OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS

MEETING Preparation for Accreditation

COMMITTEE

NAME DESIGNATION HERE

Prof. Jennelyn G. De Guzman Vice President for Academic Affairs 

Dr. Marina Magnolia G. Ninobla Dean, CNAHP 

Prof. Auraphel Bautista Associate Dean, CNAHP 

Ms. Michelle Ann F. Pablo Director for Academic Affairs 

Ms. Vivian Joyce Cabilin OIC, Office of Student Affairs 

Ms. Jam Mary Louise De Dios Assistant OIC, OSA 

Engr. Ronaldo P. Del Mundo CAMO Director 

DATE APRIL 04, 2024 ROLES

TIME 10:00-11:30 am Prof. Jennelyn G. De MINUTE Ms. April lyn O.

CHAIR
Guzman TAKER Encio
VENUE VPAA Prof. Jennelyn G. De
FACILITATOR DOCUMENTOR N/A
Conference room Guzman

PREPARATION MEETING OBJECTIVES

Informed and coordinated the meeting with the attendees

Prepare the venue, and other documents for reference.  Prepare and present a detailed overview of compliance
status and evidence to the OVPAA for initial assessment

REVIEW OF AGENDA, OUTCOMES, AND ACTION TAKEN

ACTION TAKEN;
ITEMS AGENDA OUTCOMES/DECISION COMMUNICATION
REQUIRED

2
 OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
CURRENT AGENDA AND MINUTES
ITEMS AGENDA MINUTES
1. The objectives of the student
personnel services are evident but
are not clearly aligned to the revised
vision and mission of the institution
 Coordinate with COED in
restructuring list of advisees for
1 Student Personnel Services students (consider advisers 1-4 as
their adviser)
 There is a need to revise the
objectives and align it with the
revised vision and mission of the
school
2. There is no qualified guidance
counselor in the office
 The administration could look into
2 the possibility of qualifying the
present guidance if hiring a
licensed one is not feasible at this
point in time
3. The SAO informational manual is
still in the process of revision
3  There is a need to fast track the
revision of the SAO manual to
effectively address student needs
and concerns
4. There is no evident evaluation tool
which assess and evaluates student
activities
4  There is a need to evaluate the
effectiveness/impact of student
activities and programs conducted
to allow improvement
5  Allocate time to discuss the SAO
manual and student handbook
ACTION TAKEN;
COMMUNICATION
REQUIRED
• If she is willing, Ma’am Nathalie
will serve as the advisees for
students.
• The OSA should provide the
updated list of advisers for the
second semester to the CNAHP
department. It is preferable to
pursue an English major
• For the upcoming academic year,
the OSA should include
counseling, alumni services, and
any additional services that
students may require in the revised
student handbook.
• This is where Ma’am Vivian can
help.
• Revisions to the SAO manual
are necessary.
• The SAO has been assessing and
evaluating student activities
through the use of an assessment
tool in their recent activities;
however, in order to determine the
success of this tool, an impact
survey must be conducted.
• Ma’am Ann needs to provide a
clear process for the standard on
how to revise the evaluation tool
that assesses and evaluates student
activities.
• assemble a committee of the
department head, LCAO, teachers,
students and parents. The
committee will talk about
 OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
5. There is no specific budget for
research and extension for them to
function productively
 The school could consider having
6 a separate budget for research and
development and community
extension office with qualified
manpower to function
productively
 There is a need to orient and
Social Orientation and Community involve the students to participate
7 in the community extension
Involvement
 Review of student organizations’
last activities
 It is recommended that the school
should come up with three-to-five
8 year strategic plan for its community
extension program
 The administration should allocate a
9 budget for the community extension
office to carry out its program to the
community
 There is a need to prioritize
activities and interventions that
10 respond to the results in the needs
assessment. This will be translated
in the strategic plan aligned to the
school mission and vision
11  Exit from Barangay Barlis
12 Physical Plant and Facilities  The school may consider having exit
everything for two days.
• For research and development, as
well as extension, a separate
budget has already been provided.
• Inform Ma’am Joy or Ma’am
Nathalie to get the community’s
evidence in Barangay Barlis.
• If possible, retrodate the MOA.
• Dean Bless will come up with a
letter requesting further
community extension services.
• Students will be involved in the
community extension through
their subject, INP.
• review of the strategic plan for
community extension
• Program activities for three-to-
five- year strategic plans will be
included in the previous strategic
plans for community extension.
• budget allocation review
• The CNAHP department has a
dedicated budget for the
community extension program.
• The budget for the department’s
extension programs should be
eliminated for the upcoming
academic year; instead, the
OVPAA will allocate funding to
the department
• A needs assessment will be
derived from the profiling of the
barangay.
• As soon as it is possible for them
to exit Barangay Barlis, the
CNAHP department must notify
the OVPAA
• The college building used to be
 OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
doors in all rooms in annex building
 Consider putting additional comfort
rooms since the number of students
is drastically increasing
 There is a need for the school to
13 look into the increasing the water
supply in the 3rd floor of annex 2 to
maintain its cleanliness
 Consider providing an office/room
14 for the research and extension unit
and alumni to increase their
productivity
 The administration could consider
constructing a bigger hall or gym
15 where students gatherings, general
assemblies and similar activities are
held
Prepared by: Signed By: Date:
MS. MICHELLE ANN PABLO April 04, 2024
Director, Academic Affairs
MS. APRIL LYN O. ENCIO
Secretary, Academic Affairs
PROF. JENNELYN G. DE GUZMAN
Vice President for Academic Affairs
the ICT hub, however, now that
the Catalina building exists, it
won’t be a problem.
• The CAMO must determine
whether the water supply in
Catalina 1 and Catalina 2 is
adequate.
• The Catalina 2 Multipurpose
office will serve as a resource for
alumni purposes, organization
purposes and guidance counseling.
• The Catalina 1 fifth floor is now
available for larger events, and its
second floor is available for
smaller events.
NEXT MEETING
DATE March 27,
2024
TIME 8:00pm-
2:00pm
VENUE ABH