treat all Confidential Information as strictly confidential both during their Term
and after their Term ends. To maintain the confidentiality of the PMI Singapore Chapter's
Confidential Information, all Directors/volunteers must follow these protocols:
• Directors/volunteers should not access or use any Confidential Information to which PMI
Singapore Chapter has not provided the Director/volunteer access or authorization to use.
• Directors/volunteers should not directly or indirectly disclose, publish, communicate, or
make available Confidential Information to any entity or person that does not have a need
or the authority to know and use the Confidential Information, except as required for the
Director/volunteer to perform authorized job duties or otherwise permitted by this policy.
• If a Director/volunteer’s authorized job duties require sharing Confidential Information
with a third party, the Director/volunteer must not do so until Director/volunteer and the
third party enter into a confidential confidentiality agreement.
• PMI Singapore Chapter's Confidential Information must be stored in a secure location
with limited access.
DocuSign Envelope ID: E477B61E-AC60-4519-A836-B30EF8AE7181

• Directors/volunteers should not discuss Confidential Information in public where it may

be overheard, including, but not limited to, elevators, restaurants, cabs, and public
transportation.
• Departing Directors/volunteers must return any Confidential Information in their
possession to PMI Singapore Chapter at the conclusion of their Term.
Any Director/volunteer who is unsure whether information should be kept confidential should
always check with the Chapter Board before disclosing the information or taking any other
action.
All Directors / volunteers are required to comply with the terms of this policy. Any
Director/volunteer who violates this policy may be subject to disciplinary action, up to and
including dismissal.
Confidentiality Agreements
Directors / volunteers may be required to sign a Confidentiality Agreement as a condition of
their role in the PMI Singapore Chapter.
PMI Singapore Chapter also requires all third parties to sign a confidentiality agreement before
receiving any of PMI Singapore Chapter's Confidential Information. Directors / volunteers must
help ensure the protection of PMI Singapore Chapter's Confidential Information by abiding by
this requirement when communicating or sharing information with a third party with whom PMI
Singapore Chapter is doing business.
Administration of This Policy
The Board of Directors is responsible for the administration of this policy. If you have any
questions regarding this policy or if you have questions about Confidential Information that are
not addressed in this policy, please contact the Chapter Board.
Acknowledgment of Receipt and Review
TEO TIMOTHY GAN
I, _______________________ (name), acknowledge that on 4/30/2024
_____________________ (date), I
received a copy of PMI Singapore Chapter’s Confidentiality Policy and that I read it, understood
it and agree to comply with it. I understand that PMI Singapore Chapter has the maximum
discretion permitted by law to interpret, administer, change, modify or delete this policy at any
time. No statement or representation by a Board Director, whether oral or written, can
supplement or modify this policy. Changes can only be made if approved in writing by the
Board. I also understand that any delay or failure by PMI Singapore Chapter to enforce any
policy or rule will not constitute a waiver of PMI Singapore Chapter's right to do so in the future.

________________________
Signature
TEO TIMOTHY GAN
________________________
Printed Name
4/30/2024
________________________
Date