ORAL PRESENTATION

TECHNIQUE
EWC661 ENGLISH FOR REPORT WRITING
ORAL
PRESENTATION
• It is a formal dialogue or one-to-group
encounter as in lectures, seminars, talks and
report presentations
• Factors to consider for oral presentation:
o Planning the oral presentation
o Knowing the content
o Analysing the audience
o Knowing the venue and time of presentation
o Writing the outline of presentation
o Practicing the delivery of presentation
PLANNING

• Analyse the purpose and audience

• Gather relevant information by reviewing the
written report
• Select appropriate and important materials
to be presented during the presentation
KNOWING

• Information selected must be adapted to suit

the objectives of the presentation (i.e
background info, problem statement,
objectives of study, method, findings,
conclusions, recommendations)
• Prepare appropriate visual aids based on
materials selected
ANALYSING

• Know your audience’s interests, expectations

and size (small or large groups of people)
• Know who they are (professional or technical
people) and how much they know about the
topic
• Consider what aspects of the topic that
interest your audience the most
• This enables you to communicate effectively
and lessen the risk of irritating and
frustrating your audience
ADJUSTING

• Find out these elements:

ü The size of the room
ü The sitting arrangement
ü The facilities provided (LCD, computer,
microphone, rostrum, OHP, boards, flip
chart stand, papers)
ü Time allotted for presentation (i.e 30
minutes)
 • Identify main ideas or key points of the
presentation and write the outline/notes
o The outline lays out ideas clearly and
helps to present ideas so that audience
can follow it without getting lost

THE OUTLINE OF o Go over the outline and provide

supporting details for each of the major

PRESENTATION points
• Do not write out the presentation word for
word
• Use a set of note cards to help you keep
contact with your audience and help make
the talk sound spontaneous and natura
 • Having enough practices ensures that
you know the information well which
then reduces your fear and increases
PRACTICING your level of confidence

DELIVERY OF
• Rehearse thoroughly the entire
presentation

PRESENTATION • Rehearse the explanations of charts and

diagrams
• Rehearse it out loud in front of your
friends to get constructive feedback
 1. Dress appropriately for the
presentation
2. Briefly scan the audience and start
with a few preliminary comments (i.e
appreciating the opportunity to speak)

MAKING YOUR 3. To keep the audience’s interest, vary

the speed of the delivery and voice
PRESENTATION aspects
4. Use hand gestures for emphasis
5. Look directly at the audience and
make eye contact
6. Use visual aids to add clarity and
variety to the presentation
 • Prepare visual aids in advance so that you
can use it during rehearsals
• Types of visual aids:
o Transparencies of word charts, diagrams,
graphs
VISUAL AIDS o Objects and models
o Flip charts
o Pictures and photographs
o Films, videotapes, audiotapes
o Audio-visual equipment
TIPS ON PREPARING VISUAL AIDS

Use computer Keep the wordings

Words and
generated slides short and simple,
phrases should be
as they appear not too many
large enough
more professional words

Sound effect and

Avoid using too Avoid too much
animations must
many colours and information on a
not distract the
font sizes single visual
presentation
TIPS ON PREPARING VISUAL AIDS

Visual aids are only Refer to the visuals

Avoid reading your
used to support the and point at the
notes when visuals
points during points when
are shown
presentation discussing them

Do not stand in front

Do not display the of the visuals Give handouts after
visuals when you are because it will block the presentation is
not explaining them the audience from over
seeing the visuals