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Indian Evidence Act
Indian Evidence Act
Evidence Act,
1872
(Section 61-90A)
Documentary evidence in the Indian Evidence Act refers to any material object
that is presented to a court or tribunal as proof of a fact. It may include physical
objects such as contracts, invoices, receipts, photographs, videos, audio
recordings, emails, text messages and other types of written or recorded material.
The purpose of documentary evidence in the Indian Evidence Act is to provide
objective and reliable proof of the existence of facts that are relevant to a legal
proceeding.
Documentary evidence is governed by various rules and procedures and its
admissibility is subject to the satisfaction of certain conditions, such as
authenticity, relevance and probative value. The importance of documentary
evidence in legal proceedings cannot be overstated as it can play a decisive role in
determining the outcome of a case.
Under the Indian Evidence Act, documentary evidence is divided into three
categories:
General Rules: Sections 61 to 73A deal with the general rules for proving
documentary evidence in various cases.
Public Documents: Sections 74 to 78 cover public documents, which documents
are issued by a public office or a public servant.
The reason behind this is that the court considers primary evidence to be more
trustworthy and reliable. However, Section 65 of the Act provides some
exemptions for presenting secondary evidence in certain restricted cases. In cases
where Section 65 does not provide an exemption, primary evidence must be
presented.
Furthermore, the court established the rule of best evidence, which states that the
highest form of evidence available should be presented in court before any inferior
proof is accepted. This means that if the original document (i.e., primary
evidence) is available, then no secondary evidence will be accepted unless a
proper explanation is provided for the absence of the primary evidence.
Section 68 of the Indian Evidence Act deals with the proof of documents that
require attestation. It states that such documents cannot be accepted as evidence
in the court unless they have been attested in the presence of at least one
attesting witness, as required by law.
However, there is an exception to this rule. In cases where a will has been
registered under the Indian Registration Act of 1908, the attesting witness need
not be present in court unless the executor denies executing the will or if there is
evidence of false or tampered execution.
The execution of a document involves two steps – a signature of the person and
their full consent to all the contents of the document. The term “artist” is not
defined in the Indian Evidence Act, but it is defined in the Transfer of Property Act
under Section 3 as a person who has seen the other person executing the
document.
In this case, the Madras High Court held that a tape-recorded statement can be
admissible as secondary evidence if the accuracy of the recording is proved by the
maker of the record and the possibility of tampering with the record is ruled out.
Kripa Shankar v. Gurudas AIR 1995 SC 2152
The Supreme Court of India dismissed an appeal in this case and ruled that an ex-
parte affidavit cannot be considered documentary evidence without affording an
opportunity to the other party to cross-examine the deponent.
The Supreme Court of India held that a duplicate document cannot be admitted as
secondary evidence if the conditions prescribed in Section 65 of the evidence act
are not satisfied. In this case, the original document was not retrieved for
comparison with the duplicates and clause (a) of Section 65 was not followed, thus
the apex court upheld the High Court’s order and dismissed the appeal.
Public Documents
As per Section 74 of the Indian Evidence Act, 1872 the following constitute as
public documents –
(i) of the sovereign authority – An example for this would be Legislations that
are made by both the Parliament and State Legislature
(ii) of official bodies and tribunals- This refers to other statutory bodies
such as labor tribunals, Central Administrative tribunals etc.
In the case of Shri Keshav Gupta v Coal India Limited the court held that
originally registered deeds with regard to land, sales, medico-legal records with
the exclusion of post mortem reports, school records, records of nationalized
banks, etc. are considered public documents.
Thus, it can be said that a public document is one such document which is
prepared by a public servant in the capacity of his official duty and is made
available to the public at large. However, in some exceptional cases, certain
private documents can be considered as public documents when it involves the
interests of the public and is prepared by a public servant.
Private Documents
Section 75 of the Indian Evidence Act states that all other documents that are not
public are private documents. For example, Mortgage deeds, contracts etc. are
private documents.
“Every public officer having the custody of a public document, which any person
has a right to inspect, shall give that person on demand a copy of it on payment of
the legal fees therefore, together with a certificate written at the foot of such copy
that it is a true copy of such document or part thereof, as the case may be and
such certificate shall be dated and subscribed by such officer with his name and
his official title, and shall be sealed, whenever such officer is authorized by law to
make use of a seal; and such copies so certified shall be called certified copies.”
Explanation –
Simply put, this section states that in the ordinary course of official duty if an
officer is authorized to inspect a particular document and determine its truth on
the demand of its copy by an individual who has paid the required legal fees, it will
be deemed that such officer has custody to do so and thus, the certificate will have
the name and official title of such officer and will be sealed and considered as
certified copy. Such requested documents must be public in nature and in the
custody of a public officer. The public document is given to an individual who –
Once the above-mentioned criteria are met the public officer while providing the
certificates has to mention that –
In order to establish proof and provide validity of the same, original public
documents cannot be taken away from the custody of the public officer every time
there is a need, thus copies of such public documents or parts of the public
documents that are to be used as evidence will be considered valid and sufficient.
For example, in the case of Seema v Ashwani Kumar the court held that a
Marriage certificate is sufficient evidentiary proof of the marriage.
Public Documents
The interpretation clause of the Indian evidence act defines the term document.
According to Section 3 of the Indian Evidence Act, document means any matter
expressed or described upon any substance and it can be in various means of
letters, figures or marks, or by more than one of those means, intended to be
used, or which may be used, for the purpose of recording particular information or
matter. There are various examples given for documents in the act like map, plan,
caricature and letters. Any words which are printed and lithographed are
considered to be documents according to the Indian Evidence Act. Section 74 of
the Indian evidence act provides the definition of the term public document.
According to this Section, the following documents are considered public
documents:
Every other document which does not come under the above-mentioned category
is considered as private documents according to Section 75 of the Indian Evidence
Act. Section 76 of the Indian Evidence Act provides the power to public officers to
provide certified copies of public documents when it is necessary and when the
person has the right to demand copies and ask for the copy of the document.
Presumption as to Documents
Section 79 to Section 90 of the Indian Evidence Act provides various presumptions
as to the documents. There are certain presumptions regarding the documentary
evidence in this act. According to the Indian Evidence Act, the presumption is of
two types. There are certain cases in which the Court “shall presume” and in
certain cases, it “may presume”. The terms are defined in Section 4 of the IEA.
According to this Section,
“May presume” means whenever it is mentioned by this Act that the Court
may presume a fact, it may either consider such fact as proved, unless and
until it is disproved or may call for proof of it.
“Shall presume” means whenever it is mentioned in this Act that the Court
shall presume a fact, it shall consider such fact as proved, unless and until it
is disproved.
Documentary evidence plays a crucial role in the legal system and is widely used
in courts to prove facts and establish truth. The Indian Evidence Act, 1872,
provides for various provisions related to the admissibility and proof of
documentary evidence.
From Sections 61 to 73, the Act covers different aspects of documentary evidence,
such as proof of handwriting, attestation, admission by parties and exceptions to
the rule of attestation It is important to note that documentary evidence has to be
properly authenticated and the accuracy of the record must be established for it to
be admissible in court.
The case laws discussed above also demonstrate the importance of complying with
the conditions and requirements for the admissibility of documentary evidence. In
conclusion, the admissibility and weight of documentary evidence depend on
various factors, including its relevance, authenticity and reliability and the courts
carefully evaluate these factors before admitting it as evidence.