CONTRACTORS, SUB-CONTRACTORS AND

SUPPLIER MANAGEMENT

This document is the property of Ceragon Networks Ltd. It is strictly confidential and may on no account be reproduced, copied
or divulged without prior authorization. A printed document is an uncontrolled copy of an electronic master.
Document Control Page
Document Contractor, Sub-contractors Classification Controlled
Name: and Supplier Management

Document SWP-009 Revision 0.0 Last Revision NA

Code: Date
Server Path:
Approved Designation Project Manager

Designation EHS Personnel

Version Control
Version Date Author Change/Update Description Reviewed By
0.0 5th February Gloria Baha Implementation
2022
Distribution List

Ceragon Networks Limited

1. PURPOSE

The purpose of this procedure is to ensure that all contractor(s), sub-contractor(s) and
suppliers employed by Ceragon Networks Ltd (hereafter Ceragon ), adhere to Ceragon
and Clients’ Absolute Rules, policies, procedures, SHEQ standards and all relevant legal
requirements, before any work commences.

2. SCOPE

This procedure is applicable to all Ceragon contractor(s)/sub-contractor(s) and suppliers.

3. REFERENCES

Document Title
Ceragon Absolute Rules (Client(s) Absolute Rules
Consequence Management Procedure
Non-conformance, Corrective and Preventative Action Procedure
SHE Self-assessment Questionnaire
Contractor/Sub-Contractor/Supplier’s Performance Form
Corrective Action Request

4. LEGAL AND OTHER REQUIREMENTS

None

5. TERMS, DEFINITIONS AND ABBREVIATIONS

HSMS Health and Safety Management System

SHEQ Safety, Health, Environmental, Quality
PPE Personal Protective Equipment
CAR Corrective Action Request
Party Ceragon employees, contractor(s), sub-contractor(s)

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6. RESPONSIBILITY AND AUTHORITY

Responsibility Duty
Management Ensure compliance of this procedure is implemented and maintained
SHE Officer Providing all contractors, sub-contractors and suppliers with
Ceragon Absolute rules, Client’s Absolute Rules and
standards, policies, procedures etc.

Internal SHEQ site audits

Product Managers Monitor and evaluate contractor(s), sub-contractor(s) and
suppliers’ scope of work
Site Supervisor To monitor site work at all times and ensure that Ceragon and
Client(s)’ Absolute Rules, policies, procedures, standards,
specifications and legal requirements are adhered to at all
times.

7. PROCEDURE

7.1 Sourcing of contractor(s)/sub-contractor(s) and Suppliers

a) Contractor(s)/sub-contractor(s) and supplier(s) need to comply with the Department of

Trade and Industry’s Codes of Good Practice.

b) Once a potential contractor/sub-contractor/supplier has been identified, a SHEQ Vetting

Questionnaire needs to be completed.

c) The contractor(s)/sub-contractor(s)/supplier(s)s is required to submit the following

information to the SHEQ Officer in the form of a SHEQ file/Safety Manual:
✓ Company SHEQ Plan;
✓ Company Profile;
✓ Company’s registration certificate;
✓ System accreditation certificates (e.g.ISO9001, OHSAS18001 or 45001);
✓ Letter of Goodstanding;
✓ Risk Assessment completed by contractor/sub-contractor of area of work;
✓ Proof that employees who will be working on this site, has been trained for the
work to be conducted;
✓ Management organogram and contact details;
✓ Proof of public liability insurance certificate;
✓ Signed copy of Clients’ Absolute Rules;
✓ All safe work procedures for work on heights, hot work and work in confined space;
✓ Permit template for work on heights, hot work and work in confined space;
✓ Ceragon Client procedures and requirements (as and when required).

d) On receipt of the SHE self-assessment Questionnaire, the SHE Officer will assess the
contractor/sub-contractor by using the ‘Contractor/Sub-Contractor/Supplier’s Performance
Form’. A score of minimum 80% needs to be obtained in order to qualify as an approved
contractor/sub-contractor.

e) A site/project audit will be conducted on the contractor(s)/sub-contractor(s)/supplier(s)

SHE file according to the requirements of Ceragon ’s and Clients’ processes, procedures
and SHE standards.

