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Comunicação, Participação, Consulta e Representação
Comunicação, Participação, Consulta e Representação
Contents
Purposes.............................................................................................................................. 2
Responsibilities and authorities............................................................................................ 2
Activities............................................................................................................................... 2
Communication................................................................................................................ 2
Identification of Required Communications and Communication Channels.....................2
Communication on OH&S Issues.....................................................................................2
Involvement and consultation...........................................................................................3
Representation................................................................................................................. 4
Records……………………………………………………………………….……5
Author
Approved by
Issue
Date of issue
Review date
Change history
BS18001OHAS/Corp/CP103 VERSION :
Purposes
employees are involved in the development and review of policies and procedures for managing OH&S risks
employees are consulted when there are changes that affect workplace health and safety
Contractors are consulted when there are changes that affect their OH&S
Relevant external interested parties are consulted about pertinent OH&S matters
NOTE 1. Informing employees about their OH&S representatives, the Management Appointee and their Directorates’
Management Nominees are dealt with in CP002 “ Procedure for OH&S competence, awareness and training”.
NOTE 2. Communications with other interested parties are included in the procedures dealing with those interested
parties.
Activities
Communication - Internal
The Management Appointee monitors the requirements for OH&S communication between functions within the Council
and where necessary, devise, implement and maintain effective communication channels between the different
Directorates...
The Management Appointee ensures that all personnel communicate with, and encourage communication from, all
persons under their control on all pertinent OH&S issues.
The Management Appointee ensures that communications on OH&S matters between functions within the Council are
maintained at an appropriate level.
BS18001OHAS/Corp/CP103 VERSION :
.Communication - External
The Management Appointee in conjunction with the Corporate Health and Safety Manager monitors the requirements
for OH&S communication to and from contractors and where necessary, devise, implement and maintain effective
communication channels between the different Directorates
The Management Appointee in conjunction with the Corporate Health and Safety Manager monitors the requirements
for OH&S communication to and from these visitors, where necessary, devise, implement and maintain effective
communication channels for these visitors.
The Chief Executive Office receives, documents and forward these to the Corporate Health and Safety Manager who
responds to communications sent to the Council by the Health and Safety Executive and other interested parties.
Participation
The Management Appointee encourages participation in OH&S of all persons in the Council by
Consultation where there are changes that affect their OH&S, and
Representation on OH&S
The Management Appointee ensures that the Joint Consultative Committee meets at the frequency set out in the written
constitution of that committee. The written Constitution for this committee is maintained by the Committee Officer???
Who posts the up to date version on the intranet.
The Management Appointee attends the Corporate Joint Consultative Committee which is the forum for consultation
between the council and members of the public.
NOTE 1: Relevant policies and procedures are primarily policies and procedures which directly affect how a person
does his or her job (for example risk assessments). Directorate level and Corporate level policies and procedures are
dealt with via representation, see below.
NOTE 2: Appendix 1 (add link) shows a diagrammatic structure for the process of employee involvement in, and
consultation about, OH&S via OH&S representation.
Involvement and consultation with trade unions and staff representatives via OH&S representation
The Corporate OH&S Committee is the formal corporate forum for employee involvement in, and consultation about,
OH&S via OH&S representation.
The Management Appointee (The Executive Director for Resources), will ensure that the Council’s Corporate OH&S
Committee, meets at the frequency set out in the written Constitution of that Committee (see Appendix 2 (add link)).
BS18001OHAS/Corp/CP103 VERSION :
The Corporate Health and Safety Manager will maintain the written Constitution for the Corporate OH&S Committee and
will post the up to date version at the Corporate Health and Safety Sharepoint site.
Management Nominees will maintain a written Constitution for their individual Directorate OH&S Committee and post
the up to date version at their Directorate’s Sharepoint site. (Appendix 3(add link))
Representation
Management Nominees are required to ensure that:
all employees are informed of their right to OH&S representation during their induction period and how to
contact them, so that at the end of the induction, the employee is able to contact their OH&S representative
(see CP002 Procedure for OH&S competence, awareness and training). (see Time Off For Trade Union
Activities, TOFTUA)
all employees are reminded of their right to OH&S representation at least annually.
all employees’ wishes with regard to OH&S representation are identified (Safety Representatives and
Employee Representatives).
an appropriate number of OH&S representatives is specified, such that all categories of the Directorate’s
employees are represented
Guidance for time off for H&S representation is contained in the Council’s TOFTUA agreement which can be
found on the HR policies and procedures Sharepoint site.
the nomination or election of these OH&S representatives is facilitated.
The Management Nominees ensure that managers in charge of contractors consult with these contractors when there
are changes which affect the contractors OH&S.
BS18001OHAS/Corp/CP103 VERSION :
Records
The following forms are used in this procedure:
BS18001OHAS/Corp/CP103 VERSION :