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 f) Any non-conformance(s) resulting during the internal audit, shall reflect on the internal
audit report to the relevant contractor(s)/sub-contractor(s)/supplier(s) for rectification
within a specific time period as per audit report.

g) In the event of any non-compliance to Ceragon ’s audit findings, the SHE Officer will raise
a Corrective Action Request form against the contractor(s)/sub-contractor(s)/supplier(s) to
complete as per the Non-conformance, Corrective and Preventative Action Procedure.

h) Deviations shall be closed by the relevant contractor(s)/sub-contractor(s) and approved

by the SHE Officer before go-ahead will be given to the contractor(s)/sub-
contractor(s)/supplier(s). Once approved, the contractor(s)/sub-contractor(s)/supplier(s)
will then be added to Ceragon ’s database as approved contractor/sub-contractor.

i) When Ceragon requires the services of a contractor/sub-contractor/supplier which is on

the approved contractor/sub-contractor database, the relevant contractor/sub-
contractor/supplier will be issued with a purchase order within the scope of work that will
be conducted on site and a site SHEQ file must be handed to the SHEQ Officer
accordingly.

j) An internal site audit will be scheduled and conducted by the SHE Officer to confirm that
all information provided by the contractor/sub-contractor in the site SHEQ file is site
specific and that adherence to all Ceragon and Client’s requirements, procedures,
policies, client’s standards, HSMS etc. A score of minimum 60% needs to be obtained in
order to qualify as an approved contractor/sub-contractor.

k) Contractor(s)/sub-contractor(s)/supplier(s) will immediately cease all related work in the

event of any fatality and only re-commence work upon Ceragon ’s authorisation in writing,
to do so. In such circumstances Ceragon shall not be entitled to any right to delay
performance, increase the price payable or other form of contractual waiver, forbearance
or relaxation.

l) Ceragon contractor(s)/sub-contractor(s)/supplier(s) shall at all times, comply with the

Ceragon Absolute rules as well as the Clients’ Absolute Rules and must adhere to the
SHE plan, company procedures, policies, standards and legislation at all times as per the
Consequence Management Procedure. In the event of any non-compliance, the SHE
Officer will raise a Corrective Action Request form against the contractor(s)/sub-
contractor(s)/supplier(s) to complete as per the Non-conformance, Corrective and
Preventative Action Procedure.

Ceragon Networks Limited

 m) Work on site will not commence and will be stopped immediately should any non-
conformance of a critical nature arise. Should the non-conformance not be rectified
satisfactorily, alternative contractor(s)/sub-contractor(s)/supplier(s) that comply with
Ceragon’ s systems, processes, procedures and SHE standards will then be considered.

n) The site supervisor shall always be present on site at all times to monitor health and
safety and to ensure that Ceragon and Client(s)’ Absolute Rules, policies, procedures,
standards, specifications and legal requirements are adhered to at all times.

8. RECORDS

Internal audit reports.

Ceragon Absolute Rules.
Client’s Absolute Rules.
CARs on file.
Human Resources records of action against employees.

9. REVISION STATUS

Pages
Date Revision Clause(s) Re- Revision Details Changed by
Number Amended Issued
First compilation of
18/05/2022 0 - -
document

Ceragon Networks Limited

ANNEXURE A:

CONTRACTOR/SUB-CONTRACTOR/SUPPLIER’S PERFORMANCE FORM

The purpose is to evaluate contractor(s)/sub-contractor(s) and major suppliers for listing as Approved Suppliers to satisfy ISO
9001:2000, Clause 7.4.1.

PERFORMANCE
OWN (REFER TO KEY)
USING OUR AUDITED
NAME QUALITY
SYSTEM (Y) (YES/NO) DATE
SYSTEM (Y)
1 2 3 4 5 6 7

Note: List new contractor/sub-contractors for the period only and record any changes to the performance of those previously
listed.

KEY TO COMMENTS ON PERFORMANCE OF CONTRACTOR(S)/SUB-CONTRACTOR(S) RATING

Fully = 5 Pts
Adhering to Quality System
1. Partially = 3 Pts
Requirements
Not at all = 0 Pts
Yes with Records = 5 Pts
Quality Control (Inspection and
2. Yes Some Records = 3 Pts
Testing)
Yes No Records = 0 Pts
System in place with certificates proving Validity = 5 Pts
Calibration of Inspection, Measuring
3. System Partially in place = 3 Pts
and Test Equipment
System not in place no evidence = 0 Pts

4. Non-conformances ≤ 3 = 5 Pts / ≤ 5 = 2Pts / ˃ 5 = 0Pts

Technically Competent = 5 Pts

5. Technical ability Somewhat Technically Competent = 3 Pts
Technically Incompetent = 0 Pts
On time to Programme = 5 Pts
6. Meeting Programme Slightly behind with reasons = 3 Pts
Behind , no valid reason = 0 Pts
Good Housekeeping = 5 Pts
7. Housekeeping Fair Housekeeping = 3 Pts
Poor Housekeeping = 0 Pts
COMMENTS: Contractor(s)/Sub-Contractor(s) must achieve ≥ 80% on Initial Assessment thereafter must achieve ≥ 90% To be a
Preferred Contractor/Sub-Contractor.

NOTE: A Contractor/Subcontractor Close-out Report to be completed by the Project Manager/Site Supervisor at the end of the
project and the Contractor/Subcontractor’s performance to be summarised in the Contract Close-out Report

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